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2023-08-31-accounts

Calvary Exeter Annual Report & Accounts Year Ended 31 st August 2023 CALVARY CALVARY

Calvary Exeter

Annual Report and Accounts

Objectives and Achievements 2
Financial Review 4
Plans for Future Periods 5
Structure, Governance and Management 5
Reference and Administrative Details 6
Statements of Financial Activities 7
Balance Sheet 8
Summary Income and Expenditure Account 9
Notes to the Financial Statements
1. Accounting Policies 10
2. Analysis of Income 13
3. Donated Goods, Facilities and Services 13
4. Analysis of Expenditure 14
5. Trustee Expenses 16
6. Independent Examiner Remuneration 16
7. Grant-making Activities 17
8. Staff Costs, Employee Benefits and Trustee Remuneration 18
9. Fixed Assets 19
10. Debtors 20
11. Creditors 20
12. Summary of the Assets and Liabilities of each Category of Fund 21
13. Movement in Funds 22
14. Related Party Transactions 23

CALVARY EXETER Annual Report - Year Ended 31st Aug 2023

Objectives and Achievements

Objects of the Charity

The Charity’s Objects (“the Objects”) are the advancement of Christianity for the benefit of the public in accordance with the following:

As we have opportunity, to do good to all, especially to those who are of the household of faith (Galatians 6:10).

Activities of the Charity

The charity trustees have reviewed its activities with regard to the Charity Commission’s guidance on public benefit. The charity provides, amongst other things, the following benefits:

The charity uses its financial resources to fulfil the charity purposes in the following ways:

Achievements and Performance, Year Ended 31st Aug 2023

Calvary Exeter undertook the following achievements in accordance with its objectives:

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CALVARY EXETER Annual Report - Year Ended 31st Aug 2023

Calvary Plymouth:

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CALVARY EXETER Annual Report - Year Ended 31st Aug 2023

Financial Review

Financial Position

The charity’s primary source of funds is from free-will offerings received from those regularly attending the Sunday services as well as various other supporters to the objectives of the charity. No material fundraising activities were undertaken.

The charity’s finances are in a very healthy position. Income and expenditure were in line with expectations and the charity expects to maintain future expenditure in line with current expenditure.

Reserves Policy

Keeping in line with the Charity’s future plans it has a policy to hold sufficient reserves to be able to respond in a timely manner to any opportunity presented that would allow the Charity to achieve those plans. Current reserves are minimal for meeting such possible opportunities. There must be, at minimum, the equivalent of 3 months worth of average expenditure held in unrestricted funds and available as a liquid asset held at all times. If the reserves fall below this figure, an extraordinary trustee meeting will be called.

Spending and Reimbursement Policy

All money spent from an individual’s personal bank account, with the intention of being reimbursed by the church, must either be by a trustee, or under the direction of/agreed by a trustee. If a trustee is planning to spend over £1,000 for the charity, this must also be approved by at least one other trustee.

Grant Making Policy

The Charity will make grants to external organisations and individuals by assessment of the Trustees on the basis of need and fulfilment of the charitable activities. There are no upper or lower limits of support.

Safeguarding Policy

The charity takes seriously its responsibility to protect and safeguard the welfare of children, young people and adults with care and support needs who are entrusted to its care and has affirmed this in a written safeguarding policy. The policy endorses and follows all national and local safeguarding legislation and procedures and is regularly reviewed.

Principal Sources of Funding

The charity’s principal source of funds is from voluntary donations received from those regularly attending the Sunday services as well as various other supporters of the objectives of the charity.

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CALVARY EXETER Annual Report - Year Ended 31st Aug 2023

Plans For Future Periods

The charity’s plans for the future, including its aims and objectives and activities remain unchanged and the trustees expect the future direction of the charity to remain the same.

Structure, Governance and Management

The charity is overseen by the church pastor, who is an office holder rather than an employee. He is supported in the decision-making process by the charity trustees and supported in the execution of his office by a team of volunteers. The charity has no employees but relies heavily upon all those who attend the fellowship to use their individual gifts and talents for the edification of the church.

The office of ‘Pastor’ is defined and regulated by the constitution. The charity trustees are entitled to remove the pastor from his office in accordance with circumstances listed in the constitution, but neither the church nor the charity trustees are the pastor’s employer.

There is no legal obligation on the charity to provide financial or other material support to persons holding the office of pastor. However, the charity is always delighted when it can provide such support to enable the pastor to devote his full time and attention to fulfilling the functions of his office without having to engage in other work to support himself and his family.

