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2023-03-31-accounts

Charity registration number: 1156447

Bedford & District Cerebral Palsy Society

Annual Report and Financial Statements for the Year Ended 31 March 2023

Community Accounting Plus Units 1 & 2 North West 41 Talbot Street Nottingham NG1 5GL

Bedford & District Cerebral Palsy Society

Contents (continued)

Reference and Administrative Details 1
Trustees' Report 2 to 12
Statement of Responsibilities 12
Independent Examiner's Report 13
Statement of Financial Activities 14 to 15
Balance Sheet 16
Notes to the Financial Statements 17 to 28

Bedford & District Cerebral Palsy Society

Reference and Administrative Details

Trustees Paul Lockyer, Chair Eileen Swaisland, Vice Chair Lee Mostari, Treasurer Robert Bunting, Secretary Suzannah Lee Peter Mount Rajan Kanda Lynn Hoppenbrouwers Claire Broughton-Welsh Senior Management Team Jane Howard White, Services Director Charity Registration Number 1156447 Principal Office 43 Bromham Road Bedford MK40 2AA Independent Examiner John O'Brien, employee of Community Accounting Plus Units 1 & 2 North West 41 Talbot Street Nottingham NG1 5GL

Page 1

Bedford & District Cerebral Palsy Society

Trustees' Report

The trustees present the annual report together with the financial statements of the charity for the year ended 31 March 2023.

Trustees and officers

The trustees and officers serving during the year and since the year end were as follows:

Trustees: Paul Lockyer, Chair (appointed 14 November 2022) Eileen Swaisland, Vice Chair Lee Mostari, Treasurer Robert Bunting, Secretary Suzannah Lee Peter Mount Rajan Kanda Lynn Hoppenbrouwers Claire Broughton-Welsh Cherry Roomes (resigned 14 November 2022) Michael Marsh (resigned 14 November 2022) Christine Clifford (resigned 14 November 2022)

Aims and Objectives

BDCPS is a small charity based in Bedfordshire, which for nearly 70 years has supported people with complex disabilities and their families.

The charity was established for the relief of people with any form of cerebral palsy or associated disability by assisting in the care, welfare, treatment and education of such people and of their families and carers.

At BDCPS we focus on ABILITY rather than disability. We are passionate about providing a ‘greenhouse’ where young people can grow, aspire, dream and achieve greater things.

We aspire beyond just meeting the basic needs and provide extraordinary activities and adventures for extraordinary young people.

Our families trust that we will provide safe activities that will enable their young person to bloom. We also extend the greenhouse to include the whole family and provide much needed support for parent-carers and siblings, including wellbeing activities, emotional and practical support, and sibling adventures.

We grow organically based on the needs of our beneficiaries. We are passionate about co-producing with our families and young people and find creative ways for everyone to have their voice. And we listen!

We pride ourselves on our ability to adapt to changing environments and have a responsive and flexible approach to all that we do. For nearly 70 years we have been enabling people with complex disabilities and their families to live life their way.

This report details activities undertaken for public benefit as well as other key details demonstrating the ongoing success and value of the charity.

Page 2

Bedford & District Cerebral Palsy Society

Trustees' Report (continued)

Public Benefit

The trustees confirm that they have complied with the requirements of section 17 of the Charities Act 2011 to have due regard to the public benefit guidance published by the Charity Commission for England and Wales. This report details activities undertaken for public benefit as well as other key details demonstrating the ongoing success and value of the charity.

Governance and Management

For historical reference, BDCPS established a new constitution and a new Charitable Incorporated Organisation as a registered charity number 1156447 on 6th April 2014. All operations, contracts and assets of the previous charity number 207386 were transferred to the new charity on this date.

Under the terms of the current constitution Trustees are appointed for a tenure of three years and are available for re-selection at the annual AGM.

Trustees are appointed based on any skill gaps identified with the aim of improving the effectiveness of the existing board. Opportunities to join the board are available to all interested in supporting the charity’s objectives as detailed in the constitution.

Two references and Disclosure and Barring Service checks, as well as right-to-work checks, are carried out before people take up voluntary or employment opportunities which may bring them into regular contact with vulnerable people.

