Mamuden Village Hall and Sports:Trust AnnualReport. 31 December2020-
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Manuden Village Hall and/ Sports Trust. Annual Report:
31 December 2020)
— Mamudem Vilage & Sports Trust AnnualReport2020 0 tititi‘i‘i‘s;*éR Registered Numibar: OBG/7AGHS: RegisterediCharity Number C1156705
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Trust information a
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Directarsand Trustees. Joly Plerre Robert Archer Eligabeth Banbara Cheney Margaret Ann Davis Katrina Mancttardydto 14. May 2020} Robin Allan Shedden Maser . Caroline Mary Louise: Noffkt Glynis Prottrero:.
Secretary:
Elizabeth Barbara Cheney
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Registered Office: Manuden Communityand Sports Centre: Davie Collins Drive
Bankers:
Solfeitors
Manuden Bishoms Stortford:
Lloyds: Bank-ole
Hewitsone-LP
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Shakespeare House | 42 NewmarketRoad! Cambrinige
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Registered Company, Number.
oge74698-
Registered Charity Number:
OLISGZOB.
: _ Manuren Village & Sports Trust Annual Report 2020 Page 2: Registered Number: O86 74688. Registered Charity Number: GU1S6705
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Manuden Village Hall and Sports Trust AnnuatiReport: 31 December 2020.
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Directors/Tmustees’ Report
The Trustees (who ane also directors of the Company for tite purposes:ofithe CompamiesAct) present theirannual seportiandtie financial statements af Manuden Village Halliamd Sports Trust (“the Trust’) for the year ended 31Decermber2020. Ihe Trustees confirm that the annuallreportand financal statentents of the: Trust camply with the current statutory requirements, therequirementsof the: charity's goverming-document ard the provisionsof the Statement of Recommendedt Practi¢e (SGRP) ‘Aecounting@and Reportine:by Charities” issued in july 2004.
Constitution:
Theorganisation isa Company limited byGuagantée,.incorporatedon 3.September 201 Sand registered asa charity, Wikh the CharityCammission of England and Wales ami S-Apri2014. The= Company was setup uadena Memorandum of Association whichestablistied the objects and powers afithe Company amdiis governed umderits Articles ofAssociation. Themirticles-ofiAssociationwere: amendedon 29 lume 2020 to enablea nominated governorefManuden Primary School tbe: appointed as. atrustee, rather thas the Chairman af Governors... Sirnilarly,.a mominated councillomot: Manuden Parisi Cauncifican now be appointed as a Trustee insteadiofithe Chairmanofthe Cauncdl inthe-event_ofthe Campanybeing wound upmembers are required to. comtribute an amount not exceeding £10 each.
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Merhodot Appolatment orHection of Trustees tenmsThe oversightofof the Asticiesthe TrusttisofAssociation:the responsibility The Articlesof statethe Trustees. that'anewho of the are governors:ofelbeted:andi co-optedManuden underPrimary the School, the ‘Priestin charge’ ofSt Mary the Virgin Manudenrand oneof the councilors of Manudern Parish Council are:directors..These posts are held respectively: by,Caroline-Noffki (who succeedediolin Oglesby om 21, October 2019), Margaret Davis and John Ancher{who' succeeded Katrina Hardy as Cheaemarnof Mamudem Parish Councition 14 May 2020}: Alllthe other Directors/Trustaes ligtedian Page2 were appointedion incorporationiond September 2013.
The operational managenpsentiolthe Centres undertaker hy-valunteersfrom the local cammunity whofomethe Management andiOoenatinns Committees..The Trust employsial parttime manager-and camtracts aimaretaker to pravide maintenance services.
lndwection and Trainieg of Trustees:
Trustees.ane briefed om theirappointmentby.the Officers and those requiring traimingare given the.
opportunityto attend apprapmate training caurses. Mast of the Trustees,. being First Trustees, are atready experienced in the work of theChasity. Organisational Steucture and Decision Making
TheCharity.is governed by the Board ofTrustees as:listediom Page 2: The Board! delegates certain: management andidevelopment matterstothe Management Carnmittee..
Risk Management
_ Tike Board! keeps its riskmanagementunder review. The keyconcem. is-ensuring: that suffictent. imcome is-raisedit meetbath current expenditure ancdfutuse:maintenanceofthe buildingand the playing fields. Also, asithe Centres reliantan only one part-time employeqand volunteers, the managementof absences can be diffscult. However the Management Committeeis considered to: have sufficient membersto ensure absences are covered!
