Lordsfleld Swimming Club Registered Charlty 1156811 Accounts for the year to ￿}th November 2022 2022 Membership fees Season tickets u8's Season tickets over 8's Adults season tickets Challenges Ad hoc swlm members Ad hoc swim visitors Adults sessSon Adult aqua classes Tiddlers Tea money Inetl 3,231.00 1,474.00 6,208.00 7,080.00 1,920.LIO 2,230.00 1,265.00 1,520.00 3,857.85 1,170.00 Total Income 29.955.85 Runnlng costs Share of lolnt Costs Pool running costs Utllitles (Note 11 Insurance Prlntin8 aftd statlonary General expenses 8,993.25 7,457.89 753.80 208.59 2,817.09 Total runnlng costs 20,230.62 Tralnlng costs 1,962.45 Operatlng profltl(shortfalll 7,762.78 Equlpment/One off costs Equipment Consultancy 147.32 3,961.78 Total one off costs 4,109.10 Total profitllshortfall) 3,653.68 Grants and Donations 74,126.16 Overall profrt 77,779.84 2021- 2022 numbers include £2,700Aor our best estimote oAelectricity ond gos owed IN **----- Start of picture text -----**
Trustees' Annual Report for the period
Period start date Period end date
Day Year Day Month Year
1 12 202 T 30 11 2022
From 1 o
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|Section A Reference and administration details|Section A Reference and administration details|Section A Reference and administration details| |---|---|---| |**Charity name**
Lordsfeld Swimming Club
**Other names charity is**
**known by**
**Registered charity number**
**(if any)**1156811
**Charity's principal address**15 Station Road, Overton
Basingstoke
Hampshire
**Postcode**
**RG25 3DU**|Lordsfeld Swimming Club|| ||15 Station Road, Overton|| ||Basingstoke|| ||Hampshire|| ||**Postcode**|**RG25 3DU**| ## **Names of the charity trustees who manage the charity** **----- Start of picture text -----**
Name of person
Dates acted if
Trustee Office (if (or body) entitled
not for whole
name any) to appoint trustee
year
(if any)
1 Tania Bridge Treasurer
2 Nicola Green
3 [Martin ]
Lebentz
4 [Lauren ]
McCann
5 Linda Parker
6 [Jonathan ]
Pritchard
Chair of
7 [Janice Stott]
Trustees
8 Janella Thow Secretary
9 Alan Tombs
10
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March **2012** **TAR** 1 11 12 13 14 15 16 17 18 19 20 ## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** ## **Names and addresses of advisers (Optional information) Type of adviser Name Address** ## **Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** ## Type of governing **ASSOCIATION CONSTITUTION** document (eg. trust deed, constitution) ## How the charity is **ASSOCIATION** constituted (eg. trust, association, March **2012** **TAR** 2 company) ## Trustee selection **ELECTED BY THE MEMBERS** methods (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - Trustees’ consideration of major risks and the system and procedures to manage them. - **Governance Structure:** - **Trustees’ Committee:** - Core Trustees Committee: decisions on Future Strategies for the development of membership & and upgrading the facilities. - **Management Committee:** - **O** perational Sub-Committee: day to day running of the pool. Consisting of: Finance Membership Volunteers Fundraising Communications Admin (insurance, GDPR, etc.) **Plant Operators Committee:** Plant Operations Strategy Sub-Committee - The swimming pool and the surrounding facilities have now been designated a Community Asset by Basingstoke and Deane Borough Council. - Bather load continued to be restricted to 60 people in the pool at any one time. - Changing rooms remained closed though 1 toilet was accessible for emergencies. - Disabled toilet remained accessible, though the key was kept at the desk and needed to be requested. - The emergency procedures remain the same as the school’s to ensure clarity for the children. - Emergency Procedures will be practised with the children at different times over the season. March **2012** **TAR** 3 - The following policies are in place: - Safeguarding, - Complaints, - Photography - Reserves Policy. - Code of Conduct - Data Protection - Health and Safety (including Lone Worker.) - - Volunteers - All trained volunteers and Trustees are DBS checked. - All trustees give of their time voluntarily and receive neither benefits nor remuneration ## **Section C Objectives and activities** **Summary of the objects of the charity set out in its governing document** The promotion of Community participation in healthy recreation by the provision of facilities for swimming, including the teaching of swimming skills and water safety. The Club is open to all children and teenagers, living in the parish of school age, as well as any child attending an educational establishment (school, playgroup, nursery, etc.) based in the village. Children unable to swim are offered lessons in the summer holidays by a trained Swimming Teacher. Children and