Alburgh with Denton Pre‐School Nursery
Unaudited
Trustee’s Report and Financial Statements For the Year Ended 31st August 2020
Registered Charity Number 1156482
Alburgh with Denton Pre‐School Nursery
Trustee’s Report and Financial Statements
Year Ended 31[st] August 2020
| Contents | Page |
|---|---|
| Charity Information | 1 |
| Trustee’s Annual Report | 2 to 4 |
| Independent Examiner’s Report to the Trustees | 5 |
| Statement of Financial Activities | 6 |
| Balance Sheet | 7 |
| Notes to the Financial Statements | 8 to 12 |
Alburgh with Denton Pre‐School Nursery
Charity Information
Year Ended 31[st] August 2020
Trustees
Katy McNamara (Chair) Karen Thompson Hayley Trickett Marion Averil Brown Amie Marshall Helen Whiting
Charity Registered Number
Charity Registered Number 1156482 Principal Office School Road Alburgh Harleston Norfolk IP20 0BW
Independent Examiner Anthony James Brice LP Chartered Certified Accountant The Old Forge, The Street Pulham St Mary Diss Norfolk IP21 4RD
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Alburgh with Denton Pre‐School Nursery
Trustee’s Annual Report
Year Ended 31[st] August 2020
The Trustees presents its annual report together with the financial statements of Alburgh with Denton Pre‐School Nursery (the charity) for the year ended 31[st] August 2020. The financial statements comply with the Charities Act 2011 and the Statement of Recommended Practice: “Accounting and Reporting by Charities” (FRS 102). The report takes account of the requirement for Trustees to report annually on public benefit and the Trustees have had regard to the Charity Commission’s guidance on public benefit.
Structure, governance and management
Constitution
The Trustees are responsible for keeping accounting records which disclose with reasonable accuracy the financial position of the charity and which enable it to ensure that the financial statements comply with Charities Act 2011. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
The charity is a Charitable Incorporated Organisation (CIO) association registered 2014.
Trustees
The following trustees served office during the year:
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Katy McNamara (Chair)
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Karen Thompson
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Hayley Trickett
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Marion Averil Brown
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Amie Marshall
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Helen Whiting
Method of Appointment or Election of Trustee
The charity has a board of trustees as listed above. The trustees are appointed by the members of the charity at the Annual General Meetings.
Organisational Structure and Decision Making
The Board of Trustees meets regularly and is the principal decision‐making body of the company although day to day management is delegated to the management team employed by the charity.
Risk Management
The Trustees has considered the risks the Charity faces and has concluded that there are no major risks at this time. A review of risks is made on a regular basis.
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Alburgh with Denton Pre‐School Nursery
Trustee’s Annual Report (continued)
Year Ended 31[st] August 2020
Objectives and Activities
Policies and Objectives
The objects of the charity are the development and education of children and young people by: 1) promoting their care and safety; 2) promoting their education and promoting parental involvement; 3) promoting their health and wellbeing; 4) providing services to support them and their families and carers; 5) providing services to individuals holding membership of the CIO; and 6) furthering the aims of the pre‐school learning alliance.
Public Benefit
The board of trustees has read the Charity Commission guidance on public benefit and is satisfied that the activities outlined in this document clearly demonstrate that the charity is providing a benefit to the public.
Activities
In order to achieve the principal objective, which is set out above, the charity provides a variety of activities.
We offer Quality Early Years childcare to families in our local community. We also provide before and afterschool and holiday clubs for preschool and school aged children.
Achievements and performance
Review of Activities
Throughout the year we continued to remain open to provide childcare support for our families outside of the lockdown periods. During the first lockdown we remained open for Keyworker parents and vulnerable children. We also continued to provide support for families self‐isolating remotely. We developed our website further, with a home learning section, to support our families with home learning. During the summer holidays we extended our holiday clubs to enable more children to attend the preschool, to catch up in their learning prior to going off to school.
We continued to pay staff their full working hours throughout the pandemic (50% of the team was furloughed) however we did not receive any money from the government to cover this cost. This has impacted on our finances considerable, however, we were fortunate to be in a financially healthy position going into the pandemic.
The staff made good use of remote learning opportunities, to further their own professional development. The manager continued to mentor and support the supervisor at a local setting and three staff members signed up with a training provider to study a level 3 qualification in childcare.
We supported the Harleston Primary school by funding building works to secure the school playground and repair a wall by the front entrance which was in danger of collapse.
