## Trustees Annual Report March 2021 Pin Green Community Association Charity number 1156808
## **Charitable Objectives**
**1.** To promote the benefits available for the inhabitants in the area, without, distinction of sex, sexual orientation, age, disability, nationality, race, political and religious preferences.
**2.** To improve the conditions of life for local residents, using the statutory authority, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare, recreation and leisure.
**3.** To establish and secure a community centre, maintaining and managing the centre (whether alone or in co-operation with any local authority or other person or body) in pursuance of the objectives.
**4.** To promote other charitable purposes as may be determined.
## **Activities**
We ran the community centre in Hampson Park in the Pin Green area of Stevenage. During the year we were adversely affected by restrictions brought about by the Covid-19 pandemic. We had to close the building in March 2020 due to a national lockdown. In June we re-opened the Coffee Shop for a takeaway service and were working on plans for how to safely reopen for a limited number of groups but unfortunately this was short-lived. The building was inspected and judged to be unsafe so we had to close again in July for the necessary emergency rebuilding work. We moved to St Nicholas Pavilion in St Nicholas Park at the end of October, and in addition we were able to use the hall at Lytton Players building to accommodate a few of our groups. In November/December we were again forced to close due to a further lockdown and were only able to re-open for 3 weeks before a third lockdown. We did not reopen until moving back to Hampson Park in late March 2021. At that point we were only initially able to offer a takeaway service from the Coffee Shop.
The trustees had regard for the Charity Commission’s guidance on public benefit.
## **Achievements and performance**
PGCA aims to help people feel part of their neighbourhood, community and town. By using the community centre, people of similar needs, whether they were physical, social or spiritual, came together to achieve their own aims. PGCA supported the non-profit groups by giving them discounted rates while still allowing small commercial type groups easy, affordable and flexible access to space.
## **Financial Review**
Like many Charities and business this year has been very challenging financially for us. The beginning of lockdown in March 20 meant that we closed completely. All groups and bookings that had been taken for the first 12 weeks were cancelled and many others who had booking
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later in the year either postponed or cancelled. This led to the association having to pay back money that had been received. The rules for furlough at the early stages meant that you either worked or you were furloughed. All staff other than the centre manager were put on this scheme and paid 80% of their salary. The Manager worked from home doing her full 28 hours a week. The trustees felt that topping up to full pay for furloughed staff was not feasible given the small amount of savings and not knowing how long the community centre and coffee shop would be closed for.
Initial cash flow calculations indicated that the association would run out of money by October if restrictions were not lifted. In June, when restrictions began to open, the centre was allowed to have 1 group, a visiting chiropodist and we prepared to open the coffee shop as a takeaway only. At the beginning of July we were then hit with the council, who own the building, closing the building due to defects in the structure that were deemed unsafe. We again had to close completely. We were offered a temporary venue but it had to have work done on it to make it suitable for use. This did not open until the end of October 20. We managed to find a local venue that could accommodate a few of our groups in September and October which allowed them to continue and brought in a very small income (after paying the cleaner and venue hire). We moved in to the temporary venue and a few groups came back plus we opened our coffee shop. Unfortunately we were only open a few weeks and another lockdown was announced and we again had to close to all but a few support groups. When we were allowed to reopen just before Christmas, many groups decided not to restart and the coffee shop was very quiet. We were again locked down after Christmas for the rest of the financial year.
In October and November we received a compensation payment from the council for the period of having no building, July to end October of £11462. This covered the Manager’s wage, the utility bills, insurance and other bills that still had to be paid regardless whether we were open or not. The trustees agreed to pay the 20% top up to staff as they had not been able to work and were still receiving 80% furlough. October we ran out of available cash and had to move all the money in our reserves to the general running account in order to pay wages.
This had to be done in stages as the account needed a minimum balance of £5000. The account has now been closed.
