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2022-03-31-accounts

Trustees’ Annual Report for the period

From 1.4.2021 To 31.3.2022

Charity name: LOVE HAMBROOK MARSHES CIO

Charity registration number: 1156473

Objectives and Activities

SORP reference
Summary of the purposes of
the charity as set out in its
governing document		 Para 1.17 The Objects of Love Hambrook Marshes
CIO are: “To protect, manage and preserve
the Hambrook Marshes for the benefit of
wildlife and for the public benefit.” These are
delivered through the following detailed
aims:
1. to ensure that the land remains open,
undeveloped marshland;
2. to ensure conservation of the area
through application of effective land
management;
3. to protect existing vegetation and wildlife;
4. to guarantee controlled public access to
the area, including free access to the cycle
path;
5. to encourage participation of the local
community.
Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.		 Para 1.17 and
1.19		 The Trustees have continued to manage the
land in conformity with Natural England
requirements to protect and conserve it as
wetland, protect wildlife, ensure continuity of
grant income, and maintain public access.
Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit		 Para 1.18 The Trustees, in promoting the objects of the
CIO, have had regard to the guidance issued
by the Charity Commission on public benefit.

Additional information (optional) You may choose to include further statements where relevant about:

SORP reference N/A Para 1.38 Policy on grant making N/A Para 1.38 Policy on social investment

including program related
investment
Contribution made by
volunteers		 Para 1.38 In promoting its objects the CIO has been
assisted by the work of volunteers from the
Kentish Stour Countryside Partnership for
site maintenance, and by a team of over 20
volunteers helping with activities which
include litter picking, site maintenance,
inspection of stiles and fencing, and
conducting a count of visitor numbers.
Other

Achievements and Performance

SORP reference
Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.		 Para 1.20 This review provides a summary of what has
been achieved during 2021-22 against each
of the aims.
AIM 1: Ensure that Hambrook Marshes
remain open, undeveloped marshland
(a) The continuing existence of the
Charitable Incorporated Organisation
ensures that, for the foreseeable future, this
aim will be met.
(b) Site insurance is in place for basic public
liability, and for problems arising from
contamination.
(c) Trustees ensure that the site is managed
as farm land in order to claim the annual
Natural England Basic Payment Scheme to
fund maintenance and infrastructure work on
the site.
(d) The CIO continues to receive funding
from the Natural England Countryside
Stewardship Higher Tier grant scheme on a
year-by-year basis, and the site is managed
to meet the requirements of the scheme to
maintain the site as wet grassland. In view of
the uncertainty about the future of this
funding stream, £10k was allocated from
reserves to cover any possible temporary
shortfall.
(e) A long-term partnership continues with
the Kentish Stour Countryside Partnership to
provide advice and manage groups of
volunteers to work on the land.
(f) A new Charity Management Plan was
adopted in April 2021 with a view to ensuring
that the CIO continues to function in
accordance with best practice for charitable
organisations.

AIM 2 Ensure conservation of the site through effective land management (a) A contract was agreed with a new grazier, who brought 28 cattle onto the site for the summer of 2021, for grazing as required by Natural England grant conditions in order to maintain the site as wet grassland. (b) Maintenance work included the renewal and repair for stiles, fences and gates. (c) A hay harvest was taken in summer 2021. (d) Mowing of the riverside and cycle path margins was again undertaken. (e) Clearance of litter continued two or three times a week. (f) Site maintenance continues to be monitored in according with an annual Inspection Regime and a Calendar of Tasks. AIM 3 Protect and encourage plant and wild life (a) One of the trustees who has specialist knowledge of wildlife continues to perform the role of monitoring wildlife habitats and exploring opportunities for environmental improvement. (b) Work parties organised by the Kentish Stour Countryside Partnership again removed scrub from the old railway embankment to maintain a mosaic of bushy and open habitats for birds, reptiles and insects. (c) Orchids were found on site for the first time, with the appearance of southern marsh orchids and a pyramidal orchid in June 2021. (d) Willow was again harvested by local basket weavers. As part of a programme to make more habitat available for wetland species such as reed buntings, a strip of older willow was coppiced in March 2022 and a large number of willow cuttings were planted to extend the osier bed. (e) An amphibian survey was conducted in early spring 2022, and common and marsh frogs and common and palmate newts were found. AIM 4 Guarantee the existing public access to the site (a) The agreement with Kent County Council and Canterbury City Council for the operation and maintenance of the Great Stour Way as a permissive path for pedestrians and cyclists continued in place. New signs were installed in May 2021, with - help from Sustrans, to encourage safe path