The charity references the Charity Commission document CC3 – ‘The essential trustee: what you need to know, what you need to do’ for the induction and training of trustees.

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CALVARY EXETER Annual Report - Year Ended 31st Aug 2023

Reference and Administrative Details

Trustees

Andrew Ley (Chair) Kenneth Pope Jason Thorpe Edward Major

Pastors Andrew Ley Kenneth Pope

Governing Document

CIO - Foundation Constitution Registered 23rd April 2014 Amended 15th Dec 2015 and 16th May 2022

Registered Charity Number 1156774 Charity Principle Address The Old Gospel Hall Edgerton Park Road Exeter EX4 6DD

Accounts Prepared By

Bliss Accounts

Declaration

The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees:

==> picture [86 x 52] intentionally omitted <==

Andrew Ley (Chair) 10th March 2024

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CALVARY EXETER Annual Report - Year Ended 31st Aug 2023

Statement of Financial Activities

For the Year Ended 31st Aug 2023

Note
Income
Donations and Legacies
2
Charitable Activities
Other Trading Activites
Investments
2
Other Income
2
Total Income
Expenditure
Raising Funds
Charitable Activities
4-9
Total Expenditure
Net Income (Expenditure)
Net Movement in Funds
Reconciliation of Funds
12-13
Total Funds b/fwd
Total Funds c/fwd
Unrestricted
Funds
2023
Restricted
Funds
2023
Total
Funds
2023
Total
Funds
2022
129,305
129,305
91,029
1,560
-
1,560
543
-
-
-
-
551
-
551
9
12
-
12
-
131,428
131,428
91,581
-
-
-
-
(92,444)
-
(92,444)
(76,794)
(92,444)
-
(92,444)
(76,794)
38,984
-
38,984
14,787
38,984
-
38,984
14,787
73,706
-
73,706
58,920
112,690
-
112,690
73,706

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CALVARY EXETER

Annual Report - Year Ended 31st Aug 2023

Balance Sheet

At 31st Aug
Note
£
Fixed Assets
Tangible Assets
9
Current Assets
Debtors
10
12,976
Cash in Bank and in Hand
98,262
Total Current Assets
Liabilities
Creditors: Amount falling
due within one year
11
(727)
Net Current Assets
Net Assets
The Funds of the Charity
12-13
Unrestricted Funds
Restricted Funds
Total Funds
2023
2023
£
£
2,179
7,499
72,809
111,238
(7,124)
110,510
112,690
112,690
-
112,690
2022
£
552
80,308
73,185
73,706
73,706
-
73,706

These financial statements were approved by the board of trustees and signed on their behalf on 10th March 2024

==> picture [86 x 52] intentionally omitted <==

Signed on behalf of the Charity Trustees: Andrew Ley (Chair)

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CALVARY EXETER Annual Report - Year Ended 31st Aug 2023

Summary Income and Expenditure Account

For the Year Ended 31st Aug 2023

Income
Gains/(losses) on Investments
Interest and Investment Income
Gross Income in the Reporting Period
Expenditure
Interest Payable
Depreciation and charges for the impairment of Fixed Assets
Total Expenditure in the Reporting Period
Net Income (Expenditure) before tax
Tax Payable
Net Income (Expenditure) for the financial year
2023
£
130,877
-
551
131,428
91,610
-
834
92,444
38,984
-
38,984
2022
£
91,572
-
9
91,581
76,543
-
251
76,794
14,787
-
14,787

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CALVARY EXETER Annual Report - Year Ended 31st Aug 2023

Notes to the Financial Statements

For the Year Ended 31st Aug 2023

1. Accounting Policies

General Information

Calvary Exeter is a Charitable Incorporated Organisation registered in England and Wales. The registered charity number, company number and address of the charity is given in the charity information on page 6.

Statement of Compliance

The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice (SORP) applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) and Charities Act 2011.

Calvary Exeter is a Public Benefit Entity as defined by FRS 102.

Going Concern

The charity has a number of regular donors, giving the trustees reasonable confidence that sufficient funding will be secured beyond the current year. The trustees have assessed the level of funds held, in addition to the cash flow needs of the charity, concluding with confidence that it will be able to continue in its operation.

Fund Accounting Policies

The General Funds are not subject to any restrictions regarding their particular use and are available for applicable general purposes of the charity.

