Charity Registration No. 1156595 ## THE HUMMINGBIRD CENTRE # ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JANUARY 2021 ## THE HUMMINGBIRD CENTRE ## LEGAL AND ADMINISTRATIVE INFORMATION |Trustees|Mr Paul Harris|| |---|---|---| ||Mrs Mechelle Harris|| ||Mrs Lynn Pratt|| ||MrAlan Wastie|| ||Dr Robin Fox|| ||Mr Steven Neasham|| ||Ms R Booth|(Appointed 10 March 2020)| |Charity number|1156595|| |Principal address|Grange Courtyard|| ||Station Road|| ||Launton|| ||Bicester|| ||Oxon|| ||OX26 5DX|| |Independent examiner|Whitley Stimpson Limited|| ||Claremont House|| ||1 Market Square|| ||Bicester|| ||Oxon|| ||OX266AA|| a ## THE HUMMINGBIRD CENTRE ## CONTENTS ||Page| |---|---| |Trustees’ report|1/5| |Independent examiner's report|6| |Statement of financial activities|Ve| |Statement offinancial position|8| |Notestothefinancialstatements|9-12| neeee nee ae ## THE HUMMINGBIRD CENTRE TRUSTEES' REPORT FOR THE YEAR ENDED 31 JANUARY 2021 The trustees present their report and financial statements for the year ended 31 January 2021. The accounts have been prepared in accordance with the accounting policies set out in note 1 to the accounts and comply with the charity's governing document, the Charities Act 2011 and “Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015)” ## Objectives and activities As stated in our constitution, our objectives are “To relieve the mental and physical sickness of persons resident in the area of Bicester diagnosed with a form of cancer by the provision of counselling and support for such persons and their families’. Finding out you have cancer is frightening, overwhelming and life changing. Nobody should feel alone. The increasing population in Bicester and the surrounding villages means a local centre supporting those affected by cancer is more important than ever. The trustees have paid due regard to guidance issued by the Charity Commission in deciding which activities the charity should undertake and in planning our activities for the year, we have kept in mind the Charity Commission's guidance on public benefit. Now in its seventh year, The Hummingbird Centre has continued to offer support, complementary therapy, counselling services, and friendship to people affected by cancer in the Bicester area. The initial range of activities provided when we opened in 2014 continue to be well-received and welcomed by our guests. Providing these core activities has remained our focus, but we have also looked to add new ones in response to guest feedback and with the availability additional services. Fundamentally, The Hummingbird Centre’s focus is unchanged: to create a place to meet, get information, be pampered and have fun; a place in which to relax, escape daily life pressures, and have the opportunity to talk to others — providing practical and emotional support. We have an inclusive equality and diversity policy — welcoming all people, regardless of background, race, faith, gender or personal circumstances. Throughout the previous year, the Bicester community has continued providing valuable support, encouragement, and inspiration. We feel very much part of the local community. Support has come via many ways: financial donations and fundraising, encouraging those affected by cancer to visit us, providing equipment and services to enable an increasing range of activities and interests to be catered for, and the provision of free transport services (enabling our guests to travel to and from the centre). We would like to thank everyone who has supported us. Our team of volunteers make a huge contribution. We are very grateful to them for the many hours spent listening and supporting our guests, for their enthusiasm and passion in promoting the centre, and their support with the various fund-raising activities. Without this valuable contribution of time, energy, and expertise — we would not have been able to achieve so much. We believe The Hummingbird Centre is well established in the local community, Oxfordshire and in the adjacent counties of Buckinghamshire and Berkshire. We continue to raise awareness of the available help for those affected by cancer and, most importantly, have provided a valuable support service to an increasing number of guests during the year. é Ao ## THE HUMMINGBIRD CENTRE TRUSTEES’ REPORT (CONTINUED) FOR THE YEAR ENDED 31 JANUARY 2021 ## Achievements and performance As in previous years’ reports, it's very evident there is a strong demand from the local community and further afield for the support services we were providing. We have seen a continual increase in the number of guests attending and contacting The Hummingbird Centre. We continue to offer our services four days a week. This can only be achieved through the support of our volunteers. Our volunteer team over the years has increased and now stands at over 70. We have a counselling team of 25 all of whom bring an array of