## Trustees Annual Report March 2023 Pin Green Community Association Charity number 1156808 ## **Charitable Objectives** **1.** To promote the benefits available for the inhabitants in the area, without distinction of sex, sexual orientation, age, disability, nationality, race, political and religious preferences. **2.** To improve the conditions of life for local residents, using the statutory authority, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare, recreation and leisure. **3.** To establish and secure a community centre, maintaining and managing the centre (whether alone or in co-operation with any local authority or other person or body) in pursuance of the objectives. **4.** To promote other charitable purposes as may be determined. ## **Activities** We ran the community centre in Hampson Park in the Pin Green area of Stevenage. All services have been operational since Covid restrictions have been removed. Private parties have been running all year. Lunch club is getting busier and now running 3 days a week, Tuesday, Thursday and Friday. The trustees had regard for the Charity Commission’s guidance on public benefit. ## **Achievements and performance** PGCA aims to help people feel part of their neighbourhood, community and town. By using the community centre, people of similar needs, whether they were physical, social or spiritual, came together to achieve their own aims. PGCA supported the non-profit groups by giving them discounted rates while still allowing small commercial type groups easy, affordable and flexible access to space. ## **Financial Review** Like many Charities and businesses, this year has again been very challenging financially for us. The cost of living crisis has been pushing up costs of running the centre, including the costs of the lunch club. The lunch club therefore is running a slight loss / breaking even each month. As things were settling after all disturbances during the Covid pandemic, all staff received pay rises in line with the National Minimum Wage percentage increase. The Co-Op Bank has been used well for the past year for both our accounts for the centre and the coffee shop, with cash and cheque deposits accepted at post office branches locally. We have recently opened an Epworth savings account, which is solely for charities and offers a better interest rate, this money is to be kept aside as a contingency fund. Page 1 ## **Reserves** It is the Associations policy to try and keep 3 months’ worth of operating costs in reserve. We are close to reaching that target within the Epworth savings account and will be depositing money as and when appropriate to help reach our target over the next financial year. ## **Assets** No new equipment was added to our asset register. ## **Staffing Levels** The number of staff employed by the Community Association remained stable. A new staff member was recruited for the coffee shop and a new Centre Manager was employed due to the retirement of the previous manager of 16 years. One caretaker left and we are currently recruiting for another, with the current caretaker and manager covering as required. We have had 2 new evening cleaners hired over the past year. ## **Serious incidents** There were no serious incidents. ## **Structure, Governance and Management** Pin Green Community Association is a charitable incorporated organisation (CIO) as recommended by the Charity Commission. The number of trustees remained stable. We continue to try to recruit more trustees from the local community and these can be elected by a majority decision of the current trustees. There is no constitutional requirement for any person from any statutory body to be a trustee but a representative from the local council is assigned to the Association as a non-voting member of the board acting in an advisory capacity only. There is a part time manager who runs the centre dealing with all the hall bookings, general care of the building, paying bills including staff wages and HMRC, dealing with day to day finances, supervising and managing staff and representing the Association at meetings. The trustees oversee the running of the centre as a whole, looking at the policies, pricing, staff issues and pay, overseeing the H & S of the building and planning for the successful continuation of the Association. The centre is also an active member of the Stevenage Community Centre Alliance which enables centres in Stevenage to work together. The Association has a good working relationship with the local council which is keen to promote the use of community centres in the town. ## **Reference and administrative details** The Pin Green Community Association is a CIO and registered with the Charity Commission with registration number 1156808. Page 2 |The registered address is:|Pin Green Community Association
Hampson Park Community Centre