Financial review
Total income for the year is £318,549 (2019: £295,478). The net incoming resources, after all operational expenses, is £4,633 (2019: £35,003). Free reserves (unrestricted funds excluding fixed assets) at the end of the financial year was £106,865 (2019: £104,829)
Reserves Policy
The Trustees considered what reasonable unrestricted reserves we should look to retain to ensure we can cope with financial challenges that might arise. Having looked at the risks to our income streams and the short and long term expenditure commitments we have, and after allowing for possible unplanned expenditure that may be needed, it was agreed we would look to keep free reserves (unrestricted funds excluding fixed assets) of £100,000. This figure will be reviewed when we set the next annual budget.
Plans for the future
Our funds are now considerably depleted due to loss of income (and high expenditure) during covid, we intend to have a careful time, budgeting wisely, to recoup our funds. We will continue running our business as we did pre covid, offering all our services as usual.
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Alburgh with Denton Pre‐School Nursery
Trustee’s Annual Report (continued)
Year Ended 31[st] August 2020
There are some plans for expenditure as soon as our accounts are in a healthy place, these include; replacing the play zone with a fun castle construction, replacing soiled carpets for flooring.
Trustees’ Responsibility Statement
The Trustees are responsible for preparing the Trustees' report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
The law applicable to charities in England & Wales requires the Trustees to prepare financial statements for each financial year that give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period. In preparing these financial statements, the Trustees are required to:
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select suitable accounting policies and then apply them consistently;
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observe the methods and principles in the Charities SORP;
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make judgments and accounting estimates that are reasonable and prudent;
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prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charitable company will continue in operation.
The Trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the charity’s transactions and disclose with reasonable accuracy at any time the financial position of the charity and enable the Trustees to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the Trust Deed. The Trustees are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities
Statement as to disclosure to our auditors
In so far as the Trustees are aware at the time of approving our Trustees’ annual report:
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there is no relevant information, being information needed by the auditor in connection with preparing their report,
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of which the group’s auditor is unaware, and
● the Trustees, having made enquiries of management that they ought to have individually taken, have each taken all steps that he/she is obliged to take as a trustee in order to make themselves aware of any relevant audit information and to establish that the auditor is aware of that information.
12/10/2021
This report was approved by the Trustees on …………………………………………..…………………… and signed on its behalf by:
Katy McNamara Katy McNamara (Oct 12, 2021 10:01 GMT+1) …………………………………………………………………………………
Print Name …Mrs Katy McNamara… Trustee
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Independent Auditors Report
to the Trustees of Alburgh with Denton Pre‐School Nursery (continued)
Year Ended 31[st] August 2020
I report on the financial statements of the charity for the year ended 31st August 2020 set out on pages 6 to 13.
This report is made solely to the charity’s Trustees, as a body, in accordance with section 145 of the Charities Act 2011 and regulations made under section 154 of that Act. My work has been undertaken so that I might state to the charity’s Trustees those matters I am required to state to them in an Independent examiner’s report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the charity and the charity’s Trustees as a body, for my work or for this report.
Responsibilities and basis of report
As the charity’s trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the charity’s accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement – emphasis of matter
Since the charity’s gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the Act. I confirm that I am qualified to undertake the examination because I am a member of The Association of Chartered Certified Accountants, which is one of the listed bodies
I have completed my examination. As stated in note 15 on page 11 a contingent liability exists in the form of ongoing employment tribunal proceedings for which there are currently no estimates available for the likely outcome. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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accounting records were not kept in respect of the charity as required by section 130 of the Act; or
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the accounts do not accord with those records; or
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the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Mr Anthony James Brice FCCA The Old Forge, The Street Pulham St Mary Diss Norfolk IP21 4RD
12/10/2021
Date: …………………………………………………..
