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← Wembdon Village Hall And Playing Fields Trust

2025-03-31-accounts

CHARITY NUMBER: 1156463

WEMBDON VILLAGE HALL & PLAYING FIELDS TRUST CIO

FINANCIAL STATEMENTS FOR THE YEAR ENDING 31st MARCH 2025

Michael J Dodden & Co Chartered Certified Accountants 34 North Street Bridgwater Somerset TA6 3YD

Wembdon Village Hall and Playing Fields Trust CIO

Contents for the year ending 31st March 2025

CONTENTS PAGE
Trustees Annual Report 1-4
Statement of Financial Activities 5
Statement of Financial Position 6
Notes to the Financial Statements 7-11
Independent Examiners Report 12

Wembdon Village Hall and Playing Fields Trust CIO

Report of the Trustees for the year ended 31st March 2025

The Trustees present their annual report and financial statements of the charity for the year ended 31st March 2025. The financial statements have been prepared in accordance with the accounting policies set out in the notes to the accounts and comply with the Charities Act 2011 and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in UK and Republic of Ireland.

Objectives and Activities

The objects of the CIO are to establish and run a village hall and playing fields for the benefit of the inhabitants of the Parish of Wembdon, Somerset. The hall building was completed and the hall opened fully in June 2017. Since then the Trustees have overseen the running of the hall and playing fields.

The charity furthers its charitable purposes for the public benefit by running the Village Hall for community meetings, functions, education, youth activities, changing rooms for community sports and to provide an open recreational area for use by the village and local sports teams.

In planning the above and future activities the trustees have had regard to the guidance issued by the Charity Commission.

Achievements and Performance

This is the seventh full year the hall building and playing fields have been operational. The hall is almost fully booked 7 days a week.

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The Playing Fields are used extensively to host schools’ competitions for cricket and rounders, Adult Inclusive and Disability Cricket, Somerset Pathways Cricket, Somerset Seniors Cricket and ECB Regional Schools competitions.

The Trust coffee shop ‘Coffee at the Green’ has proved to be a huge success and it has been extremely pleasing to see so many new faces from the village in the hall.

The playing fields and surrounding areas have continued to be maintained to a high standard by our groundsman and by Garry Bickers landscaping. We were awarded the Somerset Playing Fields Award for 2024.

The Trust has secured grant funding to build an additional wing on the village hall. It will complete the original design of the hall and will contain two extra changing rooms (much needed by our female sports players), a storeroom and an enlarged kitchenette. A building contractor has been appointed and the wing is due to be completed in August 2025

Financial Review

The financial information for 2024-25 in the attached accounts shows the seventh full year of operation.

The main source of income to the Trust is the hire of the facility.

The Trust has received grants towards the new wing from the Hinkley C Community Fund, the Football Foundation, Sport England and other smaller grant givers.

The Trust continues to repay the accrued interest on its previous loan to Sedgemoor District Council (since April 2023 Somerset Council) in instalments.

In July the Trust facilities manager and bookings manager resigned and replacements were appointed. In September the Trust caretaker resigned.

Wembdon Cricket Club (the Club) pays the Trust a facilities hire charge and the Trust pays the Club for maintaining the playing fields. The Club runs the bar in the hall. The profits from the bar, after all expenses have been paid, are shared 50/50 between the Club and the Trust’s limited company, Wembdon Village Hall Ltd. The bar profits are donated by the limited company to the Trust and are used exclusively to further the objects of the Trust. The Directors of Wembdon Village Hall Ltd are: Mike Solomon, Madeleine Upham and Mark Phillips.

In the early part of the year, due to staff costs and very high energy costs, the Trust was running a deficit. The Trust is very grateful to Wembdon Parish Council which provided a grant which gave time for the trustees to overhaul the event booking system. The resulting increase in bookings and consequent increase in bar profits, plus the income from the coffee shop has put the Trust in a strong financial position.

The Trustees are confident that the Trust is in a position to remain a going concern.

Reserves

The Trust manages its ongoing operating expenditure and maintains sufficient cash to run the day to day activities. Looking forward, any surplus, after all such expenses have been paid, may be allocated to a Reserve Account until that account can cover 6 months regular costs including costs associated with employment of staff including periods of notice and redundancy. Once that has been achieved other Reserve Accounts may be established to fund specific projects and replacement of major assets.

Structure, Governance and Management

The charity is governed by a constitution registered 31 March 2014 and constituted as a Charitable Incorporated Organisation (CIO). The constitution was last amended on 6[th] July 2025.

The trustees are either elected at the charity’s Annual General Meeting, appointed by the Parish Council and the Local Authority or co-opted by the Trustees.

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Elected Trustees 8[th] January 2025

Michael Solomon Chair Robert Topazio, Treasurer Marilyn Tyrrell Madeleine Upham Alex Hurford Samantha Warren

Co-opted Trustees 8[th] January 2025

Sarah Millward Karen Porter Stuart Duerden Co-opted Trustees 17[th] March 2025 Richard Butcher

Appointed Trustees

Mark Phillips (appointed by Wembdon Parish Council 23[rd] September 2019) Mike Caswell (appointed by Sedgemoor District Council – now Somerset Council 20[th] July 2022)

No Trustee received any financial benefit from the Trust.

Neil Hughes resigned as a trustee January 2025 Robert Topazio resigned as a trustee March 2025

Reference and Administrative Details

Wembdon Village Hall and Playing Fields Trust CIO Charity No. 1156463

Address

Wembdon Village Hall, The Green at Wembdon, Homberg Way, Bridgwater, Somerset TA6 7BY

Auditors

MJ Dodden and Co Chartered Certified Accountants, 34 North Street, Bridgwater, Somerset, TA6 3YD. Bankers

Barclays Bank PLC, Leicester, LE87 2BB

Trustees' Responsibilities in Relation to the Financial Statements

The charity trustees are responsible for preparing a trustees' annual report and financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). The law applicable to charities in England and Wales requires the charity trustees to prepare financial statements for each year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources, of the charity for the period. In preparing the financial statements, the trustees are required to:

The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act 2011, the applicable Charities (Accounts and Reports) Regulations, and the provisions of the constitution. They are also responsible for safeguarding the assets of the charity and taking reasonable steps for the prevention and detection of fraud and other irregularities.

The trustees are responsible for maintenance and integrity of the charity and financial information included on the charity's website in accordance with legislation in the United Kingdom governing the preparation and dissemination of financial statements.

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Statement as to Disclosure to Our Auditors

In so far as the trustees are aware at the time of approving our trustees' annual report:

Approved by the trustees on 30[th] September 2025 and signed on their behalf by

………………………………….

Peter Reed Chair Date …………………………….

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Wembdon Village Hall and Playing Fields Trust CIO Statement of Financial Activities For the year ending 31[st] March 2025

Unrestricted Restricted Total Funds Total Funds
Funds Funds 2025
 2024
Income and endowments Note
Donations and legacies 3 23,252 127,128 150,380 14,972
Charitable activities 3 126,963 - 126,963 105,632
Other trading activities 3 4,492 - 4,492
4,032
154,707 127,128 281,835 124,636
Expenditure on
Charitable activities 4 147,767
 581 148,348 154,421
Net income/(expenditure) 6,940 126,547 133,487 (29,785)
Depreciation 59,713 - 59,713 60,193
Loss on disposal 84 - 84 -
Total 59,797 - 59,797 154,421
Net movements in funds (52,857) 126,547 73,690 (89,978)
Reconciliation of funds
Total funds brought forward
2,543,107 50,000 2,593,107 2,683,085
Transfer between funds - - - -
Total funds carried forward 2,490,250 176,547 2,666,797 2,593,107

5

Wembdon Village Hall and Playing Fields Trust CIO Statement of Financial Position as at 31[st] March 2025