Webb Rise
Stevenage
Hertfordshire
SG1 5QU| |---|---| |Tel:|01438 354662| |Email:|Email:hampsonparkcc@gmail.com| |Website:|Website:www.hampsonparkcc.co.uk| |Charity Trustees|Ms Lin Martin-Haugh - Chair
Mrs Jackie Curtin – Treasurer
Mr Ken Moore
Mrs Dianne Green
Mr Michael Symmons
Mr Liam Bayfield
Mrs Jeanette Thomas (Stevenage Borough Council Rep)| There are no corporate trustees. No trustees hold title to any property. There are no exemptions from disclosure. Centre Manager: Mrs Sophie Jenkins Page 3 ## **Pin Green Community Association Annual Accounts** ## **Year ending 31[st] March 2023** ## **Section A Statement of financial activities** |**Incoming resources (Note 2)**
**Income from:**
Donations and fundraising (notes 2a-b)
Charitable activities (note 2c)
Other trading activities
Investments (note 2d)
Other (note 2e)
**_Total_**
**Resources expended (Note 3)**
**Expenditure on:**
Raising funds
Charitable activities (notes 3a-b)
Other (note 3c)
**_Total_**
**Net income/(expenditure)**
Net gains/(losses) on investments
**Transfer between funds in**
**Transfer between funds out**
Other gains/(losses)
**_Net movement in funds_**
**_Reconciliation of funds:_**
Total funds brought forward
**_Total funds carried forward_**
**Recommended categories by**
**activity**|**Total funds**
**£**
**£**
**£**
**£**
**Unrestricted**
**funds**
**Restricted**
**funds**
**Prior year**
**funds**|**Total funds**
**£**
**£**
**£**
**£**
**Unrestricted**
**funds**
**Restricted**
**funds**
**Prior year**
**funds**|**Total funds**
**£**
**£**
**£**
**£**
**Unrestricted**
**funds**
**Restricted**
**funds**
**Prior year**
**funds**|**Total funds**
**£**
**£**
**£**
**£**
**Unrestricted**
**funds**
**Restricted**
**funds**
**Prior year**
**funds**| |---|---|---|---|---| ||77,006|4,000|81,006|53,760| ||900|9,442|10,342|29,521| ||66,295||66,295|48,126| ||117|-|117|1| ||-|-|-|304| ||144,318|13,442|157,760|131,712| |||||| ||520|-|520|22| ||145,883|-|145,883|108,354| ||180||180|7,530| ||146,583|-|146,583|115,906| |||||| ||-2,265|13,442|11,177|15,806| |||-|-|-| ||24,718||24,718|1,707| ||-22,648|-2,070|-24,718|-1,707| |||-|-|-| ||-196|11,373|11,177|15,806| |||||| ||39,501|2,023|41,524|25,718| ||39,306|13,396|52,701|41,524| Page 1, SOFA ## **Section B Balance sheet** |**Fixed assets**
**Tangible assets (Note 5)**
**_Total fixed assets_**
**Current assets**
**Debtors (Note 7)**
**Investments (Note 6)**
**Cash at bank and in hand (Note 6)**
**_Total current assets_**
**_Net current assets/(liabilities)_**
**_Total assets less current liabilities_**
**_Excess to date_**
**_Brought forward_**
**_Total funds_**
**Funds of the Charity**
**Designated funds**
**Unrestricted funds**
**_Total funds_**
**Creditors: amounts falling due within**
**one year (Note 8)**
**Restricted income funds (Note 6)**
Approved on behalf of the trustees of Pin
Green Community Association|**£**
**£**
**Unrestricted**
**funds**
**Restricted**
**income**
**funds**|**£**
**£**
**Unrestricted**
**funds**
**Restricted**
**income**
**funds**|**£**
**Designated**
**funds**|**£**
**£**
**Total this**
**year**
**Total last**
**year**|**£**
**£**
**Total this**
**year**
**Total last**
**year**| |---|---|---|---|---|---| ||767|-|743|1,510|3,021| ||767|-|743|1,510|3,021| ||||||| ||6,907|-|498|7,405|2,853| ||-|-|-|-|-| ||11,772|16,161|20,122|48,055|39,531| ||18,679|16,161|20,620|55,461|42,384| ||||||| ||1,018
|2,765|486|4,269|3,881| ||||||| ||17,662|13,396|20,134|51,192|38,503| ||||||| ||18,429|13,396|20,877|52,702|41,524| ||||||| |||||11,178|15,806| |||||41,524|25,718| |||||52,702|41,524| ||||||| ||-||20,877|20,877|5,729| |||13,396||13,396|2,023| ||18429|||18,429|33,772| ||18,429|13,396|20,877|52,702|41,524| ||||||| ||Print Name||Signature||Date of
approval
