OFFICIAL ## **Trustees' Annual Report for the period** ||Period start date|Period start date|||Period end date|Period end date|| |---|---|---|---|---|---|---|---| ||01|04|2020||31|03|2021| |**From**||||**To**|||| ## Section A Reference and administration details **Charity name Other names charity is known by Registered charity number (if any)** 1156717 Wiltshire Portage |**red charity number (if any)**|1156717|1156717| |---|---|---| |**Charity's principal address**|
Wiltshire Portage Kings Rise Centre|| ||Lodge Road, Pewsham|| ||Chippenham|| ||**Postcode**|**SN15 3SY**| **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Sheila Parker|Chair||Wiltshire Portage
Management Committee| ||Emma Evans|Treasurer||| ||Amanda Bush||(Resigned after March
2021)|| ||Rosie Barlow|||| ||Julie Inglis|||| ||Sakshi Chandra|||| ||Susan Marley||(Resigned after March
2021)|| ||Viv Earwicker|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** **TAR** March **2012** 1 OFFICIAL ## **Names and addresses of advisers (Optional information)** **Type of adviser Name Address Name of chief executive or names of senior staff members (Optional information)** Kim Hannay-Young – Manager of Wiltshire Portage ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** A constitution Type of governing document (eg. trust deed, constitution) Wiltshire Portage is a charitable Incorporated Organisation How the charity is constituted - (eg. trust, association, company) All trustees are volunteers, and we aim to have parents and Trustee selection methods representatives from outside bodies and wider community. (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. Wiltshire Portage has a full set of procedures and policies which are approved by the Management Committee. Each committee member receives training which outlines the roles and responsibilities. The Management Committee consists of a Chairperson, Secretary, Treasurer, and other members including parent representatives. The Management Committee meet every 3 months and has the AGM around September each year. Wiltshire Portage is a member of the National Portage Association and adheres to the principles of the organisation. Wiltshire Portage is partly funded by Wiltshire Council and regular reviews are held to ensure that the service is effective and efficient. The major risk associated with Wiltshire Portage is funding and contracts with the Local Authority. We are building a contingency fund to cover any redundancy costs should this be required. Our funded income goes towards providing the service to additional children. **TAR** March **2012** 2 OFFICIAL We have policies and procedures to cover all aspects of our work, particularly the area of Safeguarding. They are routinely reviewed and closely followed. ## **Section C Objectives and activities** **Summary of the objects of the charity set out in its governing document** To advance the education and protect the health of preschool children in the Wiltshire area who have special educational or additional support needs, to enable them to achieve their full potential in society through unique family- based learning opportunities using a system known as Portage Home Teaching. The aim of the service is to work with children with special educational needs and disabilities, aged from birth to school entry. We provide unique learning opportunities at home through structured play which enables the child to be included in the community in their own right. The service is free to the families at the point of delivery. Access to the service is by means of referral, which can come from a variety of sources, including self-referral. The decision as to whether or not the service is offered to a family is based the service admissions criteria (published on the Wiltshire Portage website) and on an assessment, made over a six week period and reviewed by the service manager. **Summary of the main activities undertaken for the public benefit in relation to** The main public benefit gained form this service is support for the child **these objects (include within** and whole family to enable the child to play a fuller part in the community **this section the statutory** and increase self –sufficiency, thus reducing the need for specialist **declaration that trustees have** support to the family in later years. **had regard to the guidance issued by the Charity Commission on public benefit)** **TAR** March **2012** 3 OFFICIAL ## **Additional details