CHARITY COMMISSION FOR ENGLAND AND WALES Trustees, Annual Report for the period From: l April 2023 To: 31 March 2024 Charity name: Broadfield Youth and Community Centre Charity registration number. 1156601 Structure The Broadfield Community Centre was restered as a Charitsble IncorpoTated Organization in April 2014. There have been no changes in the Trustees over the period. Our Purpose Our constitution specifies the object of the Centre as "working together with voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and other leisure time UpationS with the obj.ect of improving the conditions of life of the inhabiLants of Broadfield." Our primary driver is to deliver positive %)cial impact and to that end we maintain and manage the facility so that the Centre is a vibrant thriving multi-purpose resource for community engagement. activity, and learning. We offer the local residents and groups an affordable venue from which they can provide valuable services, and the Centre is a central meeting point hosting groups and projects that improve well-bein& bring people together and build eommunity. These sroups offer a wide range of social, heal recreationaL cultural, and educational opportunities to all sectors of the Couununity. The arc 30 groups running 90 scssion8 each week, in addition to occasional hirers. Managin8 the demands of all these groups, maintaining good relationships with, and between. sroups is a siwficant task. Our Impact We record haIl hire in tern of hourly hiring to track the occupancy levels of our facilities. A£ter the lifting of all restrictions. this has returned to its pre-covid level of 80% or more, and group leaders report strong returns to their groups. We measure the itnpact of our activities throush feedback with hirers in the forni of an annual survey and through regular dialogue. The survey confirnis that users are "very satisfied" with facilities and the hall hire rates. The staff actively sip0st individuals to other organisations and agencies where applicable. Making the Centre warni inviting encourases people to take up activities.. many of which address the specific needs of social isolation. focussed extra-curricular activities for Childre young people, and adults. improving individuals mental health and support for
those seeking to overcome drug addictio Making the piaygroup halls attractive, warn and safe will encourage parents to use them and resume work or gain employment improving the local economy and reducing povety. For the children, attending the playgroups will positively infiuence them in their early years and help them to develop their learnins and social skills. Management The Centre itself is maintained to a sood standard in ternL8 of cleanliness and accessibility. We have continued to employ a Centre Manager and Community Dcvelopment Worker.. We have adapted our model 0£ working to provide 2hour contact by telephone, email and in-person. This has L)nabled bookings. enqutries, rnaintenance issues and queries to be dealt with promptly. Relationships ltheen the Centre staff and group leaders has been strengthened through the period with a strong sense of working together for the greater good. Finance Incomc from Ha]1 Hire was 22% higher than 2022-2013, due to a Tise in usage. We did not increase Hall Hire rates given the problems caused by the general increase in the cost of living. Though we anticipated a significant increase in the cost of fuel, the result was not as bad as fearcd, and as a result we had a surplus on unrestricted funds which allowed us to transfer £40,0(Kl to our Major Buildings Repairs Fund. The major capital expense for which we sought funding was the renewal of the kitchen facilities for which we received Q),tKK) plus £13A(N) towards the upgrading 0£ our heating system to add to the £8,fll) raised in 2022-2023. The financial statements show the current state of the charitys finances for the period ended .31 March 2013. During the year, the Centre generated income of Q41,9n and expended resources of £186,6(K). At the yearend, it held Unrestricted Funds of £49,272 and Restricted and Desi%natL'd Funds of £155,635 with the major building repairs fund being £121,581 of the latter. The primary sources of income are made up of hall hire and grants including ongoing support from Crawley Borough Council.
CHARITY COMMISSION FOR ENGIAND AND WAIES Independent examlnerfs report on the accounts Section A Independent Examiner's Roport Report to the trustts members of Broadfield Communlty Centre On accounts for the yoar ended 31 PAarch 2024 Ch no Set out on pages Ro8pectlv• responslbllltles ( Irustoes and oxamlnor The chartys tnBtees we responslble for the Fyeparatbn of the acc¢)unts in Th8 <wW8 truth mider that an audh18 rnt wuired for this yw under sedon 144 of the AGt and Ihat kKJepwKlent 8xaminatK)n is n88ded. It Is my resplty to: examlne the ac¢x)unts under secthn 145 of the Charltles Ad. to fcrfI the appllcable Directions givon by tho Chartty cmIsSIon {urKler Secllon 145(5Xb) of the Art and 8a81• of Indowndont My examlnatlon was canled out In acxxxdan(x general Dlre(*lons glven by •xamIn04 •tatom•nt the Charlty An axaminalk)n Indudes a revl8w of the accounllng d18cIo8ures In the seeklng exptsnallon8 from the trustees conLYnlng sh matter& Th8 W0cLe8 ufKlertaken do Th)t provide all the evidence Ihat be required in an aThJ o)nsequenlly rn oplnK)n ts slatemqnt that in. any material respect Ihe ac(xxuts dvj not (X the appIlble r4uirements
that the aLimts gi a and lalrf vi¢w whth Is rN)t a matter considered as part of an IrKIeFEr exax1nalic. I have cJJncems and havo a(xw no othar matterg In connection with Ihe exninatbM to tdL attentlon shoukj trdwn In thÉs report In order to Slgnod: ' 12 Hlglyrfood Cr•sc Horsham RH12 1EN
Broadfield Community Centre Cloril,, No Annual accounts for the period 1156601 CC39a PeivJd stsrt dat& 01104r23 To 31103124 Section A Statement of financial activities Restricted Ufftfestrid•d Incom• EndowmorFt Total th funds funds funds yèar Dèseription5 by nthral ¢ats90ry Totsl last year In¢omlng r•sourc•s {Not• 3) rthatk)n$ onrt Grants F01 F02 F03 F04 F05 50.028 52.727 102.755 123.467 43.091 H811 H 123,467 103,469 FuThINTrj Events Sabs and S8Mc•8 7.287 7,287 7,296 1.166 1,731 Gr•nts for 7.298 Othw Irc%no 1,166 168 Total incomlng resourn¥ s01 Resourc08 oxp•nd•d {Not•s &7 189.244 52.727 241.971 155.755 39.295 17.396 39,295 50,049 32.773 40,076 30,043 Propoty Expor 32.653 Clèthrtlng 32.773 30,739 Insuranc8 1,519 1.519 1,565 4.021 Office ExponM8 4,048 Staff C08ts 49.783 1.031 238 49.783 49,926 1.120 5,593 Govemance. Professkffjal Fees 1.031 5.588 Cost of Events & S•ryk•$ DePreatiOn, Bad D8t Tot•1 r•sourrns expended sw Pl•1 Ineomlnty(outyoing) r•sourc•s 2.514 2.514 186.600 2,444 165,527 148,597 38.003 40.647 14.724 40.000 55.371 9.772 Gross transfers belween funds SO4 . •1 ine¢nin{0Utgo1nq) resources b•lor• other r8cognls8d galns/(loss•s) s05 Otr r•eognlsad 08lnsl{lo•Ms} Gains and losses on revaluatlon of fixed assets for the c*arlty's own u66 40.OLK) 647 54,724 55.371 9.772 Galns and losses i)n investrM assèts Ngt movemant In funds st 647 54.724 55,371 9.772 Total funds brought forward rotal funds ¢anyed forward $10 131.149 18,117 149.266 159,038 131.796 72.841 204.637 749.266 CC178 (Excel) 111(W2024
