2022-03-31-accounts - Wiltshire Portage

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Trustees' Annual Report for the period

	Period start date	Period start date			Period end date	Period end date
	01	04	2021		31	03	2022
From				To

Section A Reference and administration details

Charity name Other names charity is known by Registered charity number (if any) 1156717

Wiltshire Portage

Charity's principal address Wiltshire Portage Kings Centre. Lodge Road, Pewsham Chippenham Postcode SN15 3SY

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (ifany)
Sheila Parker	Chair		Wiltshire Portage Management Committee
Emma Evans	Treasurer
Rosie Barlow
Julie Inglis
Sakshi Chandra
Viv Earwicker		1.4.21 to 29.9.21
Amanda Bush		1.4.21 to 31.8.21
Susan Morley		1.4.21 to 28.9.21

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

Names and addresses of advisers (Optional information)

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Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

Kim Hannay-Young – Service Manager of Wiltshire Portage

Section B Structure, governance and management

Description of the charity’s trusts

A constitution Type of governing document (eg. trust deed, constitution) Wiltshire Portage is a charitable Incorporated Organisation How the charity is constituted (eg. trust, association, company) All trustees are volunteers, and we aim to have parents and Trustee selection methods representatives from outside bodies and wider community. (eg. appointed by, elected by)

Additional governance issues (Optional information)

Wiltshire Portage has a full set of procedures and policies which are You may choose to include approved by the Management Committee. Each committee member additional information, where receives training which outlines the roles and responsibilities. relevant, about:  policies and procedures The Management Committee consists of a Chairperson, Secretary, adopted for the induction and Treasurer, and other members including parent representatives. training of trustees; The Management Committee meet every 3 months and has the AGM  the charity’s organisational around September each year. structure and any wider network with which the charity Wiltshire Portage is a member of the National Portage Association and works; adheres to the principles of the organisation.  relationship with any related Wiltshire Portage is partly funded by Wiltshire Council and regular reviews parties; are held to ensure that the service is effective and efficient.  trustees’ consideration of major risks and the system The major risk associated with Wiltshire Portage is funding and contracts and procedures to manage with the Local Authority. We are building a contingency fund to cover any them. redundancy costs should this be required. Our funded income goes towards providing the service to additional children.

We have policies and procedures to cover all aspects of our work, particularly the area of Safeguarding. They are routinely reviewed and closely followed.

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Section C Objectives and activities

To advance the education and protect the health of preschool children in the Wiltshire area who have special educational or additional support needs, to enable them to achieve their full potential in society through Summary of the objects of the unique family- based learning opportunities using a system known as charity set out in its Portage Home Teaching. governing document

The aim of the service is to work with children with special educational needs and disabilities, aged from birth to school entry. We provide unique learning opportunities at home through structured play which enables the child to be included in the community in their own right. The service is free to the families at the point of delivery.

Summary of the main Access to the service is by means of referral, which can come from a activities undertaken for the variety of sources, including self-referral. public benefit in relation to The decision as to whether or not the service is offered to a family is these objects (include within based the service admissions criteria (published on the Wiltshire Portage this section the statutory website) and on an assessment, made over a six-week period and declaration that trustees have reviewed by the service manager. had regard to the guidance issued by the Charity The main public benefit gained form this service is support for the child Commission on public and whole family to enable the child to play a fuller part in the community benefit) and increase self –sufficiency, thus reducing the need for specialist support to the family in later years.

Additional details of objectives and activities (Optional information)

Wiltshire Portage provides a service and does not grant funds to any organisation. Members of staff are all fully trained and paid employees of Wiltshire Portage.

The Board of Management comprises unpaid volunteers who give freely You may choose to include of their time. further statements, where relevant, about:

 policy on grantmaking; All funds are banked with CAF bank.

policy programme related investment;
contribution made by volunteers.

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Section D Achievements and performance

Summary of the main achievements of the charity during the year

We have a current contract with Wiltshire Council to deliver Portage across the whole of Wiltshire (excluding Swindon).

We continue to work with other local Portage Services and other local county services to work towards a standard provision across the county and southwest of the country.

We have secured additional funding from various fund-raising activities.

