OFFICIAL ## **Trustees' Annual Report for the period** ||Period start date|Period start date|||Period end date|Period end date|| |---|---|---|---|---|---|---|---| ||01|04|2022||31|03|2023| |**From**||||**To**|||| ## Section A Reference and administration details **Charity name Other names charity is known by Registered charity number (if any)** 1156717 Wiltshire Portage **Charity's principal address** Wiltshire Portage Kings Rise Centre Lodge Road, Pewsham Chippenham **Postcode SN15 3SY** ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Sheila Parker|Chair||Wiltshire Portage
Management Committee| ||Emma Evans|Treasurer||| ||Rosie Barlow|||| ||Julie Inglis|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** **TAR** March **2012** 1 OFFICIAL ## **Names and addresses of advisers (Optional information)** **Type of adviser Name Address** ## **Name of chief executive or names of senior staff members (Optional information)** Kim Hannay-Young – Manager of Wiltshire Portage ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** A constitution Type of governing document (eg. trust deed, constitution) Wiltshire Portage is a charitable Incorporated Organisation How the charity is constituted (eg. trust, association, company) All trustees are volunteers, and we aim to have parents and Trustee selection methods representatives from outside bodies and wider community. (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** Wiltshire Portage has a full set of procedures and policies which are You **may choose** to include approved by the Management Committee. Each committee member additional information, where receives training which outlines the roles and responsibilities. relevant, about: • The Management Committee consists of a Chairperson, Secretary, policies and procedures Treasurer, and other members including parent representatives. adopted for the induction and training of trustees; The Management Committee meet every 3 months and has the AGM • the charity’s organisational around September each year. structure and any wider network with which the charity Wiltshire Portage is a member of the National Portage Association and works; adheres to the principles of the organisation. - relationship with any related parties; Wiltshire Portage is partly funded by Wiltshire Council and regular reviews are held to ensure that the service is effective and efficient. - trustees’ consideration of major risks and the system The major risk associated with Wiltshire Portage is funding and contracts and procedures to manage with the Local Authority. We are building a contingency fund to cover any them. redundancy costs should this be required. Our funded income goes towards providing the service to additional children. We have policies and procedures to cover all aspects of our work, particularly the area of Safeguarding. They are routinely reviewed and closely followed. **TAR** March **2012** 2 OFFICIAL **Section C Objectives and activities** To advance the education and protect the health of preschool children in the Wiltshire area who have special educational or additional support needs, to enable them to achieve their full potential in society through **Summary of the objects of the** unique family- based learning opportunities using a system known as **charity set out in its** Portage Home Teaching. **governing document** The aim of the service is to work with children with special educational needs and disabilities, aged from birth to school entry. We provide unique learning opportunities at home through structured play which enables the child to be included in the community in their own right. The service is free to the families at the point of delivery. Access to the service is by means of referral, which can come from a variety of sources, including self-referral. The decision as to whether or not the service is offered to a family is based the service admissions criteria (published on the Wiltshire Portage website) and on an assessment, made over a six week period and **Summary of the main** reviewed by the service manager. **activities undertaken for the public benefit in relation to** The main public benefit gained form this service is support for the child **these objects (include within** and whole family to enable the child to play a fuller part in the community **this section the statutory** and increase self –sufficiency, thus reducing the need for specialist **declaration that trustees have** support to the family in later years. **had regard to the guidance issued by the Charity Commission on public benefit)** ## **Additional details of objectives and activities (Optional information)** **TAR** March **2012** 3 OFFICIAL Wiltshire Portage provides a service and does not grant funds to any organisation. Members of staff are all fully trained and paid employees of Wiltshire Portage. You **may choose** to include further statements, where relevant, about: The Board of Management comprises unpaid volunteers who give freely of their time. All funds are banked with CAF bank. - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. ## Section D Achievements and performance **TAR** March **2012** 4 OFFICIAL ## Section D Achievements and erformance p **Summary of the main achievements of the charity during the year** We have a current contract with Wiltshire Council to deliver Portage across the whole of Wiltshire (excluding Swindon). We continue to work with other local Portage Services and other local county services to work towards a standard provision across the county and southwest of the country. We have secured additional funding from various fund-raising activities. |The service consists of:|The service consists of:| |---|---| |**Role**|**Total FTE at 31.3.2023**| |Service Manager|0.95| |Senior Home
Visitors|0.14| |Home Visitors|6.43| |Administration|0.78| |**TOTAL**|**8.31**| *Comparison based on FTE as 36 hours per week x 52 weeks per year **TAR** March **2012** 5 OFFICIAL ## **Section E Financial review** Wiltshire Portage’s reserves policy is to hold approximately three months **Brief statement of the** of operational costs, including wages, office rental other commitments. **charity’s policy on reserves** Based on the annual accounts ending March 2023 the average monthly cost is approximately £23k. At the year end the charity holds approximately £60,000 in reserves policy and will be increasing this to £65,000. **Details of any funds materially in deficit** None ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. Wiltshire Portage creates its accounts using the cash accounting method. During the year ending March 2023 Wiltshire Portage received an income of £225k, £190.5k of this was from Wiltshire Council, the remainder £34.5k was from a combination of grant applications and fundraising, of which £24k was ringfenced. The Wilshire Council income was similar to last year and fundraising generated c.£7k more than last year. - The expenditure was £273k, which was £25k more than last year. The main cost to Wiltshire Portage is staff costs and approximately £257k of this 94% (88% in 2022) are staff related costs. The loss for the year was approximately £48k. This was worse than the previous year (loss of £30k) this was largely due to increased staff costs. The objective of the charity is to ensure that the level of home visitors and therefore children being visited should be at the level where income and expenditures align with minimal funds building up in the current account. This overspend has kept the level of children being visited in line with 2022 despite the increase in staff costs. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary, Chair,**
**etc)**
**Date**||Sheila G Parker| |---|---|---| ||Emma Evans|Sheila G Parker| ||

Treasurer|CHAIRMAN| ||11/01/2024|| ||11/01/2024|| **TAR** March **2012** 6 000000OFFICIAL# |**Charity Name**|**Wiltshire Portage**||||||| |---|---|---|---|---|---|---|---| |**Charity Number**|**1156717**||||||| |**For theperiod**|**4/1/2022 **|**to**|**3/31/2023**||||| |**Secton A**|**Receipts and Payments**||||||| ||**Unrestricted funds**|**REF**|**Restricted funds**|**REF**|**Endowment funds**|**Total funds**|**Last year**| ||**to the nearest £**||**to the nearest £**||**to the nearest £**|**to the nearest £**|**to the nearest £**| |**A1 receipts**|||||||| |County income|190,588|||||190,588|190,588| |Fundraising, donations,|||||||| |miscellaneous|10,512|S1|24,000|S2|-|34,512|27,425| ||||||-|-|-| |Sub total|201,100||24,000||-|225,100|218,013| |**A2 Asset and Investment sales**|-||-||-|-|-| |Total receipts|**201,100**||**24,000**||**-**|**225,100**|**218,013**| |**A3 Payments**|||||||| |CRB / DRB checks|- 386|S3|-|S9||- 386|- 146| |Independent examiner|-|S3|-|S9||-|-| |Insurance|- 2,361|S3|-|S9||- 2,361|- 2,296| |Memberships|- 334|S3|-|S9||- 334|- 320| |Misc office|- 1,509|S3|-|S9||- 1,509|- 10,119| |Telephone|- 1,502|S3|-|S9||- 1,502|- 1,548| |Postage|- 300|S3|-|S9||- 300|- 514| |Printing|- 1,409|S3|-|S9||- 1,409|- 1,323| |IT equipment|- 3,269|S3|-|S9||- 3,269|- 8,129| |Staff expenses|- 10,871|S3|-|S9||- 10,871|- 7,799| |Start up costs|-|S3|-|S9||-|-| |Educational Aids|- 7|S3|-|S9||- 7|- 826| |Office Rental|- 4,106|S3|-|S9||- 4,106|- 3,104| |Training|- 334|S3|-|S9||- 334|- 775| |Fundraising costs|- 20|S3|-|S9||- 20|- 20| |Wages|- 180,435|S3|- 20,000|S9||- 200,435|- 174,614| |Wages (NI and PAYE)|- 17,556|S3|- 4,000|S9||- 21,556|- 21,680| |Pension (Employees)|- 5,205|S3||S9||- 5,205|- 3,954| |Pension (Employers)|- 3,905|S3||S9||- 3,905|- 3,445| |Employers NI|- 15,341|S3|-|S9||- 15,341|- 7,473| |Charges|-|S3|-|||-|-| |sub total|**- 248,851**||**- 24,000**||**-**|**- 272,851**|**- 248,086**| |**A4 Asset and investment**|||||||| |**purchases, etc**|||||||| |Total payments|- 248,851||- 24,000||-|- 272,851|- 248,086| ||||||||| |Net of receipts/(payments)|**- 47,750**||**-**||**-**|**- 47,750**|**- 30,072**| ||||||||| |**A5 Cash funds last year end**|**125,413**|||||125,413|155,485| |Cash funds this year end|**77,663**||**-**||**-**|**77,663**|**125,413**| 000000OFFICIAL# |**Secton B**