Section B Balance sheet Tot•1 thi& Tot•1 l••ty••r Fixed assets Tangible assets F01 F02 INote 8) 3,T15 Investmonts (Nots 9) 3,775 Current assets stock and in progr•s8 Debtor8 INol• 10) (Short ternil invMlThnts Ca•h at bank and In hand 8.475 7,185 203,506 211.981 167.651 174.836 Crèdltor•: amount• falllng du• wrlhln ono year (Note 11) B10 8,828 29,345 203.153 14S,491 204,637 149.266 Credltorn: amounts tslllng aftw on• y•ar (Note 11) Pn)vthlon8 for Ilabllltlo8 and charg0• B13 204,637 149.286 Funds of the Charity UnroStrf¢tod funds Designat funds Total unrestrictod funds 49.272 113,259 162,531 42.107 48,624 82,525 131,149 18,117 817 Restrict8d income funds INot• 121 EndoY•inent funds (Noto 121 B18 819 Total funds 820 204,637 149,266 Slgned by Me Inwlee¥on behaff ofd the ,,14/ CC1Ta (Excdl 02m8r2024
Section C Notes to the accounts Note 1 Ba818 of preparatlon Thls s•ctlon should ¢ompletodby ¥H 1.1 Basls of accountlng Th8$9 accounts have been wepared thg basis of historfc cost {oXCOPt that on6¢mOnts aro Sh41n at m8rk¥l V8luel in accordance with: Accounting and Re rting by Chwili8s- Slatom8nt of R0dad prac ISORP 2005},' and wilh" Fkwicaal Rew1iNJ Standards for sMalr Enlefprises {FRSSEI'. and th the Charities Act. all reK8V8nt dlsclosur88 In tho p8d( ha¥e been pbgse Ur-Afxxunting Slandarf8-; rf disclosuros in Iho$4 acKxxJnls h8¥0 bow rwtrthj to thoso wJwr•J by FRSSE, thon pl8380 tl¢k "Flnand81 R8POrtJng St8TrY8rd$ lor Smaller Entwwtsos IFRSSEI" 1.2 Chang• in bails of accountlng Ther& has been changè to the acccyJntM¥J [1•$ Iwaluation rul8s and m8thods of 9¢un11r} since last year 1.3 Chang•8 lo prnvlou aceourbts Nong CC173 (EX1) 1 Im912024
Section C Notes to the accounts Iconll Nota 2 Accountlng pollcles additlonalpolky has been adopityddwn thts Is (kntsll¥dln th1 b61w. INCOMING RESOURCES R8cognllion of 5ncomlng rosourc88 Ihè trst988 ar8 wrtUal txrtain thev rec81 thts resources.. 8rkl th8 rtKJn8lw value can b8 rtwsureil suffwt rdithlrtv. Wharè inTr)miThJ resourc8s ha¥e related exditur la8 Wrth lunilraissng or cjjntwl ineornel th8 irwmlng resou¥ and re58ted eXkrtuVe are rerKJrted grvss in th8 SOFA. Grdnts and donatKJns #r8 onty th& SOFA when th• d)an"ty ha$ uncLJnditKJnd •ntrtl8m8nt Incomlng r•sOurC wlth lat•d •xpendltur• Grants and donatlonB Tax reclolm• on donatk>ns Inrxjming resourc8s from tax are In the SOFA atthe 68me tirm as tho gift to and 91ft8 wh¢h Ihey rdate. Contractual Incom• and perfOrnian r•lat•d grwt• Thls k8 onty in t SOFA relaknj 5J$ or hav8 lIVer6d. GIftB In klnd Glts th klnd are for at a reasonabkn esllmats ofth8tr vue to the caty or lh8 amunt tualty real. Gms In nd for s or Ijbtrfb7n • in Ihe ac¢ounts as grfts onty wn 8dd or dl$tribufed by the carty. Gffl• knnd fu u89 by ts ¢hty in lh8 SOFA as wwlng Ye50urLw when Ttt8ivab. Donat•d 8•r¥lc•s and arè onty induded In hKomkng TrS0w( Iv•th an U1valent amount In rèsources expended) where Ihe benefit to charity is asOnab quantffiabfe. r$ve&b and m8ten#l. Thè value placed on tr• resour * th8 estknated Val ¢0 ¢anty of th• 5vice or facaiity roc+vgd. Volunl••r h•lp Tho value ofany voluntary Is r)t Irthdl in ts alxounts but 18 d8sDlt4d in the trusl8e5' nual rert. Inv88tm¢nt In¢om• Imf••tment gn and lou• Thi5 any gain of bss on ts sakn ol inv8sthnl8 and any galn or1088 re6ulh.ng fM r9vUln9 in¥8sbnents to