**- Vernon Institute (V.I.) Charity No. 1156797 - - AGM Chairs Report Tuesday November 9[th] 2021** Comments: _This report covers the period from November 2020 to October 2021 The Vernon Institute is known locally as the V.I._ ## **Name of the Trustees of the Vernon Institute CIO for this period** Chris Harman – Chair Jenny Young – Vice Chair Peter Young – Secretary Harry Dobson – Treasurer Kay Parry Claire Nicholas ## Governance This report covers the period from November 2020 through to the end of October 2021. The following trustees were re-elected – Chris Harman, Peter Young as trustees at the November 2020 AGM. The Trustees continued to have a challenging second year due to the Covid restrictions that were eventually eased and then lifted in June 2021 and now bookings of the facilities are back to the pandemic level. ## Financial Our audited accounts for the year ending 5[th] April 2021 shows a surplus of £840 down nearly £8000 on last year due primarily to lack of hall bookings because of the pandemic. The treasurer’s report contains more detailed highlights of the financials and a copy of the accounts, which will be submitted to the Charity Commission before the end of 2021. Peter Harris our independent accountant - provides the Trustees with the accounts, management reports, budgeting, and advice on financial decisions and completes the annual audit with our independent auditor each year. I would like to thank Peter who has had to spend considerable time providing support with the various government furlough and job protection schemes. During the third lockdown we were able to secure small business grant funding for £12,000 via CWaC and this has provided immense support to our financial position at the start of the 202122 financial year. ## Reserves The £10,000 cash reserves were maintained during the last financial year in a separate savings account, and we had sufficient surplus in the bank account by June this year to transfer another £10,000 into this reserve account. This _rainy-day_ pot of money maybe needed as we are currently waiting for a damp survey of the main VI buildings plus 3 of our cottages. ## Main Buildings The last year has seen us not embark on any large projects due to the unknown financial position we may have found ourselves in due to Covid-19 pandemic. We have completed Vernon Institute AGM – Chairs Report 2020-21 1 | P a g e several minor repairs and some internal decoration along with the necessary annual maintenance tasks. ## Property The four cottages continue to be fully let to the same long-term tenants and the rental income was on budget. The management of these properties is provided by Teal Estates, a local agency, who have continued to deliver a great service over the last 12 difficult months, managing the tenant relationship, maintenance, and legalities on all our properties. In the last financial year property repairs amounted to around £6,000 with the largest items being new windows in no 1 and the new floor in no. 3. We have a long list of projects for the cottages but will wait until we know the extent of the damp repairs before committing to further expenditure this financial year. The tearoom was obviously closed during the pandemic, but we are very glad to say that Lynda’s Tearoom has reopened and is now building up to being used as much as pre-covid. ## Land The Vernon Institute own the recreational land at CH1 6HH and this has continued to be leased and used by Saughall Colts Junior Football Club. They have made significant investments to the grounds with new gates and fencing, and a reconfiguration of the car park. All of this is via fund raising and grants that they have managed to obtain now they have a long-term lease with the VI. Over 300 children benefiting from these facilities. ## Development Plans 2021-22 The main development plans we had for 2021, focused on linking the external toilets to be part of the main buildings but independently accessible from outside and inside. The plans were produced for this project in 2019 and we will now be revisiting them to check they are still relevant before progressing to the quotation stage. ## Management Committee The last year the management committee has had very few changes but Margaret Grain who had been serving on the committee for many, many years had to stand down. We would like to thank Margaret for her service to the V.I. and the Golden link. I would like to thank the management committee members for their support and efforts getting their groups back up and running after the lockdowns. The Vernon Institute is all about being a place for the local community and the continued support of the many affiliated groups using the Vernon Institute enables us to meet our charity’s objective. Vernon Institute AGM – Chairs Report 2020-21 2 | P a g e ## Bookings The Hallmaster booking system is providing a great tool to manage bookings and invoicing for hall hire along with useful management information. |**Event Bookings 2021**
**Qtr1**
**Qtr2**
**Qtr3**
**Qtr4**|**2021**
**Total**| |---|---| |Art Club
6