Fixed Assets
Note
Tangible fixed assets
7
Total fixed assets
Current assets
Debtors
8
Cash at bank and in hand

Total current assets

Current liabilities
Creditors: amounts falling
Due within one year
9
Net current assets
Total assets less current
Liabilities

Creditors: amounts
falling due after more
than one year
10
Net assets

The funds of the charity.
Restricted funds
11
Unrestricted funds
11

Total Charity funds
 Unrestricted Restricted Total Funds Total Funds
Funds
Funds
2025 2024
2,469,415
-
2,469,415
2,527,456
2,469,415
-
2,469,415
2,527,456
5,433
-
5,433
6,883
38,708
176,547
215,255
88,524
44,141
176,547
220,688
95,407
14,806
-
14,806
15,756
_29,335
176,547
205,882
79,651
2,498,750 176,547 2,675,297
2,607,107
8,500
-
8,500
14,000
2,490,250 176,547 2,666,797
2,593,107
-
176,547
176,547
50,000
2,490,250
-
2,490,250 2,543,107
2,490,250 176,547 2,666,797
2,593,107

Approved by

…………………………………. ……………………………….. Peter Reed Sarah Millward Chair Treasurer Date ……………………………. Date …………………………….

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Wembdon Village Hall and Playing Fields Trust CIO Notes to the Financial Statement For the year ending 31[st] March 2025

1.ACCOUNTING POLICIES

Basis of preparation and assessment of going concern

The financial statements have been prepared under historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The financial statements have been prepared in accordance with the statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (SORP FRS 102) and the Financial Reporting Standard applicable in the UK and Republic of Ireland and the Charities Act 2011.

The trust constitutes a public benefit entity as defined by FRS 102.

The trustees consider that there are no material uncertainties about the CIO’s ability to continue as a going concern The village hall construction has been completed and the building is now fully operation. This is explained fully in the trustee’s annual report.

Currency

The presential currency throughout the financial statement is Pounds Sterling (GBP)

Funds structure

Restricted funds are funds which are to be used in accordance with specific restrictions imposed by the donor or trust deed. There are a number of restricted funds, principally from Viridor Credits Environmental, The English Cricket Board and West Somerset Council Community Impact Mitigation (CIM) Fund. These are treated as restricted funds and have imposed the restriction that if the grant is spent on an asset, which is the case, it was pooled to create the Village Hall. This asset has now been finished and as such can be transferred to unrestricted funds, so as it is free, to use, as the trustees see fit within the charities aims and objectives.

Unrestricted funds comprise of those funds which the trustees are free to use for any purpose in furtherance of charitable objectives.

Income recognition

All income is recognised once the charity has entitlement to the income, if it is probable that the income will be received, and the amount of income receivable can be measured reliably.

Donations and grants are recognised when the charity has been notified in writing of both the amount and settlement date. In the event that a donation or grant is subject to conditions that require a level of performance before the charity is entitled to the funds, the income is deferred and not recognised until either those conditions are fully met, or the fulfilment of those conditions is wholly within the control of the charity and it is probably that these conditions will be fulfilled in the reporting period.

Expenditure recognition

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that settlement will be required, and the amount of the obligation can be measured reliably.

Costs of raising funds

The costs of generating funds consists of expenditure relating to fundraising or to further the charitable activities including hire of facilities.

Other costs

These are the costs that are neither attributable to the cost of raising funds or to charitable activities.

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Tangible fixed assets

Prior to 2019 all assets related to the construction of the Village Hall and surrounding Playing Fields. The construction of the Hall is now complete and any such expenditure relating to this construction was capitalised. The building will therefore see depreciation commence from 2019. Assets will be written off using the following methods:

Village Hall and Playing Fields 2% on cost Fixtures and Fittings 15% on reducing balance

Creditors

Liabilities and provisions are recognised as a result of an obligation to transfer economic benefits to a third party. Both are recognised once there is a present obligation at the reporting date as a result of a past event; it is probable that a transfer of economic benefit, usually in the form of cash, will be required in settlement; and the amount of the settlement can be estimated reliably.

