Company registration number: 07978032 Charity registration number.. 1156839 Ford Green Hall Museum Limited known as Ford Green Hall (A company limited by guarantee) Annual F 77,508 {26,053 TDtal expenditure Net {8xpenditur8>lincome Net movement in funds 56,967 26,053) 83,020 15,819 4,239 11,38Q (15,619) 4,239 (11,380) Reconclliation of funds Total funds brought forward Total funds carried forward 73,159 57,540 2,423 75,582 15 6,662 64,202 Page 8 ## **Ford Green Hall Museum Limited** ## **known as Ford Green Hall** ## **(Registration number: 07978032) Balance Sheet as at 31 March 2024** |||**2024**|**2023**| |---|---|---|---| ||**Note**|£|£| |**Current assets**|||| |Debtors|12|1,194|5,012| |Cash at bank and in hand||43,682|65,808| |||44,876|70,820| |**Creditors: Amounts falling due within one year**|13|(10,923)|(6,618)| |**Net assets**||33,953|64,202| |**Funds of the charity:**|||| |**Restricted income funds**|||| |Restricted funds||400|6,662| |**Unrestricted income funds**|||| |Unrestricted funds||33,553|57,540| |**Total funds**|15|33,953|64,202| For the financial year ending 31 March 2024 the charity was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies. ## Directors' responsibilities: The members have not required the charity to obtain an audit of its accounts for the year in question in accordance with section 476; and The directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts. The financial statements on pages 7 to 21 were approved by the trustees, and authorised for issue on .................... and signed on their behalf by: Neil Dawson Trustee Page 9 Ford Green Hall Museum Limlted known as Ford Green Hall Notes to the Financial Ststements for the Year Ended 31 March 2024 1 Charlty siatus The charily is limited by guarantee, incorporated in England, and consequently does not have share capital. Each of the trustees is liable to contribute an amount not exceeding £10 towards the assets of the charity in the evenl of liquidation. 2 Accountlng policies Summary of slgnlflcant accounting policies and key accountlng estimates The principal accounting policies applied in the preparation of these financial statements are set out below. Thes8 poIici8s have been consistently applied to all the years presented, unless Otherwis8 staled. statement of compliance The financial statements have b@en prepared in accordance with Accounting and Reporting by Charit18s.' Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland {FRS 102) (effective 1 January 20191- (Charities SORP (FRS 102)), the Financial Reporting Standard applicabl8 in the UK and Republic of Irelsnd {FRS 102), They also comply with the Companies Act 2006 and Charities Act 2011. Basis of preparation Ford Green Hall Museum Limiled m661s the definiiion of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless Othe￿Ise stated in the relevant accounting policy notes. Going conc8rn The financial stafiements have been prepared on a going concern basis. The trustee5 assess whether the us8 of going concern is appropriate i.e. whether there are any material uncertainties relaled to 8vents or conditions that may cast significant doubt on the ability of the charity to continue as a going concern. The trustees mak8 this assessment in respect of a period of one year from the date of approval of th8 financial statements. Summary of disclosure exemptions As a small charity the entity has taken advantage of the amendments to FRS102 contained in Update Bulletin 1 issued February 2016 to exempl the charity from preparation of a cash flow statement. Income and endowments All income is re¢ognised once the charity has entitlernent to the income, il is probabl8 that the income will be received and the amount of the income receivable can be maasured reliably. Page 10 Ford Green Hall Museurn Limlted known as Ford Green Hall Notes to the Financial Statements for the Year Ended 31 March 2024 Donatlons and 18gacies Donalions are recognis8d when the charity has been notified in writing of both the amount and $8ttlement date. In the evenl that a donation is subject to conditions that require a level of perfomiance by the charty before the charity is @ntitled to the funds, the income is deferred and not recognised until either those conditions are fully met, or the fulfilment of those conditions is wholly within the control of the charity and