The injection of the compensation cash gave us enough cash flow to continue until Christmas. The government grants given out in November, December and March have allowed us to continue trading and means we have ended the year only £4300 down on the previous year. As no more grants are expected and the furlough scheme will be phased out in 2021, this money has to be used carefully until we are able to operate to full capacity again, hopefully towards the end of 2021
As there was no where to run the lunch club at St Nicholas and the furlough position was very unknown, the canteen staff were placed on redundancy warning. This was carried out after talks with our HR company BrightHR who supported us through this processes. We do not know if there will be the demand or the finances to run the canteen once we are fully open at Hampson Park and national restrictions are lifted.
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## **Reserves**
The Association has 2 separate savings accounts in which surplus money is kept. The Monmouthshire Building Society which is solely for reserves, and a gold account attached to our bank accounts for quick access to surplus money. The Monmouthshire Building society was closed in November 2020 as all the reserves were needed to support the staff costs. At 31[st] March 2021 the total reserves were zero. Our reserves policy states that we should keep 1 months’ worth of core operating costs plus the cost of making all staff redundant in reserve. Even if we had this money, it would not have been enough. The trustees will reassess the reserves policy once we are fully open in the next financial year.
## **Assets**
No new equipment was added to our asset register.
## **Staffing Levels**
The number of staff employed by the Community Association remained stable despite all being furloughed for the majority of the year. In the Coffee Shop 1 member of staff retired and 1 student left to go to University. In addition, 1 of our caretakers left.
## **Serious incidents**
There were no serious incidents.
## **Structure, Governance and Management**
Pin Green Community Association is a charitable incorporated organisation (CIO) as recommended by the Charity Commission.
The number of trustees remained stable. We continue to try to recruit more trustees from the local community and these can be elected by a majority decision of the current trustees. There is no constitutional requirement for any person from any statutory body to be a trustee but a representative from the local council is assigned to the Association as a non-voting member of the board acting in an advisory capacity only.
There is a part time manager who runs the centre dealing with all the hall bookings, general care of the building, paying bills including staff wages and HMRC, dealing with day to day finances, supervising and managing staff and representing the Association at meetings. The trustees oversee the running of the centre as a whole, looking at the policies, pricing, staff issues and pay, overseeing the H & S of the building and planning for the successful continuation of the Association.
The centre is also an active member of the Stevenage Community Centre Alliance which enables centres in Stevenage work together as well as the Stevenage Community Association Network, which meets 4 times a year with Council representatives. The Association has a good working relationship with the local council which is keen to promote the use of community centres in the town.
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## **Reference and administrative details**
The Pin Green Community Association is a CIO and registered with the Charity Commission with registration number 1156808.
|The registered address is:|Pin Green Community Association
Hampson Park Community Centre
Webb Rise
Stevenage
Hertfordshire
SG1 5QU|
|---|---|
|Tel:|01438 354662|
|Email:|Email:hampsonparkcc@gmail.com|
|Website:|Website:www.hampsonparkcc.co.uk|
|Charity Trustees|Ms Lin Martin-Haugh - Chair
Mrs Jackie Curtin - Treasurer
Mr Ken Moore
Mrs Dianne Green
Mr Michael Symmons|
There are no corporate trustees. No trustees hold title to any property. There are no exemptions from disclosure.
Centre Manager: Mrs Helen Henry
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Pin Green Community Association
Charity No 1156808
Hampson Park Community Centre
Webb Rise
Stevenage
SGI SQU
Accounts for year April 2020 to March 2021
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Pin Green Community Association
Annual Accoiints
Year ending 31" March 2020
ststement of financial activities
Section A
R•Gommend•d c•teoori•s by
•ctlvlty
Unrn•trict•d R•strictod
funds
fund8
Prior year
fund*
Tot•1 fvnds
Incomlng resources (Nole 2)
Income frrm:
DaD"On$ kndrn%sThJ (not?1 2•-bl
CharilablÈ actiMbe$ (note 2¢>
Othertr8dirv4 4t*wtse$
Inveslmwrt¥ (note 2dl
Oiber In? 2el
Total
Resources expended (Note 3
Exp•ndiiur• on:
Rai3itvJ lund5
79.834
1,685
81.519
127.084
Ctt*r Inth¢ 3cl
867
85,909
126,251
Total
85,042
Net Incomellexpendlture)
-5,208
818
4,390
833
9*n51O¢•sesl ty) Investments
Transfer between funds In
Transler between lund8 Out
Other g•inslllo8sesl
Net movement In funds
18.S04
-17,432
18.504
-18,504
10,053
-10,053
-1.071
-1.152
833
Reconciliatlon of funds..