of objectives and activities (Optional information)** Wiltshire Portage provides a service and does not grant funds to any organisation. Members of staff are all fully trained and paid employees of Wiltshire Portage. You **may choose** to include further statements, where relevant, about: The Board of Management comprises unpaid volunteers who give freely of their time. All funds are banked with CAF bank. - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. ## Section D Achievements and performance **TAR** March **2012** 4 OFFICIAL ## Section D Achievements and erformance p **Summary of the main achievements of the charity during the year** We have a current contract with Wiltshire Council to deliver Portage across the whole of Wiltshire (excluding Swindon). We continue to work with other local Portage Services and other local county services to work towards a standard provision across the county and southwest of the country. We have secured additional funding from various fund-raising activities. The service consists of: |**Role**|**Total FTE**| |---|---| |1 x Service
Manager|0.97| |2 x Senior
Home Visitors|0.72| |11 x Portage
Home Visitors
(PHV)|5.76| |Administration
(1 x Admin
Manager and 1
x Admin
Assistant|0.77| |1 x Children In
Need Funded
PHV|0.43| |1x Wiltshire
Community
Foundation
Funded PHV|0.36| |**TOTAL**|**9.01**| **TAR** March **2012** 5 OFFICIAL ## **Section E Financial review** **Brief statement of the charity’s policy on reserves** Wiltshire Portage’s reserves policy is to hold three months of operational costs, including wages, office rental other commitments. Based on the annual accounts ending March 2021 the average monthly cost is approximately £20k. At the year end the charity holds approximately £58,000 in reserves policy and will be increasing this to £60,000. **Details of any funds materially in deficit** None ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); Wiltshire Portage creates its accounts using the cash accounting method. During the year ending March 2021 Wiltshire Portage received an income of £244k, £193k of this was from Wiltshire Council, the remainder £51k was from a combination of grant applications and fundraising, of which £18k was ringfenced. The Wilshire Council income was approximately £1k more than last year and fundraising generated c.£15k more than last year. - how expenditure has The expenditure was £239k, which was £5k more than last year. The - supported the key objectives main cost to Wiltshire Portage is staff costs and approximately £216k of - of the charity; this (90%) are staff related costs. The profit for the year was - • investment policy and approximately £5k. This was better than the previous year (loss of £5k) objectives including any as there were significantly less staff expenses (fuel payments) because ethical investment policy COVID caused many sessions to be virtual. The objective of the charity is adopted. to ensure that the level of home visitors and therefore children being visited should be at the level where income and expenditures align. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** ## Sheila G Parker **Signature(s)** Sheila G Parker **Full name(s)** Emma Evans **Position (eg Secretary, Chair,** Treasurer **etc) Date** 9/11/2021 **TAR** March **2012** 6 OFFICIAL# **----- Start of picture text -----**
Charity Name Wiltshire Portage
Charity Number 1156717
For the period 01/04/2020 to 31/03/2021
Section A Receipts and Payments
Unrestricted funds REF Restricted funds REF Endowment funds Total funds Last year
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 receipts
County income 192,928 192,928 191,838
Fundraising, donations,
miscellaneous 33,190 S1 18,000 S2 - 51,190 36,125
- - -
Sub total 226,118 18,000 - 244,118 227,963
A2 Asset and Investment sales - - - - -
Total receipts 226,118 18,000 - 244,118 227,963
A3 Payments
CRB / DRB checks - 201.50 S3 - S9 - 202 - 273
Independent examiner - S3 - S9 - -
Insurance - 2,092.00 S3 - S9 - 2,092 - 1,954
Memberships - 269.56 S3 - 23.44 S9 - 293 - 284
Misc office - 5,719.07 S3 - 3,457.08 S9 - 9,176 - 2,472
Telephone - 1,252.08 S3 - 72.00 S9 - 1,324 - 1,202
Postage - 359.74 S3 - 32.70 S9 - 392 - 122
Printing - 470.70 S3 - 121.23 S9 - 592 - 870
IT equipment - 3,002.36 S3 - 198.01 S9 - 3,200 - 9,997
Staff expenses - 3,575.98 S3 - 106.14 S9 - 3,682 - 12,121
Start up costs - S3 - S9 - -
Educational Aids - 286.29 S3 - S9 - 286 - 605
Office Rental - 4,235.74 S3 - S9 - 4,236 - 674
