CHARITY NUMBER: 1156463 WEMBDON VILLAGE HALL & PLATrING FIELDS TRUST CIO FINANCIAL STATE.MENTS FOR THE YEAR F.NDING 31st MARCII 2024 Michael J Dodden & Co Chanered C¢rtif1ed Accountants 34 North Street Bridgwater Somerset TA6 3YD Wembdon Villa e Hall and Pla Fields Trust CIO Contents for the e8r endin 31st March 2024 CONTENTS PAGE Trustees Annual Report 14 Stateinenl of Financial Activities Statement of Financial Posilion Notes to the Financial Slalemenls 7-11 Independeni Examiners Report 12 Wembdon Vill2tse Hall and Plavin Fields Trnst CIO ort of the Trustees for the ear ended 3 1st March 2024 The Truste¢s present their annual report and f￿ancial statements of the charity for the year ended 3 1st March 2024. The financial statemeDts have been prepared in accordance with the accounting policies set out in the notes to the accounts and comply with the Cbarities Act 2011 and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in UK and Republic of Ireland. Objectives and Activities The objects of the CIO are to establish and run a village hall and playing fields for ihe benefit of the inbabitants of the Parish of Wembdon, Somerset. The hall buildino was completed and the hall opened fully in June 2017. Since then, the T￿sleeS have overseen the running of the hall and playing fields. The charity furthers its charitable purposes for the public benefit by rul￿1￿0 the Village Hall for community meetin(rs, fimctions, education, youth aclivilies, changing rooms for community sports and to provide an open recreational area for use by the village and local spons teams. In planning the above and furL)re acti￿tiCS the tNstees have had Tegard to the guidance issued by the Charity Commission. Achievements and Performance This is the sixth fijll year the hall building and playing fields have been operational. The hall is almost fijlly booked 7 days a week. Wembdon Cricket Club adult and junior teams played a full season with ever-increasing numbers of women and girls participatin£. Wembdon Football Club adult and junior tvdms played a full season with ever-increasing numbers of women and girls participating. Wembdon Ladies Rounders Club played a fu]1 season. Wembdon Village Day and Crafi Fair was held on the August Bank Holiday* 26 August. Wembdon Sunshiners pre-school has been fully open 5 days per week during tenn tim¢. During the year the regular weekly activities have included. Baby Plays, a parent and baby sensory classes In-Line We Dance, an adult line dancing class Cardiac rehab delivered on behalf of the NHS Pulmonary rehab sessions twice a week delivered on behalf of the NHS Latin Dance hold Latin and ballroom classes Iwice a week Zumba dance fithess classes Star Bubs, sensory classes for parents and childr 2 different Slimming World oroups Bootcamp-style keep fit classes, 3 times a week Quilting group Pilates classes Dog Training Yoga During the year we have hosted. ChaTity events includino Gala eveninos Adult parties includino birthday parties, Anniversaries, leaving events, fundraising events for local sports teams Children's parties including birthday parties and school events Events for young babies and or new parents, includincw Christenings, baby showers and gender reveals Funeral wak.es Wedding receptions and engagement celebrations A New Year celebration A wine and cheese evening Craft fairs Afternoon Tea Holistic & Wellbeing Days King Charles Coronation Evenr Community Party Cllristmag parties for local businesses as well as fonnal dinners and presenialions for our local sports clubs and societies: bands and live music, comedy acts, training for local clubs and businesses There are regular meetings al the hall by the Parish Council- the local Planning coinmittee; the Trust. the local CrÉcket and Fooiball club commiiiees and groups. the local cycling club. chariiy fiindraiscrs" Somerset Council. Crime Stoppers. Public Consultations; plus community coffee mornings and boliday sports clubs on the playing fields. Following the opening of the Sedgemoor Room in July 2023. it is now used on a regular basis by a number of community groups, local businesses and tsroups for family panies, gaih¢rings and wakes. Late in 2023, the Trustees recognized that despite the success