sharing by cyclists and walkers. (b) Permissive public access across the site via footpaths was maintained. (c) Five new wooden riverside benches were installed, funded by a grant from the Kent County Council member in whose district the site is located. (d) A survey of visitor number was conducted on two days in July 2021. 1451 visitors were recorded over the two days. These included 30 e-scooter users, and issues arising from the use of e-scooters on the path are being kept under review. (e) The CIO was presented with a Green Flag Community Award in October 2021. (f) Low-level anti-social behaviour, such a graffiti, and vandalism in the form of damage to gates and fences and the burning of an area of hay, is an on-going concern. The site was included in a Public Space Protection Order issued by Canterbury City Council in September 2021. AIM 5 Encourage community involvement in the site (a) Monthly Newsletters containing updates on all site activities including wildlife reports, together with an Annual Report, were circulated electronically and published on the CIO web-site. (b) The good working relationship established with the KSCP volunteer group continued to give members of the public the opportunity to contribute towards the maintenance and development of the site. (c) A Volunteering Plan was adopted in April 2021 in order to standardise practice for making use of volunteer help. (d) Numbers of volunteers have increased, with a group of over 20 contributing to activities such as litter-picking, site maintenance, helping with the survey of visitor numbers, and inspecting stiles and fencing. (e) The activity of the willow weavers has included a successful willow weaving workshop in August 2021 for members of the public.

Additional information (optional) You may choose to include further statements where relevant about:

See previous section
Achievements against Para 1.41
objectives set
Performance of fundraising
activities against objectives
set		 Para 1.41 Fundraising is not one of the objectives of
the CIO.
Investment performance
against objectives		 Para 1.41 N/A
Other

Financial Review

Financial Review
Review of the charity’s
financial position at the end
of the period		 Para 1.21 The charity has sufficient funds to continue
for the foreseeable future which is important
as it is dependent on grants and donation.
Statement explaining the
policy for holding reserves
stating why they are held		 Para 1.22 The charity tries to keep a reserve higher
than its annual expenditure as the repairs
and improvements that are needed
periodically are considerable and the income
is limited.
Amount of reserves held Para 1.22 £55,746
Reasons for holding zero
reserves		 Para 1.22 N/A
Details of fund materially in
deficit		 Para 1.24 N/A
Explanation of any
uncertainties about the
charity continuing as a going
concern		 Para 1.23 N/A

Additional information (optional) You may choose to include further statements where relevant about:

The charity’s principal
sources of funds (including
any fundraising)		 Para 1.47
Investment policy and
objectives including any
social investment policy
adopted		 Para 1.46
A description of the principal
risks facing the charity		 Para 1.46
Other

Structure, Governance and Management

Description of charity’s
trusts:
Type of governing document Para 1.25 Constitution
How is the charity
constituted?		 Para 1.25 As a CIO
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees		 Para 1.25 Trustee vacancies are publicly advertised,
and appointments are made by the existing
trustees. Election to specific roles (e.g.
Chair) is by the votes of the trustees.