mawket V81ue at th• 8nd ofthg year. EXPENDrruRE AND LIABILITIES Llablllty r•cognitlon Li4bilits afe reClSd as 88 there ¢x ts)nStr ot4WJaOon ts)mm6tt1ng the th8nty to pay c¥Jt ¥ewJrt•s. Where ¢he thaity gryes 8 grant wllh paYrn 8 spadfic b¥el ol servth or oulput to b• pro¥id•J, 9r•nts arè tho SOFA orKe thè rnc4pknI ofthg 9rant has provkled sp•tyfied or OLtyt. Grants wlth p8rfornMnc• eondltlon$ Grants payablq Wrt1t perfomianc• ¢ondltlon8 These arn onfy rvrogTred w) ts ruthints tknn a ha5 been made 8nd there are no drfths to bè wri ing to th• rwnan kn Ih8 Ct¥)trol ofthe charlty. ASSETS Tanglble fixed a•s•t for u•• Th8se arn cawWis•d rfth8 by Gnanty n t usod for )re one YM. cosi at b8$t£SOO. Th8y a Inv•8tmont$ Investrn woted on a rtcognised sw exthaw are valued al market valuè at th8 year Other inv•strnent assets are I1 al tru81808' test 8stimat& of ma81 valu8. Stock8 and work In progress These ae ¥Ue at tl ofccst m&et valu•. POLICIES ADOPTED ADDITIONAL TO OR DIFFERENT FROM THOSE ABOVE CC17a (EX1) 1110912024
Section C Note 4 Notes lo the ac¢ounts Analysls of Incomlng resources Iconll Donations and Grants Crawle 8orough Counol Shared Prosperity Fund vta CBC Other 32.0 13.Ir28 30J)7 22.420 52.727 43.335 27.420 102,755 11.091 43.091 T¢)tsl 50.028 Hall HSr• Hall Hire Eleth'ons Hlre Hirers. Insura& Cha 120.138 120,138 101.093 1.8CK) 271 305 103.469 Hlmrs. D slts Ffelled 748 123,467 748 123,467 Totsl Salg8 and S•Thl¢•s Equipmènt Hiro Rgfr98hmenls Other 3.573 3.573 385 3,329 7.287 1.641 Totsl 7287 1.731 Grnnts for S•r¥le•• Broadfiold Churchos JMC 7296 Tolal 7298 7.2 Oth•r In¢om• Bank Int•ro$t Pholoco 1.137 29 1.166 122 46 1.166 189.244 52.727 241.971 155,755 CC17a (Ex¢811 11109r2024
Section C Note 4 Notes to the accounts Analysis of resource¥ expended Unrgstrictsd Re5trictod This yoar Icontl Last ygar Utiliti•s Ethtri Gas Waste Disposal Water 15.270 16.424 4.130 3,471 39.295 15,270 16,424 4,130 3,471 39.295 9,098 25,582 2,816 2.580 40.076 Buildin Ma or Buildi GroLJnds airs & Maintertan¢o Pro t.. Planni 47.742 1.369 16,477 9,834 798 2.934 30,043 333 605 17.396 CCTV 605 50,049 Total 32.653 Cleaning Cleanin Contract Cleanin MatèriBI$ Toilets Contract 28,730 2,383 1.660 32.773 26,983 2.371 1.385 30,739 1,660 32.773 T(tsl Insuran Buildin Pubk Llabili & Contsnts 1.519 1,565 Totsl 1.519 1.519 1,565 Office Exp•n Fumitur• & E ui ment Lieenses Subscri tions elc. Photo¢0 ier Softwaro Telephone Office Supplies & other 75 75 1.521 579 398 1,228 247 4.048 18 1.263 1.155 487 895 203 4.021 579 1.228 247 4.048 Total Staff Coot8 Salaries Nest Penslon Other 48.440 1,079 264 49,783 48.777 1,089 1,079 264 49.783 Totsl 49.926 Gov•manc•, Profgsjlonal Fo Ind8 ndenl Examlnatk)n Governance 3M) 350 350 770 1.120 Totsl 1,031 1.031 Cost of Events & Servle•s $oTriooa & Evonio 2?9 238 5,350 518 5.075 5,593 Art Exhibthon 5,350 Totsl De Teciation Bank & Sumu Cha Prior Years Ad'ustrnents 2.291 222 2,290 154 2,513 2,513 148.596 38.003 186.599 165,527 CC17a (E1) 1410912018
Section C Notes to tlie accouiits Note 5 Details of certaln ltsm• of oxpenditurg 5.1 Trust •xp•n# Ploas• pmvldo d•l411$ of the amount ol•ny p•ym•nt or rwinburs•mont of oul4)f-poekot expons•s mad• to truste or to thlrdpartl•s for exp IncuThodby trust ff no #xp50$ wern pald. ple•$• •nt•r'Non•' In the apwoprlate IxJx(es). Th1 year Last y••r Numb•r of 1vu•t• who w•r• p•ld •xp•n• Natur& of the gxpoTr••• Total amount pald $2 F••• for •Mmln•tlon or •udK olth• a¢¢ounl• Pleaso provlde dotalls of Ihe amountpald lorany statiitory tenl $¢wUny of c¢ounts and other setvlces provided byyour IPtht aMIn*¥ oraudltOT. ff nothlng was paldW••s• •nt•rNONE In th• approprlat• l)ox(•sJ. Thls y Last y••r Ind•pond•nt •xamln•f• or •udlttsrn' f••s for r•pwtlng ¢>n th• aeeounts other (for example: a¢¢. consultaney, aeeounlancy 8•rvlc•sl pald to thè Ind•pgndgnt examiner or audltor CC178 IEXCAI 111Q9r2024
Section C Note5 to the accounts Iconll Note 6 Pald employees Phas• compl•h thls nolo Mtho charlty has •ry employ• 6.1 staff Cts Th1$ y•ar L••t yo•r Gro$• ways, uhrlè• and b•n•llts In klnd Employ•V Natlonal Insur•nc• co•ts Pènslon costs Other 48,440 48,777 1.079 1.089 60 49.926 49.783 8.2 Av•rng• numb•r olfu1141m• •qUI1•t •mploy•M In th• y•ar SupportlNAlmln Th1• y••r Numb•r 1.7ft8. La•t yo•r Numb•r 2.0fte. The port8 Ot the tharlty In whlch th• •mploy••s work Total 1.7fte. 2.0fte. 6.3 Deflned Contrfbutlon penskn sch•m• Pl••s• compl•i¥ Ila dofln•dcontrlbutlon wslon sch•ffl• Is op•rnted. Brlgf dgtails ofthtr hM& NEST Th1• year L8•t y•ar Th• co•ts of •ehem• to th• charftyforth• y•w Th• amount of any conlrlbu¢ion• outslandlng aithe yw•nrt Th• 4mount of any contrbbullom pr•p*id at th• y•ar•thd 1.079 989 CC174 IExrxll 11mr2024
Section C Notes to the accounts (cont Nole8 Tanglble fIX assets pl$8 complete thls note If the chaiityh•s any tangible fiXed•$ts 8.1 Cogt or valuation Fr¢ehold land & bulldlngs Oiher land & buildin PlanL ma¢hln•ry FIxEurn$. ffttings and Payrnonts on aecount and awts und•r Totsl Balance brought fonvard Addrt+ons 76.467 76.467 R9valuation8 Di8posals Transfers . 8alanco carried forward 76.467 76,467 8.2 A¢¢umulat•d dèprnclatlon and Impalrnwnt provlslons Ba818 SLorRB SLorRB SLorRB SLtYRB SLorRB SL Ba18nc8 brought forw8rd Dopreciation charge for year Impairment provision$ Additions 3.775 3.775 2,291 2.291 Disposals Transfers. Balance Carried forward 1.484 8.3 Ngt book valu? Brought forward 3,775 3.775 8.4 Revaluatlon Mafty fixed assets havo b88n r•waltMdplease d•tails of lh• luand method of v•lu•th>n CC17a (Excell 11109r2024
Section C Notes to the accounts Iconll Note 10 Debtors and prepayments Plo•se complete thls nols If the ¢h•rity has any debtors ¢Yswym•ftt¥. Anal18 of dabtor• Amounts falllng du• within one y¢•r ThIB y•ar Last y•ar Amounts fallSng duo after mortr than one year Thls y••r Last year Trado d•bt¢rs 6.621 5.182 Amounts du• from •ub•ldlary and al14t undértaklng• Othtsr debtors Pr•paym•nts and aeern•d in¢¢>m• 1,855 8.475 Totsl 7.186 Nots 11 CTodltors and accruals Ploasg complote Ihls note If th• ¢h4rtty has any cr•dltors ora¢¢nMIs. 11.1 Analy91• of cr•dltor8 Amounts falling du• wlthln one ygjr Th1¥ yoaw Last year Amounts falling due after more than on• y•ar Thls year Last y•ar Loans and overdrafts Tr•d• cr•dlto 2.754 1.028 Amounts du• to 8ub$ldl4ry and assoclat•d undortaklngs othor crèdltors gjo Accruals and dgfwr•d Incom• 5,124 8.828 27.417 29,345 Total 11.2 Security over assets M•fty 108n. overdraft or othw cr•dltor • ch•rq• oroth•rsKurttyov•r any •ss•ts of th• eh•rfty pl8•s• provld• dètalls. CC178 IExr*t 111(W2024