at renting our facilities. wilh the unavoidabl¢ international increases in electricity and gas costs as well as signifjcanl increases in anployment cosls, that the current operation was running ai a deficit. Given the long-l¢rn] commitments to conlracis with Wanbdon Crickei Club and Sunshiners, two major user groups, and the locally competitive environinenl for hall rental, ther¢ was liiniled scope for an immediate improvan¢nt by introducing higher charges. The Trusi has taken aclion wherever li could to reduce energy coiisumption with a focus on usage of heating, hol waler aiid refrigeralion, and to completely cut back on all but ¢ssenlial inain1enance, but costs to maintain an acceptable service level are still high. To iricr¢ase revenues and contribution and to provide a valuable community space, the Trust has focused a major effort to esiablish a vibrant coffee shop. Operating five and a half days a week from the kilcheneiie and ulilizing ihe community lounge, this enterprise has been a great suc¢ess and has also opened up usage of the village hall io many of our Wembdon residents (the "area of benefit") who had pre￿.lous1V noi had reason lo ￿.1511 the hall or utilize lis premises. Jt also provides a casual space for coffee and locally made cake for Ihose allending workshops, Ineetings or classes in ihe hall. Nevertheless, by the iniddle of 2024 it becam¢ ¢videnl that inore drastic action would be required, and the Trust commission¢d an independent expert to carry out a detailed review of all Trust activities with a clear objeclive of ensuring that the Trust and the facilities Ihal il owned and inanaged were re-esiablished on a susiainable basis. A iiuinber of actions were proposed, re￿o￿lIZing that these would have implications and challenges for many of our users, bui the Trust has also recognized that doing noihing was also not an option. Al the time of ￿T]ling, Ihis strategic plan and the aclions incorporated are being rolled out to our community through the Parish Council and to our key user groups. Th¢ playing fields aiid surrounding areas have continued to be maintaijied to a high standard by our groundsman and by Avalon Landscaping. The Trust has begun fundraising for a new project to build an additional wing on the village hall. It will coinplete the original design of the hall and will contain IMIO exlra changing rooins (much needed by our f￿]late sports players), a storerooni and an enlarg¢d kitchenette. Financial Rei'iew Th¢ financlal infonnation for 2023-24 in the attached accounts shows the sixih full year of operation. Th¢ main source of income lo the Trust is ihe hire of lh¢ faciliry. The I"rusi continues lo repay the accrued interest on its Previous loan to Sedgemoor District Council (since April 2023 Soinerset Council) in inslalments. During the year the Trust appointed a part liine premises manager, a pan linie bookings and events inaiiager and two part-time car¢lakerslcleaners. The staff have subsequently been reduced in number to a full time halvpremises manager and a part time bookings manager. Wembdon Cricket Club (WCC) pays the Trust a facilities hire charge, and the Trust pays WCC for maintaining the playing fields. WCC runs the bar in the hall. The profits from ihe bar, after all expenses have been paid, are shared 50150 between WCC and the Trust's limited coiiipaiiy. Wembdon Village Hall Ltd. The bar profils are donaled bj the liinited compaiiy to the Trust and are us¢d exclusively to ￿rther ihe objecls of the Ttust. The Directors of Wembdon Villag¢ Hall Ltd aTe: Neil Hughes, Neil Harrison and Mark Phillips. The Trnstees are confident that with the implementation of the actions as mentioned above, plus the continuing support from the Parish Council. the Trust is in a position to remain a going concern. Reserves The Trust man20eS its onooing op¢rdtino expenditure and maintains sufficient cash to rnn the day-to-day activities. Looking forward, any suTrlus, after all such expenses have been paid, may be allocated to a Reserve Account until that account can cover 6 months re.4)ular costs including costs associated with employment of staff ineludino periods of notice and redundancy. Once that has been achieved other Reserve Accounts may be