Additional information (optional) You may choose to include further statements where relevant about:

Policies and procedures
adopted for the induction and
training of trustees		 Para 1.51
The charity’s organisational
structure and any wider
network with which the
charity works		 Para 1.51
Relationship with any related
parties		 Para 1.51
Other

Reference and Administrative details

Charity name Love Hambrook Marshes CIO
Other name the charity uses LHM
Registered charity number 1156473
Charity’s principal address 26 Orchard Street, Canterbury CT2 8AP

Names of the charity trustees who manage the charity

1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20		 Trustee name Office (if any) Dates acted if not for whole
**year **		 Name of person (or body) entitled
to appoint trustee (ifany)
Jon Winder Chair
HilaryAdams Treasurer
Margaret Love Trustee
Richard Norman Secretary
Sian Pettman Trustee
Paul Roberts Land Manager
Michael Walter Trustee

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others Funds held as custodian trustees on behalf of others
Description of the assets
held in this capacity		 N/A
Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects		 N/A
Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own assets		 N/A

Additional information (optional)

Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information) Names and addresses of advisers (Optional information) Names and addresses of advisers (Optional information)
Type of
adviser
Name
Address
Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

N/A

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)
Full name(s)
Position (eg Secretary,
Chair, etc)
Date		 Jon Winder Richard Norman
Jon Winder Richard Norman

Chair		 Secretary
15.7.22
15.7.22

Charity Name No (if any) LOVE HAMBROOK MARSHES CIO 1156473 Receipts and payments accounts

CC16a

For the period Period start date Period end date To from 01-Apr-21 31-Mar-22

Section A Receipts and payments

A1 Receipts Unrestricted
funds
to the nearest
£
11,519
6,683
790
6
-
-
-
-
18,998
-
-
-
18,998
2,211
388
102
48
-
-
-
-
2,749		 Restricted
funds
to the nearest £
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 Endowment
funds
to the nearest £		 Total funds
to the nearest £
11,519
6,683
790
6
-
-
-
-
18,998
-
-
-
18,998
2,211
388
102
48
-
-
-
-
-
2,749		 Last year
to the nearest £
Donations 11,519 -
-
-
-
-
-
-
-
-		 11,519 17,571
Grants 6,683 6,683 6,834
Grazing 790 790 525
Interest 6 6 11
- - -
- - -
- - -
- - -
Sub total(Gross income for
AR)		 18,998 18,998 24,941
A2 Asset and investment sales,
(see table).
- -
-
-		 -
- - -
Sub total - - -
Total receipts
A3 Payments
- 18,998 24,941
Maintenance 2,211 - -
-
-
-
-
-
-
-
-
-		 2,211 11,824
Insurance 388 - 388 388
Administration 102 - 102 127
Workshop 48 - 48 -
- - -
- - - -
- - - -
- - - -
- - - -
**Sub total ** 2,749 - 2,749 12,339
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
**Sub total ** - - - - -
Total payments 2,749 - - 2,749 12,339
Net of receipts/(payments) 16,249 - - 16,249 12,602
A5 Transfers between funds - - - - -
A6 Cash funds last year end 39,497 - - 39,497 26,895
Cash funds this year end 55,746 - - 55,746 39,497

CCXX R1 accounts (SS)

18/07/2022

1

Section B Statement of assets and liabilities at the end of the period

Categories
Signed by one or two trustees on
behalf of all the trustees
B1 Cash funds
B2 Other monetary assets
B4 Assets retained for the
charity’s own use
B5 Liabilities
B3 Investment assets		 R Norman
Signature
J Winder
Details
Details
Total cash funds
(agree balances with receipts and payments
account(s))
Details
Details
Details		 Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
55,746
-
-
-
-
-
55,746
-
OK
OK
Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
-
-
-
-
-
-
-
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
-
-
-
-
-
-
-
Fund to which
liability relates
Amount due
(optional)
-
-
-
-
-
Print Name
J Winder
R Norman		 Endowment
funds
to nearest £
-
-
-
-
OK
Endowment
funds
to nearest £
-
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
-
-
-
-
When due
(optional)
Date of
approval
J Winder J Winder 15.7.22
R Norman R Norman 15.7.22

CCXX R2 accounts (SS)

18/07/2022

2