2. RELATED PARTY TRANSACTIONS AND TRUSTEES REMUNERATION

The Trustees all give freely their time and expertise without any form of renumeration or other benefit in cash or kind (2023: £nil)

Wembdon Cricket Club were one of the principal users of the facility and ran the bar facilities and maintained the upkeep of the sports pitches under licence from Wembdon Village Hall and Playing Fields Trust. During the year Wembdon Cricket club paid £11,309 (2024: £10,640) to Wembdon Village Hall and Playing Fields Trust for facility hire. Wembdon Cricket Club in turn received £11,100 (2024: £11,350) from Wembdon Village Hall and Playing Fields Trust for pitch maintenance.

Wembdon Sunshiners Pre-School were one of the principal users of the facility renting an area of the facility under licence from Wembdon Village Hall and Playing Fields Trust. This year Wembdon Sunshiners Pre-School paid £19,031 (2024: £18,639) for the facility hire.

Wembdon Senior Football Club were one of the principal users of the facility. During the year Wembdon Senior Football Club paid £503 (2024: £730) for facility hire.

Wembdon Junior Football Club were one of the principal users of the facility. During the year Wembdon Junior Football Club paid £5,898 (2024: £3,667) for facility hire.

Wembdon Parish Council on which the trustees M Phillips is a councillor made grants/donations to Wembdon Village Hall and Playing Fields Trust totalling £11,734 (2024: £2,000).

Wembdon Village Hall Ltd which trustees M Solomon, M Phillips and M Upham are directors of have made donations to Wembdon Village Hall and Playing Fields Trust totalling £17,201 (2024: £11,472) in relation to the profit share of the bar takings by Wembdon Cricket Club.

The aggregate amount of donations received from relating parties that have non-disclosing conditions attached to them is nil (2024: nil).

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3. INCOME

3. INCOME
2025 2024
Unrestricted Restricted Total Unrestricted Restricted Total
Donations and legacies
Grants 10,000 127,128 137,128 - - -
Donations _13,252 - 13,252 _12,972 2,000 14,972
_23,252 127,128 150,380 _12,972 2,000 14,972
Charitable activities
Hire of facility 126,963 - 126,963 105,632 - 105,632
126,963 - 126,963 105,632 - 105,632
Other trading activities
Fundraising
 3,263 - 3,263 2,929 - 2,929
Bank interest received 1,229 - 1,229 1,103 - 1,103
4,492 - 4,492 4,032 - 4,032
Total 154,707 127,128 281,835 122,636 2,000 124,636
4. EXPENDITURE
Raising funds – fundraising:
Direct expense
Activity
2025 2024
Unrestricted Restricted Total Unrestricted Restricted Total
Fundraising expenses ____- - - ____- - -
____- - - ____- - -
Charitable activities – facility running expenses:
Direct expense
Activity 2025 2024
Unrestricted Restricted Total Unrestricted Restricted Total
Facility expenses 3,064 - 3,064 3,464 - 3,464
Wages & Salaries 52,817 - 52,817 55,164 - 55,164
Water and Rates 4,085 - 4,085 5,523 - 5,523
Insurance & Safety costs 3,922 - 3,922 3,935 - 3,935
Lightand Heat 35,698 - 35,698 44,029 - 44,029
Telephone 1,433 - 1,433 1,292 - 1,292
Advertising 396 - 396 360 - 360
Repairs & Renewals 5,223 581 5,804 2,799 2,000 4,799
Pitch Maintenance 11,228 - 11,228 15,253 - 15,253
Cleaning & Waste 14,942 - 14,942 4,006 - 4,006
Sundries & Subscriptions 33
-		 33 893
-		 893
Legal & Professional 845 - 845 523 - 523
Charitable donations 100 - 100 - - -
Audit fee 2,987 - 2,987 2,880 - 2,880
Non-recoverable VAT 10,974 - 10,974 12,270 - 12,270
Interest & Charges _____20
-		 20 ____30
-		 30
147,767 581 148,348
152,421		 2,000 154,421

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5. STAFF COSTS AND TRUSTEES REMUNERATION

4 employees continued from last year’s accounts and at the end of the year this figure had decreased to 2 employees. These members of staff were taken on for the hire of facilities activities for the trust. There were no employees which had benefits in excess of £60,000 in this year or last.

6. INDEPENDENT EXAMINER REMUNERATION

The accounts are subject to an independent examination this year, with the fee being £2,987 in the accounts (2024: £2,880)

7. TANGIBLE FIXED ASSETS

7. TANGIBLE FIXED ASSETS
Village Hall
And Playing
Fixtures and
Fields
Fittings
Cost
At 1 April 2024
2,841,656
30,935
Additions
1,795
-
Disposals
-
(202)

At 31 March 2025
2,843,451
30,733
Depreciation
At 1 April 2024
332,848
12,286
Charge for year
56,859
2,776
At 31 March 2025
389,707
15,062
Net book value
At 31 March 2025
2,453,744
15,671
At 31 March 2024
2,508,807
18,649		 Total
2,872,591
1,795
(202)
2,874,184
345,134
59,635
404,769
2,469,415
2,527,456

8. DEBTORS

2025 2024
Unrestricted Restricted Total Unrestricted Restricted Total
Trade debtors 317 - 317 4,296 - 4,296
VAT recoverable 4,229 - 4,229 916 - 916
Other debtors 887 - 887 1,671
-		 1,671
Total 5,433 - 5,433 6,883 - 6,883

9. CREDITORS: falling due within one year.

2025 2024
Unrestricted Restricted Total Unrestricted Restricted Total
Trade creditors 4,142
-		 4,142 4,799 - 4,799
Accruals 2,285 - 2,285 2,175 - 2,175
Loans 6,000 - 6,000 6,000 - 6,000
Other creditors __2,379 - 2,379 2,782 - 2,782
_14,806 - 14,806 15,756 - 15,756

10. CREDITORS: falling due after more than one year .

2025 2024
Unrestricted Restricted Total Unrestricted Restricted Total
Loans 8,500 - 8,500 14,000 - 14,000
8,500 - 8,500 14,000 - 14,000

10

11. CHARITABLE FUNDS

Current year.
Unrestricted
Restricted
Opening balance
2,543,107
50,000

Income
154,707
127,128

Expenditure
(207,564)
(581)

Transfer between funds
-
-
2,490,250
176,547
 Total
2,593,107
281,835
(208,145)
-
2,666,797

Restricted funds of £176,547 relates to grants received towards the changing room project.

Previous year.
Unrestricted
Restricted
Opening balance
2,633,085
50,000

Income
122,636
2,000

Expenditure
(212,614)
(2,000)

Transfer between funds
-
-
2,543,107
50,000
 Total
2,683,085
124,636
(214,614)
-
2,593,107

11

Wembdon Village Hall and Playing Fields Trust CIO (No 1156463) Independent Examiners Report to the Trustees of Wembdon Village Hall and Playing Fields Trust CIO For the Year Ended 31[st] March 2025

I report to the trustees on my examination of the accounts of Wembdon Village Hall and Playing Fields Trust CIO for the year ended 31[st] March 2025, which are set out on pages 1 – 11

Responsibilities and basis of report

As the charity trustees of the Charitable Incorporated Organisation (CIO) you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”)

I report in respect of my examination of the Trustee’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable directions given by the Charity Commission under Section 145 (5)(b) of the 2011 Act.

Independent examiner’s statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

I have no concerns and have come across no other matter in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

B Cleaveley

30[th] September 2025

Michael J Dodden & Co Chartered Certified Accountants 34 North Street Bridgwater Somerset TA6 3YD

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