Section C Notes to the accounts (cont Noto12 Endowment and r•strlcted income fvnds 12.1 Fund¥ held Pleo80 glv• • brfaf d•8crtpt of any of the following type ol funds hold by the tharity: pgrnanont •ndowment funds IPEI.. •xpendablo ondownnt funds IEEI. and r••trl¢iod In¢LTh funds, Includhig •p•¢W trusts. ofth• darity (Rl. other funds . Typ• PE. EE. R oroth•r Fund Narn• purp and re•trl¢tlon8 CBC M8ivr Buildirys Reserve fly Major BUrfthn RopglrlR8now Dashjrolwj reswe for Mapr Bui¥thNJs RepairlRwewal Sc(a81 Hal In$lalal¥)n ol Gym Equnt BCC Major Bulklings Soci81 Hall R8new81 ould0 Gym Art Exhibiuon 12.2 Mov•m•nts of major funds Pluso glve d•laih ofthe 0monts oftho M•lfill SUMM In lh• r•Strt¢•nd•nyM•n1 ¢olvmM ofth• St•t•m•nl of An•ncl4lA¢tfvlll Fund bolanc•• brought fonyard Incomlny Il•¥oure•• •xpond•d GlM •nd lo• Fund lanC ¢arrl•d forward Fund nam CBC Major 8uildirwJ$ 8CC Maj¢y Bwhliny8 Art ExhIbOn Bollgr repl8ment Soc4al Hall Renewal Total Fund• 9,691 82.525 172 8,322 113,259 24,785 ,734 13.420 31284 9,000 155,386 11)J.642 52.727 38,W3 12.3 Tran¥f•r4 b•twwD lund• l¥ea¥e glve detlls ofwy tr$1•$ botween fund& From Fund jNam•l To Fund (Name) Unrostn¢t8d G8neral FuThJs Amount WkJIr FuTrJ of 2023124 SurplJ$ 30,734 Unstricted Ggnaral FuTrJs TRnsfer o12023r24 &JrphJ$ 9,266 40,DN) 12.4 Analysis of not 88s•ts b•twwn funds Totsl DdB funds Fbx•d asset• I09tments Not current asets Credltors due In morn thart on• y•*r and provlslon$ Totsl net a$sets 158,759 lEI243 42.107 42.107 200.865 202.349 2.288 162.531 2,288 204,637 42.107 1110912024 CC178 (Exc)
Section C Notes lo the accounts ¢onl Note 13 Transactions with related parties 11 the charlty has any transactions wllh related parties (other than the trustee expenses explalned In note 5) detalls olsu¢h trgnsacuons should be provided in thls no¢8. lff there ar• no transactlons to report, please entgr "None" In the relevant boxes. 13.1 Rernunoratlon and benoffts Please glva the amount ol. •nd legal atrthorFty for. any t¥munwatlon or othgr benoffts pald to a tru8t6e or otherrelatod partlgs by the Charity or any Inslltutlon orc¢>mpany ¢onn8ct8d with IL Nam• of trugt•• or rglated paity Legal authorfty log order. govemlng document) Amounts pald or nefit value Thls year Last year None 13.2 Loans Please glve detalls of and amounts owlng to or from the charfS trusle•s orotherrelat•dpartles by th• ¢h•rfty •t th• y8arend. Name of tru8t8e or related party Amount owlng Th1$ y•ar Last y••r Logal authorlty Due to trustees and related partles Due from trusteès and rolat•d partles None 13.3 Other tr•nsactlon(s} wllh trustses or r•lated partlos Pleaso glve details of any transaction undwtaken by (or on b•haMolJ ¢he charlty In vhlch a tm$t•e or relat6dpaty has a matertal Interest Name of the trusle• or rglatsd party None Relatlonshlp to charlty Thls year Last year CC17a {ExGell 1110912024