As at 31.3.22 the service consists of:

Role	Total FTE
1 x Service Manager	0.97
2 x Senior Home Visitors	0.72
11 x Portage Home Visitors (PHV)	5.76
Administration (1 x Admin Manager and 1 x Admin Assistant	0.77
1 x Children In Need Funded PHV	0.43
1x Wiltshire Community Foundation Funded PHV	0.36
TOTAL	9.01

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Section E Financial review

Wiltshire Portage’s reserves policy is to hold three months of operational Brief statement of the costs, including wages, office rental other commitments. charity’s policy on reserves Based on the annual accounts ending March 2022 the average monthly cost is approximately £20.6k. At the year end the charity holds approximately £60,000 in reserves policy and will be increasing this to £62,000.

Details of any funds materially in deficit

None

Further financial review details (Optional information)

Wiltshire Portage creates its accounts using the cash accounting method. You may choose to include During the year ending March 2022 Wiltshire Portage received an income additional information, where of £218k, £190.5k of this was from Wiltshire Council, the remainder relevant about: £27.4k was from a combination of grant applications and fundraising, of  the charity’s principal which £21.6k was ringfenced. The Wilshire Council income was sources of funds (including approximately £2k less than last year and fundraising generated c.£24k any fundraising); less than last year.

how expenditure has supported the key objectives of the charity;
The expenditure was £248k, which was £10k more than last year. The
supported the key objectives main cost to Wiltshire Portage is staff costs and approximately £219k of
of the charity; this (88%) are staff related costs. The loss for the year was
investment policy and approximately £30k. This was worse than the previous year (profit of £5k) objectives including any this was largely due to increased travel, IT, PPE and cleaning costs and ethical investment policy significant less fundraising income. The objective of the charity is to adopted. ensure that the level of home visitors and therefore children being visited should be at the level where income and expenditures align with minimal funds building up in the current account. This overspend has kept the level of children being visited in line with 2021 despite the reduction in fundraising.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date		Sheila G Parker
	Emma Evans	Sheila G Parker
	Treasurer	Chair
	29/12/2022
	29/12/2022

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Charity Name	Wiltshire Portage	Wiltshire Portage
Charity Number		1156717
For theperiod		01/04/2021	to		31/03/2022
Section A	Receipts and Payments
	Unrestricted funds		REF	Restricted funds		REF	Endowment funds	Total funds		Last year
	to the nearest £			to the nearest £			to the nearest £	to the nearest £		to the	nearest £
A1 receipts
County income		190,588							190,588		192,928
Fundraising, donations,
miscellaneous		5,828	S1		21,597	S2	-		27,425		51,190
							-		-		-
Sub total		196,416			21,597		-		218,013		244,118
A2 Asset and Investment sales		-			-		-		-		-
Total receipts		196,416			21,597		-		218,013		244,118
A3 Payments
CRB / DRB checks	-	146.00	S3		-	S9		-	146	-	202
Independent examiner		-	S3		-	S9			-		-
Insurance	-	2,295.78	S3		-	S9		-	2,296	-	2,092
Memberships	-	320.00	S3		-	S9		-	320	-	293
Misc office	-	10,119.02	S3		-	S9		-	10,119	-	9,176
Telephone	-	1,547.77	S3		-	S9		-	1,548	-	1,324
Postage	-	514.18	S3		-	S9		-	514	-	392
Printing	-	1,323.30	S3		-	S9		-	1,323	-	592
IT equipment	-	8,128.75	S3		-	S9		-	8,129	-	3,200
Staff expenses	-	7,798.64	S3		-	S9		-	7,799	-	3,682
Start up costs		-	S3		-	S9			-		-
Educational Aids	-	826.29	S3		-	S9		-	826	-	286
Office Rental	-	3,104.00	S3		-	S9		-	3,104	-	4,236
Training	-	775.42	S3		-	S9		-	775	-	302
Fundraising costs	-	20.00	S3		-	S9		-	20	-	54
Wages	-	155,018	S3	-	19,596	S9		-	174,614	-	179,338
Wages (NI and PAYE)	-	19,680	S3	-	2,000	S9		-	21,680	-	19,572
Pension (Employees)	-	3,954	S3			S9		-	3,954	-	3,683
Pension (Employers)	-	3,445	S3			S9		-	3,445	-	2,523
Employers NI	-	7,473	S3		-	S9		-	7,473	-	7,880
Charges		-	S3		-				-		-
sub total	-	226,489		-	21,597		-	-	248,086	-	238,827
A4 Asset and investment
purchases, etc
Total payments	-	226,489		-	21,597		-	-	248,086	-	238,827