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Alburgh with Denton Pre‐School Nursery
Statement of Financial Activities
Year Ended 31[st] August 2020
| Unrestricted Funds Note £ Incoming Resources From generated funds Voluntary income 3 720 Investment income 4 112 Charitable activities 5 287,623 Other incoming resources 6 ‐ Total incoming Resources 288,455 Resources Expended Charitable activities Direct charitable 7 301,454 expenditure Costs of generating funds 1,571 Governance costs 8 2,627 Total resources expended 305,652 Net (outgoing)/incoming Resources (17,197) Transfers between funds 13,043 Net movement in Funds (4,154) Reconciliation of Funds Balances brought forward 175,429 Balances carried forward 171,275 |
Restricted Total Total Funds Funds 2020 Funds 2019 as restated £ £ £ 30,094 30,814 36,542 ‐ 112 50 ‐ 287,623 258,886 ‐ ‐ ‐ 30,094 318,549 295,478 8,264 309,718 257,189 ‐ 1,571 1,850 ‐ 2,627 1,436 8,264 313,916 260,475 21,830 4,633 35,003 (13,043) ‐ ‐ 8,787 4,633 35,003 ‐ 175,429 140,426 8,787 180,062 175,429 |
Restricted Total Total Funds Funds 2020 Funds 2019 as restated £ £ £ 30,094 30,814 36,542 ‐ 112 50 ‐ 287,623 258,886 ‐ ‐ ‐ 30,094 318,549 295,478 8,264 309,718 257,189 ‐ 1,571 1,850 ‐ 2,627 1,436 8,264 313,916 260,475 21,830 4,633 35,003 (13,043) ‐ ‐ 8,787 4,633 35,003 ‐ 175,429 140,426 8,787 180,062 175,429 |
|---|---|---|
| 257,189 1,850 1,436 260,475 |
||
| 35,003 ‐ 35,003 140,426 |
||
| 175,429 |
The charity has no recognised gains or losses other than the results for the year as set out above.
All of the activities of the charity are classed as continuing.
The notes on pages 8 to 13 form part of these financial statements.
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Alburgh with Denton Pre‐School Nursery
Balance Sheet
Year Ended 31[st] August 2020
| Note Fixed assets Tangible assets 9 Current assets Debtors 10 Cash at bank and in hand Creditors: Amounts falling due within one year 11 Net current assets Total assets less Current liabilities Long term liabilities Total net assets Represented by: Unrestricted funds 12 Restricted |
2020 £ £ 64,410 15,892 107,474 123,366 (7,714) 115,652 180,062 ‐ 180,062 171,275 8,787 180,062 12/10/2021 |
2019 as restated £ £ 70,600 ‐ 111,758 111,758 (6,929) 104,829 175,429 ‐ 175,429 175,429 ‐ 175,429 |
2019 as restated £ £ 70,600 ‐ 111,758 111,758 (6,929) 104,829 175,429 ‐ 175,429 175,429 ‐ 175,429 |
|---|---|---|---|
| 175,429 ‐ 175,429 |
|||
| 175,429 ‐ 175,429 |
|||
These financial statements were approved by the Trustees on ………………………………………….and are signed on its behalf by;
Katy McNamara
Katy McNamara (Oct 12, 2021 10:01 GMT+1)
…………………………………………………………………………………
Print Name … Mrs Katy McNamara … Trustee
The notes on pages 8 to 13 form part of these financial statements.
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Alburgh with Denton Pre‐School Nursery
Notes to the Financial Statements
Year Ended 31[st] August 2020
1. Accounting policies
The principal accounting policies are summarised below. The accounting policies have been applied consistently throughout the year and in the preceding year.
a) Basis of accounting
Alburgh with Denton Pre‐School Nursery is Charitable Incorporated Organisation (CIO) registered with the Charity Commission in England and Wales and governed in accordance with an Association constitution. The address of the registered office is given in the charity information page of these financial statements. The nature of the charity’s operations and principal activities are described in the Trustees’ Report.
The charity constitutes a public benefit entity as defined by FRS 102.The financial statements have been prepared in accordance with Statement of Recommended Practice: Accounting and Reporting by charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and the Republic of Ireland (FRS 102) and the Charities Act 2011 and UK Generally Accepted Practice.
The financial statements are prepared on a going concern basis under the historical cost convention. Assets are stated at cost less impairments which are charged to the statement of financial activities. The financial statements are prepared in sterling which is the functional currency of the charity
The significant accounting policies applied in the preparation of these financial statements are set out below. These policies have been consistently applied to all years presented unless otherwise stated.
b) Fund accounting
Unrestricted funds are available for use at the discretion of the Trustees in furtherance of the general objects of the charity.
Designated funds are unrestricted funds earmarked by the Trustees for particular purposes.
Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.
Surpluses on restricted funds are made available to other funds in the furtherance of the objectives of the charity as a whole.
c) Incoming resources
All incoming resources are included in the statement of financial activities when the charity is entitled to the income and the amount can be quantified with reasonable accuracy. The following specific policies are applied to particular categories of income.