10
10
Badminton
4
8
13
Ballet Lessons
1
1
Brownies
1
Bruce Dance School
17
33
35
Buzz Youth Group
1
Children Birthday Party
2
6
Craft and Chat
1
12
13
Dance fit
1
Diddy Dance
8
8
11
Fitness Begins with Mandy
7
Fit Steps
1
9
Gardening Club Meetings
1
2
Golden Link
6
13
11
Hallmark Antiques
1
Handbags Choir
1
History Society
1
VI Mgmt. & Trustees Meeting
2
1
1
3
Moo Music
12
8
12
Palliates Classes
1
6
13
9
Paranormal Event
2
5
2
Parish Council Meeting
2
4
Police commissioner elections
1
Preschool Afternoon sessions
51
44
12
11
Preschool Morning sessions
63
54
27
40
Private gathering
2
Psychic Evening with Reet
1
1
Remembrance Service
1
Rotary Business Meeting
6
6
Saughall Colts Football Club Pitches
1
Shotwick house meeting
1
Silver Swans
39
14
4
11
Snooker Club
1
Super Little Scientists
4
12
Table Tennis
9
17
Taekwondo adults
1
9
9
8
Taekwondo Junior
4
11
Wedding couple practice
12
1
Wi committee meeting
1
2
3
WI craft
1
2
Wi Darts
2
2
WI main meeting
3
2|**26**
**25**
**2**
**1**
**85**
**1**
**8**
**26**
**1**
**27**
**7**
**10**
**3**
**30**
**1**
**1**
**1**
**7**
**32**
**29**
**9**
**6**
**1**
**118**
**184**
**2**
**2**
**1**
**12**
**1**
**1**
**68**
**1**
**16**
**26**
**27**
**15**
**13**
**6**
**3**
**4**
**5**| |**Grand Total**
**158**
**190**
**216**
**280**
**844**|| Vernon Institute AGM – Chairs Report 2020-21 3 | P a g e We have welcomed many new users during this difficult year with new activities never held at the VI before - Moo Music & Super little Scientists. We continue with our objective to develop the inclusive use of our facilities by as many diverse groups as possible. ## Personnel The caretakers completed extensive decoration and minor repairs and some clearing of the old preschool play area during the periods of lockdown, when they were not on Furlough. I would like to extend the thanks of the Trustees to both Peter Durose and Debbie Harris for ensuring our buildings were in excellent decorative condition plus safe for all the many hall users once they returned after the lockdown was lifted. Since we reopened the Caretaker and assistant have worked well together completing many additional tasks required due to the pandemic as well as the thorough cleaning regime all while staying safe themselves. We have had feedback from several new users from other halls that have commented on how welcoming, prepared and well run the halls are. I would like to record my personnel thanks to Peter and Debbie for their great work. ## Trustees We have had a full complement of 6 trustees during the last year and there are 3 Trustees due to stand down as required under the constitution of the CIO and the election will be completed as part of the AGM. ## Thanks As Chair I would like to thank all my fellow Trustees for all their support over what has been a very challenging year we adapted and have worked well together on Zoom meetings, but it is great to get back to face to face meetings. I would like to thank our long serving Treasurer Harry Dobson and our accountant Peter Harris who have continue to provide a great service managing the finances and budget of the Vernon Institute. Prepared by Chris Harman _Cjharman_ Chair of the Vernon Institute 9[th] November 2021 Vernon Institute AGM – Chairs Report 2020-21 4 | P a g e ||**Charity Name**
**VERNON INSTITUTE**|**Charity Name**
**VERNON INSTITUTE**|**Charity Name**
**VERNON INSTITUTE**|**No (if any)**
**1156707**|**No (if any)**
**1156707**|**No (if any)**
**1156707**|**CC16a**| |---|---|---|---|---|---|---|---| ||**For the period**
**from**|Period start date
05-Apr-20|**To**||Period end date
05-Apr-21||| ||||||||| |**Section A Receipts and payments**|||||||| |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest**
**£**
**8,744**
**3,883**
**31,864 **
**6,239**
**-**
**2,068**
**415**
**13,306**
**66,519**
**-**
**-**
**-**
**66,519**
**26,487**
**3,220**
**7,268**
**5,065**
**6,298**
**7,500**
**3,189**
**357**
**5,995**
**300**
**65,679**
**65,679**
**840**
**-**
**27,083**
**27,923**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest £**

