## **CRAYFORD MANOR HOUSE ASTRONOMICAL SOCIETY DARTFORD** **Financial Accounts for the year ended 31 August 2021** ## **Contents** Pages 1 Trustees' Annual Report Page 2 Independent Examiner's Report Page 3 Balance Sheet Page 4 Income & Expenditure Account Page 4 Movement on Funds Registered Charity Number: 1156678 Principal Office: 5 Linden Close Paddock Wood Tonbridge Kent TN12 6LH ## **CRAYFORD MANOR HOUSE ASTRONOMICAL SOCIETY DARTFORD TRUSTEES' ANNUAL REPORT FOR THE YEAR ENDED 31 AUGUST 2021** ## **Introduction** At the Annual General Meeting of 4 November 2021, and in accordance with clauses 16, 13(2) and 13(3) of the Society's constitution, Mr John Archer and Dr Michael Rushton retired as trustees. The retirees were thenelected as trustees by majority vote of those members present at the same meeting. Below is a table of the details of the last three year elections of all the current trustees. **----- Start of picture text -----**
Trustee Role Retired Elected
John Archer Chair 4 Nov 2021 4 Nov 2021
Dr Michael Rushton Secretary 4 Nov 2021 4 Nov 2021
Mr Keith Rickard Treasurer 14 Nov 2019 14 Nov 2019
Ms Rita Whiting Programme Administrator 14 Nov 2019 14 Nov 2019
Martin Crow Technical Adviser 5 Nov 2020 5 Nov 2020
Mr Simon Dawes Trustee & Webmaster 5 Nov 2020 5 Nov 2020
John Howarth Trustee 5 Nov 2020 5 Nov 2020
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The Society’s membership during the year remained at 58 members as at 31 August 2021 - 2 members joined and 2 members left during the year. The Society is a Charitable Incorporated Organisation (CIO), registered charity number 1156678 in England and Wales. ## **Society’s Activities.** Due to the UK government's COVID-19 pandemic restrictions, Society members were unable to meet at the Sutton at Hone pavilion and carry out any outreach activities. However, members were still able to enjoy 32 lectures, 7 society meetings an 4 quizzes via Zoom on Thursday evenings. We would like to thank the Sutton at Hone & Hawley Parish Council to reduce its pavilion hire fee from £1,000 to £500 per annum while government restrictions were in place. Our meteor camera team continued to carry out diligent work in reviewing video capture files of detected meteors and providing excellent scientific data for Nemetode project. Signed on behalf of the Trustees on 15 June 2022: ## **Keith Rickard, Trustee and Treasurer** Page 1 ## **CRAYFORD MANOR HOUSE ASTRONOMICAL SOCIETY DARTFORD** ## **Independent examiner’s report to the trustees of Crayford Manor House Astronomical Society Dartford** I report on the accounts of CMHASD for the year ended 31st August 2021. ## **Respective responsibilities of the trustees and examiner** The charity's trustees are responsible for the preparation of the accounts. The charity's trustess consider that an audit is not required this year under section 144(2) of the Charities Act 2011 and that an independent examination is needed. It is my responsibility to: - examine the accounts under section 145 of the 2011 Act - to follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act - to state whether particular matters have come to my attention ## **Basis of this report** My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparision of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, seeking explanations from you as trustees concerning such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below. ## **Independent Examiner's statement** In connection with my examination, no matter has come to my attention: (1) which gives me reasonable cause to believe that in any material aspect the requirements: - to keep accounting records in accordance with section 130 of the 2011 Act; and - to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act have not been met ## **Tammy Smith-Alford** 57 Mount Close Wickford Essex S11 8HF 15 June 2022 Page 2 ## **CRAYFORD MANOR HOUSE ASTRONOMICAL SOCIETY DARTFORD INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 AUGUST 2021** **£** |**Income**
Subscription Income
Donations
Gift Aid
Other Income
**TOTAL INCOME**
**Expenditure**
Venue Hire
Broadband & Telephone
Lecturers' expenses
Public Liability Insurance
Magazines, Journals & Subscriptions
Refreshments
Promotion
Projects & Equipment
Miscellaneous
Bank charges
**TOTAL EXPENDITURE**
**NET INCOME**
**MOVEMENT ON FUNDS**
Accumulated Fund
Core Fund|**1 Sep 2020**
5,569.16
3,000.00
8,569.16|**Year ended**
**31 Aug 2021**
3,620.21
50.00
663.76
-
4,333.97
645.38
706.99
1,000.00
28.00
195.70
(37.23)
-
469.96
-
99.05
3,107.85
1,226.12
**Net**
**Income**
1,226.12
-
1,226.12|**Year ended**
**31 Aug 2020**
4,245.68
40.00
660.06
175.00
5,120.74
1,000.00
453.40
1,633.40
28.00
246.20
140.00
55.20
1,122.00
-
92.98
4,771.18
349.56
**31 Aug 2021**
6,795.28
3,000.00
9,795.28| |---|---|---|---| Page 3 ## **CRAYFORD MANOR HOUSE ASTRONOMICAL SOCIETY DARTFORD BALANCE SHEET AS AT 31 AUGUST 2021** **£** |**Current Assets**
Debtors & Prepayments
Cash at bank and in hand
**Current Liabilities**
Creditors & Accruals
Subscriptions in advance
**NET ASSETS**
**Funded by**
Accumulated fund
Core Fund
**TOTAL FUNDS**|82.88
11,643.57
-
1,931.17|**31 Aug 21**
11,726.45
(1,931.17)
9,795.28
6,795.28
3,000.00
9,795.28|**31 Aug 20**
228.26
10,301.68
10,529.94
50.00
1,910.78
(1,960.78)
8,569.16
5,569.16
3,000.00
8,569.16| |---|---|---|---| These financial statements were approved by the trustees on 30 November 2021 and were signed on their behalf by: ## **Keith Rickard, Trustee and Treasurer** Page 5