youngsters are also taught the necessary skills to achieve the ASA Challenge awards. Swimming and Aqua Aerobics have been offered, at specific times, to adults and young adults. Our youngest swimmers have been under 1 year old and our eldest swimmer is over 90. Though constraints have been set into the Lease by the school, re times of usage, the Trustees are March **2012** **TAR** 4 hoping to extend and develop the use of the pool within the allocated time so that other groups and societies can benefit from the Community Pool. **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** 1. Lordsfield SC runs a swimming club for the community where: - Children learn to swim and practise their learned water skills. - Children engage in a healthy, lifelong and potentially lifesaving activity. - Children learn social skills, interaction with their peers and older members of the Club. - Children learn water skills which keep them safe. - Children learn to be adventurous in a safe environment. - Children become more involved with the club through fundraising, where they can use their own initiative. - Young adults become involved by training in First Aid and shadowing Pool Rescuers. - Other youth societies/clubs use the club to gain further qualifications – i.e. Duke of Edinburgh Award, Scouts,Water Skill badges, etc. - Lane Swimming is provided for adults and young adults. - Early morning Lane Swimming is provided, twice a week, for Adult and youngsters who are proficient March **2012** **TAR** 5 ## swimmers. - Adult Aqua Fit sessions run twice a week. - A regular session is provided for Family Swimming 2. Professional Certificated Training is given to volunteers in: Pool Rescue First Aid - Pool Plant Operations - ASA Swimming Teachers’ Award 3. Though constraints have been set by the school into the Lease re times of usage, the Trustees are hoping to extend and develop the use of the pool within the allocated time specified in the lease. 4. The school uses the pool for a week during the Summer Term for Curriculum Swimming. ## **Additional details of objectives and activities (Optional information)** March **2012** **TAR** 6 - As the pool is in urgent need of refurbishment, the Club is looking to access such grants as are available. - The Club is presently negotiating with Sport England re the refurbishment of the Club’s facilities. - The Club has been offered a five year rolling grant by both the Parish Council and a local business. - The Club is also investigating a possible loan from the Parish Council. You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. - The club would be unable to run without volunteers - they fill all the necessary trained and untrained roles required by law for running the swimming pool. - Volunteers indicate on Volunteer forms where they would like to use their expertise. As a result we have different groups working to improve the pool and its environment in terms of painting and decorating, building sheds, improving the fabric of the buildings, gardening, etc. Other volunteers man the desk and provide refreshments from the small kitchen. Trained Volunteers also run all poolside activities as trained Pool Rescuers, First Aiders, Swimming Teachers, Water Testers and Pool Operators. - Volunteers are able to feed back on any concerns/things that went well through an annual questionnaire. - Volunteers are also crucial to all fund-raising activities and communication with all club members and the rest of the village. - Volunteers are presently investigating various strategies for the improvement of the pool and its premises as well as the sustainability of the Pool and the Club. March **2012** **TAR** 7 Section D Achievements and performance **Summary of the main achievements of the charity during the year** 1. The pool re-opened earlier than usual this season (30.04.22) and we had a flood of membership requests. 2. Over the Summer, Volunteers kept the premises weed free and the grass mown. 3. A weekly, Winter rota was established in October, to: - Clear the pool of weeds. - Rescue any wildlife that had fallen in. - Generally ensure that the pool remained secure. 4. The changing room’s roof has become part of a feasibility study by Sustainable Overton to install solar panels. 5. To keep the community up to date, information on what was happening at the pool is detailed both in the monthly News and Views and the Parish Magazine. 6. All updates, policies, etc. including the Covid policy, are on the Club’s Website. 7. The Club continues to benefit from individual donations, though fund raising was necessarily curtailed by the pandemic. 8. The school was able to use the pool for a week for Curriculum swimming thanks to volunteers daily testing the quality of the water and keeping the pool and surroundings in good order. 