Pitsmoor Adventure Playground (Registered Charity No. 1156611) Financial statements for the year ended 31 March 2024 Contents Page Legal Information Trustees, report Examiner's report Statement of Financial Activities 10 Balance Sheet Notes to the accounts 12-15
Pitsmoor Adventure Playground Legal Information Trustees Yanina Koszalinski Laura Watkins Sonam Nawaz Jill Portman Julia Sexton Nawel Obeid Nikki Railton Chair Treasurer Registered Charity number 1156611 Registered office Clo 122 Burngreave Road Sheffield S3 gDE Independent examiner Craig Williamson Vvhite Rose Accounting for Charities The Ghyll Threapland Aspatria CA7 2EL Bank The Co-operative Bank PO Box 250 Skelmersdale WN8 6WT
Pitsmoor Adventure Playground Tru5tees' report Annual Report 2023 - 2024 The Trustees present their annual report and financial statements for the year ended 31 March 2024 which are also prepared to meet the requirements for a trustees, report and accounts for the Charities Act purposes. The financial statements comply with the Charities Act 2011, the Constitution and Accounting and Reporting by Charities.. Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standards for Smaller Entities. Structure, governance and management Pitsmoor Adventure Playground is a Charitable Incorporated Organisation (CIO} formed on 1 Oth April 2014. Our governing document is our constitution, a CIO foundation model in which trustees are the only voting members of the charity. The initial trustees were appoinled at the foundation of the charity, with additional trustees appointed by the Board of Trustees as required during the year. In usual circumstances Trustees meet at least monthly and are responsible for the strategic direction aiid policy of the playground. During 2023-24 meetings continued monthly in person at the playground with the option to join digitally via Zoom. At our AGM in January two new Truslees were elected therefore at the end of the 2023-24 financial year there were 9 Trustees of the charity 2023-24 was a time of significant internal change and adjustment, with several senior staff members leaving their roles, Playground Manager Patrick Meleady left his position in September 2023, and our Finance & Funding Manager Fran Belbin left in December 2023, Both Patrick and Fran were members of the campaigning group to keep the playground open following Sheffield City Council's decision to close in 2013, establishiiig us as a charity and developing the organisation io where we are now, with many significant achievements along the way. Their leaving gave us the chance to adju8t our staff ing structure, with new managerial roles created. Former Deputy Manager Sarah Truman became our Playwork Manager, responsible for managing day to day activities at the playground and developing our play programme and offer. Beverley Nunn, who was job sharing with Fran, became our Funding & Project Manager, with responsibility for fundraising, finance and overall project management. Fran Belbin didn't completely leave the playground and became a Trustee at our AGM in January 2024, a more manageable fit alongside her role as Deputy Leader of Sheffield City Council. Also joining the board of trustees was local resident Steve Poole. Steve has been involved with the playground since the 1990s and over the past 10 years an active volunteer and supporter of our work, helping with site maintenance and building both the pirate ship and "tree house" as part of his PHD studies. We are thrilled to welcome Fran and Steve to the Pitsmoor Adventure Playground Board of Trustees. Trustees are currently: Yanina Koszalinski (Chair) Nawel Obied Jill Portman Nikki Railton Julia Sexton Sonam Nawaz Laura Watkins Stpve Poole Fran Belbin
Pitsmoor Adventure Playground Trustees. report Staff There was also change within our playwork team, losing Playworker Ivana Tirpakova during the year but also welcoming Rosa Curtis and Patrick Amber. Rosa was already working with us on a sessional basis and brings forest schools skills and experience to the role. Patrick has been a supporter and friend of the playground for many years and as both a Playworker and our Artist in Residence, brings a wide range of creative skills and talents. Core staff over the year were.. Patrick Meleady - Playground Manager (left Sept 2023) Sarah Truman - Deputy Manager I Playwork Manager {since Oct 2023) Fran Belbin Fundiiig & Finance Manager (left Dec 2023) Beverley Nunn - Funding & Project Manager (since Oct 2023) Julius Turner- Playworker Ivana Tirpakova - Playworker (left Jan 2024) Patrick Amber- Playworker l Artist in Residence Zaqer Mused - Playworker Rosa Curtis- Playworker Patrick McLeod - Cleaner Casual staff were.. Lucy Fowler- Playworker Diane Johnson - Playworker Amy Snow- Relief Cook Lena Vernon-Edwards - Playworker Riaz Ali- Cook Carol Morton-Admin Support Worker Evan Blythe - Finanne Assistant Volunteers We are fortunate to have a team of dedicated volunteers who generously give their time, share their skills, and support many areas of our work, including help in the kitchen, behind the welcome desk and with site maintenance. We also have occasional volunteer support from the wider community who come and help with specific tasks and activities. Without regular volunteers we would not be able to achieve everything that we do and give heartfelt thanks and appreciation to them all. Volunteers were.. Steve Poole (became a Trustee in Jan 2024) Sam Giblin Glenda Giblin Pete Giblin Rowan Giblin Simon Barnett Marianne Bingham Tom Breeton Sarah Kestevan Amy Snow Jo Veal Marek Pokuta Sergiusz Scislowski {aka Santi) Members of Fireside Housing Co-op Local Residents
Pitsmoor Adventure Playground Trustees. report Finance In 2023124 our most significant funders were The National Lottery Community Fund, Children in Need, Kathleen Hannay Memorial Foundation and Trusthouse Charitable Foundation, and smaller grant funders included the Graves Trust, South Yorkshire Community Foundation, Sheff ield Town Trust and Sheffield City Trust. We've continued to run our school holiday food offer with grants from Sheffield City Council and the Department for Education Healthy Activities and Food (HAF) programme. We were also funded by Sheffield City Council Community Youth Service to deliver playwork training and a playwork pilot in the Woodthorpe and Manor areas of Sheffield that ended in July 2023. Total restricted income in 2023124 was £179,493, with £35,722 carried forward. Most of our expenditure is on staff salaries, as without our qualified playworkers and skilled staff team the playground could not be open for the hundreds of children, young people and families who visit each year. Reserves policy Pitsmoor Adventure Playground's general policy is to maintain unrestricted reserves equivalent to a minimum of three months, running costs to bridge any funding gaps that may arise, which currently amounts to approximately £35,000. At the end of 2022-23 our unrestricted reserves stood at £45,321 and in 2023-24 have reduced to £25,678, falling below our reserves target. This is a priority to address in the 2024-25 financial year. Public benefit statement The trustees regularly give due consideration to the Charity Commission's guidance in deciding what activities they should undertake, by reviewing the needs of their beneficiaries, ensuring the service is fully inclusive and that no detriment or harm arises from the organisation carrying out its activities. Highlights and achievements There are always many things happening at PitsmoorAdventure Playground, so it isn't unusual for a year to feel extremely busy and to pass by at breakneck speed - this year was no differentl We've continued to open 5 days a week for open access play, welcomed upwards of 1,000 children and regislered close to 400 new families. Our Playwork Offer The playwork team has worked hard to keep our offer fresh and exciting for visiting children with staff injecting their skills and interests to the programme. Provision for loose parts play has grown with new spaces created and resources found that children have loved using for all kinds of imaginative play. Patrick has utilised his artistic skills to introduce a wide range of activities, from puppet and lantern making to co- designing a giant wall mural with children, adding colour and creativity to sessions, With the help of Rosa's Forest Schools skills and Zaq's passion for food growing, children have planted, harvested and tasted fresh fruit and vegetables grown from scratch, alongside den building, making fires and cooking outside, in our new dedicated forest schools, space. Our new and improved mud kitchen has provided endless fun, while games including football, basketball, archery, races and obstacle courses have kept children (and Juliusl) active and moving every day.
Pitsmoor Adventure Playground Trustees. report Community Events As anyone who has ever visited the playground for one of our celebration events knows, we love to throw a partyl We've celebrated Easter, Eid, International Roma Day, Halloween, Bonfire Night, St Nicholas Day, Chinese New Year, Christmas and more, inviting whole families along to celebrate with us. Our Sharing Cultures Day was an afternoon of culture, costume, food and music as we celebrated the diversity and traditions of our playground community. At our Autumn Family Fun Night we opened in the evening, enjoying children's shadow puppets performance, seasonal food around the fire and playful fun in the dark. We became pirates for our Christmas party, transforrning the pirate ship into Santas Grotto and surprising children with Pirate Santa, delighting children and parents alike. As well as being a lot of fun for the children, these events really help to bring our families and community together, enjoying each other's company and making happy memories. Training It was a busy year for staff training. Our Playworker Rosa qualified as a level 3 Forest Schools Leader, strengthening the quality of our work in this area. Chairperson Yanina Koszalinski delivered refresher training for staff in loose parts play, igniting irnaginations and leading to a widened supply of resources available to children, During Safeguarding Week 2023, core staff undertook a range of training courses to build essential knowledge, covering online safety, parental mental health, and domestic abuse. Members of the play team and several volunteers gained Level 2 certification in Food Hygiene & Safety, and a group of staff and volunteers made the journey down to Eastbourne for the National Playwork Conference 2024, participating in a wide range of workshops and activities for learning and development. Young Volunteer Our young volunteer, Marek Pokuta, had a fantastic year with achievements that deserve a mention. In autumn 2023 he was shortlisted for a volunteering award after our nomination to the annual Youth Voice Awards, and in March 2024 was elected to represent the views of young people in northeast Sheffield on the Sheffield Youth Council. To say we are super proud of Marek Is an understatementl He's been volunteering for the past 2 years, helping with the day to day running of sessions and proving himself to be an important asset to the playground. At just 15 years old, he's an excellent role model and sets a great example to children and young people, working hard and being helpful and supportive in any way that he can. We predict great things for this young man and feel immense pride in all that he's achieved so far. Partnership & Collaboration Our appetite for partnership and working together with others has led to some wonderful achievements this year with many positive outcomes. Probably most significantly, our role in founding and working to develop the Sheffield Play Partnership has seen important progress, with playwork training at both introductory and level 2 delivered in multiple neighbourhoods across the city, funded by Sheffield City Council. The achievements of learners and supporters were celebrated at a very special event in December 2023, organised by the team at MASKK (Manor After School Kids Klub) at which our Chairperson Yanina gave an inspiring presentation. We've also continued to work collaboratively with the organisers of Abbeyfield Community Festival and Parkwood Springs Community Lantern Festival to encourage children and families to join in, offering workshops at the playground to create lanterns and puppets for the parades and organising families to meet and travel with us beforehand. Staff and families have loved being involved in both fantastic community eventsl Our ongoing partnership work with National Energy Action has helped us to support families through providing expert information, advice and sharing useful items to help stay warm at home. We've also very happily collaborated with the Sheffield Children's NHS Foundation Trust on several Super Saturday events at the playground to promote important health messages to families with fun games and activities.
Pitsmoor Adventure Playground Trustees. report Consultation We used a range of methods throughout the year to consult with children and parents that began with introducing a Talking Tent to the playground in spring 2023 to engage our community in helping to shape Sheffield's City Goals. We created a space for conversalions about aspirations for our neighbourhood and city, making a positive Gontribution to the 10-year plan for Sheffield. Our annual surveys for children and parentslcarers reached 135 of our regular visitors, gathering important views, feedback and ideas to inform our service. Other activities included installing a Playground Post Box to receive postcards and messages from Children, a Playgrounds of the Future day to imagine play and the playground 50 years from now, and a lovely project to design a colourful wall mural with the children. Thanks, and appreciation to the following for their support.. Bonnie Price our Tesco community champion for supporting us with generous donations and joining us for events and our summer trip to the seaside. Police Community Support Officers Karl Duckels and Sarah Needham for always finding time to visit. Keith Rogers and Sam Broadhurst from Play to Measure for sharing their expertise in playground maintenance and safety and being available always for advice and support. Scot Barton and Yellow Bus Events for gifting us 16 tonnes of sand in the summer of 20?3, along with all the people who helped us move it onto the playground - we couldn't have done it without youl The Endeavor Sheff ield team for inviting us on adventure trips to discover the great outdoors. Paul Corcoran from Business Volunteers for organising volunteer days and helping to improve our spac.es, Uriah Rennie and Rob Womack from Sheffield City Trust community team for giving us all kinds of support, including sports resources, funding and being champions of play in communities. Helen Bedford from Bowmer + Kirkland for organising generous donations of paint and materials to help brighten up the playground. Our regular parents for your wide range of support, everything from bringing us delicious edible gifts to your generous help in the kitchen and on the playground during busy times, Tony Reed for helping with painting and tidying projects. The Scrap Dragon team for their regular donations of wonderful scrap supplies and loose parts to keep our young creatives busy and enhance children's play. Josh Truman and 1 Up Access for loaning us a platform to help make our giant wall mural a reality. All our parents and playground friends for donations of everything from food, toys, books, clothes, shoes, loose play parts and pennies in the bucket- you are all wonderful! Overall, we couldn't have achieved so much for our children and families without the dedication and commitment of our staff and volunteers and the support of our local Community, families, and i"esidents young and old.
Pitsmoor Adventure Playground Trustees. report Trustees responsibilities for the financial statements Charity law requires the trustees to prepare financial statements for each financial period which show the slate of affairs of the charity and of net income or expenditure of the charity for that period. I n preparing those financial stalemenls, the Trustees are required to select suitable accounting policies and apply them consistently., make judgements and eslimales that are reasonable and prudent. Ul prepare the financial statements on the going concern basis unless il is inappropriate to presume that the charity will continue in operation, Q slate whether applicable accounting standards of recommended practice have been followed su bjecl to any departures disclosed and explained in the financial statements. The Trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and enable the Trustees to prepare financial slalements. The Trustees are responsible for safeguarding Ihe assets of the charity and hence for taking rea8onable steps for the prevention of fraud and other irregularities. This report was approved by the Trustees on 161 &._ 1 and is signed on their behalf by. Yanina Koszalinskl Trustee
Pitsmoor Adventure Playground Independent Examiner's report on the Accounts of Pitsmoor Adventure Playground for the year ended 31 March 2024 I report on the accounts of the company for the year ended 31 March 2024, which are set out on pages 10 to 15. Respective responsibilities of trustees and examiner The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not requ ired for this year u nder section 144121 of the Charilies Act 2011 (the 2011 AGt) and thal an independent examination is needed Having satisfied myself that the charity is not subject to audit under company law and is eligible for independent examination. it is my responsibility to.. El examine the accounts under section 145 of the 2011 Act, CJ to follow the procedures laid down in the general Directions given by the Charity Commission under section 14515llbl of the 2011 Act, and Ll to stale whether particular matters have come to my attention. Basis of independent examiner's report My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matlers The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as lo whether the accounts present a 'lrue and fair view, and the report is limited lo those matters set out in the statement below. Independent examiner's statement In connection with my examination, no matter has come lo my attention 111 which gives me reasonable cause lo believe that in any material respect the requ Iremenls Cl to keep accounting records in accordance with section 130 of the 2011 Act, and U lo prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Acl have not been met., or 121 to which, In my opinion, attention should be drawn in order lo enable a proper understanding of the accounts to be reached. Signed.. Craig Williamson While Rose Accou nting for Charities The Ghyll Threapland Aspalria CA7 2EL Date..
Pitsmoor Adventure Playground Statement of financial activities (Incorporating the income and expenditure account) for the year ended 31 March 2024 Unrestricted fund Restricted fund Total funds 2024 Total 2023 Notes Income from: Incoming resources from generated funds.. Donations Services Other income 1,883 2.420 65 1,883 2,420 65 3,367 70,381 237 Incoming resources from charitable activities Grants 19,500 23,868 179,493 179,493 198,993 203,361 142,634 216,619 Total Incoming resources Resources on Charitable activities 43,S11 177,730 221,241 214,930 Total resources expended 43,511 177,730 221,241 214,930 Net {outgoing)lincoming resources (19,643) 1.763 117,880) 1,689 Total funds brought forward 45,321 33,959 79,280 77,591 Total funds carried forward 25,678 35,722 61,400 79,280 10
Pitsmoor Adventure Playground Balance Sheet as at 34 March 2024 2024 2023 Current Assets Balance at bank and cash Debtors Total current assets 40,238 22,000 62,238 48,693 44,407 93,100 Creditors {838) (13,820) Net current assets 61,400 79,280 Total assets less current liabilities 61,400 79,280 Total net assets 61,400 79,280 Represented by: Funds Restricted income fund Unrestricted income fund 35,722 25,678 33,959 45,321 61,400 79,280 This report was approved by the Trustees on their behalf by.. and is signed on Yanina Trustee oszalinski