**-**

**-**

**-**

**-**

**-**

**-**

**-**

**-**

**-**
**-**
**-**
**-**
**-**

**-**

**-**

**-**

**-**

**-**

**-**

**-**

**-**

**-**
**-**
**-**

**-**

**-**

**-**

**-**||**Total funds**
**to the nearest £**
**8,744**
**3,883**
**31,864 **
**6,239**

**-**
**2,068**
**415**
**13,306**
**66,519**
**-**
**-**
**-**
**66,519**
**26,487**
**3,220**
**7,268**
**5,065**
**6,298**
**7,500**
**3,189**
**357**
**5,995**
**300**
**65,679**
**65,679**
**840**||**Last year**
**to the nearest £**| |hire of hall|**8,744**||||||**29,434 **| |dividends and interest|**3,883**||||||**4,225**| |propertyrentals|**31,864 **||||||**31,747**| |councilgrants|**6,239**||||||**-**| |fund raisingdonations|**-**||||||**713**| |carpark and field rental|**2,068**||||||**1,000**| |interest and sundry|**415**||||||**260**| |furlough|**13,306**||||||**-**| |**_Sub total_**_(Gross income for_
_AR)_|**66,519**||||||**67,379**| ||||||||| |**A2 Asset and investment sales,**
**(see table).**|||||||| ||**-**||||||| ||**-**||||||**-**| |**_Sub total_**|**-**||||||**-**| |**_Total receipts_**
**A3 Payments**|||||||| ||||||||**67,379**| ||||||||| |wages and taxes|**26,487**||||||**24,708**| |utilities|**3,220**||||||**4,749**| |v I repairs and
maintenance|**7,268**||||||**8,140**| |cottage repairs and
maintenance|**5,065**||||||**8,396**| |capital expend|**6,298**||||||**222**| |insurance hall and
cottages|**7,500**||||||**4,027**| |agent mgm fees|**3,189**||||||**2,821**| |cleaning|**357**||||||**750**| |misc expenses|**5,995**||||||**5,171**| |legal|**300**||||||**-**| |**_Sub total_**|**65,679**||||||**58,984**| |**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||||| ||||||||**58,984**| ||||||||| ||**840**|**-**|
**-**||**840**||**8,395**| ||**-**|**-**|
**-**||||**-**| ||**27,083**|**-**|
**-**||**27,083**||**18,688**| ||**27,923**|**-**|
**-**||**27,923**||**27,083**| CCXX R1 accounts (SS) 07/11/2021 1 ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
**B1 Cash funds**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**|**Details**
M&GCHRIBBONDS
**_Total cash funds_**
(agree balances with
receipts and payments
cooperative current
pettycash
cooperative deposit
**Details**
**Details**
**Details**
VERNON INSTITUTE
BLACKROCKCHIRINCO
M&GCHRIFUND
CCLA CHARITY
COTTAGES 1-4
FURNITURE
GREEN LANE|**Unrestricted**
**funds**
**to nearest £**
**17,875**
**8**
**10,040**
**27,923**
OK
**Unrestricted**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**perm**
perm
perm
perm
**Fund to which**
**asset belongs**
PERM
PERM
PERM
PERM|**Restricted**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
OK
**Restricted**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to nearest £**| |---|---|---|---|---| |||||
**-**| |||||
**-**| |||||
**-**| |||||**-**| |||||OK| |||||**Endowment**
**funds**
**to nearest £**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**Current value**
**(optional)**| |||||
**35807.00**| |||||**41,157**| |||||
**-**| |||||**20,985**| |||||**11,210**| |||||**109159.00**| |||||**Current**
**value**
**(optional)**| ||VERNON INSTITUTE|PERM|**-**|**850,000**| ||COTTAGES 1-4|PERM|**-**|**840,000**| ||FURNITURE|PERM|**-**|**5,288**| ||GREEN LANE|PERM|**-**|**25,000**| ||||**-**|
**-**| ||||**-**|
**-**| ||||**-**|
**-**| ||||**-**|
**-**| ## **B5 Liabilities** ## **Signed by one or two trustees on behalf of all the trustees** ## **Signature** ## **Print Name** **Date of approval** **----- Start of picture text -----**
HARRY DOBSON
**----- End of picture text -----**
CCXX R2 accounts (SS) 07/11/2021 2 Independent In connection wilh my examinaiion. no mateTial matters have come to my 4inerfs statement attention ( that in. any matwial reswt ") wthich gives me cause to believe the a(u)untiTNJ re￿[[￿ w￿e not kept in aCt0rdan￿ with section 130 of the Charities Actr. or the ac¢xiunts did not accJ)rd with the accounting records," or the ac£x)unts did rK)t compFy with the appli(zble requirements (￿nCe￿ing the fomi and cx)ntent of &counts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts grve a Irue and fairf view which is not a matter constdered as part of an independent examination. I have no concems and have come across no olher matters in wnnection with the examination to which attentton should be drawn in thi5 report in order to enable a proper understandirwJ of the accounts to be reached. . Please delete the words in the bTrd(ets if they do not appty. Signed: Name-. /11/2021 5rbK£8 Relevant professional qualification(s) or body (rfany): rff Section B Disclosure Only complete if the exaffjirw needs to highlight material matters of con￿￿ (see CC32, Independent examinati￿ of d• a(7wts: dIre(*￿S and gU#jan￿ for examinero). IER May 2018