## **Canolfan Cymuned Llanwddyn Llanwddyn Community Centre Chairs/Trustees report for April 2022 to March 2023** 

The Llanwddyn Community Centre Management Committee, have been a Charitable Incorporated Organisation (CIO) since 7[th] April 2014   (Registered Charity Number 1156546) 

I write this report at a time of recovery.  There remains a lasting shadow from the pandemic, which will take some time to clear and it seems COVID has now become a part of life in general. But, we as custodians of the centre have to carry on forwards and continue to make the community centre a great space for all who use it. 

It’s been a slow start for the centre, with a knowing concern that people are not quite yet ready to join in and be involved in many things on offer to them.  Now with the economic crisis upon us it is even more apparent, with fewer people supporting events at the hall. 

The economic crisis is having a huge impact on the centre.  Our energy bills are rising, as do all overheads in general. With suppliers/contractors advising of the cost increases. Costs on all compulsory annual checks and testing on the safety aspects of the building, such as fire alarms, legionella testing,  electrical inspections, insurances, licences, general maintenance have also increased.  For this reason we must continue to seek the best deals by shopping around for prices. Let’s hope the economy will recover and settle down again soon. 

The centre continues to be available for private hire. This is an area we need to focus on to help increase revenue. The hall is underused during the day and this could change this. 

Our loyal affiliated clubs continue to provide great weekly support. This includes our new Yoga classes run by Hannah. The classes are proving popular, especially Monday nights. Bowls nights continue on Tuesdays and their contribution in other areas is very much appreciated with donations towards the purchase of the new floor cleaning machine.  Line Dancing on Wednesday is increasingly popular with attending numbers rising weekly. The Sports club for all ages on Thursdays continues to push its availability and facilities and while attendance could be better for them they don’t give up and it is admirable. Llanwddyn Sheep dog affiliates continue to remain a support to the centre and I hear they will be contributing to the purchase of a defibrillator at the hall. All continue to keep their club fees at a minimal and affordable price and anyone is welcome to come along and take part. I would like to express my sincere thanks to all our affiliated clubs for their efforts over the years and hope, over time, each night continues to be supported by Llanwddyn and its neighbours and numbers continue to increase. Thank you again. 

Since January 2023, we have a new community social group at the hall. ‘Knit and Natter’. Tuesday nights and Friday afternoons.  Knitting is encouraged but not obligatory. Nattering is a must, although I have yet to call by for a cup of tea, I understand they get up to all sorts of craft projects. Originally organised by Heather, it is getting a consistent amount of people gathering. Don’t forget its open to both ladies and gentlemen and at just £1.00 including a cuppa, it’s worth trying it out.  Thank you Heather for setting this up. 

Our Committee members Ian Owens, David Jones are also very loyal to the centre by continuing to run our monthly ‘Social Nights’ and support us on othere event nights by running the bar for us.  It has proved to be a good source of income for the centre. But it too can only survive if people come along and enjoy an evening socialising with friends and family. Please do keep coming, encourage your friends too!. Thank you for supporting them so far. Our Thanks to Ian and Dave. 

We are able to run fundraising events once more, which always bring a boost of income into the centre and with the community and visitors support at such events, it’s a continued road forward to keep the centre remaining open for business. 2023 – 2024 promises some great events in the planning. 

Affiliated members Llanwddyn Events had great success with the folk festival in 2022, with people happy to attend once more. Sadly we hear 2023 will be the last ever Folk Festival, but with the events team having lots of new things planned in its place. Many in joint effort with the community centre. Such as the Art Exhibition which in its first year 2022 was a huge success. The event ran again in 2023 by popular demand.  Proceeds from the exhibition paid for the Platinum Jubilee Celebrations which was enjoyed by many of Llanwddyn families. The children were very pleased with their ‘Llanwddyn Platinum Jubilee mugs and wild flower seeds to commemorate the Queen. The day was a success through the efforts made by all involved and the sunshine. The events team also held their first Christmas Craft Fair, and it was a very busy evening indeed.  Again all profits from this event was given to the community centre.  Please do support any of the events they organise if you can. Even if you don’t think it’s something you would enjoy, give it a try, you may be surprised. They always give 100%  - Many thanks Llanwddyn Events. 