**B1 Cash funds**
CAF cash
Gold cash
Total cash funds
**B2 Other monetary assets**
**B3 Investment assets**
**B5 Liabilites**
**B4 Assets retained for the**
**charity's own use**
Signed by one or two trustees on
behalf of all the trustees|**Statement of assets and liabilites at the end of the period**
**Unrestricted funds**
**Restricted funds**
**to the nearest £**
**to the nearest £**
17,245S5
S5
60,419S6
**77,664**
**-**
- S7
-
**Details**
- S7
-
**Details**
- S8
-
**Details**
-
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Signature
**Sheila G Parker**
**Fund to which**
**asset belongs**
**Fund to which**
**asset belongs**
**Fund to which**
**liability relates**|**Endowment funds**
**Total funds**
**to the nearest £**
**to the nearest £**
17,245S5
60,419
**-**
**77,664**
-
-
**Cost (optonal)**
-
-
**Cost (optonal)**
-
-
-
-
Print Name
Emma Evans
SHEILA G PARKER
**current value**
**(optonal)**
**current value**
**(optonal)**
**Amount due**
**(optonal)**
**when due**
**(optonal)**|**Total funds**
**to the nearest £**
17,245
60,419| |---|---|---|---| ||||**77,664**| ||||Date of approval| |||Emma Evans|12/28/2023| ||**Sheila G Parker**|SHEILA G PARKER|**1/11/2024**| 000000OFFICIAL# ## **Supportng Informaton** ## **S1 Unrestricted fundraising** |Total fundraising in the year
**less**
Restricted funds
Wiltshire Community Fund (WCF)
Children in need (CIN)
**Restricted funding**
Wiltshire Community Fund (WCF)
Children in need (CIN)
Total ringfenced income
This is calculated from the total donations in the year
(from paper file), less funds that are within the total that
are restricted or dated in the next financial year:|**2023**
**2022**
**2021**
34,512
27,425
51,190
14,000
11,597
5,000
10,000
10,000
13,000
| |---|---| ||**£ 10,512 £ 5,828 £ 33,190**| ||14,000
11,597
5,000
10,000
10,000
13,000| ||**£ 24,000 £ 21,597 £ 18,000**| ## **S2 Restricted funding** ## **S3 Expenditure** These items have been taken from the monthly expenditure records (from paper file), and also the individual ring fenced expenditure data. ## **S4 Unrestricted transfer from North Wilts and Devizes Portage** None noted ## **S5 & Cash balances at year end** These are taken from the bank statements The restricted amount is within the current account, not specifically ringfenced The charity aims to hold around 3 months operational costs in the bank as reserves **S7** No other monetary assets or investment assets are held. - **S8** Only small equipment is owned. All costs have been written off. **S9 Ringfenced expenditure 2023 ringfenced 2022 ringfenced** CRB / DRB checks Independent examiner Insurance Memberships 000000OFFICIAL# |Misc office
Telephone
Postage
Printing
IT equipment
Staff expenses
Start up costs
Educational Aids
Office Rental
Training
Fundraising costs
Wages
Wages (NI and PAYE)
Pension (Employees)
Pension (Employers)
Employers NI|20,000 19,597
4,000 2,000| |---|---| ||**£ 24,000 £ 21,598**| Independent examlnevs report to the trustees of Wlftshlre Portage l ￿port to the trustees on my examinaiion of the accounts of Imltshire Portage (the Trust) for the year ended 31 Marth 2023. Rosponslbllltles and basis of report As the charity truslees of the Tnjst you are responsible for the preparation of tr accounts in ac£ordance with the requirements of the Charities Act 2011 (Ihe Act.). I report in respect of my examination of the Trusfs ac£ounts carried out under section 145 of the 2011 Act and in carrying out my examination I have folltywed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent oxamin•Vs statsrnent I have completed my examination. I confimi that no material matters have come to my attention in c£)nnethon with the examination giviThJ me cause to be15eve that in any material respect: 1. accounting records were not kept in respect of the Trust as required ty section 130 of the Act., or 2. the accounts do not a*xord with those records. ¢x 3. the accounts do not comply with the applicable requirements conceming the fom and content of accounts set out in the Charities (Aoxunts and Repx)rts) Regulations 2008 other than any requirement that the ac￿Unts give a 'true and fa+r view, whth is not matter considered as part of an indeFendent examination. I have no concems and have ￿Nne across no other matters in connection with the examination to which attention should Ik drawn in this report in order to enable a proper understandin of the accounts to be reached. Signed: Name.. Paul Lane Address.. Greenlands, Wck. Glastonbury, BA6 8JN Date: