CRAYFORD MANOR HOUSE ASTRONOMICAL SOCIETY DARTFORD
Financial Accounts for the year ended 31 August 2024
Contents
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Pages 1 Trustees' Annual Report
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Page 2 Independent Examiner's Report
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Page 3 Balance Sheet
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Page 4 Income & Expenditure Account
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Page 4 Movement on Funds
Registered Charity Number:
1156678
Principal Office:
5 Linden Close Paddock Wood Tonbridge Kent TN12 6LH
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CRAYFORD MANOR HOUSE ASTRONOMICAL SOCIETY DARTFORD TRUSTEES' ANNUAL REPORT FOR THE YEAR ENDED 31 AUGUST 2024
Introduction
At the Annual General Meeting of 7 November 2022, and in accordance with clauses 16, 13(2) and 13(3) of the Society's constitution, Mr John Archer and Dr Michael Rushton retired as trustees. The retirees were thenelected as trustees by majority vote of those members present at the same meeting. A resolution was passed for the number of trustees to be increased from seven to eight.
Below is a table of the details of the last three year elections of all the current trustees.
| Below is a table of the details of the last three year elections of all the current trustees. | Below is a table of the details of the last three year elections of all the current trustees. | Below is a table of the details of the last three year elections of all the current trustees. | Below is a table of the details of the last three year elections of all the current trustees. |
|---|---|---|---|
| Trustee | Role | Retired | Elected |
| John Archer | Chair | 7 Nov 2024 | 7 Nov 2024 |
| Dr Michael Rushton | Secretary | 7 Nov 2024 | 7 Nov 2024 |
| Mr Keith Rickard | Treasurer | 10 Nov 2022 | 10 Nov 2022 |
| Ms Rita Whiting | Programme Administrator | 10 Nov 2022 | 10 Nov 2022 |
| Martin Crow | Technical Adviser | 9 Nov 2023 | 9 Nov 2023 |
| Mr Simon Dawes | Trustee & Webmaster | 9 Nov 2023 | 9 Nov 2023 |
| John Howarth | Trustee | 9 Nov 2023 | 9 Nov 2023 |
The Society’s membership during the year increased to 68 members as at 31 August 2024 - 10 members joined and 0 members left during the year.
The Society is a Charitable Incorporated Organisation (CIO), registered charity number 1156678 in England and Wales.
Society’s Activities.
The Society continued providing public outreach at the following events:
o Stargazing events at Hall Place in Bexley, Kent.
o Solar observing at Hall Place
o Shears Green Junior School
o Scouts and Girl Guides evenings at the Society's observatory
Members supported the British Astronomical Association at various meetings and the New Scientist Live at the London Excel Centre.
As usual, 28 lectures, 8 society evenings and several informal and safe observing evenings took place.
A proposal was accepted to develop the possiblity of a self-contained micro-observatory containing a small smart telescope, connected to the internet at a dark remote location anywhere in the world, which can be woken by a remote user to carry out observations. Also, a proposal was accepted to purchase an easy to use and advanced solar telescope for members to use and for public outreach.
Signed on behalf of the Trustees on 27 June 2025:
Keith Rickard, Trustee and Treasurer
Page 1
CRAYFORD MANOR HOUSE ASTRONOMICAL SOCIETY DARTFORD
Independent examiner’s report to the trustees of Crayford Manor House Astronomical Society Dartford
I report on the accounts of CMHASD for the year ended 31st August 2024.
Respective responsibilities of the trustees and examiner
The charity's trustees are responsible for the preparation of the accounts. The charity's trustess consider that an audit is not required this year under section 144(2) of the Charities Act 2011 and that an independent examination is needed.
It is my responsibility to:
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examine the accounts under section 145 of the 2011 Act
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to follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act
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to state whether particular matters have come to my attention
Basis of this report
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparision of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, seeking explanations from you as trustees concerning such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below.
Independent Examiner's statement
In connection with my examination, no matter has come to my attention:
(1) which gives me reasonable cause to believe that in any material aspect the requirements:
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to keep accounting records in accordance with section 130 of the 2011 Act; and
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to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act have not been met
Tammy Smith-Alford
57 Mount Close Wickford Essex SS11 8HF
28 June 2024
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CRAYFORD MANOR HOUSE ASTRONOMICAL SOCIETY DARTFORD BALANCE SHEET
AS AT 31 AUGUST 2024
£
| 31 Aug 24 | 31 Aug 23 | ||
|---|---|---|---|
| Current Assets | |||
| Debtors & Prepayments | 1,204.16 | 122.95 | |
| Cash at bank and in hand | 12,510.38 | 12,191.27 | |
| 13,714.54 | 12,314.22 | ||
| Current Liabilities | |||
| Creditors & Accruals | 2,165.00 | - | |
| Subscriptions in advance | 996.36 | 1,923.45 | |
| (3,161.36) | (1,923.45) | ||
| NET ASSETS | 10,553.18 | 10,390.77 | |
| Funded by | |||
| Accumulated fund | 7,553.18 | 7,390.77 | |
| Core Fund | 3,000.00 | 3,000.00 | |
| TOTAL FUNDS | 10,553.18 | 10,390.77 |
These financial statements were approved by the trustees on 7 May 2025 and were signed on their behalf by:
Keith Rickard, Trustee and Treasurer
27 June 2025
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CRAYFORD MANOR HOUSE ASTRONOMICAL SOCIETY DARTFORD INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 AUGUST 2024
£
| Income Subscription Income Donations Gift Aid Other Income TOTAL INCOME Expenditure Venue Hire Broadband & Website Lecturers' expenses Public Liability Insurance Magazines, Journals & Subscriptions Refreshments Promotion Projects & Equipment Bank charges TOTAL EXPENDITURE NET INCOME MOVEMENT ON FUNDS 1 Sep 2023 Accumulated Fund 8,047.07 Core Fund 3,000.00 11,047.07 |
Year ended 31 Aug 2024 2,392.67 50.00 1,204.16 160.00 3,806.83 1,500.00 756.37 796.80 53.00 271.68 590.00 139.82 99.99 93.06 4,300.72 (493.89) Net Income (493.89) - (493.89) |
Year ended 31 Aug 2023 4,413.33 - 560.51 10.00 4,983.84 1,497.95 776.38 829.00 32.00 217.20 160.00 93.55 621.38 100.08 4,327.54 656.30 31 Aug 2024 7,553.18 3,000.00 10,553.18 |
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