established to fund specific projects and replacement of major assets. Structsre, Governance and Management The charity is governed by a constifution registered 31 March 2014 and eonstiwted as a Charitable IncoTporated Organisation (CIO). The constitution was last amended on 21 March 2022. The trustees are either elected at the charity's Annual General Meetino Authority or co-opted by the Trustees. appointed by the Parish Council and the Local Elected Trustees IO, October 2023 Neil Hughes, Chair Michael Solomon, Acting Secretary Robert Topazio, Treasurer Marilyn Ty￿ell Madeleine Upham Co-opted Trustees 16, October 2023 Alex Hurford Appoinled Trustees Mark Phillips (appointed by Wembdon Parish Council 23 September 2019) Mike Caswell (appointed by Sedgemoor District Council 20 July 2022) No Trustee received any financial benefit from the Trust. Kathryn Searle resi￿ed as a Trustee October 2023 Neil Harrison resigned as a Trustee July 2023 Peter Reed resigned from the unpaid post of secretary to the Trust on 5 January 2024. Mike Solomon is currently the Acting Secretsry Reference andAdmIn￿trative Deiails Wembdon Villatse Hall and Playing Fields Trust CIO Charity No. 1156463 Address Wembdon Village Hall, The Green at Wembdon, Homberg Way. Bridgwater, Somersei TA6 7BY Auditors MJ Dodden and Co Chartered Certified Accountants, 34 North Street, Bridowater, Somerset, TA6 3YD. Bankers Barclays Bank PLC, IEi¢est¢r, LE87 2BB Trustees, Responsibilitles in Relation to the Financial Statements The chaTlty trustees ar¢ responsible for preparing a trnstees, annual report and fInancial slatemenls in accordance with applicabl¢ law and United Kingdom Accounting Standards (Untted Kingdom Generally Accepted Accounting Practice). The law applicable to charities in Enuland and Wales requires Ihe charity irnstees to prepare financial statements for each year which give a true and fair view of the slate of affairs of the charity and of the incoming resources and application of resources, of the charity for ihe period. lil preparing the financial slalements, Ili¢ trustees are required to: Select suitable accounting policies and Ihen apply ihem consisienily- Observe the ineihods and pnnciples in the applicable Charilies SORP: Make judge]nenls and esiiniales thal are reasonable and prud¢nt' Stale whether applicable accounting standards haile been followed, subject to any material departures that must be disclosed and explained in Ihe fjnancial stal¢m¢nts- Prepare ihe financial statements on Ihe going concern basis unless it is inappropriate lo presume that the Charity will continue in business. The Iwslees are responsible for keepina proper accounting records that disclose with reasonable accuracy at any tijne the fjnancial position of the charity and 10 enable IhL'm 10 cnsure that Ihe financial siaiemenls coinply wilh Ihe Chariti¢s Act 2011, the applicabl¢ Charilics (Accounts and Reports) Regulations. and Ihe provisions of the constitution. They are also responsible for safeguarding the assets of the charity and taking reasonable steps for the preveillion and detection of fraud and other irregularities. Th¢ Iruslees are responsibl¢ for maintenance and integrity of ihe chariry and financial inforniation included on Ihe charity's website in accordance with legislaiion in the United kingdom goireniing the pr¢paration and disseininalion of financial slaleinents. Statement a5 to Disclosure to Our Audilors In so far as the irustees are aware al the tiine of approving our trustees, annual report., There is no relevant infonnation, being infornialioii needed by Ihe audiior in connection with prepanng their report, of which the group's auditor is unaware, and The Iruslees individually lak¢n all steps thai helshe is obliged lo lake as a diTector in order to make themselves aware of any relevant audit infonnation and io esiablish ilial the audiloT is aware of that infonnation. Approved by the trustees on 24, October 2024 and signed on iheir behalf by Neil Hugh¢s. (Chair of Trust¢es) ## **Wembdon Village Hall and Playing Fields Trust CIO Statement of Financial Activities For the year ending 31[st] March 2024** |||**Unrestricted**|**Restricted**|**Total Funds**|**Total Funds**| |---|---|---|---|---|---| |||**Funds**|**Funds**|**2024**
|**2023**| |**Income and endowments Note**|||||| |Donations and legacies|3|12,972|2,000|14,972|137,038| |Charitable activities|3|105,632|-|105,632|100,100| |Other trading activities|3|4,032|-|4,032|
4,353| |||122,636|2,000|124,636|241,491| |**Expenditure on**|||||| |Charitable activities|4|152,421|2,000|154,421|127,390| |Total||152,421|2,000|154,421|127,390| |**Net income/(expenditure**)||(29,785)|-|(29,785)|114,101| |Depreciation||60,193|-|60,193|60,773| |**Net movements in funds**||(89,978)|-|(89,978)|53,328| |**Reconciliation of funds**|||||| |Total funds brought forward|
|2,633,085|50,000|2,683,085|2,629,757| |Transfer between funds||-|-|-|-| |**Total funds carried forward**||2,543,107|50,000|2,593,107|2,683,085| 5 Wembdon I'illa e Ilall and PlaTr'in Fields Trust CIO Statement of Financial Position as at 3151 Ilarch 2024 Unrestricted Restricted Funds Fund5 Total Funds 2024 Tolal Fund5 2023 Fixed Assets Tangible fixed assets Total fixed assets Il'ote 2 527 456 2 527 456 2 527 456 2 527 456 2 580 382 2 $80 382 Current assets Debtors Cash at bank and in hand Total current assets 6,883 6,883 11,310 125 204 136514 Current Ilabililies Creditors: amounts falling Du¢ wiihin one year 17 Net current assets 119203 Total assets less current Liabllitles 2,557,107 50.000 2,607,107 2,699,585 Creditors: amounts falling due after more than one year io 14.000 14,000 16,500 Net assets The funds of the charity,. Restricted funds Unrestricted funds Total Charity funds 50,000 50,000 2 54.3 107 50,000 2 63.3 085 2 543 107 Approved by Neil Hugiies Chair Robert Topazio Treasurer Date Date . Wembdon Villaue Hall and Plavin Notes to the Financial Statement For the vear endin¢F 31" March 2024 Fields Trust CIO I.ACCOUNTING POLICIES Basis of preparation and assessment of ooing concern The financial statements have been prepared under historica] cost convention with items recognised at cost or transaction value unless othenvise ststed in the relevant note(s) to tb¢se accounts. The financial staten]ents have been prepared in accordance with the statement of Recommended Practice: Accouniino and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (SORP FRS 102) alld the Financial Reportin(v Standard applicable in the UK and Republic of Ireland and the Charlties Act 2011. The trnst constitutes a public benefit entity as defined by FRS 102. The trustees consider that there are no maierial uncertainties about the CIO'S abiliry to continue as a going concern The village hall conslTUCtion has been completed and Ihe building is now fully opcrdtion. This is explained fvlly in th¢ truste¢'s annual report. Currency The presential currency throughout the financial statement is Pounds Sterling (GBP) Funds structure Restricted funds are funds which are to be used in accoTdan¢e with specific restrictions imposed by the donor or trust deed. There are a number of restricted funds, principally from Viridor Credits Environmenlal, The English Cricket Board and West Somerset Council Community Impact Mitigation {CIM) Fund. These are treated as Testiicted funds and have imposed the restriction that if the .oranl is spent on an asset, which is the case, li was pooled to ereate the Village Hall. This asset has now been finished and as such can be transferred to unrestricted funds, so as it is free, to use, as the tnisttts see fit wiihin the Charities aims and objectives. Unrestii¢ied funds comprise of those funds which the trustees are free to use for any pury)ose in fijrtherance of charitable objectives. Income recoonition All income is re¢o.(mised once the chariry has entitlement to the income, if il is probable that the income will be received, and the amount of income receivable can be measured reliably. Donations arld ￿antS are recognised when the charity has been notified in writing of both the amount and settlement date. In the event that a donation or grant is subject 10 conditions that require a level of perforn)ance before the charity is entitled to ihe funds, the income is defe￿ed and not recognised until either those conditions are fully met, or the fulfilment of those conditions is wholly within the control of th¢ charity and it is probably that these condition5 will be fulfilled in the reporting period. Expenditure retoonition Liabilities are recognised as expenditure soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable thal settlemenl will be required, and the amount of the oblioation can be measured reltably. Costs of raisintr funds The costs of generatino fvnds consists of expenditure relating to fundraising or to further the charitable activities including hire of facilities. Other costs These are the costs that are neither attr]butable lo the cost of raising funds or to charitable activities. Tangible fixed assets Prior to 2019 all assets related to the construciion of the Village Hall and surrounding Playing Fields. The construction of the Hall is now complete and any such expenditure relating to Ihis construction was capilalised. The building will therefore see depreciation commence from 2019. Assets will be written off using (he following methods: Village Hall and Playing Fields 2% on cost Fixtur¢s alld Fittings /0 on reducing balance Creditor5 Liabilities and proiiisions are recogni5ed as a result of an obligation to transfer economic benefits to a ihird party. Both are recognised once there is a present obligallon ai the reporting date as a resuli of a pasl event. il Is Probable that a transfer of economic benefit, usually in the forni of cash. will b¢ required in settlement; and th¢ amount of the seiil¢m¢nl can be estimated reliably. 2. RELATED PARTYTRANSACTIONS AND TRUSTEES REMUNERATION The Trustees all give freely their time and expenise withoui any fonn of renumeration or oiher benefit in cash or kind (2023: £nil) Wembdon Cricket Club were one of the princtpal users of the facility and ran the bar facilities and maintained the upkeep of the sports pitches under licence from Wembdon Village Hall and Playing Fields Trust. During the year Wembdon Cricket club paid £10.640 (2023- £9,902) to Wfflnbdon Village Hall and Playing Fields Trust for facilily hire. Wcmbdon Cricket Club in turn received £11,350 (2023: £9,440) froin Wembdon Village Hall and Playing Fields Trust for pitch ii)ainl¢nance. Weinbdon Sunshiners Pre-school were on¢ of Ihe principal users of ihe facility renting an area of the facility under licence froin Wembdon Village Hall and Playing Fields Trusl. This year Wembdon Sunsliiners Pre-school paid £18,639 (2023.. £15,955) for the facility hire. Weinbdon Senior Foorball Club were one of the principal users of ihe facilily. During the year Wembdon Senior Football Club paid £730 (2023- £1,104) for facility hire. Wfflnbdon Juiiior Football Club were one of Ihe principal users of the facilily. During the year Wembdon Junior Football Club paid £3,667 (2023: £4,729) for facility hire. Wfflnbdon Parish Council on which ihe Irustees M Solonion is the C]iair and M Phillips is a councillor made donations to Weinbdon Village Hall and Playtng Fields Trusi totalling £2.000 (2023 nil) in relation to Ihe heigh reslriclioii gates that were insialled. Weinbdon Village Hall Lld ivhich trustees N Harrison, N Hughes and M Phillips are director s off have Inade doiiations to Wembdon Village Hall and Playing Fields Trust iotalliiig £11,472 (2023= £12.430) in relalion lo Ilie profit share of tlie bar lakings by Wembdon Cricket Club. The aggregate amount of donations received from relating parties ihat have non-disclosing conditions atlached to thein is nil (2023: nil)- 3. INCOME 2024 Unrestricted Restricted 2023 Unrestricted Restrieted Total Donations and legacies Grants Donations Total 53,868 33.170 50,000 103,868 2.000 14.97? 14 Charitable activities Hire of facility 105 632 105 632 loo 100 loo loo Other trading activities Fundraising Bank interest received 2,929 2,929 Totgl 4. EXPENDITURE Raising funds - fundraising: Direct expense Activfity 2024 Unrestricted Restricted 2023 Unrestricted Reslrieted Tot21 Total Fundraising expenses Charitable activities - facility Tunning expenses: Direct expense Activity 2024 Unrestricted Restricted 3,464 2023 Unrestricted Restricted 4,267 9,546 30,278 2,848 35 3,814 15,586 1,616 718 17,922 12,618 ?0,198 568 325 2,770 4,237 Total i,464 Total 4,267 9,546 30,278 2,848 35 3,814 15,586 1,616 718 17,922 12.618 20,198 568 i25 2,770 4,237 Facility expenses Youth activity expenses Wages & salaries Water and Rates Drainage Board InsuranLe & safety costs Light and Heat Telephone Advertisino Repairs & Renewals Pitch Maintenance Cleaning & Waste Sundries & Subscriptions Leg81 & Professional Audit fee Non-recoverdble VAT Interest & Charoes 55,164 5,523 55,164 5,523 3,935 44,029 1,292 360 2,799 15,253 4,006 893 5?3 ?,880 3,935 44,029 1,292 360 4,799 15,253 4.006 893 523 2,880 12,270 30 2,000 30 5. STAFF COSTS AND TRUSTEES REML?NERATION 3 employee5 continued from last l'ear s accounts and at Ihe end of the vear this figure had increased to 4 employees. These manbers of staff were taken on for th¢ hire of,facililies aciivilies for the trust. There were no employees which had b¢nefits in excess of £60,000 in this year or lasl. 6. INDEPENDENT EXAMINER REMUNERATION The accounts are subjeci io an independenl exaniination this year, with ihe fee being £2,880 in the accounts (2023.. £2,770) 7. TANGIBLE FIXED ASSETS Village Hall And Plai'ing Fields Fixtures and Fittings Total Cost At l April 2023 Additions Reiiyibursernent At 31 MarLh 2024 2,834,388 7,267 30,935 2.865,323 7,267 reciation At l April 2023 Charge for year At 31 March 2024 276,081 8,860 284,941 Net book N'ilue Ai 31 March 2024 At 31 March 2023 8. DEBTORS ?024 nrestrlcted Restricted 2023 Unrestricted Restrieted Total Total Trade debtors V A T recoverable Other debiors Total 4.296 916 4.296 916 671 10,986 324 10.986 324 9. CREDITORS: falling du¢ within one y¢aT. 2024 2023 Unrestricted Restricled 3,7611 5,495 6,000 Unrestricled Restric¢ed 4,799 2,175 6.000 Total 4,799 2,175 6.000 Total 3,768 5,495 6,000 Trade creditors Accruals Loans Other creditors 75 10. CREDITORS: falling due after more than one year. 2024 2023 Unrestricted Restricted Unrestricted Restricted Total Total Loans 10 11. CHARtrABLE FUNDS Current year. Unrestricted Restricted Totsl Opening balance Income Expenditure Transfer between fijnds 2,633,085 12? 636 (212,614) 50.fK)O 2,000 (2,000) 2,683,085 124,636 (214,614) Restricted funds of £50:000 relates to grant received from Sedgemoor District Council towards the changing room project. These funds cannot be used until the project is fully fvnded. Previous year. Unrestricted Restricted Total Opening balance Income Expenditure Transfer between fijnds 2,629.757 191,491 (188,163) 2,629,757 241,491 (188,163} 50,000 Wembdon Villa e Hall 4ind Plai'in Fields Trust CIO '0 11$6463 Inde >endent Examiners Re rt to the Tru5teeg of M'embdon I:illa For the I'edr Ended 31" March 2024 e Hall and Pl2Trin Fields Trust CIO I report to the trustees on my examination of the accounts of Wembdon Village Hall and Playing Fields Tn]st CIO for the year ended 31" March 2024, which are set oui on pages I I I Responsibilities and basis of report As the charity trustees of the Charitable Incorporated Organisalion (CIO) you are responsible for the preparation of tlie accounts in accordan¢¢ with tlie reqiiirements of the Charilies Act 2011 {'the Act=") I report in respect of my examinalioii of the Trustee's accounts carried oul under section 145 of the 2011 Act and iii cai-rying out my exainination I have followed all the applicable directions given by the Chariiy Commission under Section 145 (5)(b} of the 2011 Aci. Independent examiner's statement I have compleied my exaininalion. I confinn that no material matters have come to my attention in connection with the exarnination giving me cause lo believ¢ ihat in any maierial respect: { l ) Accounting records were not kept in r¢spect of Ihe CIO as required by se¢lion 130 of the Act; or (2) The accounts do noi accord with those records- or (3) The accounts do not coinply willi the applicable requirements concerning the fonn and content of accounts sel out in the Chariiies (Accounts aiid Reports} Regulalioiis •008 otl)er thali any requireinenl that the accouiits given a 'true aiid fair Vie￿ whicli is not a inatier considered part of an independenl ¢xaininaiion. I have no coiicenis and have come across no oiher mailer in connection with Ihe examination to which attention should be drawn in this report in order to enable a proper understanding of Ihe accounts lo be reached. B Cleave Date.. 12111124 Michael J Dodden & Co Chartered Certified Accountants 34 North Street Bridgwal¢r Somerset TA6 3YD 12