dd/mm/yyyy| ||||||**05/07/23**| ||||||**05/07/23**| Page 2, Balance Sheet ## **Pin Green Community Association Charity number 1156808 Financial Review for the year ending 31[st] March 2023** **The centre and coffee shop have been busy this year so there has been a steady income. The Increase in minimum wages was applied to all staff except the 2 managers who had a 2% increase. The trustees reviewed the financial situation in September and felt that the association was in a stronger enough position to give the 2 manager the 6% and backdate this. Fund raising for the coffee shop canopy began and by the April the full amount (£10,000) had been raised. This included 2 grants, £2,000 from Stevenage Community Trust and £3,000 from Hertfordshire Community Trust and a generous donation of £1700 from an individual donor. In September the manager submitted her resignation and a new manager was appointed who started in November. Unfortunately this appointment did not work out so the process was repeated and another new manager appointed. This meant that the original manager was not able to leave and had to repeat all the training. Having 2 managers for a total of 5 months has eaten in to the bank account.** **In September the cook for the lunchtime meals gave in her notice and the assistant took over her role. Since then there has been a steady increase in the number of people coming for dinner. This will make the lunch club more sustainable. Money was received from DWP (£1,500) to help families and individuals with the cost of living crisis. The money was used, working with a local foodbank, Herts Help and Citizens advise, to fund a voucher scheme which would allow a person to have either a meal at lunchtime or use it in the coffee shop to purchase food and drinks. Money was also received from Hertfordshire Community Foundation (£4,000) to support the those who use the lunchtime meal facility. This has been used to subsidise the meals. Most who come are elderly, on a pension or benefits.** **Reserve Policy. It is the Associations policy to try and keep 3 months worth of operating costs in reserve including enough to cover redundancy costs. £2,000 was added to the reserves making a total of £17,000. The amount needed will be revised in the coming year as the amount needed for redundancy will drop due to the manager leaving.** Page 3, Notes # **Pin Green Community Association** ## **Charity number 1156808** ## **Notes to the Financial Statements** ## **For the Year Ended 31[st] March 2023** **Note 1** **Accounting Convention** These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The accounts have been prepared in accordance with: the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014 and with the charities Act 2011.The financial statements have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant notes to these accounts ## **Income resources** All income resources are included in the Statement of Financial Activities when the charity is legally entitled to the income and the amount can be qualified with reasonable accuracy. ## **Resources expanded** Expenditure is accounted for on an accrual basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources. Grants offered subject to conditions which have not been met at the year end date are noted as a commitment but not accrued as expenditure. **Taxation** The charity is exempt from corporation tax on its charitable activities. ## **Fund Accounting** Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees. ## **Depreciation of Fixed Assets** Equipment will be depreciated over a 5 year period, where improvements have been made to the building these will be done over an 8 year period. Page 4, Notes ## **2 INCOMING RESOURCES** 2(a) _Incoming Resources_ *Donations & fundraising Private hire Lettings canteen income & Christmas dinner office services & adverts 2(b) Trading activities Coffee shop takings 2(c) “Grants grants Furlough wages grant JTS Government lockdown grants 2(d) _Income from investments_ Bank interest receivable 2(e) _Other incoming resources_ Other income TOTAL INCOMING RESOURCES |**General**
**centre**
**funds**||**Canteen**
**designated**
**funds**||**Coffee shop**
**designated**
**funds**||**Restricted**
**Funds**| |---|---|---|---|---|---|---| |**£**
2,472
21,458
40,606
24||**£**
187
11,446||**£**
813||**£**
4,000| |64,560||11,633||813||4,000| |||||66,295||| |-||||66,295||| |900||||||9,442| |900||-||-||9,442| |117||||||| |117||||||| |||||||| |-||-||-||-| |65,577||11,633||67,108||| |65,577||11,633||67,108||13,442| Page 5, Notes ## **3 RESOURCES EXPENDED** |||**General**