counselling skills to The Hummingbird Centre, we do take on trainee counsellor placements which enables the individuals to grow in confidence and gain the skills of a counsellor. March 2020 saw a change in the way The Hummingbird Centre supported those affected by cancer and living with cancer due to the COVID-19 Pandemic. Prior to the first national lockdown we made the decision to close The Hummingbird Centre premises to protect our guests and volunteers. Overnight the dynamics of The Hummingbird Centre changed, and we had to adapt to how we supported our guests. For example, we trained our team of Counsellors to carry out counselling support on line. A stringent approval system was established by the team leaders to ensure the necessary training had been completed before the support could be provided. Regular peer support meetings took place via video conference and The Hummingbird Centre continued to support the counselling team with their supervision as the demand for these services continued to grow the longer we dealt with lockdown and the forever changing ways in which had to live our lives. The team was expanded and a Child Counsellor who supports children from the age of 10-14, joined the team. We also supported the children by holding weekly “Sing A Long” sessions, this enabled the children to have singing/coaching lessons, they then sang the songs of their choice this enabled children who may have been isolated to have the opportunity to meet others. Whilst adhering to the government guidelines, we were still able to support children and adults via Equine Therapy (working with horses) and provision of this service increased as this replaced the support that they would have received if physically attending The Hummingbird Centre. The Hummingbird Centre and the Equine Therapy Centre established a set of procedures that not only sought to maintain the safety of our guests (to the best of abilities) it also ensured we were compliant with Government Guidelines. We provided guests with personal protection equipment prior to attending the therapy. The Equine centre was also confirmed “Fit to Practice” by Cherwell District Council, this meant that activities could practice in accordance with Government Guidelines due to it being outside. The feedback from the guests that used this service has been very positive. A number of our volunteers continued to offer their time to support those who needed us by coming up with a plethora of ideas via Social Media, being Facebook, Twitter, Instagram, YouTube all of which showed crafting ideas, Complementary Treatments which you could do from home, Relaxation/Meditation Classes as well as a weekly chat group which enabled our guests to mix with each other virtually. Every other Sunday our local Chaplin would record and delivery a Moment of Reflection, One of our Counsellors launched a weekly “Top Tips” article, which covered simple tips on how to cope. Man Motivational Monday’s was also launched on a bi-weekly basis with thoughts and tips for the men to encourage engagement. Phone lines and emails continued to be answered as an increased number of people contacted The Hummingbird Centre for support. During October to December, prior to the second national lockdown The Hummingbird Centre were asked if we could support the Lymphatic Drainage Team at the local Oxford Hospital, with some treatments to help ease waiting times. Pee THE HUMMINGBIRD CENTRE TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 JANUARY 2021 a Our Complementary Therapists qualified in this treatment agreed to be additionally trained by the local medical teams to ensure compliance with PPE & cleaning procedures were met. We appointed a Business Strategic Manager who helped set up procedures to enable us to operate in accordance with Government Guidelines, The Holistic Building became COVID compliant, all guests received a Welcome Pack on how we would operate as well as their own PPE pack. ## The services were well received by all who attended the appointments. In November, we launched our Creative Writing Competition, sponsored by a number of local companies, who all donated prizes for the 3 winning categories. We had 135 entrants, 3 Professional writers, gave their time to judge the entries and one of the judges offered to hold some virtual 1:1 classes for anyone who wanted to gain further knowledge on what made a good piece of writing. Given the level of interest in this competition we will look to repeat this in future years. December saw the launch of our Hummingbird’s Virtual Choir — singing Stand by Me, the choir called themselves “The Hummingbird Centre Voices of The Community”, people had the choice to sing, mime, dance or send a message which was then streamed live for our virtual Light the Light event early December. BBC Radio Oxford featured our choir Christmas Eve as part of their Community Christmas