9. The Club provided training for : - 10 First Aiders, - 17 Pool Rescuers and Water Testers 1 Pool Plant Operator March **2012** **TAR** 8 Section D Achievements and performance 10. The Club and the pool have been supported by: - A Grant from the Overton Parish Council with a promise to continue this for 5 years. - An equivalent donation from a local business to run for 5 years. - Unfortunately, because of Covid restrictions, our larger, more profitable fund raising events were not held. - The generosity of many donations from individuals and groups in the village and beyond. 11. The new online Membership form has been very successful this Season and has been well used, on a donated laptop, by the volunteers on the desk 12. The new payment system, using Sumup, is also working well and is used by most Members. 13. A weekly payment system was also set up for large/ low income families 14. **Membership** : 1078 members in 2022, of which: 462 Under 16 Membership Holders 606 Adult Membership Holders 3 Visitor Membership Not all Adult Members were swimmers – spectators must also become members for insurance purposes 15. As a result of Swimming lessons: 47 trained for the **ASA Challenge Awards** and 40 successfully passed their tests. a) Challenge 1: 10 b) Challenge 2: 10 c) Bronze 9 d) Silver: 10 March **2012** **TAR** 9 Section D Achievements and performance e) Gold 4 f) Honours 4 **Tiddlers and Tadpoles** – those who could not swim a width- 39 children completed the 6 week course _Some children attend the lessons but do not take the Test because of conflicting dates._ 16. 811 Adults attended the bi- weekly sessions of Aquarobics 17. In July, the Club organized a Crowdfunding exercise, which was very successful. The money raised will go towards funding the refurbishment of the pool,etc. ## **18. Future Plans** The Club is currently working with a company to upgrade the pool. We are at the planning stage and are awaiting their estimates as to the costs. The Village will be invited to the AGM, where costs, etc will be discussed and the decision made as to the way forward. This will help the Club to apply for funds/grants with a specific plan in mind. March **2012** **TAR** 10 ## **Section E Financial review** **Brief statement of** A Policy on Reserves has been written and is **the charity’s policy** available **on reserves** for inspection by Club members. This will allow the Club to support at least one season of poor membership and fundraising as well as some capital expenditure The Trustees propose to keep £20K in reserve to cover both loss of income and any unexpected capital expenditure. Approximately £15.5 K would allow the Club to run for one season without any expenditure on Training and/or refurbishment of equipment. Donations and Grants have continued to build up the Club’s Reserves which will be used for the planned refurbishment. ## **Details of any funds materially in deficit** ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. - The Charity’s principal sources of funds are: - Membership and Swimming Income - Local Fundraising and Donations - Grants and Sponsorship. - Key Objectives: - Keeping the pool operational throughout the summer in order to provide swimming facilities for the children of the village. - Training Volunteers ( see Section D) to enable - the operation of the pool, the safety of the children and the teaching of swimming skills - The all income from the membership is spent on the actual costs needed to run a pool – Water, Gas and Electricity bills, etc. There is a March **2012** **TAR** 11 shortfall which is covered by Fundraising in various forms The Club keeps the cost of membership as low as possible so that **all** children in the community can afford to swim. **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date** March **2012** **TAR** 12 Lordsfleld Swimming Club Registered Charlty 1156811 Accounts for the year to ￿}th November 2022 2022 Membership fees Season tickets u8's Season tickets over 8's Adults season tickets Challenges Ad hoc swlm members Ad hoc swim visitors Adults sessSon Adult aqua classes Tiddlers Tea money Inetl 3,231.00 1,474.00 6,208.00 7,080.00 1,920.LIO 2,230.00 1,265.00 1,520.00 3,857.85 1,170.00 Total Income 29.955.85 Runnlng costs Share of lolnt Costs Pool running costs Utllitles (Note 11 Insurance Prlntin8 aftd statlonary General expenses 8,993.25 7,457.89 753.80 208.59 2,817.09 Total runnlng costs 20,230.62 Tralnlng costs 1,962.45 Operatlng profltl(shortfalll 7,762.78 Equlpment/One off costs Equipment Consultancy 147.32 3,961.78 Total one off costs 4,109.10 Total profitllshortfall) 3,653.68 Grants and Donations 74,126.16 Overall profrt 77,779.84 2021- 2022 numbers include £2,700Aor our best estimote oAelectricity ond gos owed IN