**centre**||**Canteen**
**designated**||**Coffee shop**
**designated**|**Coffee shop**
**designated**||**Restricted**|||**TOTAL**|**TOTAL**|**TOTAL**|| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| |||**funds**||**funds**||**funds**|||**Funds**|||**2022-23**|||**2021-22**| |||**£**||**£**||**£**|||**£**|||**£**|||**£**| |_3(a)_|_Charitable activities_||||||||||||||| ||Staff costs|47,359||7561|||46484|||-||101,404|||74,979| ||Food & drink|||4,143||19,357||||-||23,500|||14,508| ||cleaning|1,779||76|||187|||-||2,042|||1,288| ||utilities|5,068||||||||||5,068|||4,796| ||Insurance|1,193||||||||-||1,193|||1,185| ||Licenses and subscriptions (payroo, internet
security,ppi/prs,zoom, BrightHR)|2,197||||||||-||2,197|||2,061| ||Telephone & internet (landline, mobile phone)|890||||||||||890|||1,002| ||Disposables & Uniform||||||1,060|||||1,060|||1,191| ||Office services & Advertising(printing, postage,stationary)|95||||||||||95|||241| ||Equipment & repairs|3,350|||||2,675|||||6,025|||3,762| ||*Other (bank charges,charity,sundry expenses,)|898||||||||||898|||634| ||Depreciation|771|||||740|||-||1,511|||1,807| |||63,600||11,780||70,503||||-||145,883|||107,454| ||_3(b)Other expenditure_||||||||||||||| ||charity donations|||||||||||-|||-| ||Governance|180||||||||||180|||180| ||Furlough wages grant JTS|||||||||||-|||7,168| ||**outside shelter|||||||||||-|||932| |||180||-||||||-||180|||8,280| ||_3(c) Fundraising_|520||||||||||520|||172| |||520||||||||-||520|||172| ||||||||||||||||| ||**Total Expenditure**|64,300||11,780||70,503||||-||146,583|||115,906| *Restricted amount £186 SCCA activities **£750 For architect and planning fees for outside shelter from grant. Page 6, Notes |**4 STAFF COSTS (including furlough)**
Office Staff
Cleaners
Caretakers
Canteen Staff
Coffee Shop Staff
Employers pension and NI
HR payments
**Total**|**2022-23**
£||**2021-22**
£| |---|---|---|---| ||38,882
4,763
2,295
7,561
46,484
1,419
1,252||28,568
4,599
4,060
7,681
37,238
1,217
1,252| ||102,656||84,615| ## **5 FIXED ASSETS** |**Cost**
Brought forward
Additions
Disposals
Carried forward
**Depreciation**
Brought forward
Charge for year
Disposal
Carried forward
Net Book Value 2019-20
Net Book Value 2020-21|**£**
6,164
-
**General**
**build**||**£**
5,923
-
**Coffee shop**
**build**|**£**
12087
12,087
9,066
1,511
10,577
3,021
1,510
**Total 2022-**
**23**| |---|---|---|---|---| ||6,164
4,626
771
-||5,923
4,440
740
-|| ||5,397
1,538||5,180
1,483|| |||||| ||767||743|| Page 7, Notes |**ALYSIS OF NET ASSETS BY FUND**
Fixed Assets
Cash at bank and at hand
Building society reserves
**BTORS**
Hall Hire
Dinners
Designated
Other Debtors
Unrestricted
Designated
Agency collections
**ND DETAILS**
Unrestricted Funds
General Funds
Designated (includes reserves)
Restricted Funds
Dementia Cafe
booklet money SCCA
Other
**TOTALS**
**EDITORS:AMOUNTS FALLING DUE WITHIN ONE YEAR**|**£**
767
11,772
0
**General**
**centre**
**funds**||£
743
20,122
**Designated**
**funds**| |---|---|---|---| ||||| ||||| ||12,539||20,865| ||||| ||**2022-23**
**£**
6,907
309
189||**2021-22**
**£**
2,758
94| ||7,405||2,852| ||||| ||**2022-23**
**£**
1,018
486
2,765||**2021-22**
**£**
475
423
2,983| ||4,269||3,881| ||**2022-23**
**£**
18,429
20,877
39,306
-
591
12,805
13,396
**52,702**||| ||**2022-23**
**£**
18,429
20,877||**2021-22**
**£**
33,772
5,729| ||39,306||39,501| ||-
591
12,805||942
708
373| ||13,396||2,023| ||**52,702**||**41,524**| ## **6 ANALYSIS OF NET ASSETS BY FUND** ## **7 DEBTORS** **8 CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR** ## **9 FUND DETAILS** Page 8, Notes Pa2e 9. Notes Pa2e 10. Notes ## **Independent examiner’s report to the trustees of Pin Green Community Association – Registered Charity No. 1156808** I report to the trustees on my examination of the accounts of Pin Green Community Association (the Charity) for the year ended 31 March 2023. ## **Responsibilities and basis of report** As the charity trustees of the Charity, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). I report in respect of my examination of the Charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiner’s statement** I have completed by examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1) accounting records were not kept in respect of the Charity as required by section 130 of the Act; or 2) the accounts do not accord with those records; or 3) the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed: Name: S Viles Address: 14 St Marys, Gamlingay SG19 3ET Date: 28[th] July 2023