il is probable that th8se conditions will be fulfilled in the reporting period. Grants receivabl8 Grants are recognis8d when the charity has an entitlement to the funds and any conditions link8d to the grants have been met. Where performance conditions are attached to th& grant and are yet to be met, the income is recognised as a liability and included on the balance sheet as deferred income to be released. Expendlture All expenditure is recognised once there is a legal or constructiv& obligation to that expenditure, it is probable settlement is required and the amount can be measured reliabty. All costs ar8 allocated to the applicable expenditure heading that aggregate similar costs to that category. Where costs Cannot be directly attributed to particular headings they have bsen allocated on a basis consistent with the use of resources, with central staff costs allocated on the basis of time spent, and depreciation charges allocated on the porlion of the asset's use. Other support costs are allocated based on the spread of staff costs. Ralslng funds These are costs incurred in atlracting voluntary income, the managernent of investments and th08e incurred in trading activities that raise funds. Charltable aGtivities Charitable expenditure comprises thos8 Costs incurred by the charity in the delivery of its activities and seNiGes for ils beneficiaries. It includes both costs that can be allocated directly to such activitl8S and those costs of an indirect nature necessary to support them. Governance costs These include the costs attributable to th8 charity's Compliance with constitulional ancl statutory requirements, including audit, slrategic management and trustees meetings and reimbursed expenses. Government grants Government grants are recognised based on the accrual model and are measured at the fair value of the asset received or receivable. Grants are classified as relating either to revenu8 or to assets. Gr8nts relating lo revenue are recognised in income over the period in which Ihe related costs are recognised. Grants relating to assets are recognised over the expected useful life of the asset. Where part of a grant relating to an a8sel is deferred, il is recognised as deferr8d income. Page11 Ford Green Hall Museum Limlted known as Ford Green Hall Notas to the Financial Statements for the Year Ended 31 March 2024 Trade debtors Trad8 d8btors are amounts due from customers for merchandise sold or services perfomied in the ordinary course of business. Trade debtors are recognised initially at the transaction price. Th8y are subsequently measured at amortised cost using the effective interest mslhod, less provision for impaimient. A provision for the impairment of trade debtors is established when there is objective evidence that the charity will not b8 able to collect all amounts due according to the original terms of the receivables. Cash and cash equlvalents Cash and cash equivalents comprise cash on hand and call deposits, and other short-term highly liquid investments that are readily convertible to a known amount of cash and are subject to an insignificant risk of change in value. Trad8 creditors Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of business from suppliers. Accounts payable are classified as current liabilities rf the charity does not have an unconditional right, at th@ end of the r8POrting period, to defer settlement of the creditor for at least bNelve rnonths after the reporting date. If there is an unconditional right to defer Settlement for al least ￿e1Ve months after the reporting date, they are presented as non-current Trad8 credilors are recognised initially at the transaction price and subsequently measured at amortised cost using Ihe effective interest method. Fund structure Unrestricted incom8 funds are general funds that are available for us8 at the trustees discretion in furtherance of the objectives of the charity. Restricted inGome funds are thos8 donated for us8 in a particular area or for specific purposes, the US8 of which is restricted to that area or purpose. Pensions and other post retirement obligations The charity operates a defined contribution pension scheme which is a pension plan under which fixed contributions ar8 paid into a pension fund and the Charity has no legal or constructlV8 obligation to pay furiher contributions even