FERNDALE BAPTIST CHURCH LTD REPORT OF THE TRUSTEES AND
FINANCIAL STATEMENTS FOR THE YEAR ENDING 31[st] DECEMBER 2020
Ferndale Baptist Church Limited A Company Limited by Guarantee
Charity Number: 1156596 Company Number: 08858945
Page 1
Index to the Report and Financial Statements
| Reference and Administrative Details | 3 |
|---|---|
| Trustees’ Annual Report | 4 |
| Independent Examiner’s Report | 6 |
| Statement of Financial Activities | 7 |
| Balance Sheet | 8 |
| Notes to the Financial Statements | 10 |
Page 2
Reference and Administrative Details
Charity: Ferndale Baptist Church Ltd.
Registered Office: North Avenue, Southend-on-Sea, SS2 4ET.
Charity Number: 1156596
Company Number: 08858945
Governing Document: The Charity is governed by the Memorandum and Articles of Association of FERNDALE BAPTIST CHURCH LTD , incorporated on: 1[st] January 2014
Trustees:
Rev Prof Stephen Dray, Mrs Maureen Baker, Steven Dalley, Margaret Davidson, Michael Hartwell
Other Officers:
Mrs Carolann Chapman, Mr. Robert Dalgarno, Mr. Kenneth Davidson, Mr. Gordon Pinner, Mrs Rosemary Cole. Independent Examiner: Sally Wainwright, Et Voila Accountancy Services Limited, Isis House, Smith Road, Wednesbury, West Midlands, WS10 0PB
Bankers: HSBC Bank, 33, Town Square, Basildon, Essex, SS14 1BA
Insurers: The Baptist Insurance Company PLC, Beaufort House, Brunswick Road, Gloucester, GL1 1JZ
Page 3
Trustees’ Annual Report for the period ended 31[st] December 2020
The Trustees present their report and financial statements of the Charity for the year ended 31st December 2020 The financial statements have been prepared in accordance with and comply with applicable law.
Governing Document: BAPTIST CHURCH LTD ,
incorporated on: 1st January 2014
Objectives and Activities for Public Benefit:
The objects of the Charitable Company are the advancement of the Christian faith according to Baptist principles and the Charitable Company may also advance education and carry out other charitable purposes in the United Kingdom and/or other parts of the world.
The trustees confirm that they have complied with their duty under Section 4 of the Charities Act 2011 having due regard to the guidance published by the Charity Commission including public benefit guidance.
Review of Developments, Activities and Achievements
The Lockdown which began in March 2020 has affected the activities of the Charity in a range of different ways. At various points over the year, all groups were unable to meet in the Church and the Community Hall. These include:
o The Church no longer provided a venue for the Churches Emergency Winter Night Shelter, as this service was suspended for the year.
o The Distribution Centre which operated as part of the Southend Foodbank was suspended due to the Lockdown. Foodbank services were centralised to Belle Vue Baptist Church with a skeleton staff of volunteers, including three members of Ferndale Baptist Church.
o The various regular hirers of the Community Hall were forced to close their activities (these include Slimming World, Weight Watchers, Strollercise, Pilates, Mums and Tots, the Womens’ Institute, an educational dance group, Little City and a cards making group.
o The social activities facilitated by the Church also had to close; namely the monthly Gold Club and the monthly coffee morning, as well as the monthly prayer evening.
o The two other church congregations who had been meeting on a weekly basis in the Church (namely the Brethren in Christ Church and the SOS Adventist congregation) closed their services.
o The loss of Hire income to the Charity is estimated at £10,200 during this period.
During the Lockdown period, the Charity invested in a new website and initiated a weekly Bible Study via Zoom.
The Charity continues to encourage it’s members and visitors to make financial contributions to other Charities, both national and international. During the year ending 2020, we have given to Open Doors and the Mission Aviation Fund. A number of further donations will be made soon.
The Minister continues to support Southend Foodbank as a Trustee, as well as serving as Chair of Trustees for the St. Luke’s Community Association. The Association runs two Charity shops in the local community, as well as a Community Cafe in the local Cluny Square estate. The Minister also engages with other local Baptist Ministers. The Charity continues to operate in partnership with another local Charity, Southend Christian Fellowship.
Page 4
Financial Review
Overall income for the year was £89,822 (2019 - £75,772). Total expenditure for the year was £78,305 (2019 - £65,396),
resulting in an overall surplus of £11,517 surplus (2019 - £10,326 surplus).
The Charity has no long term liabilities.
The financial position of the Charity, which is under on-going review by the Trustees, is considered satisfactory.
Risk Management
The Trustees have examined the potential risks which the Charity faces and confirm that measures to minimise risk have been put in place.
Responsibilities of the Trustees
The Charities Act 2011 and the Charity’s constitution require the Trustees to prepare annual accounts which give a true and fair view of the state of affairs of the Charity and of its surplus or deficit for the year. In preparing such statements, the Trustees are required to:
-
Select suitable accounting policies and apply them consistently;
-
Make judgements and estimates that are reasonable and prudent;
-
Presume the Charity will continue in operation.
The Trustees are responsible for keeping proper books of account. They are also responsible for safeguarding the assets of the Charity and hence for taking reasonable steps for prevention and detection of fraud and other irregularities.
Approved on behalf of the Trustees and signed on their behalf by Mr Steven Dalley on 18/02/2021
Page 5
Independent Examiner's Report
I report on the accounts of Ferndale Baptist Church Limited, Southend-on-Sea for the period ended 31 December 2020, which comprise the Statement of Financial Activities, the Balance Sheet and the related notes.
Respective responsibilities of the Trustees and examiner
The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is my responsibility to:
●examine the accounts under section 145 of the 2011 Act;
*to follow the procedures laid down in the general Directions given by the Charity Commission under section of the 2011 Act; and ●to state whether particular matters have come to my attention.
Basis of independent examiner's report
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.
Independent examiners statement
In connection with my examination, no matter has come to my attention:
(1) which gives me reasonable cause to believe that in any material respect the requirements ●to keep accounting records in accordance with section 130 of the 2011 Act; and ●to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act have not been met; or
(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Miss Sally J Wainwright ACMA - Et Voila Accountancy Services Limited
Page 6
Statement of the Financial activities for the period ended 31[st] December 2020
| Incoming resources Note Incoming resources from generated funds 2.1 Voluntary income Activities for generating funds 2.2 Incoming resources from charitable activities Other incoming resources 2.4 Total Incoming resources Resources used Cost of generating funds Cost of Generating voluntary income 3.1 Charitable activities 3.2 Governance costs 3.3 Total resources used Net incoming / outgoing resources before transfers Gross transfers between funds Building Transfer Total funds brought forward Total funds carried forward |
General Designated Total 2020 Total 2019 69,056 69,056 50,565 7,708 7,708 12,726 13,058 13,058 12,431 |
|---|---|
| 89,822 89,822 75,722 69,744 69,744 57,608 3,922 3,922 5,449 4,639 4,639 2,339 |
|
| 78,305 78,305 65,396 11,517 11,517 10,326 786,784 786,784 776,458 |
|
| 798,301 798,301 786,784 |
Page 7
| Balance sheet as at 31st December 2020 Fixed assets Note Tangible assets 4 Current assets Debtors 5 Cash at bank and in hand Totals Creditors Creditors amount falling due in one year 6 Net current assets Total Assets Represented by general fund Building Transfer Funds of the charity |
General Designated Total 2020 Total 2019 758,629 758,629 761,770 |
|---|---|
| 11,700 11,700 6,100 28,569 28,569 30,429 |
|
| 40,269 40,269 36,529 |
|
| 597 ) ( 597 ) ( 11,515 ) ( 39,672 39,672 25,014 |
|
| 798,301 798,301 786,784 53,301 53,301 41,784 745,000 745,000 745,000 |
|
| 798,301 798,301 786,784 |
Page 8
Statement of Financial Activities for the period ended 31st December 2020 (Continued).