Net of receipts/(payments)	-	30,073			0		-	-	30,072		5,291

A5 Cash funds last year end		155,485							155,485		150,195
Cash funds this year ends		125,413			0		-		125,413		155,485

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Section B Statement of assets and liabilities at the end of the period
Total funds Total funds
Unrestricted funds Restricted funds Endowment funds
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
B1 Cash funds
CAF cash 65,406 S5 S5 65,406 S5 97,251
Gold cash 60,007 S6 60,007 58,233
Total cash funds 125,413 - - 125,413 155,485
B2 Other monetary assets - S7 - - -
Fund to which current value
Details asset belongs Cost (optional) (optional)
B3 Investment assets - S7 - - -
Fund to which current value
Details asset belongs Cost (optional) (optional)
B4 Assets retained for the
charity's own use - S8 - - -
Fund to which Amount due when due
Details liability relates (optional) (optional)
B5 Liabilities - - - -
Signed by one or two trustees on Date of
behalf of all the trustees Signature Print Name
approval
Emma Evans 29/12/2022
Sheila G Parker Sheila G Parker 29/12/2022
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Supporting Information

S1 S2 S3 S4 S5 & S6 S7 S8 S9	Unrestricted fundraising This is calculated from the total donations in the year (from paper file), less funds that are within the total that are restricted or dated in the next financial year: 2022 2021 Total fundraising in the year 27,425 51,190 less Restricted funds Wiltshire Community Fund (WCF) 11,597 5,000 Children in need (CIN) 10,000 13,000 £ 5,828 £ 33,190 Restricted funding Wiltshire Community Fund (WCF) 11,597 5,000 Children in need (CIN) 10,000 13,000 Total ringfenced income £ 21,597 £ 18,000 Expenditure Unrestricted transfer from North Wilts and Devizes Portage None noted Cash balances at year end These are taken from the bank statements The restricted amount is within the current account, not specifically ringfenced The charity aims to hold around 3 months operational costs in the bank as reserves No other monetary assets or investment assets are held. Only small equipment is owned. All costs have been written off. Ringfenced expenditure CRB / DRB checks Independent examiner Insurance Memberships Misc office These items have been taken from the monthly expenditure records (from paper file), and also the individual ring fenced expenditure data.	2022 2021 27,425 51,190 11,597 5,000 10,000 13,000
		£ 5,828 £ 33,190
		11,597 5,000 10,000 13,000
		£ 21,597 £ 18,000

OFFICIAL# Telephone Postage Printing IT equipment Staff expenses Start up costs Educational Aids Office Rental Training Fundraising costs Wages Wages (NI and PAYE) Pension (Employees) Pension (Employers) Employers NI	19,597 2,000
	21,598 £

Independent examlnees rept to the trustees of Wlftshlre Portage I report to the trustees on my examinatv)n of the actounts of Wtshire Portage (the Trust) for the year ended 31 March 2022. Responslbllltles and basls of rnport As the charity trustees of the Trust you a resrx)nsible for the preparation of the accounts in aC£Ordan with the requirements of the Charities Act 2011 ('the A(). I rep)rt in respect of my examination of the Trusfs accounts caTTied out under section 145 of the 2011 Act and in carying out my examinats'on I have folloed all the applicable Directions given by the Charity C(xnmission under section 145{5)(b) of the Act. Independent examIne3 statement I have ccKnpleted my examination. I confirm that no material matters have come to my attention in connection with the enInatiOn giving me cause to believe that in any material respect: 1. accounting records were not kept in respecl of the Trust as required by Secti( 130 of the Act: or 2. the a(Unts do not acrnrd with IIK)se records. or 3. the accounts do not compty with the applicable requirements conceming the fonn and content of afjUnts set out in the chareS (Aco)unts and Rep)rts) Regulab'ons 2008 other than any requirement that the aox)unts give a 'true and fair vi whth is not a matter considered as part of an independent examination. I have no concems and have ccrne auoss no other matters in COnnli0n with the examination to which attenb'on should be drawn in this rep)rt in order to enabbe a proper understsnding of the accounts to be reached. Signed: Name.. Paul Lane Address: Genlands, Glastonbury, BA6 8JN Date: £4 hjcJVa ZOIL