The Building Fund is a designated unrestricted fund. No fundraising has taken place for this fund, it is solely resources “earmarked” for a Building.

Incoming Resources

All incoming resources are included in the Statement of Financial Activities (SoFA) when; the charity is legally entitled to the resources; the trustees are virtually certain they will receive the resources; and the monetary value can be measured with sufficient reliability.

Donations are only included in the SoFA when the charity has unconditional entitlement to the resources.

Where incoming resources have related expenditure, the incoming resources and related expenditure are reported gross in the SoFA.

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CALVARY EXETER Annual Report - Year Ended 31st Aug 2023

Notes to the Financial Statements - Continued

Incoming resources from Gift Aid tax reclaims are included in the SoFA at the same time as the gift to which they relate.

The value of voluntary help received is not included in the accounts but is described in the trustee’s annual report.

Investment income is included in the accounts when receivable.

Expenditure and Liabilities

Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to pay out resources. It is probable that the paying out of resources will be required in settlement and the amount of the obligation can be measured reliability.

The charity makes grants to individuals and other institutions to further its charitable objectives.

Fixed Assets

Tangible fixed assets which cost £500 or more and used for more than one year are capitalised. They are valued at cost price or a reasonable value on receipt.

Depreciation is calculated on tangible fixed assets using the Straight Line Method, at 25% of the cost per year.

Inventory

Stocks held for sale as part of non-charitable trade are measured at the lower of cost or net realisable value.

Donated goods are measured at their fair value, unless it is impractical to measure reliably the fair value of donated item(s). When there is no direct evidence of fair value for an equivalent item, a value is derived from: the cost of the item to the donor; or in the case of goods that are expected to be sold, the estimated resale value after deducting the cost to sell the goods.

Debtors

Trade and other debtors are recognised at the settlement amount after any trade discount offered.

Judgements in Applying Accounting Policies

In the application of the church's accounting policies, the trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered relevant. Actual results may differ from these estimates but are unlikely to be material.

Cash at Bank and In Hand

Cash at bank and in hand includes cash and short-term highly liquid investments with short maturity of three months or less from the date of acquisition or opening of the deposit or similar amount.

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CALVARY EXETER Annual Report - Year Ended 31st Aug 2023

Financial Instruments

The church only has financial assets and financial liabilities of a kind that qualify as basic financial Instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value with the exception of bank loans which are subsequently measured at amortised cost using the effective interest method.

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CALVARY EXETER Annual Report - Year Ended 31st Aug 2023

Notes to the Financial Statements - Continued

2. Analysis of Income

2. Analysis of Income 2. Analysis of Income
2023
Unrestricted
Funds
Restricted
Funds
Total
Funds
Donations and Legacies
Freewill Offerings
82,985
-
82,985
Freewill Offerings from Outside the UK
34,063
-
34,063
Tax Recoverable - Gift Aid
12,257
-
12,257
Grants
-
-
-
129,305
-
129,305
Charitable Activities
Plymouth Discipleship and Outreach
1,560
-
1,560
Investment Income
Bank Interest
551
-
551
Other Income
HMRC Gift Aid Interest
12
-
12
Total
131,428
-
131,428
3. Donated Goods, Facilities and Services
Donated Goods
Donated Facilities
Number of Unpaid General Volunteers
Church Services - Hospitality and Operations
Church Services - Technical
Church Services - Childrens Ministry
Church Services - Discipleship
2022
Unrestricted
Funds
Restricted
Funds
Total
Funds
58,620
-
58,620
25,064
-
25,064
7,344
-
7,344
-
-
-
91,029 -
91,029
543 -
543
9 -
9
- -
-
28,372 600
28,972
2023
£
-
-
-
2023
30
15
14
7
2022
£
-
-
-
2022
32
11
12
5
66 60

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CALVARY EXETER Annual Report - Year Ended 31st Aug 2023