A comprehensive set of governance and operating policies and procedures has been developed to ensure we manage the charity effectively and give people the best possible service. These are reviewed, updated if necessary and signed off by trustees on a rolling basis. In addition to rigorous safeguarding, selection and supervision processes, staff and volunteers are offered a variety of training opportunities.

A strategic review, involving trustees and staff, is held regularly (last in March 2023). The output of this review is used as a framework for prioritisation and major decision making.

Trustees meet monthly and senior staff report to these meetings. Sub-groups and committees are allocated to specific areas where more focus than the monthly trustee meetings can provide. This year these sub-groups have been tasked to continue the focus on the charity’s strategic plans and sustainability, fundraising and the 70th year anniversary year in 2024. Sub-committees have clear instruction and delegated authority from the trustee board.

Achievements and Performance 2022/2023

This year’s continued unprecedented and combined challenges of the cost-of-living crisis, political uncertainties and statutory service pressures on the back of the Covid19 pandemic have extended service contingencies once again in effectively supporting those we serve. There is a continued need to identify and plan the scope and reach of our services. Although the environment remains challenging we are pleased to confirm an improvement compared to the previous year, as we return closer to normality with more face-to-face services. As with many organisations, we continue to be challenged by availability of staffing and the quantity of services we would like to provide.

We have worked to develop and improve our established services and to keep our reputation of continually reflecting and striving for excellence throughout the year. To do this we have continued to review, consult on the services on offer and on how best to serve our registered families in these tough times.

We believe that active engagement with service users will help ensure that those we serve get appropriate service and support and best use of funds.

All salaried staff have continued working mostly from home since the pandemic restrictions started them off on hybrid working.

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Bedford & District Cerebral Palsy Society

Trustees' Report (continued)

Over the course of the year, we continued to further support and enrich the lives of our members with continual reflection, review and improvement with the adaption of all services to ensure a best offer.

We are particularly aware of the importance of assisting our families to build resilience and look after their wellbeing under the increasing public service strain and especially through these times of great uncertainty. Wellbeing support opportunities have grown considerably during this period.

In numbers, the quantity of families registered to use our services has grown by over 20% to almost 160. We offered 435 activity sessions during the year and nearly 4,000 hours of support, with the majority provided to our young people and the remainder to parent/carers or family activities.

While over 40% of our funding comes from the two local authorities, we continue to work hard to diversify our income and are grateful for the support of numerous trust and foundation grants, individual donations, and all those who contribute at the events and activities we deliver through the year.

Key Strengths

• BDCPS has been able to respond effectively in support of those we serve throughout the changing periods of uncertainty over the past few years.

• BDCPS has almost 70 years’ experience working with families in Bedfordshire. Our key staff have over 100 years’ experience between them.

• We look for creative solutions, rather than operating rigid services. We look to provide the best outcomes with the best use of resources.

• BDCPS gets to know the families we work with and they trust us to reach the best possible outcomes for them. They therefore open up to us about the issues affecting their family and the help they need.

• Our staff really understand the children they work with as our activity groups are small enough to respond to their needs, interests and choices.

• BDCPS is the only specialist scheme that runs sessions in all holidays, including siblings to meet family needs. As a consequence, members of many other groups also use BDCPS throughout the year.

• BDCPS staff can work unsocial hours to ensure families are not left without support.

• BDCPS works to sound policies and procedures. We are registered with Ofsted for the voluntary register.

• BDCPS aims to be the ‘best in class’ we have the desire to always listen, evaluate and continuously improve. We will not allow growth to become a disconnect from purpose.

• BDCPS will recognise other specialists and not duplicate their activities.

• A training programme that prepares our staff for the children’s needs and gives families confidence in our abilities.

• Most of our activity services for young people do not require parents to stay or provide a carer, enabling them to have true respite from care.

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Bedford & District Cerebral Palsy Society

Trustees' Report (continued)

• BDCPS provide places to children who have no alternative. We cater for over 50 different disabilities and include those that need medication including emergency, oxygen, suctioning, gastro feeding, hoisting and personal care.

Feedback Examples

When my brother is on scheme we get to do things with the rest of the family that he may not like or can do. He gets to do lots of fun things and we know he is safe and we then can have fun too.

We love the weekly wellbeing walks. We have met some amazing families facing similar sorts of challenges and made lovely friends.

To sum up our experience with BDCPS is we have been treated with love and kindness by everyone we have met. Having a child with a complex need made me feel really isolated at first but now I have a group of people I can trust with my daughter and she trusts back.