Our village post office closed for a period of time in 2022 after the retirement of Audrey who finally hung her postmasters hat up towards the end of the year, after 30 years as postmaster. On behalf of the community centre (and I’m sure all of  Llanwddyn),  I would like to thank her very much for the dedicated service she has provided. 



The post office will re-open again from May 2023 and will be run by Colleen Johnson.  The new hours are Monday, Wednesday and Friday mornings 9:00am to 12:00pm .  Thank goodness Colleen stepped forward and applied for the position. We wish her a successful future with the Post Office. Please do support her and use your local post office when ever possible. 

The annual Half Marathon did run in 2022 by its new organisers.  It was a great success and will run again in 2023. While the centre didn’t benefit as much as in previous years, we did hire the hall to the organisation, which meant rental income and will be doing so again this year 

The Autumn Fair in 2022 was a fabulous night once more.  The income raised was a brilliant £4,000+ from the hard work by stall holders on the night and including our grand draw.  Again we have to give special thanks to Dave Proctor for selling most of the draw tickets. This makes a huge difference for the centre and a large input of income for us. It will run again in 2023 and at the time of writing this report I hear Dave is already over 170 books sold. Which is amazing. As we know for a period of time Dave will be out of action having to have an operation, so if anyone is willing to step forward and spend some days selling the tickets by the boat house for him please do.  The date for this year’s fair is 20[th] October. Please come along and support it if you can. 

The Community Centre continues to offer a base for many charities for fundraising. Sadly, very few are hiring the centre anymore. Speaking with some of the past charities they have found it so difficult to get people to sign up. Reconfirming we cannot afford to be lazy in our approach to the community centre, assuming people will come and hire the hall without any effort from our promoting the premises. 

Secretary Ruth Powell and Treasurer Janet Roberts, continue to keep a check on the running of the centre. Janet’s keen eye on running costs, revenue and expenditure is always carefully considered. This is a difficult task to manage and on a voluntary basis by a very busy lady. Ruth is equally as busy keeping everything in order for the centre. Combined with daily hours spent at the centre, meeting contractors, greeting potential hirers, taking bookings, invoicing, ensuring all the centres procedures and inspections in place, and the organisation of every event we run at the centre , plus keeping tabs on us all is not an easy role. On top of these commitments both Ruth and Janet continue to work hard, seizing any opportunity for funding for all the refurbishment projects at the centre. A thank less task also on some occasions after spending many hours completing applications and not having success. Thank you both very much. . 

At the time of writing this report, our newly renovated Kitchen and Canteen is underway and scheduled to be ready by the end of April. Its very exiting and will be another great space to offer out for hire.  The list of work still to do is endless and we could not achieve success without the continued efforts given by Ruth and Janet. We remain optimistic that in another 12 to 18 months you will see great improvements again.  Once more we are grateful for their dedication. Thank you! 

Once again when asking for help, Our loyal volunteers from around the village continued to come along and support us with their time. The gardens at the front of the centre are looking great and the summer promises to show the rewards of all their efforts. 

Greg Anderson our caretaker has settled in and although still on a part time basis, he has proved to be a great addition to the centre. Often doing more than what pay him for. Until such time things are running to merit a full time caretaker, Ruth and Ken Powell continue to volunteer time as joint caretakers with Greg.  Thank you very much to them for doing this. 

Powys CC have indicated the School will be officially up for sale in April 2023. This in mind we are ongoing with asking them to complete the promised works for the community centre. The main one being our own water supply. We understand this will be completed by the sale time. 

On a personal note as Chair for the community centre, despite any doom and gloom in my writing,  I see a bright future for Llanwddyn and believe the future for the community centre is good.  I remain proud to have been elected to be Chairman during 2022/2023 and with the help of the rest of the committee, I  continue to be committed to the centre.  I end my report again thanking all the Trustees and officers – for all the work undertaken during the past year, and to all members of the Committee and our volunteers for their input and time..  To the residents and visitors to Llanwddyn, who continue to support us in many different ways. Without the community, there would be no centre and hope you will all continue to do so more than ever before. We have lots of plans and we will need your continued support to make them happen and remain open.   If we don’t use it, we will certainly lose it, it’s as simple as that. Long may we continue to grow as a centre. 

Thank you/Diolch yn Fawr **BRYAN ELLIS - Chairman April 2023** 



## **Llanwddyn Community Centre Account 2022 - 2023 Statement of Income and Expenditure, 1st April 2022 - 31st March 2023** 

|**TOTAL Opening Balance, as at April 1st, 2022**||£106,689.93|||
|---|---|---|---|---|
||||||
|less unpresented cheques 2021-2022|||||
|Community Centre Funds Opening Balance||**£56,990.90**|||
|Garfield Weston Funds opening balance less cheque||||**£49,699.03**|
|**Income**|||||
||||||
|Affiliation|£280.00||||
|Autumn Fayre|£3,720.00||||
|Bar|£3,140.70||||
|Bowls|£1,111.00||||
|Caretaking|£0.00||||
|Donations|£1,433.00||||
|EasyFundraiser|£66.51||||
|Electricity|£0.00||||
|Events Team|£345.00||||
|Fundraising|£0.00||||
|Gas|£0.00||||
|Hall Hire|£1,225.00||||
|Knit & Natter|£40.00||||
|Line Dancing|£815.00||||
|Maintenance|£0.00||||
|Newsletter|£368.00||||
|Powys & Llanwddyn CC|£200.00||||
|Powys Lotto|£200.00||||
|Renovation|0||||
|Snooker|£0.00||||
|Sports Club|£220.00||||
|Yoga|£630.00||||
||||||
|**Income 2022/2023**|**£13,794.21**||||
||||||
|2022/23 Centre Openingbalance & incomes||**£70,785.11**|||
|2021/2022 Renovation OpeningBalance & incomes||||**£49,699.03**|
|**Expenditure**|||||
||||||
|Affiliation|£0.00||||
|Autumn Fayre|£244.00||||
|Bar|£0.00||||
|Bowls|£0.00||||
|Caretaking|£2,627.50||||
|Donations|£0.00||||
|Easyfundraiser|£0.00||||
|Electricity|£6,858.79||||
|Events Team|£0.00||||
|Fundraising|£0.00||||
|Gas|£3,276.34||||
|Hall Hire|£0.00||||
|Knit & Natter|£0.00||||
|Line Dancing|£0.00||||
|Maintenance|£3,637.73||||
|Newsletter|£90.30||||
|Powys & Llanwddyn CC|£0.00||||
|Renovation||||£38,133.68|
|Snooker|£0.00||||
|Sports Club|£0.00||||
|Yoga|£0.00||||
||||||
|**2022/23 Total Expenditure**|**£16,734.66**|||**£38,133.68**|
|Less unpresented chqs, 429, 437, 450, 469, 471, 473|£1,353.24|Nos 472, 474||£17,671.80|
||||||
|**22/23 Expenditure Less Unpresented**|**£15,381.42**|||**£20,461.88**|
||||||
|**2022/23 Centre Opening Bal & Inc Less Exp minus unpresented**|||||
|**22/23 Renovation Opening Bal & Inc Less Exp minus unpresntd chqs**||||**£29,237.15**|
||||||
|**ACCOUNT BALANCE**||**£65,615.80**|||
||||||
|**BALANCE in bank account 31.03.23**||**£84,640.84**|||
||||||



Signed: E B Ellis (CHAIRMAN) 

Date  31. 07.2023