OFFICIAL ## Trustees' Annual Report for the period ||Period start date|Period start date|||Period end date|Period end date|| |---|---|---|---|---|---|---|---| |From|01|04|2023|To|31|03|2024| ## Section A Reference and administration details Charity name Wiltshire Portage Other names charity is known by |Trustee name|Office (if any)|Dates acted if not for whole
year|Name of person (or body) entitled to
appoint trustee (ifany)| |---|---|---|---| |Sheila Parker|Chair||Wiltshire Portage
Management Committee| |Emma Evans|Treasurer||| ||||| |Julie Inglis|||| |Rosie Barlow|||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| |~~==~~|~~==~~|~~==~~|~~==~~| Names of the trustees for the charity, if any, (for example, any custodian trustees) |Names of the trustees for the charity, if any, (for example, any custodian trustees)|Names of the trustees for the charity, if any, (for example, any custodian trustees)| |---|---| |Name|Dates acted if not for whole year| |As Above|| March 2012 TAR 1 OFFICIAL ## Names and addresses of advisers (Optional information) Type of adviser Name Address Name of chief executive or names of senior staff members (Optional information) Kim Hannay-Young – Manager of Wiltshire Portage ## Section B Structure, governance and management ## Description of the charity’s trusts A constitution Type of governing document (eg. trust deed, constitution) Wiltshire Portage is a charitable Incorporated Organisation How the charity is constituted (eg. trust, association, company) All trustees are volunteers, and we aim to have parents and Trustee selection methods representatives from outside bodies and wider community. (eg. appointed by, elected by) ## Additional governance issues (Optional information) |Youmay chooseto include
additional information, where
relevant, about:

policies and procedures
adopted for the induction and
training of trustees;

the charity’s organisational
structure and any wider
network with which the charity
works;

relationship with any related
parties;

trustees’ consideration of
major risks and the system
and procedures to manage
them.|Wiltshire Portage has a full set of procedures and policies which are
approved by the Management Committee. Each committee member
receives training which outlines the roles and responsibilities.
The Management Committee consists of a Chairperson, Secretary,
Treasurer, and other members including parent representatives.
The Management Committee meet every 2 months and has the AGM
around September each year.
Wiltshire Portage is a member of the National Portage Association and
adheres to the principles of the organisation.
Wiltshire Portage is partly funded by Wiltshire Council and regular reviews
are held to ensure that the service is effective and efficient.
The major risk associated with Wiltshire Portage is funding and contracts
with the Local Authority. We continue a contingency fund to cover any
redundancy costs should this be required.
Our funded income goes towards providing the service to additional
children.
We have policies and procedures to cover all aspects of our work,
particularly the area of Safeguarding. They are routinely reviewed and
closely followed.| |---|---| March 2012 TAR 2 OFFICIAL ## Section C Objectives and activities To advance the education and protect the health of preschool children in the Wiltshire area who have special educational or additional support needs, to enable them to achieve their full potential in society through Summary of the objects of the unique family- based learning opportunities using a system known as charity set out in its governing document Portage Home Teaching. The aim of the service is to work with children with special educational needs and disabilities, aged from birth to school entry. We provide unique learning opportunities at home through structured play which enables the child to be included in the community in their own right. The service is free to the families at the point of delivery. Access to the service is by means of referral, which can come from a variety of sources, including self-referral. The decision as to whether or not the service is offered to a family is based the service admissions criteria (published on the Wiltshire Portage website) and on an assessment, made over a six week period and reviewed by the service manager. Summary of the main activities undertaken for the public benefit The main public benefit gained form this service is support for the child in relation to these objects and whole family to enable the child to play a fuller part in the community (include within this section the and increase self –sufficiency, thus reducing the need for specialist statutory declaration that support to the family in later years. trustees have had regard to the guidance issued by the Charity Commission on public benefit) Additional details of objectives and activities (Optional information) March 2012 TAR 3 OFFICIAL Wiltshire Portage provides a service and does not grant funds to any organisation. Members of staff are all fully trained and paid employees of Wiltshire Portage. You may choose to include further statements, where relevant, about: The Trustees and Board of Management comprises unpaid volunteers who give freely of their time. All funds are banked with CAF bank. With one current