:i _ Manugen Village & Sports Trust Amrual Regort 2020 Pape.3 Registered Number: O86/4698 Registered Charity Numbers @1156708
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Charitable objects
The principal objectsofthe Trust-are to provicie:
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a) avilfagehail amd public playing field for the inhabitants of Manuden and surrounding aseay and im pasticulasforuse for meetings, lectusesiand ather farms:of recreatianrand|leiswae time: occupation withthe object'of improving the conditions of life forilocal inhabitants;
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b) public playing fields andifacilities:for physicalltraiming & recreation:and moral &physical area;development and through the mediunnaf. sports, cares and pastimes for the inhabitants ofthe
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c}. facilitkesfor the use of the inhabitants of the area of benefit: by way.of thein mental physical! and moral developmentithrough edlication, training in citizenship, and-service tothe community, culttraiactivitiesand participesion in any sort oflinddor or autdborgame,sport or recreational activity:
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Public benefit The beneficiantes of thechastty.are people towhanrthe[ buildings,][ facilities] andiopemspeces ane made. availebie,who are local ta the area are af all age craups.and abilities, The Trustees confirm thak) im exercisingtheir pawers. and duties, they have complied with their duty ta have dinmregarditothe guidance on public benefit published bythe Charizy Commission.
Strategies for Achieving Objectives , The Charity comeentrates onovaintaining and develaping itis main faaility,theManuden[Village] Community Centre. maximisingits use bythe ishabitants ofiManudemand thraugh lettings toc individuals, duis and other organisations. leachtevimg this itaperatesa pricime: policy witch benefits... Vilage organisationsand other[locai/nesidents..]
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Reviewof Activities Having opened for business in the Spring of 2004, the Cemtre- beganithe yearin austrong pasitionand! was being regularly usediby awide range of classes, clubs; activities:andihirers: Manuden Juniors feotball wasexpandingandi making mane use ofthe-facilities. Bookings for the Multi Use Games Apes: were particularly strong. . However, theouttineak of the Covid-ISpandemiaim early:spring meant theCentre, pitches and play park hedite: close at variaus timesthroughoutthe year. In campliance withrlegislationard: Government guidéece, the Centrewas closed fram 23 Marchi until 1) August) althougtr the play, mane was able toonen agaimonGJuly. TheCentrehad to: close again fram: 4 Novemben tad December anc then from26 December totheendof the year andlinto: 2027. During: the periods itwasable tiwpen.. all users were reguiredita complete riskassessmments for thein activities and to:conmply- with the relevant guidanceand legislation. Regular users such asManuden football Cluls, Manuden Cricket Clubandiareanisations such asthe Woments Institute, the Friendship Club; Herts:&:fssex Boundary: Flower Club, Owlets, Browntes andGuides,ard a nurntver of ather clubs and classes cancelled bookings. These included Badsrintony Short Mat Bowls, football training camps:andia range off keap fit classes such as:Pilates,, Yora, Reshape, Fleable Strength, Circuit classes,.Bounce; Kettle Bells and Boot:
Withrthe cancelation ofannual events, it wasinevitablethat imcorne-wouldbe significantlyless thamuy: previous years, butmaintenance casts did not decrease-proportionately:.. Applicatioms:fer eramts to: lesser the financial inmpact were mrade-but, because-the- Rateable Valuefon the Centrehadibeen lcarrectly set ata highlevel (£64,500), they were-unsuceessful. Asitive charity wasventitled te200%. eannnnnnnannnarennnnannannasnnasnneenasnssnnesnnettenns onsen onsen serene aasnenernennemenneenneerseenennnehe tei ene tet eae ee ee eaae sac eeeceatec ee eect Manurlbn Village & Sports Trust Annual Annual Remart 2020 Page4 Registered Number: 08674698 Registered: Charity Number: 01156705.
: Eo eannnnnnnannnarennnnannannasnnasnneenasnssnnesnnettenns onsen onsen serene aasnenernennemenneenneerseenennnehe tei ene _ Manurlbn Village & Sports Trust Annual Annual Remart 2020 Registered Number: 08674698
ManudenMilage Hall and Sparts: Trust AnauallliReport: 34 December 2020: A[corpsnnnnnamasnassspessannnmmasiesesssssnannnmaannseseseve] reagummeasasssssumangiein rer e [n][nanmsssasesereetammmmnasos] ey
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rate-rellef, this hac not been previously comsideredito bearissue. The-tnustees understood that the Centre was orginally ratediasa commercialsports centre and not'as a:nurall village hall amchcommunity. centre. Thanks to tlre persistence of our managerand! the interventionof ourtocal MP and loarcal: councillar, our appeal to review the rateable value was successful. We received gramts of£10,000" from the National lotteny CovidiRelief Fundiand! £3,643 fromr UttlesfordiDistrictiCouncil! Further: grants from Uttlesford District Council havecbeen received! dering 2021.. We are very erateful to the National Lottery.Cammunity Fund and! toillttlesforc District:founcillfor their grants: The 00 Club’ is a village lottery which: has cantinued toraise incame to provide-equipment for, and! maintenance of the Cantre. Numbersare sold fenf£Z eachiper monthmand! entered interes nonthhy draw. Three prizes of £100, £50 andi£25.are- awarded each month withran additional prize of£200im June amc December. Thisdottery helysto kee costs dawn fomall’users.: A'successful apalicationwas mackto reapmly far ailicence to-hald civillcerernontes atithe: Centre whichiwas. effective from June
The Trustees would like ta thank the volunteers:om the Management-Committee; the Manager and: the Caretaker for their commitmentand cantributions tethe Centre throughout.a difficult year.
Incorae Generation and Fundraising
The: Trustees. considen thet the[projected][inconre] ofthe Charity, primarily front hiring, issufficientto. meet expected expenditure.
FINANCIAL REVIEW"
Going Concern:
The Trustees have a reasonable expectationthat the Trust has adequate-resources to:cantinue-im operational existencefor the foreseeable future. For thisneasom they continue tmadopt thegoing concern basisim preparing the fimancial statements...
Principal Funding:
oftheMucholCentre tive presentandiplayimglmconrefields. is-provided Furtherby income the hiringof has beentheprovidedifranrdanations facilities: andttre charges:received)made forthedetails.use of witich areset out in the lmcome & Expenditure statemention Page. di
Plans for the Future:
The Trustees. intend to. conbinueto: consolidatti e establishmrent of the Manudien Village Community. Centreand maintamié as a Meh quality facility for the inhabitants:ofManuden-and the surrounding area:
STATEMENT OF TRUSTEES: RESPONSIBILITIES
The Trustees (who-are alboodirectors of Manuder Village Hall.& Sports Trust)lare respansiilefor preparingthe Trustees’ Repontiand thefinancial statements:imaccondance withiapplicablelaw. and United Kingdom:AccountingStandards (United KingdenrGenenally: Accepted Accounting Practice).
Conipany and Charity Law: requires.the Trustees to preparefinanciall statentents far each finamctaiiyvear togive aftue and fair view-of the state-of the Trust’s affairs andlefits finance activities forthad period.
lmprepanine these financal statements;the Erustees are raquired ta:
- select suitable accounting policies and then apply thenr consistently, = observethemethods and principles im theCharities SORF:
Manuden Village & SportsTrust Annual Repout 2020 PageS Registered Number O86:/4688: Registered Charity Number: 07186705:
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Manuden Village: 31HallDecemberand Sports.2020) Trust/Anmual Report: . eee...
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= make judgenventsand estimates thet/areneasonableand prudent: = state whether applicable accounting standasdsand statements-ofirecommended practice lrave been followed)! subject to: amy materiali departunes: disclosed! and explained im-the financial stakementr anc:
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“ prepare tite financial statermemtson a.gaing concem basis: unless if isinappropriate toassume that Ure: Trust willcontinueinenerational existence:
TheTrustees:are responsible for keeping proper accounting records which disclose. with reasonable accuracyat any.time the financial position of the Fume! amd tovenable them to ensure-that the financial statements comply with the CharitiesAct 2006.and Regulations:mad ethereunder,Tite Thustees ane also: responsiitefor safeguandimgthe assets. of the Trust and foritaking reasonable stepsfor the prevention andideteetian of fraudland other imegularithes.
No trustee has received anyremuneration, benefit or expenses:fromithe Trust,
Small Companies: provisions
These accounts have beer prepared! imaccardance with the pravisions applicable tocompanies. subjectto the: small companies:reginve: | adilition, the Trustees have obtained’ am indépendant examinationfer thepurposesof the Chantty, Commissiam
This repertwas appravediby the: Board om 15 February 2021. 2021.
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February 2021. 2021. :
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Johm P R’Archer Chaleman:
_ ManudervVillage Sports.& Trust Annual Report 2020 Page & . Registered Number. 08674698) - “Registered Charity Number: 01156705.
