**Vernon Institute (V.I.) - Charity No. 1156797** ## **AGM – Chair’s Report - Tuesday January 14[th] , 2025** _This report covers the period from November 2023 to October 2024 The Vernon Institute is known locally as the V.I._ ## **Name of the Trustees of the Vernon Institute CIO for this period** Chris Harman – Chair Jenny Young – Vice Chair Peter Young – Secretary Harry Dobson – Treasurer Kay Parry Claire Nicholas ## Governance This report covers the period from November 2023 through to the end of October 2024. The following trustees were re-elected as trustees at the November 2023 AGM – Jenny Young, Harry Dobson & Kay Parry. The Trustees focus this year has been to continue progress on remedial works after the damp report from 2022 for the cottages and the main VI building. ## Financial Our accounts for the year ending 5[th] April 2024 showed a deficit of £3,365 and the treasurer’s report contains some highlights of the financials with a copy of the Charity accounts, which have been submitted to the Charity Commission as required before the end of January 2025. The accounts were independently audited by Dave Ash again this year and the Trustees extend our thanks. John Reid our new accountant provides the Trustees with the monthly accounts, management reports, help budgeting, and advice on financial decisions. The Trustees would like to thank John for picking up and sorting the accounts with Harry Dobson after the sad loss of Peter Harris. ## Reserves The cash reserves have been maintained again this last year, and we have £20,470 on deposit earning interest. We also have around £99,000 invested in Chari-bonds linked to the stock markets. ## Main Buildings In the period covered by this report we have spent just over £10k on building repairs to the VI. This included the relaying of the paving in the preschool outside area plus the expense of replacing the flat roof over the entrance area to the Main Hall, and repairs to the damage from the leak from this roof to the fire alarm and the disabled toilets. ## Property The Vernon Institute owns and rents out a tearoom which had an electrical survey completed during the year. The Vernon Institute financed some recommended improvements along with isolating the usage of the car park lighting on to a separate meter. The four cottages continue to be let to the same long-term tenants and the rental income was in line with the budgeted £35k and there with no rent arrears as of year end. Vernon Institute AGM – Chairs Report 2023-24 1 | P a g e The management of these properties continues to be managed by Teal Estates, who are responsible for managing the tenant relationship, rent collection, maintenance, and legalities on all our properties. The main expense on the cottages this year was in number 1 where we continued to work through the list of damp proofing jobs – the largest expense was the new sky light and dry lining of the rooms with an uninsulated external facing wall. We also completed the loft insulation in Cottage 4 as this had never been insulated. Land The Vernon Institute own the recreational land at CH1 6HH known as the Seahill Playing Field and this continues to be leased and used by Saughall Colts Junior Football Club. In the last year the replanting of the old trees and more new fencing was erected, and funding is being sourced to build a club house. There are nearly 400 children as members of the club, and they continue to see growth in the number of girls joining the club and now also have a walking football team. Development Plans 2023-24 The main development plans we had over the last year, focused on the damp report recommendations which are now 80% complete. There will be a focus on completing the remaining items by the end of this financial year. Next year we will be looking to support the redevelopment of the old preschool play area at the top of the car park and possible acoustic improvements in both halls. ## Bookings The Hallmaster booking system continues to be a great tool to manage our bookings and invoicing for the hall hire along and provides useful management information. The bookings/sessions over the last year are down by 20 on last year but hall hire revenue has increased overall this year. ## VI Events The VI hosted the annual Xmas light switch on and the Christmas Band concert which was well attended by the Saughall village community. The Trustees wish to thank Claire and all the helpers who make this event a success every year. ## Personnel The caretakers continue to make the VI a clean and safe environment for our users. They provide support completing many minor repairs during the year. We continue to get positive customer comments on the quality of our venue. I want to extend the thanks of all the Trustees to both Peter Durose and Debbie Harris for their continued commitment to the VI. Vernon Institute AGM – Chairs Report 2023-24 2 | P a g e ## Management Committee I would like to thank the management committee members for their support. The Vernon Institute is all about being a place for the local community and the continued support of the many affiliated groups using the Vernon Institute enables us to meet our charity’s objective. ## Trustees We currently have our full complement of 6 trustees and there are 3 Trustees due to stand down as required under the constitution of the CIO and the election will be completed as part of the AGM. As Chair I would like to thank all my fellow Trustees for their support and advice managing the Vernon Institute. Prepared by Chris Harman _Cjharman_ Chair of the Vernon Institute 8[th] January 2025 Vernon Institute AGM – Chairs Report 2023-24 3 | P a g e ||**Charity Name**|||||||||**No (if any)**|**No (if any)**|||||| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| |**Section A Receipts and payments**
**Unrestricted**
**funds**
**Restricted**
**funds**
**Endowment**
**funds**
**Total funds**
**to the nearest £**
**to the nearest £**
**to the nearest £**
**to the nearest £**
**A1 Receipts**
06-Apr-23