account and one savings/reserves account. - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. ## Section D Achievements and performance March 2012 TAR 4 OFFICIAL ## Section D Achievements and performance Summary of the main achievements of the charity during the year We have a current contract with Wiltshire Council to deliver Portage across the whole of Wiltshire (excluding Swindon). There were on average 78 families a week being visited a during the reporting period. The number of children seen across the year was 233. The number of referrals (since reopening the referral process in March 2023) = 154 (previous year 238). The number of children discharged this year – 277 We continue to work with other local Portage Services and other local county services to work towards a standard provision across the county and southwest of the country. We have secured additional funding from various fund-raising activities. ## The service staff consists of: |Role|Total FTE at 31.3.2024| |---|---| |Service Manager|0.95| |Senior Home
Visitors|0.14| |Home Visitors|6.43| |Administration|0.78| |TOTAL|8.31| *Comparison based on FTE as 36 hours per week x 52 weeks per year In March 2024 Wiltshire Portage’s contract with Wiltshire Council came to an end and work started on bidding for a new one in late 2023. We are pleased to announce that we were successful in our bid and that new contract started in April 24. This will include a rise in funds from Wiltshire council and an increase in staff to include our first CEO. 2023/24 was a challenging year at the end of the previous contract with rising costs but with the successful bid for the new contract for five years the trustees are confident in the longevity of the charity going forward. We will still need to fund raise and with a new CEO look for new opportunities. March 2012 TAR 5 OFFICIAL Section E Financial review Wiltshire Portage’s reserves policy is to hold approximately three months Brief statement of the charity’s of operational costs, including wages, office rental other commitments. policy on reserves Based on the annual accounts ending March 2024 the average monthly cost is approximately £19.5k At the year end the charity holds approximately £68.5k in reserves. Details of any funds materially in None deficit Further financial review details (Optional information) Wiltshire Portage creates its accounts using the cash accounting method. You may choose to include During the year ending March 2024 Wiltshire Portage received an income additional information, where of £242.4k, £227.4k of this was from Wiltshire Council, the remainder relevant about: £15k was from a combination of grant applications and fundraising, of  the charity’s principal which £4k was ringfenced. The Wilshire Council income was £37k more sources of funds (including than last year and fundraising generated c.£19.4k less than last year. any fundraising); This was because they provided additional funding.  how expenditure has supported the key objectives The expenditure was £234.7k, which was £38k less than last year. The of the charity; main cost to Wiltshire Portage is staff costs and approximately £205.9k of this 88% (94% in 2023) are staff related costs. Staff costs reduced due  investment policy and to sickness and maternity leave (and not providing staff coverage). The objectives including any gain for the year was approximately £7.7k. This was better than the ethical investment policy previous year (loss of £48k) this was largely due to reduced staff costs adopted. and reduced IT costs. The objective of the charity is to ensure that the level of home visitors and therefore children being visited should be at the level where income and expenditures align with minimal funds building up ~~__~~ in the current account. Section F Other optional information Section G Declaration ~~—___~~ The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees |Signature(s)||||Sheila G Parker| |---|---|---|---|---| |Full name(s)||Emma Evans||Sheila G Parker| |Position (eg Secretary, Chair,||Treasurer||CHAIRMAN| |etc)||||| |Date||31/12/2024||| March 2012 TAR 6 OFFICIAL# |Charity Name|Wiltshire Portage|||||| |---|---|---|---|---|---|---| |Charity Number|1156717|||||| |For theperiod|4/1/2023 to|3/31/2024||||| |Secton A|Receipts and Payments|||||| ||Unrestricted funds
REF|Restricted funds|REF|Endowment funds|Total funds|Last year| ||to the nearest £|to the nearest £||to the nearest £|to the nearest £|to the nearest £| |A1 receipts||||||| |County income|227,405||||227,405|190,588| |Fundraising, donations,||||||| |miscellaneous|11,049 S1|4,000|S2|-|15,049|34,512| |||||-|-|-| |Sub total|238,454|4,000||-|242,454|225,100| |A2 Asset and Investment sales|-|-||-|-|-| |Total receipts|238,454|4,000||-|242,454|225,100| |A3 Payments||||||| |CRB / DRB checks|- S3|-|S9|-|-|- 386| |Independent examiner|- S3|-|S9|-|-|-| |Insurance|- S3|-|S9|-|-|- 2,361| |Memberships|- 314 S3|-|S9|-|- 314|- 334| |Misc office|- 6,825 S3|-|S9|-|- 6,825|- 1,509| |Telephone|- 1,822 S3|-|S9|-|- 1,822|- 1,502| |Postage|- 530 S3|-|S9|-|- 530|- 300| |Printing|- 741 S3|-|S9|-|- 741|- 1,409| |IT equipment|- 7,593 S3|-|S9|-|- 7,593|- 3,269| |Staff expenses|- 5,823 S3|-|S9|-|- 5,823|- 10,871| |Start up costs|- S3|-|S9|-|-|-| |Educational Aids|- S3|-|S9|-|-|- 7| |Office Rental|- 