The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the period ended 31 December 2020.
The members have not required the charitable company to obtain an audit of its financial statements for the period ended 31 December 2020 in accordance with Section 476 of the Companies Act 2006.
The trustees acknowledge their responsibilities for
a. Ensuring that the charitable company keeps accounting records that comply with Section 386 and 387 of the Companies Act 2006 and
b. preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Section 396 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company,
These financial statements have been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small charitable companies and with the Financial Reporting Standard for Smaller Entities (effective April 2008).
The financial statements were approved by the Board of Trustees on 11 May 2021.and were signed on its behalf by:
Page 9
Notes to the financial statements for the year ended 31st December 2020
1. ACCOUNTING POLICIES
The financial statements have been prepared under the historical cost convention, and in accordance with the Financial Reporting Standard for Smaller Entities (FRSSE), the Charities Act 201 1 and the Charities Statement of Recommended Practice (SORP).
Funds
General funds represent the funds of the company that are not subject to any restriction regarding their use and can be used in accordance with charitable objects at the discretion of the trustees. Funds designated for a particular purpose by the company are also unrestricted.
Incoming Resources
Collections and donations are recognised when received or earlier where advised as receivable. Income tax recoverable on gift aid donations is recognised when the donation is received. Rental income from lettings is recognised when the rental is due. Interest is accounted for when receivable.
Resources used
Expenses are recognised when incurred and are apportioned to the category to which they relate. Grants and donations are accounted for when paid over, or when awarded, if that award creates a binding obligation.
Fixed assets
Land and buildings:
The Land and buildings were transferred from the London Baptist Property Board to the charity. As the trustees feel that the property value will not decrease no depreciation has been charged
Other fixtures, fittings and office equipment:
Equipment used within the church premises is depreciated on a straight line basis over four years. Individual items of equipment with a purchase price of £1,000 or less are written off when the asset is acquired.
Current assets
Amounts owing to the company at 31 December in respect of fees, rents or other income are shown as debtors less provision for amounts that may prove un-collectable.
Pensions
The charity operates a defined contribution pension scheme arrangement. Contributions are charged in the period to which they relate. These contributions are invested separately from the charity's assets.
Taxation
The charity is not registered for Value Added Tax (VAT) and accordingly expenditure is shown gross of irrecoverable VAT. The VAT incurred from time to time on certain fabric repair and maintenance expenditure can, however, be recovered under the Listed Places of Worship Grant Scheme. The charity is exempt from corporation tax on its charitable activities.
