2025-03-31-accounts - Wiltshire Portage

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Trustees' Annual Report for the period

Period start date Period end date 01 04 2024 31 03 2025 From To

Section A Reference and administration details

Charity name

Wiltshire Portage

Other names charity is known by

1156717 Charity's principal address Wiltshire Portage Kings Rise Centre Lodge Road, Pewsham Chippenham Postcode SN15 3SY ~~——~~

Registered charity number (if any) 1156717

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (ifany)
Sheila Parker	Chair		Wiltshire Portage Management Committee
2 Emma Evans	Treasurer
4
5 Julie Inglis	Safeguardinglead
6
8 Tom Styles		2025
9
10
11
12
13
14
15
16
17
18
19
20 ~~ee~~	~~ee~~	~~ee~~	~~ee~~

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year As Above

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Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)
Type of adviser Name Address
Auditor	Goodings	Holloway House Epsom Square, Trowbridge BA14 0XG

Name of chief executive or names of senior staff members (Optional information)

Phil Tansley CEO

Section B Structure, governance and management

Description of the charity’s trusts

A constitution Type of governing document (eg. trust deed, constitution) Wiltshire Portage is a charitable Incorporated Organisation How the charity is constituted (eg. trust, association, company) All trustees are volunteers, and we aim to have parents and Trustee selection methods representatives from outside bodies and wider community. (eg. appointed by, elected by)

Additional governance issues (Optional information)

Wiltshire Portage has a full set of procedures and policies which are You may choose to include approved by the Management Committee. Each committee member additional information, where receives training which outlines the roles and responsibilities. relevant, about: • The Management Committee consists of a Chairperson, Secretary, policies and procedures adopted for the induction and Treasurer, and other members including parent representatives. training of trustees; The Management Committee meet every 2 months and has the AGM • the charity’s organisational around September each year. structure and any wider network with which the charity Wiltshire Portage is a member of the National Portage Association and works; adheres to the principles of the organisation. • relationship with any related relationship with any related Wiltshire Portage is partly funded by Wiltshire Council and regular reviews parties; are held to ensure that the service is effective and efficient.

relationship with any related relationship with any related Wiltshire Portage is partly funded by Wiltshire Council and regular reviews
parties; are held to ensure that the service is effective and efficient.
• trustees’ consideration of major risks and the system The major risk associated with Wiltshire Portage is funding and contracts and procedures to manage with the Local Authority. We continue a contingency fund to cover any them. redundancy costs should this be required. Our funded income goes towards providing the service to additional children.

We have policies and procedures to cover all aspects of our work, particularly the area of Safeguarding. They are routinely reviewed and closely followed.

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Section C Objectives and activities To advance the education and protect the health of preschool children in the Wiltshire area who have special educational or additional support needs, to enable them to achieve their full potential in society through Summary of the objects of the unique family- based learning opportunities using a system known as charity set out in its Portage Home Teaching. governing document

The aim of the service is to work with children with special educational needs and disabilities, aged from birth to school entry. We provide unique learning opportunities at home through structured play which enables the child to be included in the community in their own right. The service is free to the families at the point of delivery. Access to the service is by means of referral, which can come from a variety of sources, including self-referral. The decision as to whether or not the service is offered to a family is based the service admissions criteria (published on the Wiltshire Portage website) and on an assessment, made over a six week period and Summary of the main reviewed by the service manager. activities undertaken for the public benefit in relation to The main public benefit gained form this service is support for the child these objects (include within and whole family to enable the child to play a fuller part in the community this section the statutory and increase self –sufficiency, thus reducing the need for specialist declaration that trustees have support to the family in later years. had regard to the guidance issued by the Charity Commission on public benefit)

Additional details of objectives and activities (Optional information)

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Wiltshire Portage provides a service and does not grant funds to any organisation.

Members of staff are all fully trained and paid employees of Wiltshire Portage.

You may choose to include further statements, where relevant, about:

The Trustees and Board of Management comprises unpaid volunteers who give freely of their time.

All funds are banked with CAF bank. With one current account and one savings/reserves account.

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

Section D Achievements and performance

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Section D Achievements and performance

Summary of the main achievements of the charity during the year

We have a current contract with Wiltshire Council to deliver Portage across the whole of Wiltshire (excluding Swindon). There were on average 87 families a week being visited a during the reporting period.