5,115 S3|-|S9|-|- 5,115|- 4,106| |Training|- 252 S3|-|S9|-|- 252|- 334| |Fundraising costs|- 20 S3|-|S9|-|- 20|- 20| |Wages|- 159,680 S3|- 4,000|S9|-|- 163,680|- 200,435| |Wages (NI and PAYE)|- 24,756 S3|-|S9|-|- 24,756|- 21,556| |Pension (Employees)|- 4,594 S3|-|S9|-|- 4,594|- 5,205| |Pension (Employers)|- 3,352 S3|-|S9|-|- 3,352|- 3,905| |Employers NI|- 9,576 S3|-|S9|-|- 9,576|- 15,341| |Charges|287 S3|-||-|287|-| |sub total|- 230,707|- 4,000||-|- 234,707|- 272,851| |A4 Asset and investment||||||| |purchases, etc||||||| |Total payments|-230,707|-4,000||-|-234,707|-272,851| |||||||| |Net of receipts/(payments)|7,747|-|||7,747|- 47,750| |||||||| |A5 Cash funds last year end|77,663|-||-|77,663|125,413| |Cash funds this year end|85,410|-||-|85,410|77,663| OFFICIAL# **----- Start of picture text -----**
Secton B Statement of assets and liabilites at the end of the period
Total funds Last year
Unrestricted funds Restricted funds Endowment funds
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
B1 Cash funds
CAF cash 16,866 - - 16,866 17,245
Gold cash 68,544 - - 68,544 S5 60,419
Total cash funds 85,410 85,410 77,664
B2 Other monetary assets - S7 - - -
Fund to which asset current value
Details belongs Cost (optonal) (optonal)
B3 Investment assets - S7 - - -
Fund to which asset current value
Details belongs Cost (optonal) (optonal)
B4 Assets retained for the
charity's own use - S8 - - -
Fund to which Amount due
Details liability relates (optonal) when due (optonal)
B5 Liabiliteses - - - -
**----- End of picture text -----**
B5 Liabiliteses For the year ending 31/03/2024 the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies. - The members have not required the company to obtain an audit of its accounts for the year in question in accordance with section 476, - The directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts. These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies’ regime. Signed by one or two trustees on > behalf of all the trustees Signature Print Name Date of approval Emma Evans 30.12.2024 > Sheila G Parker Sheila Parker 30.12.2024 ~~ee ee~~ OFFICIAL# ## Supportng Informaton ## S1 Unrestricted fundraising This is calculated from the total donations in the year (from paper file), less funds that are within the total that are restricted or dated in the next financial year: Total fundraising in the year ## less Restricted funds Wiltshire Community Fund (WCF) Children in need (CIN) ## S2 Restricted funding Wiltshire Community Fund (WCF) Children in need (CIN) Total ringfenced income ## S3 Expenditure These items have been taken from the monthly expenditure records (from paper file), and a ## S4 Unrestricted transfer from North Wilts and Devizes Portage None noted ## S5 & SCash balances at year end These are taken from the bank statements The restricted amount is within the current account, not specifically ringfenced The charity aims to hold around 3 months operational costs in the bank as reserves S7 No other monetary assets or investment assets are held. - S8 Only small equipment is owned. All costs have been written off. |S9|Ringfenced expenditure
CRB / DRB checks
Independent examiner
Insurance
Memberships|2024-total
2024 ringfenced
0
0
0
-314|2024 ringfenced| |---|---|---|---| OFFICIAL# |Misc office
Telephone
Postage
Printing
IT equipment
Staff expenses
Start up costs
Educational Aids
Office Rental
Training
Fundraising costs
Wages
Wages (NI and PAYE)
Pension (Employees)
Pension (Employers)
Employers NI
Charges|-6825
-1822
-530
-741
-7593
-5823
0
0
-5115
-252
-20
(163,680)
4000
(24,756)
(4,594)
(3,352)
(9,576)
286.7| |---|---| ||-£ 234,707 £ 4,000| OFFICIAL# |2024||2023||2022|2021| |---|---|---|---|---|---| |15,049||34,512||27,425|51,190| |4,000||14,000||11,597|5,000| |||10,000||10,000|13,000| |£|11,049|£|10,512|£ 5,828|£ 33,190| |4,000||14,000||11,597|5,000| |||10,000||10,000|13,000| |£|4,000|£|24,000|£ 21,597|£ 18,000| also the individual ring fenced expenditure data. 2023 ringfenced 2023 ringfenced 2022 ringfenced OFFICIAL# 20,000 20,000 19,597 4,000 4,000 2,000 £ 24,000 £ 24,000 £ 21,598 Independent examlnevs report to the trustees of Wlltshlre Portage I report to the trustees on my examination of the accounts of Wltshire Portage (the Trust) for the year ended 31 March 2024. Responslbllltles and basls of report As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act,). I report in respect of my examination of the Trust's a￿Unts carried out under section 145 of the 2011 Act and in carying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent examlnefs ststement I have completed my examination. I confinn that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respecL' 1. accounting records were not kept In respect of the Trust as required by section 130 of the Act; or 2. the accounts do not accord with those records; or 3. the accounts do not comply with the applicable requirements conceming the fomi and content of accounts set out in the Charits'es (Attounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair view which is not a matter considered as part of an independent examination. I have no concems and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understandin of the accounts to be reached. Signed.. Name: Paul Lane Address: Greenlands, Mfick, Glastonbury, BA6 8JN Date: %0