I love taking part in the arts sessions it gives me ME time to lose myself being creative, not having to juggle anything, just to stop and let my mind wander. I get to catch up with friends I have made, chat and have a cuppa and relax.

My daughter had an absolute blast at the railway today. Thank you we loved it too.

I just wanted to say thank you for the card in remembrance of H we received it today. Thoughts like this really do mean the world to us. Thank you so much.

My son gets so excited getting out of the van when he is going to activities by BDCPS. This is exactly what he should be doing being with people his age having fun away from his parents for a while.

We really appreciate that staff try to do as much routine in a day’s activity as is possible. This helps the consistency of approach across T’s life and helps her to feel settled and confident to keep coming.

Service Delivery

Face-to-face services resumed in the wake of the Covid19 pandemic with some virtual offers still in place.

BDCPS works in partnership and collaboration with other local public and private agencies and groups where appropriate for the enhancement of provision and projects. The charity does not have its own premises, meaning we are reliant on the goodwill and use of community resources. We are very fortunate to be able to access a range of these to offer an appropriate range of services. These include:

• Little Sweet Peas early support groups are now running weekly spread across four venues in Bedford Borough and Central Bedfordshire. These include venues run by both councils.

• The Salvation Army and local community centres.

• Storage King in Bedford continue to provide storage for club and scheme equipment. They also provide a shredding service to ensure data compliance.

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Bedford & District Cerebral Palsy Society

Trustees' Report (continued)

• The Kempston Hammers Sports & Social Club provide the venue for most of our parent/carer support groups.

• Collaborative projects have also been undertaken with Spectrum Community Arts, Bedfordshire Music Service and the Full House Theatre Company.

We will continue to seek partnerships with other appropriate space providers and activity providers to broaden the range of opportunities offered to children, young adults and their families to strengthen community links.

Children and Young People’s Activities

BDCPS takes great care in ensuring a professional and individualised approach to all schemes and clubs. Ensuring that services are adapted for each young person to meet their unique interests and individual needs is key.

STAMPEDE

A specialist monthly play club for young people (5-13yrs) held on Saturday mornings offering structured and exciting sensory activities in consultation with young people and families. This club resumed a face-to-face format this year. There was some tentativeness in the return to face to face, with a gradual uptake as those reaching the admissions age have started to explore attending short breaks opportunities outside the family “bubble”.

JJ’s CREW

A vibrant and inclusive monthly youth club for disabled teenagers (13-18yrs) who wish to socialise with their peers. Sports, cooking, arts/crafts and life skills, all on site. This service strongly focuses on developing life skills and independence. This club was reinstated in October 2022 at Ridgeway School following on at a time slot after the earlier Stampede Club. Many of the young people that had previously attended Stampede prior to the Covid19 restrictions have moved up to this age range and opted for the familiarity of staffing and site.

ACE UNLIMITED

The ACE transition activity group club is for people aged 18+. The club’s focus is on helping young people mature into adulthood and independence through group activities in the community. Small groups of likeminded young people attend activities and events to suit them e.g. cinema and a drink, pub suppers, festivals, light shows, sensory experiences etc.

SKOOL’S OUT

Usually held during school holidays, the play schemes are open to complex disabled young people (8-17yrs). The activities are varied, fun, inclusive and empowering. Appropriate assessed staff ratios enable full, safe and meaningful participation.

This year four weeks of activity were offered across the summer. This included an immersive theatre week with Full House Theatre company and a week on an “open orchestra project” with Bedfordshire Music. Family sessions were held in conjunction with this scheme.

We were also able to offer three days of activities in celebration of the Queen’s Platinum Jubilee which enabled young people to meaningfully take part in the nation’s celebrations. A video was sponsored by the Arts Council and created by a local filmmaker to encapsulate and demonstrate how creativity and adaptations can truly enable participation in such celebrations for even the most complex disabled young people. The fourth day was celebrated with a viewing of the final version of the video and a merger of volunteer and staff service presentations at the local Quarry Theatre. https://linktr.ee/bdcps (“Include me in the Jubilee”).