Voluntary income is received by way of donations and gifts and is included in full in the SOFA when receivable. Grants and donations are recognised when receivable.
Investment income along with any recoverable income tax is recorded when receivable. Gift aid reclaimable on donations to the charity is included with the amount received.
d) Resources expended
Expenditure is recognised in the accounts on an accruals basis and includes any irrecoverable VAT. Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.
Governance costs include those costs associated with meeting the constitutional and statutory requirements of the charity.
All costs are allocated between the expenditure categories of the SOFA on a basis designed to reflect the use of the resource. Costs relating to a particular activity are allocated directly, others are apportioned on an appropriate basis.
e) Fixed assets
Tangible fixed assets are stated at historic cost less accumulated depreciation. Depreciation is calculated so as to write off the cost of an asset, less its estimated residual value, over the useful economic life of that asset.
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Alburgh with Denton Pre‐School Nursery
Notes to the Financial Statements (continued)
Year Ended 31[st] August 2020
2. Taxation
Alburgh with Denton Pre‐School Nursery is a registered charity and is therefore exempt from direct taxation. It is unable to reclaim value added tax, which is included under the various relevant expenditure headings.
3. Voluntary Income
| 3. | Voluntary Income | ||||
|---|---|---|---|---|---|
| Unrestricted | Restricted | Total | |||
| Funds 2020 | Funds | 2020 | Funds 2019 | ||
| £ | £ | ||||
| Fundraising | 600 | ‐ | 665 | ||
| Grants receivable | ‐ | 30,094 | 35,782 | ||
| Donations | 120 | ‐ | 95 | ||
| 720 | 30,094 | 36,542 | |||
| 4. | Investment Income | ||||
| Unrestricted | Total | ||||
| Funds | 2020 | Funds 2019 | |||
| £ | £ | ||||
| Bank interest receivable | 112 | 50 | |||
| Other interest receivable | ‐ | ‐ | |||
| 112 | 50 | ||||
| 5. | Charitable Activities | ||||
| Unrestricted | Total | ||||
| Funds | 2020 | Funds 2019 | |||
| £ | £ | ||||
| Fees received from local authorities | 232,772 | 199,135 | |||
| Fees received from parents and guardians | 54,802 | 59,417 | |||
| Income from other charitable activities | 49 | 334 | |||
| Total | 287,623 | 258,886 | |||
| 6. | Other Incoming Resources | ||||
| Unrestricted | Total | ||||
| Funds | 2020 | Funds 2019 | |||
| £ | £ | ||||
| Other income | ‐ | ‐ | |||
| ‐ | ‐ | ||||
| Total | ‐ | ‐ |
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Alburgh with Denton Pre‐School Nursery
Notes to the Financial Statements (continued)
Year Ended 31[st] August 2020
7. Analysis of Charitable Expenditure
Direct charitable services
| Unrestricted | Restricted | Restricted | Total | |
|---|---|---|---|---|
| Funds 2020 | Funds | 2020 | Funds 2019 | |
| £ | £ | |||
| Wages | 251,402 | ‐ | 193,781 | |
| Refreshments | 2,637 | ‐ | 3,419 | |
| Consumables | 2,422 | ‐ | 2,657 | |
| Equipment | 2,085 | ‐ | 1,899 | |
| Administration | 14,201 | ‐ | 15,832 | |
| Premises costs | 5,520 | 8,264 | 16,817 | |
| General | 8,315 | ‐ | 7,483 | |
| Depreciation of tangible fixed assets | 14,303 | ‐ | 15,301 | |
| Other | 569 | ‐ | ‐ | |
| 301,454 | 8,264 | 257,189 |
The average number of staff employed by the charity during the financial year was 15 (2019: 13). No employee received remuneration amounting to more than £60,000 in either year.
8. Governance Costs
| Unrestricted | Total | |
|---|---|---|
| Funds 2020 | Funds 2019 | |
| £ | £ | |
| Insurance | 1,457 | 1,436 |
| Independent examiners fees | 1,170 | ‐ |
| Total | 2,627 | 1,436 |
During this and the preceding year none of the trustees received any remuneration, benefits in kind or reimbursement of expenses incurred on behalf of Alburgh with Denton Pre‐School Nursery.