Pitsmoor Adventure Playground Notes to the financial statements for the year ended 31 March 2024 1 Accounting Policies {a) Basis of preparation The Financial Statements have been prepared in accordance with the the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS1021, and the Accounting and Reporting by Charities. Statement of Recom mended Practice applicable to charities preparing their accounts In accordance with FRS102 (effective from January 2015 and updated with effect from January 20161- (the Charities SORP I FRS102)), as modified for smaller charities. The Charity meets the definition of a public benefit entity as defined under FRS102. (b) Income G rants donations and Income from charitable trading activities are recognised In full in the Statement of Financial Activities in the year in which they are received. (c) Restricted Funds Restricted funds are used for specific purposes as laid down by the donor. Expenditure which meets the criteria is identif led to the fund together with a fair allocation of management and support costs. {d) Unrestricted Funds Unrestricted Funds are other income received or generated for the objects of the charity without fu rther specified purpose and are available as general funds (el Resources expended Resources pxpended are included in the Statement of Financial Activities on an accruals basis, inclusive of V.A.T. The company is not VAT registered. Governance costs of the charity relate to the costs of running the charity such as the costs of meetings, professional costs and statutory compliance, and includes any costs which cannot be specifically identified to another expenditure classification. In the opinion of the trustees all support costs relate to charitable expenditure. If) Tangible Fixed Assets and Depreciation Depreciation is provided on all tangible fixed assets al rates calculated to write off the cost of each asset over it5 useful life, {g) Fund Accounting Funds held by the charity are either restricted funds or unrestricted general funds. U nrestricted funds are funds which can be used in accordance with the charitable objects at the discretion of the Iruslees. Restricted funds that can only be used for a particular restricted purposes within the objects of the charity Restrictions arise when specified by the donor or when funols are raised for particular restricted purposes. 12
Pitsmoor Adventure Playground Notes to the financial statements 'for the year ended 31 March 2024 2 Incoming Resources from Charitable Activities Unrestricted Restricted fund Total Total fund 2024 2023 Grants.. The National Lollery Community Fund Children in Need Church Burgesses Trust Cohesion Fund 60,000 28,800 60,000 28,800 74,000 10,000 2,000 3,000 2,000 2,000 3,000 2,000 JG Graves Charitable Trust 3,000 Freshgale Trust Leeds Community Foundation Kathleen Hannay Merrorial Trust Sheffield City Council . Ward Pol Sheffield City Council - Coronation Sheffield City Council - Dark Nights Sheffield City Council - Play Partnership Sheffield City Council - Richmond Sheffield City Council - Southey Activities Sheffield City Council - Southey Food Pantry Sheffield City Council - Heallhy Holidays Sheffield City Trust Sheffield Town Trust South Yorkshire Community Foundation Trust House Foundation Voluntary Action Sheffield 8,784 14,000 428 14,000 14,000 300 1,000 300 1,000 13,500 13,500 11,500 805 1.500 18,619 28,393 28,393 5.000 5,000 15,000 20,000 1,000 198,993 5,000 5.000 15,000 20,000 1,000 19,500 179,493 142,634 3 Resources Expended Total 2024 Total 2023 Charitable Activities Staff costs 133,851 1,737 2,829 110 2,084 2,288 10,262 10,218 15,253 12,839 3,644 17,289 368 132.031 1,318 16,879 144 Payroll Fees Staff Travel and Training Other Staff Expenses Volunteer Expenses 8uilding Repairs and Maintenance Premises Playground Repairs and Maintenance Play Materials Other Play and Activity Costs Insurance 1,875 2,198 4,691 8,815 9,532 12,138 3,231 9,704 5.958 856 4,433 1,127 Professional fees and Accounling Postage and Stationery Telephone and Internet Van expenses Other Expenses Returned grant 813 1,288 6,568 221,241 214,930 13
Pitsmoor Adventure Playground Notes to the financial statements {cont'd) for the year ended 31 March 2024 4 Details of certain items of expenditure Total 2024 Total 2023 The surplus for the year is stated after charging.. Independent examiner's fees 320 320 Directors did not receive any payments or expense reimbursements either this year or last. S Staff costs Total 2024 Total 2023 Gross wages Employer's national insurance costs 132,777 874 133,651 131,157 874 132,031 The average number of employees was 8 Directors were not remunerated during the year, nor were they re-imbursed for any expenses 6 Debtors (£111 due within one year Totsl Total 2024 2023 Trade debtors 22 000 44,407 44,407 22,000 7 Creditors and accruals Total 2024 Total 2023 Accruals Prepayments 838 320 13,500 13,820 838 14
Pitsmoor Adventure Playground Notes to the financial statements {cont'd) for the year ended 31 March 2024 8 Transactions with related parties There were no transactions with related parties, either this year or last. 9 Restricted funds 1 Aprll 2023 Incoming Outgoing 31 March 2024 The National Lottery Community Fund Children in Need 15,368 60,900 28,800 2,000 2,000 3,000 <70,297) (18,000) (2,000> (2,000) (2,800) (5,119) (14,000) (300) {1,000) {11,500) {28,393) {5,000} (7,500) (9,821) (177,730} 5,071 10,800 Cohesion Fund Freshgate Trust JG Graves Charitable Trust Leeds Community Foundation Kathleen Hannay Memorial Trust Sheffield City Council - Coronation Sheffield City Council - Dark Nights Sheffield City Council - Richmond Sheffield City Council- Healthy Holidays Sheffield Town Trust 1,972 5,119 2,172 14,000 300 1,000 11,500 28,393 5,000 15,000 20,000 179,493 South Yorkshire Community Foundation Trust House Foundation 7,500 10,179 35,722 33,959 15