Manuden Village Half ama: Sports Trust Annual Report atDecember [i ceccenmnasarasamaseransermentancaarerassiassntstteaera tangerine 2020
Lreporton the accounts of tre Trust far the year ended 34 Decemiten 2020) whichiane:setout on pages Oto 12.
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Respectiveresponsibilities afiTnustees and examimen The Trustees (who-are alse: thedirectorsof the Commany for the pusposes-of company law)are respomsible for the preparation of the accowats, The Trustees camsiderthatan audits mot required for this year under seating 145 of the CharitiesAct:201 Tanda that an independent examination is. meeded. [he chanix’s gross income did not exceed £250, 000i Having satisfied myself that the charity.isnot subject to audit uncer company law-andis eligible fer independent examination, itis:my responsibili t o:y . examine te accounts wnder section: 145 of the 2011 Act; | » tofollow theprocedures laid dowarim the general Directions given by the Charity.Conmmissian: under seatiomd45 of the 2011 Act andi " to state whether particulaamatters have come tou myattention.
Basis of independent examiaer’s report ; Mycexanrinationwas carried out in:accordance with thegeneral Directions: givan by.the Charity” Comenission. An examinationinciudes ¢ review of the accounting recards-kept by the charity and a. comparison cf the accounts presented with those records... tatso includes comsideratinmof[any,] unusual ifems:or disclasuresdmike accounts and seeking explanations fromiyou- as Trustees: - conceminpanysuch matters. The procedures undertaken:do not provide ell the evidence thet would: be reguined iman audit andconseguentlync opinion isgiven as to whetherthe accaunts presenta ‘true amc fain evs and the:report isdienitied tothose. matters set outin the statement betow,.
ladteendint examiner's statement
lmcomnrectionawith myexamination, nc matter hasconre te my attention:
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(Q) which gives me:reasonablecause to believe that imany material respect the requirements: s to keep accoumting records im accordance with section 386.of the Compamies Act 2006; and «ta prepare accounts whichaccard with tthe accounting neeords, comply.with theaccounting requirementsof sectian 396 af the Companies:Act 2006 amd with thermnethods and! principles.ofthe: Statement ofRecommended Practice: Accountingand Reportingby, Chasities have not been met; or
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(2) to which, iInmyopinion, abtention shauld he dnawniin order te: enable a proper woderstandite of the accountste be reached!
: ScaeseesseaeuecrcenmnensensnnsensneesnseasasansesteeunSEEERORNSIRINSENENSETOENENRCRENRNUTIENNINOORRSOHIONDIUPIoULIrIULITERUHIDIERNERETTTNENEINIIIISNIANNENAI AI ECTS | _ Manudenm Willige & SportsTrust Annuat Report 2020 Page7 Registered Number 08674698: Registered! Charity Number 01156705:
Manuden Village Halland Sports: Trust/AnnualiReport 31 Decenmber 2020) -
Name. Jeff Attheld Address: Field House MaggotsEnd Bishops Stortford!
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Signed Cl , Date: — -
_ Manuden Millage & Sports Trust Annual Repart 2020 Registered Numer: 08674698.
Page 8 Registered| Charity Number, 07156705:
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Maneden Village 31HatfDecemberand Sports 2020 Trust Annual Reparti . A[osssesosmemmmnasasnssennesnnnnnaanannsssesesennnmangnnesessassannnnaanasssessssesmtamemmssismmmmmemresemnammanaieseseseemaasastseies] earrma ee
Income and|Expenditurfor the:year end e d 31 December-2020
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|Unrestuxted|Restricted!|TotaliFunds|Total Fands|
|Funds|Funds.|2020.|2019|
|£|£|£i|£|
|GeneratediFunds:.|_|
|Benations|&|Fundraising:|18,123|.|-|15,123:|4,370|
|Bank Interest|4G|-|46|6&9|
|lncome|from:|
|Charitable|activities.|
|Hirings.|2B 771|-|28:772|55.847|
|Tetal|rooming:Resources|43,940|-|48940.|60} 286|
|Resources|Expended|.|
|Wawes|(Nittie 5)!|WS97S|+|-|15,979|15494|
|Gas. Electricity,|Water|S008|-|8,003:|&330|
|'|Other|10,686.|~|110;680:|TE|138|
|Equinment|Purchased:|~|-|~|:|
|51,327|-|51,327|60494|
|Profit/{Lass}before|depreciation|(E387):|-|(23877)|(268).|
|Depreciation fixed Assets:|(di, 629);|-|(4629)"|(6.173).|
|Movement|inTotal|Funds (Note4)|(2,016)|-|(12,016);|(6,281).|
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Manuder Village Hall and Sposts Trust AnnualReport 31December 2020 comsmammssasasamnamsmnanmnasssnasnsasasasnae; r rr e ssansnasanaanenaseasanesananemsnammmmmmrenemmmeeeeratieT
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Balance Sheet as.at 31 Derember 2020:
Nites. 31.12.20 SE I229. :
furniture & Equipment: % Cost 74,583. 74,583
Depregiation: (60,694) (56,065):
13,888 18,518
Current Agsets
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Current Liabilities.