9. Tangible fixed assets
| Property Fixtures & Equipment Improvements Fittings £ £ £ Cost Brought forward 17,346 11,710 67,796 Additions ‐ 1,650 6,463 Disposals ‐ ‐ ‐ Carried forward 17,346 13,360 74,259 Depreciation Brought forward 898 4,124 21,230 Charge for the year 694 1,847 11,762 Elimination on disposal ‐ ‐ ‐ Carried forward 1,592 5,971 32,992 Net book value Carried forward 15,754 7,389 41,267 Brought forward 16,448 7,586 46,566 |
Total £ 96,852 8,113 ‐ 104,965 |
Total £ 96,852 8,113 ‐ 104,965 |
|---|---|---|
| 26,252 14,303 ‐ 40,555 |
||
| 64,410 | ||
| 70,600 |
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Alburgh with Denton Pre‐School Nursery
Notes to the Financial Statements (continued)
Year Ended 31[st] August 2020
10. Debtors: Amounts falling due within one year
| 2020 £ Trade debtors 15,892 Other debtors ‐ Total 15,892 Creditors: Amounts falling due within one year 2020 £ Trade creditors 322 Social security and other taxes 4,879 Other creditors 2,513 Total 7,714 Statement and Summary of Funds Balance Incoming Outgoing & Brought Forward Transfers Carried as restated £ £ £ Unrestricted funds General funds 175,429 288,455 (292,609) Restricted funds NCC grant for Harleston building works ‐ 30,094 (21,307) Other ‐ ‐ ‐ ‐ 30,094 (21,307) |
2019 £ ‐ ‐ ‐ 2019 £ 1,607 3,061 2,261 6,929 Balance Forward £ 171,275 |
2019 £ ‐ ‐ ‐ 2019 £ 1,607 3,061 2,261 |
|---|---|---|
| 6,929 | ||
| 8,787 ‐ 8,787 |
11. Creditors: Amounts falling due within one year
12. Statement and Summary of Funds
The NCC grant for Harleston building works was provided by Norfolk County Council to contribute to the costs of making the part of the building occupied at Harleston Primary School fit for purpose for the new Pre‐School including children’s bathroom refit, play castle and outdoor play area, new skylight window and external fencing.
13. Analysis of net assets between restricted and unrestricted funds
| Other Net Fixed Assets Assets £ £ Restricted funds ‐ 8,787 Unrestricted funds 64,410 106,865 64,410 115,652 |
Total £ 8,787 171,275 180,062 |
|---|---|
14. Related Party Transactions
There were no related party transactions during this or the preceding year.
15. Contingent Liability
In November 2020 the charity received a claim from an employee and is currently involved in Employment Tribunal proceedings. At this stage there are no estimates available for the outcome of this case
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Alburgh with Denton Pre‐School Nursery
Notes to the Financial Statements (continued)
Year Ended 31[st] August 2020
16. Comparative Statement of Financial Activity ( as restated )
| Unrestricted | Restricted | Total | |
|---|---|---|---|
| Funds | Funds | Funds 2019 | |
| Note | £ | £ | £ |
| Incoming Resources | |||
| From generated funds | |||
| Voluntary income | 36,542 | ‐ | 36,542 |
| Investment income | 50 | ‐ | 50 |
| Charitable activities | 258,886 | ‐ | 258,886 |
| Other incoming resources | ‐ | ‐ | ‐ |
| Total incoming | |||
| Resources | 295,478 | ‐ | 295,478 |
| Resources Expended | |||
| Charitable activities | |||
| Direct charitable | 257,189 | ‐ | 257,189 |
| expenditure | |||
| Costs of generating funds | 1,850 | ‐ | 1,850 |
| Governance costs | 1,436 | ‐ | 1,436 |
| Total resources | |||
| expended | 260,475 | ‐ | 260,475 |
| Net (outgoing)/incoming | |||
| Resources | 35,003 | ‐ | 35,003 |
| Unrealised gains(/losses) on investments | ‐ | ‐ | ‐ |
| Transfers between funds | ‐ | ‐ | ‐ |
| Net movement in Funds | 35,003 | ‐ | 35,003 |
| Reconciliation of Funds | |||
| Balances brought forward | 140,426 | ‐ | 140,426 |
| Balances carried forward | 175,429 | ‐ | 175,429 |
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Alburgh with Denton Preschool Nursery Stat Acs 31.08.20
Final Audit Report
2021-10-12
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