Show. We continue to remain extremely grateful to our volunteers for their time, energy and commitment they provide for, and to, our guests. Fund raising by ourselves and others within the community was very restricted and has impacted the level of income we have received. We are very grateful to the donations made to us, many donors (private and local companies) using innovative ways to raise funds, it is impossible to mention all of the events held and challenges endured on our behalf — from craft stall sales, Step A Thon Challenges, Virtual on-line raffles to donations for using outside “Pods” to dine at a local coffee shop. ## Donations in memory of loved ones have been particularly inspiring. We continue to promote “Become a Friend of The Hummingbird Centre”, whereby regular financial donations are committed to us. The number of these donations has de-creased during the year, due to economic changes brought about by COVID, however we remain very grateful to our “Friends” for their ongoing support. We recognise that the Bicester business community, private and corporate have had to adapt and manage themselves through the pandemic, we remain very grateful for the continued support of The Hummingbird Centre. The trustee board meets regularly. There is a good balance of skills and experience, a feature that is considered important to ensure we continue to drive The Hummingbird Centre forward and to enable the key stakeholders of the charity to be represented at trustee level. We continue to be humbled by the many positive endorsements from those that have continued to be support by The Hummingbird Centre during a very challenging and changing time, its been very apparent that, whilst our doors have been closed the support that is provided has been valued by our guests and it is always encouraging to receive the positive feedback. « Bie ## THE HUMMINGBIRD CENTRE TRUSTEES’ REPORT (CONTINUED) FOR THE YEAR ENDED 31 JANUARY 2021 ## Financial review Our source of funds has come from private and corporate donations, fundraising activities, and grants. The majority of the income is applied to the running costs and promotion of the centre, maintaining the premises, overheads and equipment. Due to the impact of the COVID-19 Pandemic our income reduced significantly. Our income was less than half of what we had received in the previous year. With most of our expenditure related to premises costs we have commitments in respect of the three premises and we ensured these commitments were met. In light of the reduced income we naturally reviewed our expenditure critically to ensure costs were minimised where appropriate and priority was given to expenditure that enabled our services to our guests to be continued. Our policy to maintain unrestricted reserves at a level equivalent to twelve months expenditure has enabled us to adapt to the changing operational environment, with much reduced opportunities to generate income and continue to support or guests and meet our commitments. Our main expenditure is connected to our premises on items such as rent, insurances, utilities, and general maintenance. We have provided a range of guests events, as previously reported, including counselling and equine therapy. These costs are covered by The Hummingbird Centre. Income is from a variety of sources, including, corporate, private and online donations, grants, gift aid and a range of fund-raising events, all sources of income were significantly lower than in our previous year. We received a legacy of £5,062. Whilst we reduced our expenditure in the period, at £79,569 it exceeded our income of £56,416. This has resulted in a reduction in our reserves of £23,153 to £110,662. £14,255 of these reserves are restricted funds. £96,407 are unrestricted funds. These funds are held in order to meet future expenditure. We aimed to hold at least £90,000 in reserves at the year end. It is the policy of the charity that unrestricted funds which have not been designated for a specific use should be maintained at a level equivalent to twelve months expenditure. The trustees consider that reserves at this level will ensure that, in the event of a significant drop in funding, they will be able to continue the charity’s current activities while consideration is given to ways in which additional funds may be raised. Despite the challenges faced due to the COVID-19 Pandemic, this level of reserves has been maintained throughout the year. The trustees have assessed the major risks to which the charity is exposed, and are satisfied that systems are in place to mitigate exposure to major risks. -4- ## THE HUMMINGBIRD CENTRE TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 JANUARY 2021 ## Plans for the future Our primary focus is to enable the safe re-opening of The Hummingbird Centre for our volunteers and guests. Detailed plans have been prepared and will be thoroughly and regularly reviewed by the trustees. We will continue to invest in our volunteers, particularly in training to manage the “post-pandemic” operating requirements. We are cognisant that income opportunities may continue to be challenging in the coming period as our ability to hold fundraising events is likely to be restricted. We will need to continue to monitor expenditure closely. Our future development will always be driven by the guests who attend the centre. We continue to encourage and seek feedback from them and the provision of services and activities will be in response to their suggestions. It is important to maintain the profile of The Hummingbird Centre within the local community. This is a continual process and we will actively seek to raise awareness, attend presentations and local events when the opportunities arise, and seek to bring the community of Bicester and all the communities in which we work together. We will also give consideration to offering our services wider than the Bicester area. We wish to further develop the already good links with the medical professionals in Bicester, Oxfordshire, Buckinghamshire and Berkshire, we need to continue to give them confidence to recommend people affected by cancer to The Hummingbird Centre. Structure, governance and management The charity was established as a Charitable Incorporated Organisation (CIO) on 22 January 2014. The trustees who served during the year were: Mr Paul Harris Mrs Mechelle Harris Mrs Lynn Pratt Mr Alan Wastie Dr Robin Fox Mr Steven Neasham Ms R Booth (Appointed 10 March 2020) The trustees' report was approved by the Board of Trustees. Mr Stevén Neasham Trustee, ,1H Dated: [2 Adéusy DOD | ## pn, -5- ## THE HUMMINGBIRD CENTRE INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF THE HUMMINGBIRD CENTRE | report to the trustees on my examination of the financial statements of The Hummingbird Centre (the charity) for the year ended 31 January 2021. ## Responsibilities and basis of report As the trustees of the charity you are responsible for the preparation of the financial statements in accordance with the requirements of the Charities Act 2011 (the 2011 Act). | report in respect of my examination of the charity's financial statements carried out under section 145 of the 2011 Act. In carrying out my examination | have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act. ## Independent examiner's statement Your attention is drawn to the fact that the charity has prepared financial statements in accordance with Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) in preference to the Accounting and Reporting by Charities: Statement of Recommended Practice issued on 1 April 2005 which is referred to in the extant regulations but has now been withdrawn. | understand that this has been done in order for financial statements to provide a true and fair view in accordance with Generally Accepted Accounting Practice effective for reporting periods beginning on or after 1 January 2015. - | have completed my examination. | confirm that no matters have come to my attention in connection with - the examination giving me cause to believe that in any material respect: 1 accounting records were not kept in respect of the charity as required by section 130 of the 2011 Act; or - 2 the financial statements do not accord with those records; or 3 the financial statements do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination. | have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached. Mrs V A Ireson FCCA Whitley Stimpson Limited Claremont House 1 Market Square Bicester Oxon OX26 6AA ## Dated: (3ALQuUst 2021 «iG ## THE HUMMINGBIRD CENTRE ## STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 JANUARY 2021 |||Unrestricted|Restricted|Total|Total| |---|---|---|---|---|---| |||2021|funds|2021|2020| ||Notes|£|£|£|£| |Income|||||| |Donations and fundraising|2|36,078|-|36,078|102,826| |Grants received|3|20,200|-|20,200|20,500| |Investments|4|138|-|138|402| |Total income||56,416|-|56,416|123,728| |Expenditure on:|||||| |Charitable activities|5|76,371|2,745|79,116|104,985| |Other|8|453|-|453|3,748| |Total resources expended||76,824|2,745|79,569|108,733| |Net (expenditure)/income for the year/|||||| |Net movement in funds||(20,408)|(2,745)|(23,153)|14,995| |Fund balances at 1 February 2020||116,815|17,000|133,815|118,820| |Fundbalancesat31January2021||96,407|14,255|110,662|133,815| a"" = 7. ## THE HUMMINGBIRD CENTRE ## STATEMENT OF FINANCIAL POSITION AS AT 31 JANUARY 2021 eeee ||||2021|||2020|| |---|---|---|---|---|---|---|---| ||Notes|£||£|£||£| |Current assets|||||||| |Cash at bank and in hand||110,662|||133,815||| |Net current assets||||110,662|||133,815| |Income funds|||||||| |Restricted funds||||14,255|||17,000| |Unrestricted funds||||96,407|||116,815| |||||110,662|||133,815| The financial statements were approved by the Trustees on ......../.......f....... and