Training - 50.50 S3 - 251.00 S9 - 302 - 1,802
Fundraising costs - 54.00 S3 - S9 - 54 - 1,009
Wages - 167,129 S3 - 12,209 S9 - 179,338 - 169,599
Wages (NI and PAYE) - 18,092 S3 - 1,480 S9 - 19,572 - 17,721
Pension (Employees) - 3,634 S3 - 49 S9 - 3,683 - 3,360
Pension (Employers) - 2,523 S3 - S9 - 2,523 - 2,652
Employers NI - 7,880 S3 - S9 - 7,880 - 7,103
Charges - S3 - - -
sub total - 220,827 - 18,000 - - 238,827 - 233,820
A4 Asset and investment
purchases, etc
Total payments - 220,827 - 18,000 - - 238,827 - 233,820
Net of receipts/(payments) 5,291 - 0 - 5,291 - 5,857
A5 Cash funds last year end 150,195 150,195 154,368
Cash funds this year ends 155,485 - 0 - 155,485 150,195
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OFFICIAL# **----- Start of picture text -----**
Section B Statement of assets and liabilities at the end of the period
Total funds Last year
Unrestricted funds Restricted funds Endowment funds
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
B1 Cash funds
CAF cash 97,251 S5 S5 97,251 S5 94,985
Gold cash 58,233 S6 58,233 55,209
Total cash funds 155,485 - - 155,485 150,195
B2 Other monetary assets - S7 - - -
Fund to which current value
Details asset belongs Cost (optional) (optional)
B3 Investment assets - S7 - - -
Fund to which current value
Details asset belongs Cost (optional) (optional)
B4 Assets retained for the
charity's own use - S8 - - -
Fund to which Amount due when due
Details liability relates (optional) (optional)
B5 Liabilities - - - -
Signed by one or two trustees on
behalf of all the trustees Signature Print Name Date of approval
Emma Evans 09/11/2021
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OFFICIAL# ## **Supporting Information** |**S1**
**S2**
**S3**
**S4**
**S5 & S6**
**S7**
**S8**
**S9**|**Unrestricted fundraising**
This is calculated from the total donations in the year (from paper
file), less funds that are within the total that are restricted or dated
in the next financial year:
Total fundraising in the year
51,190
**less**
Restricted funds
Wiltshire Community Fund (WCF)
5,000
Children in need (CIN)
13,000
**£ 33,190**
**Restricted funding**
Wiltshire Community Fund (WCF)
5,000
Children in need (CIN)
13,000
Total ringfenced income
**£ 18,000**
**Expenditure**
**Unrestricted transfer from North Wilts and Devizes Portage**
None noted
**Cash balances at year end**
These are taken from the bank statements
The restricted amount is within the current account, not specifically ringfenced
The charity aims to hold around 3 months operational costs in the bank as reserves
No other monetary assets or investment assets are held.
Only small equipment is owned. All costs have been written off.
**Ringfenced expenditure**
These items have been taken from the monthly expenditure records (from paper file), and
also the individual ring fenced expenditure data.| |---|---| OFFICIAL Independent examlnevs report to the trustees of ￿ltshITe Portage I report to the trustees on my examination of the accounts of Wltshire Portage (the Trust) for the year ended 31 March 2021. R￿POnsIbIlItIeS and basls of report As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordan￿ the requirements of the Charits'es Act 2011 ('the Act,). I rep)rt in respect of my examination of the Trusfs accounts carried out under section 145 of the 2011 Act and in carying out my examination I have foll(Thved all the applicable Directions given by the Charty Commission under section 145(5)(b) of the ACL Independent examlnefs Statement I have completed my examination. I confim that no material matters have come to ry attention in connection wrth the examination giving me cause to believe that in any material respect.. 1. accounting records We￿ not kept in ￿pect of the Trust as required by section 130 of the Act; or 2. the accounts do not accord with those records: or 3. the accounts do not c(xnpty wrth the applicable requirements con￿mIng the fonn and content of accounts set out in the Charits"es (Accounts and ReFA)rts) Regulations 2008 other than any requirement that the acLx)unts give a 'true and fair view. which is not a matter considered as part of an independent examination. I have no cOn￿mS and have r))me across no other matters in connection with the examination to which attenb'on should tE drawn in this re￿ in order lo enatJe a proper understanding of the accounts to be reached. Signed: ¢1 Name: Paul Lane Address.. Greenlands, Wd(. Glastonbury, BA6 8JN Date: I lJe¥JoJth34r 2$>￿1