2021-03-31-accounts

UPPER WHARFEDALE MUSEUM SOCIETY

Registered Charity Number 1156656

Trustees’ Report 2020 - 2021

Trustees: Ian Appleyard (Chairman), Elaine Clare, Mac Geldard, Colin Wilkinson

During the year embraced by this report David Pritchard, who had been the Chairman of our Management Committee until quite recently, died.

The report itself, covers the period from April 2020 until March 2021, which turned out to be the most extra-ordinary in the Museum Society’s entire existence. Extra-ordinary, in that it was not possible to open the Museum on a single day during that year due to the coronavirus pandemic.

Despite this, the trustees continued to meet at approximately six monthly intervals, on each occasion fully reviewing the running of the UWMS. Although there was little activity, the trustees were again satisfied that the Society is being run in an entirely satisfactory manner and fully in accordance with the Constitution.

The Trustees thoroughly reviewed many matters involved in the running of the Museum, particularly those that caused concern, and set several strategic aims.

1. The Financial Position The Trustees, for many years had adopted a policy of holding reserves of between £10,000 and £12,000. This would represent at least 2 years outgoings and thus secure our position in the highly unlikely event of all income streams ceasing for this length of time. When we were suddenly and unexpectedly thrust into this position at the commencement of the pandemic there was therefore no immediate cause for concern, additionally the Treasurer was able to reduce several ongoing items of expenditure. The position was secured further following advice from one of our members to consult our CDC Councillor, Mr Richard Foster. He informed us that Government Grants to support Museums, unable to open during the pandemic were available and would be distributed by Craven District Council on application. Our application was successful and subsequently has been followed by 2 further instalments, the last falling after the year of this report.

2. Replacements, refurbishment and maintenance With a building as old as the Museum a programme of this type is always vital. The good level of income in recent years, had facilitated a number of projects, but our initial thoughts were that this would have to be stalled in view of the loss of income. However, with the turn of events described above, the Trustees sanctioned a continuation of the programme, which will be described in the Management Committee Chairman’s report

3. Volunteers/Members

A steady decline in the number of active members has been a recurring concern to the Trustees in recent years. As previously reported this has resulted in a failure to open the Museum on about 25% of available days in recent years, with an inevitable adverse effect on our income and public image. The Trustees agreed that it was necessary to mount a

1. The Management Committee Following the resignations reported last year and the subsequent loss of David Pritchard, the Committee was reduced to only seven members including the Trustees. Additionally there was no Chairman, which had resulted in other members chairing meetings in rotation. For the year under review, this proved not to be too great a problem, as the Museum was unable to open throughout and Committee meetings had to be suspended. The Trustees agreed it was vital to do all possible to encourage members to volunteer to join the committee.

The Trustees could do no other, at the end of a year of total closure, than thank all members who had been able to continue their contributions to Museum activities and thank others for their patience during the inactive times and hope that they will return with renewed

UPPER WHARFEDALE MUSEUM SOCIETY

Charity Number: 1156656

INCOME AND EXPENDITURE AND BALANCE SHEET 2019-20

	2020-2021	2020-2021	2019-2020	2019-2020
INCOME	£	£	£	£
Donations	205		5750
Dickensian Weekends			2236
Craven District Council Grants	20636
Coffee Morning			452
Bank Interest	1		1
Total Income		20842		8439
EXPENDITURE
Heating and Lighting	796		1690
Rates and Water Rates	342		586
Insurance	675		675
Repairs and Maintenance	7509		882
Glass Photographic Slides
New Website			39
Book Project			2500
All Other Costs	183		1040
Total Expenditure		9505		7412
Surplus of Income Over Expenditure		11337		1027
Less: Depreciation of Fixtures and Fittings		415		461
Surplus/Deficit		10922		566
BALANCE SHEET AT 31 MARCH 2021
ASSETS Freehold land and Buildings		71431		71431
Fixtures and Fittings	4153		4614
add new display cabinet
less 2019-20 depreciation	415	3738	461	4153
Books and Tapes		89		89
Deposit Account		306		305
Current Account		23062		11726
Total		98626		87704
REPRESENTED BY
Accumulated Excess	87704		87138
Surplus/Deficit	10922	98626	566	87704

Richard Clare, Treasurer

Philip Sugden FLA. 12/8/21