if the f und does not hold suff icient ass8ts to pay all employees the benefits relating to employee s8tvice in the current and prior periods. Contributions to defined contribution plans are recognised in the Statement of Financial Activities when they are due. If contribution payments exceed th8 contribution due for service, the excess is recognised as a prepayment. Page 12 Ford Green Hall Museum Llmited known as Ford Green Hall Notes to the Financial Statements for the Year Ended 31 March 2024 3 Income from donatlons and legacies Unrestricted funds G8n8ral Restrict8d funds Total 2024 Donations and legacies. Donalions from individuals Grants, including capital grants,. Government grants Grants from other charilies 987 987 23,910 250 23,910 610 360 1,347 24,180 25,507 Unrestricted funds General Rastricted funds Total 2023 Donations and legaci8S', Donations from individua15 Grants, including capital grants., Govemment grants 3,193 3,193 30,292 30,292 3,193 33,485 4 Income from charltable acllvltles Unrestricted funds General Total 2024 Admissions Educational Visits 7,154 11,147 18,301 7,154 11,147 18,301 Unrestricted funds General Total 2023 Admissions Educational Visils 4,555 15,831 4,555 15,831 20,388 20,386 Page 13 Ford Green Hall Museum Lirnited known as Ford Groen Hall Notes to the Financlal Statements for the Year Ended 31 March 2024 5 Income from other trading activitles Unrestrlcted funds General Total 2024 Trading income., Sa18s of goods and services Ev8nts income., Other events income 9,591 9,591 12,932 12,932 22,523 22,523 Unrestricted fund5 General Total 2023 Trading incom8', Sales of goods and services Events income., other events income 6,420 8,420 11,349 11,349 17,769 17,769 6 Expendlture on raising funds a) Costs of generating donatlons and legacles Total 2024 Total 2023 Donations 144 Unrestricted funds General Total funds Total for 2023 144 144 Page 14 Ford Green Hall Museum Llmlted known as Ford Green Hall Notes to the Financial Statements for the Year Ended 31 March 2024 b) Costs of trading activities Unrestrlcted funds General Total 2024 Costs of goods sold Events and conferences Marketing and publicity 4,697 517 1,435 6,649 4,697 517 1,435 6,649 UnrestrlGted funds General Total 2023 Costs of goods sold Events and Conferences Mark8ling and publicity 3,716 927 725 3,716 927 725 5,368 5,368 7 Expendllure on charitable activities Activity undertak8n directly 2024 Repairs and maintenance Heat, light and water Insurance Office expens@s Accountancy and payroll Miscellaneous expenses Subscriptions and professional fe8S Salarie5 Equipment and materials Independenl examination fee Volunleer Expenses Bank Charges 21,903 13,900 2,655 1,156 1,832 21,903 13,900 2,655 1,156 1,832 22 1,009 42,e88 3,391 779 26 570 1,009 42,688 3,391 779 26 570 89,931 89,931 Page 15 Ford Green Hall Museum Limited known as Ford Green Hall Notes to the Financlal Statements for the Year Ended 31 March 2024 Activity undertaken directly 2023 Repairs and maintenance Heal, light and water Insurance Office expenses Accountancy and payroll Miscellaneous expenses Subscriptions and professional fees Salaries Equipment and materials Ev8nt materials Indep8nd8nt examination fee Volunteer Expenses Bank Charges 20,208 8,176 589 3,998 1,983 83 726 36,741 2,506 47 745 1,617 20,208 8,176 589 3,998 1,983 83 728 38,741 2,506 47 745 1,617 77,508 77,508 £60,259 {2023 - £51,455) of the above exp@nditure was attributable to unr8Stricted funds and £29,672 {2023 - £26,053) to r&strict8d funds. 8 Analysis of governance and support costs Governance costs Unrestricted funds General Total 2024 Independent examin8r fees Examination of the financial statements 779 779 779 779 Unrestrlcted funds General Total 2023 Indep8ndenl examiner fees Examination of the financial statements 745 745 745 745 Pag8 18 Ford Green Hall Museum Limlted known as Ford Green Hall Notes to the Financial Statements for the Year Ended 31 March 2024 9 Governm8nt grants A restrictad grant from Stoke-on-Trenl City Council for £19,271 12023.. £27,800) was received which was to cover expenditure relating to the operation, maintenance and development of Ford Green Hall as a museum. A reslricled grant from st0ke￿n-Trent City Council Ward Budget for £400 {2023'.