The number of children seen across the year was 213.

The number of referrals (since reopening the referral process in March 2024) 210 (previous year 154).

The number of children discharged this year – 191

We continue to work with other local Portage Services and other local county services to work towards a standard provision across the county and southwest of the country.

We have secured additional funding from various fund-raising activities.

The service staff consists of:

A Ceo, an Operations Manager, 11 Portage Home Workers of which 3 are senior roles, and one administrator.

April 2024 saw the start of the new contract with Wiltshire Council. The contract was awarded for 5 years with a possibility of an extension which shows the value the council put on the services and value that Wiltshire Portage provide. Changes in provision including going paperless and new reporting software, it also took four months to employ a new CEO Phil Tansley which was part of the new contract.

Phil Started in September alongside three new staff members (home visitors) and with a few internal changes we are pleased to announce that the team have bonded well.

Phil has taken over the role of fundraising and in the reporting period has had some successes, Trustees are looking forward to seeing more in the coming months. A revision of finance has taken place, and we have moved onto a new accounting package.

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Section E Financial review Wiltshire Portage’s reserves policy is to hold approximately three months Brief statement of the of operational costs, including wages, office rental other commitments. charity’s policy on reserves Based on the annual accounts ending March 2025 the average monthly cost is approximately £22.9k. At the year end the charity holds approximately £72k in reserves. Details of any funds materially None in deficit Further financial review details (Optional information) Wiltshire Portage creates its accounts using the accruals accounting You may choose to include method. During the year ending March 2025 Wiltshire Portage received additional information, where an income of £344.8k, £334k of this was from Wiltshire Council, the relevant about: remainder £11k was from a combination of grant applications and • the charity’s principal fundraising, of which £4.5k was ringfenced. The Wilshire Council income sources of funds (including was £106k more than last year reflecting the new contract with Wiltshire any fundraising); Council and the increase in service requirements. Fundraising generated • how expenditure has c.£4k less than last year. supported the key objectives The expenditure was £279.1k, which was £44.4k more than last year. of the charity; The main cost to Wiltshire Portage is staff costs and approximately • investment policy and £242.4k of this, 87% (88% in 2024) are staff related costs. objectives including any ethical investment policy The gain for the year was approximately £69k. This was better than the adopted. previous year (gain of £8k) this was largely due to more efficient working and not yet replacing the business manager, also timings on payments. The objective of the charity is to ensure that the level of home visitors and therefore children being visited should be at the level where income and expenditures align with minimal funds building up in the current ~~_~~ account. Section F Other optional information ~~ee~~ Section G Declaration The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees Signature(s) Sheila G Parker Sheila G Parker Full name(s) Emma Evans Position (eg Secretary, Chair, Treasurer CHAIRPERSON etc) Date 28/1/2026 TAR 6 March 2012

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Charity Name Wiltshire Portage
Charity Number 1156717
For the period 01/04/2024 to 31/03/2025
Section A Accruals Accounts - Statement of Financial Activities ("SOFA")
Unrestricted funds REF Restricted funds REF Total funds Last year ending 24
to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Income
County income 333,844 333,844 227,405
Fundraising, donations,
miscellaneous 6,462 S1 4,500 S2 10,962 15,049
- -
Sub total 340,306 4,500 344,806 242,454
A2 Asset and Investment sales - - - -
Total income 340,306 4,500 344,806 242,454
A3 Expenditure
CRB / DRB checks - 368 S3 - S9 - 368 -
Independent examiner - 420 S3 - S9 - 420 -
Insurance - 2,957 S3 - S9 - 2,957 -
Memberships - 304 S3 - S9 - 304 - 314
Misc office - 3,397 S3 - S9 - 3,397 - 6,825
Telephone - 1,174 S3 - S9 - 1,174 - 1,822
Postage - 241 S3 - S9 - 241 - 530
Printing - 1,489 S3 - S9 - 1,489 - 741
IT equipment - 11,499 S3 - S9 - 11,499 - 7,593
Staff expenses - 11,018 S3 - S9 - 11,018 - 5,823
Start up costs - S3 - S9 - -
Educational Aids - S3 - S9 - -
Office Rental - 1,244 S3 - S9 - 1,244 - 5,115
Training - 1,069 S3 - S9 - 1,069 - 252
Fundraising costs - S3 - S9 - - 20
Wages - 189,605 S3 - 4,500 S9 - 194,105 - 163,680
Wages (NI and PAYE) - 22,106 S3 - S9 - 22,106 - 24,756
Pension (Employees) - 7,691 S3 - S9 - 7,691 - 4,594
Pension (Employers) - 4,162 S3 - S9 - 4,162 - 3,352
Employers NI - 14,377 S3 - S9 - 14,377 - 9,576
Charges - 7 S3 - - 7 287
Depreciation - 1,462 S4 - - 1,462 -
sub total - 274,589 - 4,500 - 279,089 - 234,707
A4 Asset and investment
purchases, etc
Total expenditure - 274,589 - 4,500 - 279,089 - 234,707
Net of receipts/(payments) 68,831 - 68,831 7,747
A5 Cash funds last year end 85,410 - 85,410 77,663
Cash funds this year end 154,241 - 154,241 85,410
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Charity Name Wiltshire Portage Charity Number 1156717 Balance sheet date 31/03/2025

