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## CHARITIES NAME : LINCOLN FILM SOCIETY 

## TRUSTEES REPORT ON THEIR ACTIVITIES 

## UP TO THE FINANCIAL YEAR ENDING 31 MAY 2025 

## List of the Lincoln Film Society Trustees 

Richard Hall, Chairman ; John Rossington, Treasurer ; Ivor Davey, Ordinary Member ; Paul Frodsham, Ordinary Member and Ray Longmore, Ordinary Member 

## The Actions of the Trustees 

Ivor, Paul and Ray, collectively visited Sue Firth, who is the designated Administrator for the Lincoln Film Society, at her home on Wednesday 17[th] December 2025 at 14:30hr. 

Sue showed us how she keeps all the Lincoln Film Society Membership Records safely locked away. 

Sue has a separate sheet for each member of the Lincoln Film Society, which  she  generates  when  each  year’s  subscription  applications  start being received. This happens when the Lincoln Film Society Membership opens that year for existing and new members. 

During this procedure, Sue cross references her membership data with John Rossington, the Lincoln Film Society’s Treasurer. 

Sue keeps the previous year’s records for two years and then they are destroyed. 

Briefly, the Trustee’s main duties associated with the Lincoln Film Society are as follows …. 

Make sure that the Lincoln Film Society is doing what it was set up to do in its Governing Document and no other purpose. 

To ensure that the Lincoln Film Society’s purpose both now and in the future is as it is set out in the Governing Document. 

Plan what the Lincoln Film Society will do, and what it wants to achieve. 

PF – Lincoln Film Society LFS – Trustees Report on their Activities up to the Financial Year Ending 31 MAY 2025 – 20260304 



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The Trustees Six Main Duties : As set out in the UK Government Guidance for a Charity Trustee 

1.  The Trustees of the Lincoln Film Society will ensure that it is conducting its purposes for the benefit of its members. 

2.  The  Trustees  will  comply  with  the  Lincoln  Film  Society’s  Governing Document and the law. 

3. The Trustees will act in the Lincoln Film Society’s best interests. 

4. The Trustees will  manage the Lincoln  Film Society’s resources responsibly. 

5. The Trustees will always act with care and skill. 

6. The Trustees will ensure that the  Lincoln Film Society is accountable. 

PF – Lincoln Film Society LFS – Trustees Report on their Activities up to the Financial Year Ending 31 MAY 2025 – 20260304 



## **INCOME  and  EXPENDITURE  ACCOUNT PERIOD   ENDED    31st MAY  2025** 

|||2025||2024|
|---|---|---|---|---|
|||£||£|
|**INCOME**|||||
|Members'  subscriptions|11,654||11,337||
|Temporary members|0||0||
|Raffles|536||532||
|Sponsorship|0||0||
|Miscellaneous|160|12,350|158|12,027|
|**EXPENDITURE**|||||
|FILM  SCREENINGS|||||
|Theatre  Hire|5,970||4,524||
|Films  Hire|2,010|7,980|1,800|6324|
|OPERATING|||||
|Programme  notes etc|501||361||
|Brochure,  Web-site|1,451||734||
|Film  viewings, Travel|530||502||
|Affiliations,  subscriptions|95||95||
|Printing, Stationery, Admin|0||0||
|Insurances|155||176||
|Audit|0||0||
|Miscellaneous|0|2,732|77|1,946|
||||||
|**OPERATIONS  SURPLUS / (DEFICIT)**||1638||3757|
|**SPECIAL EVENTS - Summer Seasons**|||||
|Subscriptions - Income|1,350||1,726||
|Events  expenditure|1,792||1,667||
|**Surplus / (Shortfall)**||-442||59|
||||||
|**TOTAL  SURPLUS / (DEFICIT)**|£|**1,196**|£|**3816**|





## **BALANCE   SHEET         31st MAY  2025** 

||||2025||2024|
|---|---|---|---|---|---|
||||£||£|
|**ASSETS**||||||
|**Fixed**<br>at  cost  less  depreciation|at  cost  less  depreciation|||||
|Screen,  Equipment|||0||0|
|**Current**||||||
|Bank accounts -|Current|16,592|||14,693|
||Deposit|10,347|||10,187|
|Cash||292|||166|
|Prepayments||27,231<br>0|||25,046<br>0|
|||27,231|||25,046|
|**LIABILITIES**||||||
|Creditors||2,325|||1,125|
|Advance Subscriptions/Sponsors||473|||683|
|||2,798|||1,808|
|||||||
|**NET  ASSETS**||£|**24,433**|£|**23,238**|
|**FINANCED  by**||||||
|**SOCIETY  FUNDS**||||||
|**Films  Fund**||||||
|Balance from Previous Year|||13,348||9,532|
|In year surplus/deficit|||1,196||3,816|
|Balance 31st May|||14,544||13,348|
|**Screen & Equipment Fund**|||9,889||9,889|
||||24,433||23,238|
|**TOTAL  FUNDS  at  31st May 2025**|**TOTAL  FUNDS  at  31st May 2025**|£|**24,433**|£|**23,238**|