£nil) was received to provide activities celebrating 400 years of Ford Green Hall, A restricted grant from Historic England was £4,239 (2023.. £4,239) was received to fund th8 beam restoration project. Ther8 W8r8 no unfilled condition5 8t the year end 10 Trustees rèmuneration and 6xpenses No trustees hav8 received any reimbursed expenses or any oth6r benefits from Ihe charity during the year. Page 17 Ford Green Hall Museurn Limited known as Ford Green Hall Notes to thg Financial Statements for the Year Ended 31 March 2024 11 Stsff costs The aggregate payroll costs were as follows,, 2024 2023 staff costs during the year wore: Wages and salari@s Pension costs 41,435 1,253 35,706 1,035 42,688 3e,741 The monthly average number of persons (including senior rnanagement tearn) employed by the charity during the year was as follows,, 2024 No 2023 No Educational No employee received emoluments of more th8n £60,000 during the year. 12 D6btors 2024 2023 Prepayments Accrued income 1,194 773 4,239 5,012 1,194 Page 18 Ford Green Hall Musaum Llmited known as Ford Green Hall Notes to the Financial Statements for the Year Ended 31 March 2024 13 Creditors: amounts falllng due within one year 2024 2023 Trade Greditor3 Other taxation and social security Olher cr8ditors Accruals 3,984 309 3,473 3,157 2,OQO 203 251 4,164 10,923 6,618 14 Pension and other schemes Defined contribution penslon scheme The charity operates a defined contribLrtion pension scheme. The pension cost charge for Ihe year represenls contributions payable by th8 charity to the scheme and amounted to £1,253 (2023 - £1,035). Pension contributions are paid from unrestricted fund8 in the year ended 31 March 2024. Page 19 Ford Green Hall Museum Limited known as Ford Green Hall Notes to the Financlal Statements for the Year Ended 31 March 2024 15 Funds Balance at 1 April 2023 Balance at 31 March 2024 Incoming resourc88 Resources expended Transfers Unrestrlct8d funds General General Fund 57,540 42,171 (66,9081 750 33,553 Restricted funds stoke-on-Trent cty Council Beam Restoration Proj8ct The Community Foundation for Stafft)rdshire stDk8 on Trent City Council Ward Budget National Ensrgy Action Total restricted funds 19,271 4,239 (19,271) (10,151} 5,912 750 (750) 400 2SO 400 {2501 6,662 24,160 129,8721 17501 400 Total funds 64,202 66,331 96,5801 33,953 Balance at 1 Aprll 2022 Incoming resources Resources expended Balance at 31 March 2023 Unr8Stricted f unds General General Fund 73,159 41,348 (56,967) 57,54D Restricted Stok&on-Trent City Council Beam Restoration Project The Community Foundation for Staffordshire 27,800 4,239 <27,800) 1,673 5,912 750 750 Total restrlcted funds 2,423 32,039 27,800} 6,662 Total funds 75,582 73,387 84,787 64,202 Page 20 Ford Green Hall Museum Llmlted known as Ford Green Hall Notes to the Financial Statements for the Yaar Ended 31 March 2024 The specific purposes for which the funds ar8 to be applied are as follows.. stoke-on-Trent City Council This is for the operation, maint8nance and develop of Ford Green Hall as a museum. Beam Restoration Project This funding was for urgént repairs to an external oak beam which commenced in 2019, Funding was provided by Historic England and Sloke-on-Trent City Council Capital Investment Fund, with th8 remainder funded from unrestricted funds. stoke on Trent City Council Ward Budget This is a contribution to the 400 year celebrations happ&ning in 2024. The Community Foundation for Staffordshire This grant was lo fund family activities in school holidays and at Christmas. This grant was fully spent but not iecognised as restricted expenditure at the time so the balance has been transferred to unrestrict8d funds in the year ended 31 March 2024. 16 Analysls of net assets between funds Unrestrlcted funds Generdl Total funds at 31 March 2020 Restricted Current assets Current liabilities 44,876 110,923 33,953 400 45,276 10,923) 34,353 Total net assets 400 Unrestricted funds Gen8ral Total funds at 31 March 2023 Restrlcted funds Current assets Current liabilities 64,158 {6,618} 57.540 6,662 70,820 6,618 64,2Q2 Total net assets 8,662 17 Related party transactions During the year the charity made the following related party transactions.. Pamela Mincher (Mother of Nichelas Mincher- Truste8) Received a salary and pension contributions during the year ended 31 March 2024 of £9,677 (2023 £8,890). At the balance sheet date the amount due tolfrom Pamela Mincher was £Nil12023 - £Nil). Psge 21