are signed on its behalf by: Mr Paul Harris Mr Steven Neasham Trustee Trustee ee = 8. ## THE HUMMINGBIRD CENTRE ## NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JANUARY 2021 - 1 Accounting policies ## Company information The Hummingbird Centre is a Charitable Incorporated Company (CIO). - 1.1 Accounting convention The accounts have been prepared in accordance with the charity's governing document, the Charities Act 2011 and “Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)" (as amended for accounting periods commencing from 1 January 2016). The charity is a Public Benefit Entity as defined by FRS 102. The charity has taken advantage of the provisions in the SORP for charities applying FRS 102 Update Bulletin 1 not to prepare a Statement of Cash Flows. The financial statements have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a true and fair view. This departure has involved following the Statement of Recommended Practice for charities applying FRS 102 rather than the version of the Statement of Recommended Practice which is referred to in the Regulations but which has since been withdrawn. The financial statements are prepared in sterling, which is the functional currency of the charity. Monetary amounts in these financial statements are rounded to the nearest £. ## 1.2 Charitable funds Unrestricted funds are available for use at the discretion of the trustees in furtherance of their charitable objectives. - 1.3. Incoming resources Income is included in the financial statements as it is received. - 1.4 Resources expended Expenses are included in the financial statements as they are paid. Expenses include VAT where applicable as the charity cannot reclaim it. ## 1.5 Cash and cash equivalents Cash and cash equivalents include cash in hand and deposits held at call with banks. ## a <0: ## THE HUMMINGBIRD CENTRE ## NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 JANUARY 2021 ## 2 Donations and fundraising |||2021|2020| |---|---|---|---| |||£|£| ||Legacies|5,062|-| ||Donations and gifts|29,680|64,117| ||Fundraising|1,336|38,709| |||36,078|102,826| ||Donations and gifts||| ||Private donations|9,160|11,352| ||Gift aid|1,764|8,447| ||Corporate donations|11,492|24,528| ||Online donations|4,581|17,480| ||Collection boxes|2,420|1,369| ||Cash donations|263|(941)| |||29,680|64,117| |3|Grants received||| |||2021|2020| |||£|£| ||Grants received|20,200|20,500| ||Analysis by fund||| ||Unrestricted funds|20,200|| ||For the yearended 31 January 2020||| ||Unrestricted funds||3,500| ||Restricted funds||17,000| ||||20,500| a te -10- ## THE HUMMINGBIRD CENTRE ## NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 JANUARY 2021 ## 4 Investments ||||Unrestricted|Unrestricted| |---|---|---|---|---| ||||funds|funds| ||||2021|2020| ||||£|£| |Interest receivable|||138|402| |Charitable activities||||| ||Unrestricted|Restricted|Total|Total| ||Funds|Funds|2021|2020| ||ExpenditureExpenditure|||| ||£|£|£|£| |Rent|44,723||44,723|50,428| |Utilities|6,095|-|6,095|6,824| |Insurance|1,818|-|1,818|1,766| |Advertising, marketing and printing|2,255|-|2,255|1,392| |Repairs and maintenance|2,412|-|2,412|3,946| |Postage and office supplies|2,453|-|2,453|1,524| |Telephone|1,629|-|1,629|1,673| |Licences|329|-|329|797| |Training and development|7,002|-|7,002|7,707| |Consumables|3,412|-|3,412|4,296| |Fundraising event costs|295|-|295|8,080| |Volunteer expenses|864|-|864|5,410| |Guest events|1,985|2,745|4,730|8,310| |Professional fees|720|-|720|1,628| |Bank charges|47|-|47|379| |Volunteer entertaining|332||332|825| ||76,371|2,745|79,116|104,985| ||76,371|2,745|79,116|104,985| |Analysis by fund||||| |Unrestricted funds|76,371|-|76,371|104,985| |Restricted funds|-|2,745|2,745|-| ||76,371|2,745|79,116|104,985| ## 5 Charitable activities ## 6 Trustees None of the trustees (or any persons connected with them) received any remuneration during the year, and in addition there was no reimbursement of travelling expenses. ## OO -41- ## THE HUMMINGBIRD CENTRE ## NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 JANUARY 2021 ## **e** e e ## 7 Employees There were no employees during the year. ## 8 Other |||||||2021|2020| |---|---|---|---|---|---|---|---| |||||||£|£| ||Equipment purchases|||||453|3,748| |||||||453|3,748| ||Analysis byfund||||||| ||Unrestricted funds|||||453|3,748| ||Restricted funds|||||-|-| |||||||453|3,748| |9|Analysis of net assets|between funds|||||| |||Unrestricted|Restricted|TotalUnrestricted|Unrestricted|Restricted|Total| |||funds|funds||funds|funds|| |||2021|2021|2021|2020|2020|2020| |||£|£|£|£|£|£| ||Fund balances at 31||||||| ||January 2021 are||||||| ||represented by:||||||| ||Current assets/||||||| ||(liabilities)|96,407|14,255|110,662|116,815|17,000|133,815| |||96,407|14,255|110,662|116,815|17,000|133,815| ## 10 Related party transactions During the year no amounts were paid to related parties. (2020 - £1 641) eae