## **LLANWDDYN COMMUNITY CENTRE** # **Trustees’ Report** ## **PREPARED FOR** “The Trustees” Llanwddyn Community Centre Charity number: 1156546 ## **PREPARED BY** Paul Worthington Chairman, Llanwddyn Community Centre LLANWDDYN COMMUNITY CENTRE CHARITY NUMBER: 1156546 ## **Executive Summary** Llanwddyn Community Centre continues as the local social hub and provides facilities for a wide range of users. Regular activities run every single day Monday to Saturday. Additionally, Post Office facilities are provided at the Hall on Monday, Wednesday and Friday. Social Nights are held on a monthly basis. Other events such as Tea Dances, Arts Festival, Autumn Fair, Christmas Market, Quiz Night and Live Music keep the small number of core volunteers exceptionally busy. Hall hire also provides additional income as a Birthday, Wedding, Business and Wrestling(!) venue. These events draw in people from further afield and also attract passing tourists visiting Lake Vyrnwy. There is always a good reason for anyone to visit Llanwddyn Community Centre! The bank balance is currently healthy but such a large building can quickly drain resources through general maintenance and repair costs, especially with the listed status of the Hall. Starting balance this period, 1st April 2024 was £71,514.53 Closing balance this period 31st March 2025 was £65,838.07 There remains an additional contingency of £20,000.00 held in NS&I account. Monies were transferred, on a high level, as below: |**CATEGORY**
SUM of Money In
SUM of Money Out|**CATEGORY**
SUM of Money In
SUM of Money Out| |---|---| |AFFILIATE CONTRIBUTIONS|£2,938.00
£0.00| |EVENT PROCEEDS|£5,744.47
£0.00| |FUNDRAISERS / DONATIONS|£1,134.10
£0.00| |HALL HIRE|£1,825.00
£0.00| |PROMOTION COSTS|£0.00
£204.12| |EVENT COSTS|£0.00
£638.08| |MAINTENANCE / REPAIR|£0.00
£7,795.22| |UTILITIES / FIXED COSTS|£0.00
£8,680.61| |**Grand Total**
**£11,641.57**
**£17,318.03**|| TRUSTEES’ REPORT YEAR ENDING MARCH 2025 Page 1 of 5 LLANWDDYN COMMUNITY CENTRE CHARITY NUMBER: 1156546 The net reduction of funds of £5,676.46 over the year does not include Insurance costs of ~£2,300.00 that will fall into the next accounting period. Whilst this is not sustainable for a long period, the current level of funds allow time to target increased revenues. The next financial period will likely need considerable outlay for new curtains, increased Insurance costs, new water charges and of course the usual Energy costs and general maintenance overheads. Once more, I would like to thank all Trustees, Committee Members, Affiliate Groups and the many others that have given up their personal time to support Llanwddyn Community Centre. There are some challenges to keeping it running but the effort is well worth the trouble. Thank you all. ## **Signed Declaration of acceptance on behalf of “the Trustees”:** The trustees declare that they have approved the trustees’ report. ## **Signed on behalf of the charity’s trustees:** |**Name**|**Signature**
~~{|~~|**Position**
~~{|~~|**Date**
~~{|~~| |---|---|---|---| |Paul Worthington|~~{|~~|Chairman
~~{|~~|7 Aug 2025
~~{|~~| |Ruth Powell||Secretary|7 Aug 2025| TRUSTEES’ REPORT Page 2 of 5 YEAR ENDING MARCH 2025 LLANWDDYN COMMUNITY CENTRE CHARITY NUMBER: 1156546 ## **Structure, Governance and Management** Llanwddyn Community Centre operates as a Charitable Incorporated Organisation (CIO), and is registered with the Charity Commission with Number: 1156546. The Charity holds a medium-term lease (originally 30yrs) of a Council owned Village Hall. Under the Charities Constitution (governing document) the membership shall normally consist of not more than 20 members: - Between 3 and 6 elected Trustees - 3 elected Members - Chair, Treasurer, Secretary - Representative Members - Clubs, Councils etc - Co-Opted Members - for relevant skills/knowledge etc Sitting Trustees are currently: |**Trustee Name**|**Additional Role**|**Date of appointment**| |---|---|---| |Diane Lewis|-|04/07/2022| |Ruth Powell|Secretary|22/08/2024| |Cyril Roberts|-|04/07/2022| |Irwin Roberts|-|03/07/2023| |Janet Roberts|Treasurer|04/07/2022| Policies and procedures are in place for: - Trustee Induction - Health & Safety - Risk Assessment - Fire Safety - Safeguarding - Child Protection TRUSTEES’ REPORT Page 3 of 5 YEAR ENDING MARCH 2025 LLANWDDYN COMMUNITY CENTRE CHARITY NUMBER: 1156546 ## **Objectives and Activities** Our charitable purpose is: _“To provide or assist in the provision of facilities in the interests of social welfare for recreation or other leisure time occupation of individuals who have need of such facilities by reason of their youth, age infirmity or disability, financial hardship or social circumstances with the object of improving their conditions of life.”_ This translates into the daily provision of a safe Community Space with daily activities for all-comers. Aside from hosting Post office facilities 3 times a week, every day (except Sunday) sees the Community Centre used by different affiliated groups. - Monday - Yoga - Tuesday - Bowls - Wednesday - Line Dancing - Thursday - Sports Club, Including: - Badminton - 5-Aside Football - Table Tennis - Netball - Basketball - Volleyball - Keep Fit - Snooker, Pool and Board Games - Friday - Knit & Natter Additional events held at the hall are used to raise funds to make all of the above possible at a minimal cost to all participants. The Trustees are pleased to confirm that the Charity continues to provide a public benefit. TRUSTEES’ REPORT YEAR ENDING MARCH 2025 Page 4 of 5 LLANWDDYN COMMUNITY CENTRE CHARITY NUMBER: 1156546 ## **Achievements and Performance** Llanwddyn Community Centre is clearly a well-used and valued community asset. The diverse range of activities offered make a real difference to the social and cultural life of residents and visitors of Llanwddyn and the surrounding area. To achieve this, the fundraising activities are broad and varied. The affiliate membership brings in nearly £3,000.00pa, the Autumn Fair and “Llanwddyn Events” provided almost £5,750.00 in this financial period. Other fundraising initiatives and personal donations made for nearly £1,200.00 this period. Renting out of the Hall space itself for third-party events made close to £1,800.00 this year. This is an area that could be utilised to provide additional revenues in the future. Organising events is time consuming and the effort required is considerable: having people hire the Hall space for their own events would help reduce "volunteer fatigue” of our own committee members and affiliated Events team. Seeking and applying for grant funding is a continual task. Carbon reduction grants and “no cost” building upgrades are available. All the lighting has been moved to low consumption LED’s and the main Hall area is due to be double glazed as soon as the listed building implications are ironed out. Any carbon reduction grants or no-cost building upgrades save us large sums of money whilst also making the Hall cheaper to run with lower energy bills and reduced maintenance costs. We will seek similar options in the future; solar panels would be useful if planning consents allow! Many thanks go once again to all the volunteers and contributors that enable this invaluable community asset to thrive. Paul Worthington Chairman Llanwddyn Community Centre TRUSTEES’ REPORT YEAR ENDING MARCH 2025 Page 5 of 5