Page 10
Notes to the financial statements for the year ending 31st December 2020
2 Incoming resources
2.1 Incoming resources from generated funds -Voluntary income
| General | Designated | Total 2020 | Total 2019 | |
|---|---|---|---|---|
| Collections | 26,024 | 26,024 | 26,539 | |
| Planned giving | 1,200 | 1,200 | ||
| One off Gift | 28,205 | 28,205 | ||
| Donations | 997 | 997 | 21,026 | |
| Gift Aid reclaimed | 12,630 | 12,630 | 3,000 | |
| Totals | 69,056 | 69,056 | 50,565 | |
| 2.2 Incoming resources from Generated funds -Activities | for generating funds | |||
| General | Designated | Total 2020 | Total 2019 | |
| Hire of Church | 1,912 | 1,912 | 3,460 | |
| Hire of halls | 5,796 | 5,796 | 9,266 | |
| Totals | 7,708 | 7,708 | 12,726 | |
| 2.3 Incoming resources from charitable activities | ||||
| 2.4 Other incoming receipts | General | Designated | Total 2020 | Total 2019 |
| Rental income -Selwyn Road | 8,258 | 8,258 | 9,140 | |
| Partnership Support | 4,800 | 4,800 | 2,618 | |
| Night Shelter | 673 | |||
| Totals | 13,058 | 13,058 | 12,431 | |
| Incoming resources Grand totals | 89,822 | 89,822 | 75,722 |
Page 11
Notes to the financial statements for the year ending 31st December 2020
3 Resources used
3.1 Cost of generating funds -cost of generating voluntary income
| Pastor -Salary Baptist pension scheme Historic Baptist Pension Scheme payment Current Minster Pension Contribution Pastor -travel costs Pastor -Training and retreats Pastor -other expenses Christian ministry housing costs Church and Hall - Light and heat Church and Hall - Water rates Church and Hall - Insurance Church and Hall - Cleaning / gardening Church and Hall - Fabric repairs and maintenance Church and Hall - Equipment repairs and maintenance Church and Hall -Service expenses Depreciation of Office Equipment Selwyn Rd -Letting fees Selwyn Rd -Council tax Selwyn Rd -Repairs and maintenance Totals |
General Designated 2020 2019 25,367 25,367 24,840 3,554 2,724 2,724 2,241 1,575 1,575 19 19 43 1,967 1,967 1,145 1,192 1,192 240 2,308 2,308 2,230 1,907 1,907 3,186 28,142 28,142 13,440 1,099 4,543 4,543 5,590 |
|---|---|
| 69,744 69,744 57,608 |
Page 12
Notes to the financial statements for the year ending 31st December 2020
3. 2 Charitable activities
| 3. 2 Charitable activities | |
|---|---|
| Church -Outreach Church -Costs re church events Church -Magazine Telephone/ Broadband Stationary / Photocopying / Printing Photocopier leasing costs Postage Subscriptions Advertising Bank charges -Church SLCA Events expenses Donations to charitable bodies Charitable activities total 3.3 Governance costs Accounting services Legal expenses including architects fees Totals |
General Designated Total 2020 Total 2019 861 861 1,075 132 846 846 1,118 173 173 1,008 924 924 1,848 275 275 268 843 843 |
| 3,922 3,922 5,449 General Designated Total 2020 Total 2019 456 456 432 4,183 4,183 1,907 |
|
| 4,639 4,639 2,339 |
Page 13
Notes to the Financial Statements for the year ended 31st December 2020.
4 Fixed assets
| Cost At 31 December 2020: At 31 December 2020: At 31 December 2019: 5 Debtors and Prepayments Overpayment S E Christian Fellowship Income tax (gift aid) recoverable 6 Creditors less than one year Accruals Net book value At 1 January 2020: Additions: At 31 December 2020: Depreciation At 1 January 2020: Charge for year: |
Office Equipment £ 22,952 1,402 24,354 ( 6,182 ) ( 4,543 ) ( 10,725 ) 13,629 |
Buildings Total £ £ 745,000 767,952 1,402 745,000 769,354 ( 6,182 ) ( 4,543 ) - ( 10,725 ) 745,000 758,629 |
|---|---|---|
| 16,770 | 745,000 761,770 |
|
| 2020 £ - 11,700 11,700 2020 £ 597 |
2019 £ - 400 5,700 6,100 2019 £ 11,515 |
Page 14
Notes to the Financial Statements for the year ended 31st December 2020.
7 Related parties
No payments were made to individuals for their being Trustees.
There is no other organisation or individual who is considered to be a related party of the Church.
8 Pensions
The church pays into the pension for the minister who is a trustee, Mr Steven Dalley. This is in his capacity of a minister, not a trustee. The total pension cost for the Church is £4,299 (2019 £5,795). This is split into two amounts; namely the pension contribution for the current Minister and a historic pension debt repayment for previous Ministers, currently being paid off for the next 9 years at a cost of £296.08 per month. This repayment is made to the Baptist Union in regard to ongoing deficiency contributions.
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