Total fvnd8 IKought l(Nward
Total funds carrled forward
30.108
25,718
29,275
30,108
27.009
22,872
3,099
1.947
Page 2. SOFA
Section B
Balance sheet
R•8trict•d
UnrMtrScl•d Incom•
lynd•
funds
D•ilgn•t•d Tot•1 th
lund•
y•ar
Total 118t
y••r
Fixed assets
Tanglble assets
(Note Sl
rotal fixed assets
2,605
2,605
2,223
2,223
4,828
4,828
9,704
9.704
Current assets
Debtorn
(Note 7)
Investments
(Note 6
Cash at bank and In hand (Note 6)
Total current •ssets
3.372
3,372
2.769
14,527
17,899
3,269
3,269
711
711
18,507
21,878
20,211
22,9
Credltorn: amounts falllng due wlthln
one year
(Note 81
495
425
68
988
2,576
Net cumint asset{lIabIlIt1OsJ
17,403
642
20,890
20,404
Total assets le8S ¢Urnt Ilabllltles
20.008
2.865
25.718
30,108
Excess to date
4,390
832
Bmught forward
Total lunds
30,108
29,275
25,718
30,108
Funds of the Charlty
DesSgnated funds
Restrfcted Income lunds (Not• 6)
Unrestrlcted funds
1.073
1.073
12,419
3,099
14,590
30,108
21980
1.980
21,980
25,898
Total funds
1,073
Approved on beham of the trustees of Pin
Gen Community Association
Date of
approval
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Print Name
Signature
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Independent examlnerfs report to the t of Pin Green Community Assodatlon- Registered
Chaiity No. 1156W8
I feport to the trustees on my examination of the accounts of Pin Green Community AssociatSon (the
Charity) for the year ended 31 March 2021.
ResponsibAltles and basis of report
As the charity tTUStees of the Charity. you are responsible for the preparation of the accounts in
accor(lance with the requirements of the Charit5 Art 20111.the Art'l.
I report in respèrt of my examination of the Ch•riVs Jc¢ounts carried out under section 145 of the
2011 Act and in carrying my examination I have followed all the applicable directions given by
the Charity Commission undef section 14515llbl of the Art.
Independent examlnerfs stslement
I have completed by examination. I confirm that no material matters have come to my attention in
connection with the examinatlon 8iving me cause to believe that in any material respect..
11 accounting records were not kept in resi ol the Charity as required by settion 130 of the Art;
or
21 the accounts do not èttord with those records: or
31 the accounts do not ¢omply with the applicable requirements concemin8 the form and content ot
accounts set out in the Charities IAttounts and Reports) RegulatiC+ns 2008 other than any
requirement that the accounts give a true and fair view which is not a matter considered as part of
an independent examination.
I have no concerns and have come across no other matters in conneclion with the examlnation to
which attention should be drawn in this pOrt in order to enable a proper understanding of the
accounts to be reached.
Signed:
Name:
S Vile5
Addres5:
14 St Marys, Gamlin8ay SG19 3Er
Date..
9, August 2021
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## **Independent examiner’s report to the trustees of Pin Green Community Association – Registered Charity No. 1156808**
I report to the trustees on my examination of the accounts of Pin Green Community Association (the Charity) for the year ended 31 March 2021.
## **Responsibilities and basis of report**
As the charity trustees of the Charity, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the Charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner’s statement**
I have completed by examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1) accounting records were not kept in respect of the Charity as required by section 130 of the Act; or
2) the accounts do not accord with those records; or
3) the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed:
Name: S Viles Address: 14 St Marys, Gamlingay SG19 3ET Date: 9[th] August 2021
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