Notes to the Financial Statements - Continued

4. Analysis of Expenditure

Expenditure on Charitable Activities - Activities Undertaken Directly

2023
Note
£
Mission and Ministry - Exeter
Discipleship and Outreach
1,255
Hospitality - Supplies - Gifts
1,361
Honoraria
-
Ministerial Staff Salaries
27,200
IT - Media - Music
2,539
Travel
-
Mission and Ministry - Plymouth
Discipleship and Outreach
3,720
Hospitality - Supplies - Gifts
2,997
IT - Media - Music
5,450
Conferences and Retreats
4,815
Travel
410
Honoraria
600
Property, Mangement and Administration
Exeter Rent and Utilities
1,859
Plymouth Rent and Utilities
20,151
Exeter Building Repairs and Upkeep
1,137
Plymouth Building Repairs and Upkeep
4,625
Exeter Insurance
651
Plymouth Insurance
103
Exeter Fixed Asset Depreciation
9
393
Plymouth Fixed Asset Depreciation
9
441
Plymouth Office Costs and Postage
573
Square Fees
143
80,423
Expenditure on Charitable Activities - Grant Funding of Activities
2023
Note
£
Grants Payable
7
9,839
Expenditure on Charitable Activities - Support Costs
2023
Note
£
Exeter IT, Media and Music - Support Costs
-
Plymouth IT, Media and Music - Support Costs
221
Exeter Discipleship and Outreach - Support Costs
97
Plymouth Discipleship and Outreach - Support Costs
361
2022
£
1,997
1,064
600
27,000
1,813
53
3,612
3,893
8,126
-
1,533
-
1,795
10,794
793
3,240
539
376
126
125
83
-
67,562
2022
£
8,094
2022
£
72
72
-
-

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CALVARY EXETER

Annual Report - Year Ended 31st Aug 2023

Accounting
6,11
Independent Examination
6,11
Visa Costs
HR Software
TOTAL Expenditure
596
170
536
202
2,182
92,444
644
156
199
-
1,143
29,661

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CALVARY EXETER Annual Report - Year Ended 31st Aug 2023

Notes to the Financial Statements - Continued

5. Trustee Expenses

No trustee was paid for their service as a trustee. The nature of expenses incurred were for: ministry, administrative and subsistence causes, exclusively and necessary for fulfilling the charity objects.

2 Trustees were paid expenses in the financial year ended 31st Aug 2023

2 Trustees were paid expenses in the financial year ended 31st Aug 2022

Trustee Expenses
Retreats and Conferences
Travel
2023
£
409
409
684
2022
£
-
1,586
1,586

6. Independent Examiner's Remuneration

Independent Examiner Fees 2023
£
170
2022
£
156

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CALVARY EXETER Annual Report - Year Ended 31st Aug 2023

Notes to the Financial Statements - Continued

7. Grant-making Activities

Resourcing Mission and Ministry in accordance with the Charity Objects:

Grants Made to Institutions
Creation Fest
Pioners UK Ministries
Transforming Plymouth Together
Ukraine Relief Fund
UCCF
CCCM
Grants Made to Individuals
S. Yardley Missionary Support
C. Cannone Missionary Support
Benevolence and Hardship
C. Ward Missionary Support
Total
2023
£
6,400
240
100
-
-
-
6,740
300
800
1,999
-
3,099
9,839
2022
£
3,400
60
-
2,200
1,100
73
6,833
520
-
500
240
1,260
8,093

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CALVARY EXETER

Annual Report - Year Ended 31st Aug 2023

Notes to the Financial Statements - Continued

8. Staff Costs, Employee Benefits and Trustee Rumuneration

2023
Average number of staff employeed during the reporting period
2
£
Staff Costs and Employee Benefits
Ministerial Staff Stipend Salary
27,200
Employer's Social Security Costs
-
Employer's Contribution to Pension Schemes
-
Other Employee Benefits
-
27,200
2022
2
£
27,000
-
-
-
27,000

No employees received employee benefits more than £60,000

By provision of the charity's Governing Document, in their capacity as pastors, A. Ley was remunerated £6,000 with no personal expenses (£6,000 and no personal expenses in 2022), K. Pope was remunerated £21,200 with £684 in personal expenses (£21,000 and £2,456 personal expenses in 2022).

Calvary Exeter is not an employer for the purposes of automatic enrolment at this time as confirmed by the Pensions Regulator. Under the Pensions Act 2008, automatic enrolment duties no longer apply. If circumstances change in the future, Calvary Exeter will inform the Pensions Regulator.