05-Apr-24
**Receipts and payments accounts**
Period start date
Period end date
**To**
**For the period**
**from**
**e**e
e
ee||||||||||||||**Last year**
**to the nearest £**
**CC16a**||| |Hire of Hall & Café|**32,123**||**-**|**-**|**-**||**-**|**-**|**-**||**32,123**|**32,123**||**27,565**|**27,565**|| |Dividends and Interest|**4,894**||**-**|**-**|**-**||**-**|**-**|**-**||**4,894**|**4,894**||**4,042**|**4,042**|| |Property Rentals|**35,159**||**-**|**-**|**-**||**-**|**-**|**-**||**35,159**|**35,159**||**32,817**|**32,817**|| |Council Grants|**5,000**||**-**|**-**|**-**||**-**|**-**|**-**||**5,000**|**5,000**||**5,000**|**5,000**|| |Fund Raising Donations|**190**||**-**|**-**|**-**||**-**|**-**|**-**||**190**|**190**||**1,187**|**1,187**|| |Car Park & Field Rental|**1,475**||**-**|**-**|**-**||**-**|**-**|**-**||**1,475**|**1,475**||**1,372**|**1,372**|| |Sundry|**-**||**-**|**-**|**-**||**-**|**-**|**-**||**-**|**-**||**-**|**-**|| ||**-**||**-**|**-**|**-**||**-**|**-**|**-**||**-**|**-**||**-**|**-**|| |**_Sub total_**_(Gross income for_
_AR)_|_AR)_
**78,841**||**-**|**-**|**-**||**-**|**-**|**-**||**78,841**|**78,841**||**71,983**|**71,983**|| |**A2 Asset and investment sales,**
**(see table).**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**_Sub total_ -**
**-**
**-**
**-**
**-**
**_Total receipts_**
**78,841**
**-**
**-**
**78,841**
**71,983**
**A3 Payments**
————~~——~~||||||||||||||||| |Wages & Taxes|**32,763**||**-**|**-**|**-**||**-**|**-**|**-**||**32,763**|**32,763**||**27,852**|**27,852**|| |Utilities|**5,724**||**-**|**-**|**-**||**-**|**-**|**-**||**5,724**|**5,724**||**8,471**|**8,471**|| |V.I.Repairs|**7,426**||**-**|**-**|**-**||**-**|**-**|**-**||**7,426**|**7,426**||**7,872**|**7,872**|| |Cottage Repairs & Maintenance|**5,024**||**-**|**-**|**-**||**-**|**-**|**-**||**5,024**|**5,024**||**7,695**|**7,695**|| |Capital Expenditure|**6,557**||**-**|**-**|**-**||**-**|**-**|**-**||**6,557**|**6,557**||**5,431**|**5,431**|| |Hall Insurance|**3,817**||**-**|**-**|**-**||**-**|**-**|**-**||**3,817**|**3,817**||**3,447**|**3,447**|| |Agent Mgmt Fees|**3,819**||**-**|**-**|**-**||**-**|**-**|**-**||**3,819**|**3,819**||**3,393**|**3,393**|| |Cleaning|**1,176**||**-**|**-**|**-**||**-**|**-**|**-**||**1,176**|**1,176**||**751**|**751**|| |Misc. Expenditure|**15,900**||**-**|**-**|**-**||**-**|**-**|**-**||**15,900**|**15,900**||**7,485**|**7,485**|| |**_Sub total_ **|**82,206**||**-**|**-**|**-**||**-**|**-**|**-**||**82,206**|**82,206**||**72,397**|**72,397**|| |**A4 Asset and investment**
**purchases, (see table)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**_Sub total_ -**
**-**
**-**
**-**
**-**
**_Total payments_**
**82,206**
**-**
**-**
**82,206**
**72,397**
**_Net of receipts/(payments)_**
**- 3,365**
**-**
**- - 3,365**
**- 414**
**A5 Transfers between funds**
**-**
**- -**
**-**
**-**
**A6 Cash funds last year end**
**-**
**- -**
**-**
**-**
**_Cash funds this year end_**
**- 3,365**
**-**
**- - 3,365**
**- 414**
————~~——~~
===
==>>||||||||||||||||| CCXX R1 accounts (SS) 03/01/2025 1 |**Section B Statement of assets and liabilities at**|**Section B Statement of assets and liabilities at**|**the end of the period**|| |---|---|---|---| |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
**B3 Investment assets**|Signature
Cottage Fence
**Details**
**Details**
Vernon Institute
Cottages 1-4
Furniture
Green Lane Field
School Fence
CCLA Charity
Co-Operative Current Account
Co-Operative Deposit
Petty Cash
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**
M^G Charibonds
M&G Charifunds
Blackrock Charinco|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**15,300**
**-**
**20,470**
**-**
**16**
**-**
**35,786**
**-**
Agreement Error
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**Perm**
Perm
**-**
Perm
**-**
Perm
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
Perm
**-**
Perm
**-**
Perm
**-**
Perm
**-**
Perm
**-**
Perm
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name|**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**| ||||**-**| ||||OK| ||||**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**32,015**
**40,700**
**16,331**
**10,238**
**-**
**102351**
**Current value**
**(optional)**
**850,000**
**840,000**
**5,288**
**25,000**
**2,708**
**3,850**
**-**
**-**
**-**
**When due**
**(optional)**
Date of
approval| CCXX R2 accounts (SS) 03/01/2025 2 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examlner'8 Report Report to the trusteesl members of Vemon Institute, Saughall On accounts for the year ended 5 April 2024 Charity no lif any) 1156797 Set out on pages Iremembw to bndude page numbers tsf ad4ilional )neetsi I report to the trustees on my examination of the accounts of the above charity (Yhe Trust-) for the tax year ended As the charity's trustees, you are responsible for the preparation of the accounts in accordance wrth the requirements of the Charities Act 2011 (°the Act.) I report in respect of my examination of the Trust's accounts