Creditors: (2,625) _(1,849)))
NetiCurrent Assets. 124,664. 132 O52
Reserves: 4. .
General Rasenve as at 31 December 2019" 150/569 156,950
Deereasein: Resources: 2020. (12°016). (E881)!
138553 150.560
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Registered Charity. Number: 01156705.Page tO eo
: _ Manuden Village& Sorts Trust Annual Repart 2020) - Registered Number: 08674698)|
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Manuden Village Hall and Sports Trust Annuak&eport’ 31 December 2020
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Note onspreparation ofacceunts-
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477For the year ending3? December 2020: the Trust was-entitled to: exemption fram audit under section: of theCampanies. Act 2006 relating ta smallionmpanies..
The members have-not required the Trust to obtaim an-audit of itsaccounts: for the period in question: in accordancewith section 476.
Bt : The Trustees acknowledge their responsibilitiesfar coraplying with therequirementsoftheAet with | respectto accounting reconds.and the: prenarakion af accounts:
These accountshaxeitbeenprepered in accandance with the provisions applicableittrcompanias - suidject to: the smalleampanies! neginre:
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Robin ASMaser Treasurer
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. Maenuden Village & Sports: Trust Annual Report 2020: Papell Registered Number: 08674698 Registered) Charity Number: 01156705
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Manuden \llage Hall and Sports Trust Annuatikeport: 31December 2020 n-neTEar mans emmemen satan memasemansmiase ansaennssuanssanassananssenamnenmnanenanassenanenanes mamertamemanarae rae
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Notes tothe Accounts for the period ending 311 December 2020 1 Accounting Conventions The financial statements have been pregared under the historical cost:convention amckin aceardance with the Hnanciall Reporting Standand forSmallér Entities. Thre accounts have: been preperedion an accruals basis. [he[financiali][ statements][ have][ beem][ prepared][ in:] accordance withthe Statement ofRecommended Practice (SORP): "Accounting and Reporting. by Charities’ pullitshed inJduly 2014, applicable accounting stamctards:and the CompaniesAct.
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Gompany:status: The Company1s limited by guarantee. Tire membens ofthe Companyare- the Tnustess named an page2: In the-event of the Conrpany being wound upy the liability in. respectof the guaranties islimited to £10 penmenrberafthe:Campany.
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|Fixed|Assets,— FurnitureS: Equipment|2020)|2019|
|£|£.|
|Balanceat 31 Decenriber|2019|74,582|FLIPT|
|Additions:|-|A065.|
|Balance-at|31|Decemben2020|74,583!|»|74|583°|
|Depresiatian:|‘|
|Balamrce-at|34|December2@19:|56,065.|48,892"|
|Charge|for year|4,629:|G|173:|:|
|Balance-at31|December|2020.|60;|6941)|56,065.|
|Net Assets at|31|Desember|2020|__|13,889|18,578|
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Depreciation is.charged at 25% perannunran the reducing balance: The Trustownethe freehoid of thelamccanct uiidings comprising Manuden Village Community: Centre. Thisasset wasacquired! atna costitocthe: Charity:
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|4.|__ Reconcilkition|of Reserves:|£|£|
|General reserve|as at|31 December 2019"|150;569:|I56,950|
|llesss|Nanrcasht|Items.|
|lIncrease in filmed|Assets:|-|(%406),|
|DepreeiatianDecrease:in Debtors:|4,625)14108:|.|6,173(73).|
|:|Increase inCreditors|F7E:|(£808).|
|6543|886|
|144056|156,064|
|Decreasein|bank balances|:|(6,503)|(5,495),|
|General|Reserve|as at|31|December|2020:|138553|150,569|
|5...|Pensions|;|
|The|figune|for|wagesincludes pension cantributionsitotailiig £411.|
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. ManudenMillage & SportsTrust Annual Remert 2020 Page 12 Registered Number 086/4688: Registered Charity Number: G1156/05: