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← Warwickshire And Solihull Blood Bikes

2025-03-31-accounts

Chair’s Annual Report

Charity Name: Warwickshire and Solihull Blood Bikes Charity Number: 1156751 Reporting Period: March 2024 to March 2025

Introduction

On behalf of the Board of Trustees, I would like to present the annual report for Warwickshire and Solihull Blood Bikes (WSBB) for the year ending March 2025. This report has been prepared in accordance with Charity Commission requirements and provides an overview of the charity’s activities, achievements, governance, and financial management during the year.

Charitable Objectives and Public Benefit

The charity’s primary objective is to provide a free 24/7 on call transport service to NHS hospitals and healthcare providers within Warwickshire, Solihull, and the wider region. Our volunteers transport blood, medical samples, medication, donor breast milk, and other urgent items between hospitals and laboratories.

The trustees confirm that the charity has continued to operate for the public benefit, in line with the guidance issued by the Charity Commission, by supporting the NHS and thereby improving patient outcomes and reducing healthcare costs.

Activities Undertaken

During the reporting period, Warwickshire and Solihull Blood Bikes:

Service Statistics

The trustees are happy to report the following operational statistics for the reporting year:

Measure 2024 Result Notes / Impact
Jobs completed 3,536 Urgent deliveries for NHS partners across
Warwickshire & Solihull
Operational fleet 5 motorcycles (increasing to
7), 2 hybrid cars, 1 van		 Maintained and deployed to meet NHS
demand
Estimated NHS
cost savings		 £265,200 Calculated at £75 per job, equivalent to
private courier costs [National Couriers
Direct]

These figures demonstrate the scale and value of the service provided. By completing thousands of urgent journeys and covering well over one hundred thousand miles, WSBB delivered substantial public benefit and generated significant cost savings for NHS partners.

Achievements and Performance

The trustees are pleased to report another successful year of operations. Key achievements include:

Governance

The charity is governed by a Board of Trustees, who met monthly throughout the year to ensure proper oversight of operations, risk management, and financial stewardship. During the year, the trustees:

Financial Review

Total income for the year amounted to £120,473, derived primarily from donations and community fundraising. Most notably we received substantial donations of £25,000 from the Mark Benevolent Fund, £10,000 from SWFT, £3254.59 from NFU Mutual and our own fundraising, including talks to local groups and collections supported by Tesco, Sainsburys and Asda totalled £104,482.

Expenditure totalled £99,503, the majority of which related to:

At year end, the charity held reserves of £170,864, which the trustees consider appropriate to ensure continuity of service and cover unforeseen expenditure.

Risk Management

The trustees regularly review the principal risks facing the charity. Key areas include volunteer safety, vehicle maintenance, and financial sustainability. Mitigations include:

Future Plans

In the coming year, Warwickshire and Solihull Blood Bikes intends to:

Acknowledgements

As chair I would like to thank the board of trustees for their unwavering support and commitment to the charity over the past year. In turn, the trustees wish to record their sincere

thanks to our dedicated volunteers, whose commitment makes the service possible, and to our donors, supporters, and NHS partners. Their collective contribution enables Warwickshire and Solihull Blood Bikes to provide a vital public service, free of charge, to the NHS and the wider community.

Signed on behalf of the Board of Trustees:

Chrissie Smith WSBB Chair

WARWICKSHIRF. & SOLIHULL BLOOD BIKES RECEIPTS & PAYMENTS ACCOUNT THE YEAR ENDED 31 MARCH 2025 2024 Unrestricted Funds Restricted nds Total Funds Recci Donations Gift Aid Membership Subscriptioiis Interest Receiiied IAT Refunds 83,929 6,745 1,476 1.016 14,iOO 102,482 2,000 102,482 2,000 827 1,555 13,610 827 1,555 13,610 Assct Sales Motor Vehicle 7,400 114,866 119,646 827 120,473 P2I"ments Fuel Vehicle Expenses Vehicle Insurances Hi - Viz Jackets & T-shirts Stationery & Printing Public Liability Insurance Donation - Practical Presents Promotional Materials Overheads Event Costs 13,719 14,902 4,993 1,455 764 1,999 18,171 14,255 3,685 1,783 834 2,102 1,851 832 3,485 1,345 18,171 14,255 3,685 1,783 834 2,102 2,551 832 3,485 2,002 700 1,692 3,139 248 658 Asset Purchases Motorbike Motor Vehicle Vehicle Livery Pathology Boxes Laptop Bundle Incl ID Cards Defjbrillators Card Reader 20,140 12,515 32,520 3,018 12,515 32,520 3,018 551 1,750 1,750 5,905 320 69,827 98,146 1,358 99,503 45,039 Net Recei ts 21,500 (531) 20,970 104,855 Bank Balances l April 2024 147,880 2,014 149,894 AdjustmeAlt to Unrestricted Funds (1,112) 1,112 149,894 Bank Balances 31 March 2025 168,268 2,596 170,864 Page I

WARWJCK,(illlllV, & SC)LIFIULL FILO()D BIKW,S NOTF,S TO Tlll,, Rrci,=Ii)'r,s & l)A YMFN'fs ACCOUNT FC)11 Tiif YF,AII F.NDFD 3] MARCI12025 ,I.8.scts Rct.:iinc(I f()r tlie Charil '$ Oivn Use Cost 1otor Ilchiclcs Pcugeot Expcrt 16,398 To)'ota C-HR 33,346 Kia Sportaoe 32,520 82,264 Motor Blkcs Yamaha 15,457 Yamaha 9,750 BKIW 15,609 BMW 20,140 Honda NT 12,515 73,471 Signed on behalf of all the trustees Chrissie Smith Chairperson Simon Quantrell Secretary 12 May 2025 Page I

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Sectlon Indepelldent Examin'.s Repo Report to the trustees Iirll Itv Warwickshire & Solihull Blood Bikes On accounts for the year ended 31 st March 2025 Charity no (if any) 1156751 Set out on pages One and Two .(remembei' to inclucjp. tp. i*,1Je. niim,ners of 2dditior,al shpe;s I report to the trustees on my examination of the accounts of the above charity ("the Trust") for the year ended DD I MM I YYYY. As the charity's trustees, you are responsible for the preparation of the accounts in acco-; dance with the requirements of the Charities Act 2011 ("the Act")., Responsibilities and basis of report I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 1J5(5)(b) of the Act. Independent rfhe charity's gross income exceeded £250,000 and l am qualified to examiner's statement undertake the examination by being a qualified member of [insert name of applicable listed body]]. Delete [ ] if not applicable. I have completed my examination. I confirm that no material matteri have come to my attention in connection with the examination (other than that disclosed below ") which gives me cause to believe that in, any mater. al respect: the accountirig records were not kept in accordance with section 130 of th8 Chariti?s Act; or the accounts did not accord with the accounting records; or the accounts did not Gompiy with the applicable requirements concerning tfrie form and content of accounts set out in the Charities (Accounts arid Reports) Regulations 2008 other than any requirement that the acccpijnts give a 'true and fair, view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attentlof) sliould be drawn in this report in order to enable a proper understanding of the accounts to be reached. Please delete the words in the brackets if.thèy do not apply. /z Signed: Date: Name: Alan RiLhards Relevant professional qualification(s) or body CIMA IER Oct 2018

(if any): Address: 52 Leicester Street Bulkington Bedworth, CV12 9NG Section B . Dlsclosure > YY: Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidaiice for examiners). Give here brief details of any items that the examiner wishes to disclose. IER Oct 2018