Balance sheet
Fixed assets	Unrestricted funds £	Restricted income funds Total this year Total last year £ £ £
Intangible assets Tangible assets Heritage assets Investments	- 2,924 - -	- - - - 2,924 - - - - - - -
Total fixed assets	2,924	- 2,924 -
Current assets
Stocks	-	- - -
Debtors Investments Cash at bank and in hand B1 Total current assets Creditors: amounts falling due within one year Net current assets/(liabilities) S10 Total assets less current liabilities Creditors: amounts falling due after one year Provisions for liabilities Total net assets or liabilities Funds of the Charity Endowment funds Restricted income funds Unrestricted funds Revaluation reserve	- - 154,241 154,241 (7,169) 147,072 149,996 - - 149,996 - - 149,996 -	- - - - - - - 154,241 87,139 - 154,241 87,139 - (7,169) (1,729) - 147,072 85,410 - 149,996 85,410 - - - - - - - 149,996 85,410 - - - - - - - 149,996 85,410 - - -
Fair value reserve	-	- - -
Total funds	149,996	- 149,996 85,410

The company was entitled to exemption from audit under s477 of the Companies Act 2006 relating to small companies.

The members have not required the company to obtain an audit in accordance with section 476 of the Companies Act 2006.

The directors acknowledge their responsibilities for complying with the requirements of the Companies Act with respect to accounting records and the preparation of accounts.

These accounts have been prepared in accordance with the provisions applicable to small companies subject to the small companies regime and in accordance with FRS102 SORP.

Signed by one or two trustees on behalf of all

the trustees

Signature Print Name Emma Evans po Sheila G Parker Sheila Parker ~~a~~

Date of approval 29.01.26 29.01.26

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Supporting Information

S0.1 Basis of accounting

These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts.

The accounts have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard and with the Charities Act 2011.

S0.2 Accounting policies

- Income

Recognition of income

These are included in the Statement of Financial Activities (SoFA) when:

the charity becomes entitled to the resources;
it is more likely than not that the trustees will receive the resources; and
the monetary value can be measured with sufficient reliability.

Grants and donations

Grants and donations are only included in the SoFA when the general income recognition criteria are met (5.10 to 5.12 FRS102 SORP).

- Expenditure and liabilities

Liability recognition

Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out resources and the amount of the obligation can be measured with reasonable certainty.

Creditors

The charity has creditors which are measured at settlement amounts less any trade discounts.

- Assets

Tangible fixed assets for use by charity

These are capitalised if they can be used for more than one year, and cost at least £250. IT equipment is depreciated over 3 years on a straight line basis.

Cost 1st April 2024 Additions Revauations Disposals 31st March 2025 Depreciation 1st April 2024 Charge for the year On Disposals 31st March 2025 Net Book Value 1st April 2024 31st March 2025	Computer Equipment Total - 4,386 4,386 4,386 4,386 - 1,462 1,462 1,462 1,462 4,386 4,386 2,924 2,924

All the fixed assets are used for charitable purposes

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S0.3 Going concern

The trustees have assessed the charity’s financial position and future plans and are satisfied that the charity has adequate resources to continue in operational existence for the foreseeable future. Accordingly, the financial statements have been prepared on a going concern basis.