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CALVARY EXETER

Annual Report - Year Ended 31st Aug 2023

Notes to the Financial Statements - Continued

9. Fixed Assets

Cost or Valuation
At 1st Sep 2022
Additions
Disposals
Revaluations
Transfers
At 31st Aug 2023
Depreciation and Impairments
At 1st Sep 2022
Disposals
Depreciation
Impairment
Transfers
At 31st Aug 2023
Net Book Value at 1st Sep 2022
Net Book Value at 31st Aug 2023
Fixtures, Fittings and
Equipment
Ministry
Equipment
Building
Improvements
Total
£
£
£
1,588
-
1,588
2,492
-
2,492
-
-
-
-
-
-
-
-
-
4,080
-
4,080
1,067
-
1,067
-
-
-
834
-
834
-
-
-
-
-
-
1,901
-
1,901
522
-
522
2,179
-
2,179

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CALVARY EXETER Annual Report - Year Ended 31st Aug 2023

Notes to the Financial Statements - Continued

10. Debtors

Prepayments and Accrued Income
Insurance
Christian Copyright
Find a Church
Guardian Security
Other Debtors
Tax Recoverable - Gift Aid
Breathe HR Software
Total
11. Creditors
Accruals and Deferred Income
Accrued Utilities
Deferred Income - USA Ministry Support
Other Creditors
Independent Examination
Accounting
PAYE Tax Owing
S Ley - Discipleship and Outreach meal
Donation to be Refunded
Total
2023
£
231
192
10
85
518
12,257
201
12,458
12,976
2023
£
70
-
70
170
130
357
-
-
657
727
2022
£
155
-
-
-
155
7,344
-
7,344
7,499
2022
£
125
1,350
1,475
155
90
333
70
5000
5,649
264

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CALVARY EXETER Annual Report - Year Ended 31st Aug 2023

Notes to the Financial Statements - Continued

12. Summary of the Assets and Liabilities of each Category of Fund

Tangible Fixed Assets
Intangible Assets
Current Assets
Debtors
Creditors: Amounts falling due within one year
2023
Unrestricted
Funds
Restricted
Funds
Total
Funds
£
£
£
2,179
-
2,179
-
-
-
98,262
-
98,262
12,976
-
12,976
(727)
-
(727)
112,690
-
112,690
Tangible Fixed Assets
Intangible Assets
Current Assets
Debtors
Creditors: Amounts falling due within one year
2022
Unrestricted
Funds
Restricted
Funds
Total
Funds
£
£
£
522
-
522
-
-
-
72,810
-
72,810
7,499
-
7,499
(7,124)
-
(7,124)
73,707
-
73,707

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CALVARY EXETER

Annual Report - Year Ended 31st Aug 2023

Notes to the Financial Statements - Continued

13. Movement in Funds

Fund Fund
Balances Balances
Brought Net Carried
Forward Income Expenditure Transfers Forward
£ £ £ £ £
Unrestricted Funds
Exeter General Fund 18,933 75,878 (44,696) 6,900 57,015
Plymouth General Fund 12,479 55,550 (47,748) (6,900) 13,381
Building Fund 42,294 - - - 42,294
Total Funds 73,706 32,421 (32,525) - 112,690

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CALVARY EXETER Annual Report - Year Ended 31st Aug 2023

Notes to the Financial Statements - Continued

14. Related Party Transactions

Income

Income from donations and legacies include £15,977 received from Trustees and Related Parties.

Expenditure

Related party transactions are disclosed in note 5. 'Trustee Expenses' and note 8. 'Staff Costs, Employee Benefits and Trustees Remuneration'.

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CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of Calvary Chapel Exeter On accounts for the year ended 31" August 2023 Charity no {if any) 1156774 Set out on page5 I report lo the trustees on my examination of the accounts of the above Charity {'the Trust°} for the year ended 3110812023. Responsibilities and As the charity trustees of the Trust. you are responsible for the preparation basls of report of the accounts in accordance with the requirements of the Charities Act 2011 1.the Acl"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed Ihe applicable Dire¢lions given by the Charity Commission under section 145{5llbl of the A¢1. I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause lo believe that in, any material respect.. accounting records were nol kept in accordance with sedion 130 of the Act or the accounts do nol accord with the accounting record5 Independent examiner's ststement I have no concerns and have come across no other matters in connection with the examination lo which attention should be drawn in order to enable a proper understanding of the accounts lo be reached. Signed: Date: 2410312024 Name: Michelle Hook Relevant profes5Tonal qualification{s} or body lif any): NIA Address: 35 Treeve Lane. Connor Downs, Hayle. Cornwall TR27 5DQ Section B Disclosure Only complete if the examiner needs to highlight matters of con￿rn (see CC32, Independent examination of charity accounts: direclions and guidan￿ for examiners). IER October 2018

Give here brfef detalls of any Items that the examinerwl8he8 to dl8cIose. Nothkng to dlsdose IER Octobor 2018