In making this assessment, the trustees have considered the charity’s cash flow forecasts, reserves position, funding commitments, and the potential impact of external factors on income and expenditure. No material uncertainties have been identified that would cast significant doubt on the charity’s ability to continue as a going concern.

Unrestricted fundraising This is calculated from the total donations in the year (from paper file), less funds that are within the total that are restricted or dated in the next financial year: Total fundraising in the year Less Restricted funds Wiltshire Community Fund (WCF) Children in need (CIN)	2025 2024 10,962 15,049 4,500 4,000 £ 6,462 £ 11,049

S2

Restricted funding

The restricted funds of the charity comprise the unexpended balances of donations and grants held on trust subject to specific conditions by donors as to how they may be used.

Movement in Funds Wiltshire Community Fund (WCF) Children in need (CIN) Total ringfenced income	Balance at 01 April 2024 Incoming Recources Resources expended Transfers Balance at 31 March 2025 - 4,500 (4,500) - - - - - - - - 4,500 (4,500) - -

S3

Expenditure

These items have been taken from the monthly expenditure records (from paper file), and also the individual ring fenced expenditure data.

S4

Unrestricted transfer from North Wilts and Devizes Portage

None noted

S5 & S6

Cash balances at year end

These are taken from the bank statements

The restricted amount is within the current account, not specifically ringfenced The charity aims to hold around 3 months operational costs in the bank as reserves

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No other monetary assets or investment assets are held.

S8

Only small equipment is owned. All costs have been written off.

S9

S9 Ringfenced expenditure CRB / DRB checks Independent examiner Insurance Memberships Misc office Telephone Postage Printing IT equipment Staff expenses Start up costs Educational Aids Office Rental Training Fundraising costs Wages Wages (NI and PAYE) Pension (Employees) Pension (Employers) Employers NI Charges Depreciation sub total S10 Short term creditors Taxation and social security Other creditors	2025-total (368) (420) (2,957) (304) (3,397) (1,174) (241) (1,489) (11,499) (11,018) - - (1,244) (1,069) - (194,105) (22,106) (7,691) (4,162) (14,377) (7) (1,462) (279,089) 4,099 3,070 £7,169	2025 ringfenced (4,500) (4,500) 1,729 0 £1,729	2024 ringfenced (4,000) (4,000)

S11.1
Staff costs
Salaries and wages		2025 2024 £ £ (219,402) (223,902)
Social security costs		(14,377) (14,377)
Pension costs (defined	contribution scheme)	(4,162) (4,162)
Total staff costs		(237,941) (242,441)
S11.2	No employees received employee benefits (excluding employer pension costs)	for the reporting period of more than £60,000.
S12	There have been no related party transactions in the reporting period.

S13 Taxation

The charity is exempt from taxation on its activities because all its income is applied for charitable purposes.

Report to the members of: Wiltshire Portage

On accounts for the year ended: 31 March 2025 Respective responsibilities of The Treasurer as appointed by Wiltshire Portage is trustees and examiner responsible for the preparation of the accounts. The Charity consider that full in depth audit is not required for this year and that a thorough independent examination is needed.

It is my responsibility to: • examine the accounts. • confirm that the figures present a true and fair view of the position.
• to state whether particular matters have come to my attention.

Basis of independent examiner’s My examination was carried out in accordance with general statement Directions given by the Wiltshire Portage and Accountancy bodies. An examination includes a review of the accounting records kept by the Charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from the Treasurer concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.

Partners: Sam Gooding FMAAT FMATT FIAB Katy Gooding BSc FCA Company No: 09087439 Registered in England and Wales as ; Gooding Accounts Ltd Registered Office : Holloway House, Epsom Square, Trowbridge, Wiltshire BA14 0XG

Independent examiner's statement

In connection with my examination, no matter has come to my attention

which gives me reasonable cause to believe that in, any material respect, the requirements:
to keep accounting records in accordance with regular Accounting procedures.
to prepare accounts which accord with the accounting records and comply with the necessary accounting requirements of the Wiltshire Portage.

have not been met; or

to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
which would give rise to any concern in relation the full disclosure of all financial matters in relation to the Wiltshire Portage.

Signed: Date: 29/01/2026 ~~|~~

Name: Katy Gooding ~~po~~ Relevant professional ICAEW qualification(s) or body:

Address: Gooding Accounts Ltd Holloway House, Epsom Square, Trowbridge Wiltshire BA14 0XG