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Bedford & District Cerebral Palsy Society

Trustees' Report (continued)

Family Services

LITTLE SWEET PEAS: “Guiding those first steps”

Little Sweet Peas is an evolving early-intervention special-needs play and support group. It is an open-door group where parents can bring along their disabled child and any siblings less than five years to play and share a lunch together. Also, young people under eight, whose health needs are so great they cannot access school, are able to attend. Parents and carers get the chance to share ideas and gain support from each other and the information and support staff. This year we were able to offer a regular session each week across each of Bedford Borough and Central Bedfordshire, using community to facilities to deliver the groups. One group is a collaboration with an already established group in Leighton Buzzard: Freddie and Friends, who run a community café.

FAMILY SUPPORT SERVICES:

Family support practitioners provide support and advocacy for families whose lives are affected by complex disabilities. This ranges from ad-hoc requests for information, attendance at key meetings and appointments (e.g. at hospital), to casework and key working for families. Families are supported in navigating the bureaucracy and struggles that are so often a major part of living with a complex disabled child/person.

PARENT/CARER WELLBEING:

Parent/carer wellbeing opportunities have been developed further this year in response to nationwide and local research on the need for and beneficial outcomes of parent/carer mental health and wellbeing - which have been further highlighted by a prolonged time of national political and financial uncertainty. These have included family walks, arts, holistic therapies, information, chat sessions and nidra yoga.

Parent/Carer support

The support team was expanded as face-to-face opportunities grew. Parent/carers with lived experience joined the bank to assist in supporting families and the growing wellbeing offer.

Welfare and assistance

BDCPS awards grants to individuals and families who need specialist equipment to help them with their condition. Usually grants of £500 are offered to support families with the purchase of specialist equipment. Loan items continue to be available to families.

Opportunities for volunteering

We continue to offer excellent opportunities for people in the community to volunteer. The opportunities range from short-duration events such as fundraising or assisting in office duties, through to longer commitments such as supporting our summer play schemes. These opportunities benefit the individual by discovering and developing what they are good at as well as building confidence and self-esteem. Our volunteers remain a vital component of our operating model particularly during this extended period of uncertainties. We are immensely grateful for their participation.

Financial Review

Reserves Policy

The trustees revised the reserves policy this year during the annual strategy day review. This will be reviewed at subsequent AGM meetings. There are sufficient unrestricted free cash reserves of £100,000 available to cover four months of budgeted activity. This is in addition to the restricted and allocated cash we need to maintain our statutory and minimum operating costs.

This decision on these reserves has been carefully considered to ensure that families will remain supported should the charity fail to raise sufficient funds and reluctantly identify a need to cease operating.

A description of the allocation of unrestricted funds is detailed in the following table:

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Bedford & District Cerebral Palsy Society

Trustees' Report (continued)

Unrestricted Funds represented by: Reserves Description of Funds
Funds to provide cash flow, meet unforeseen expenses
General purpose reserve fund 100,000 and allow smooth transition for our beneficiaries. Based
on approx. 4 months of annual turnover 2022-3 and
includes £3,00 for grants to beneficiaries.
Salaries Reserve 20,000 Two months salaries and employers’ NI contributions.
Redundancy Reserve 50,000 Redundancy liabilities (and required notice period)
based on statutory minimum payments for all staff.
Pension obligation 2,000 Two months Pension contribution for opted-in staff.
HR, Payroll, Financial obligations 1,000 Two months contributions for fixed costs support
services.
Premises Reserve - General 6,000 To fulfil tenancy and equipment hire obligations.
Provision to replace necessary personal care equipment
Asset Replacement 5,000 (hoist, changing bed, manual handling equipment) IT
and furniture as required.
Ringfenced Reserve – Building Fund 250,000 £100,000 Legacy gift for building development with
additional contribution from investments.
Total 434,000

Page 8

Bedford & District Cerebral Palsy Society

Trustees' Report (continued)

Funding Sources

The trustees maintain a diverse range of funding for the charity’s activities to mitigate risks and ensure that funding is sustainable. Funding comes from four main sources:

• Contracts with local councils to deliver essential services on their behalf. We have contracts with Bedford Borough and Central Bedfordshire Councils

• Our own fundraising activities and donations from the community as well as small, medium and large employers

During the last year, in addition to local authority grants, we have received generous grants and support from:

Fundraising money was raised at numerous events including

• A sky dive

Others held fundraisers for us they included:

Donations were made to the charity by the following:

Page 9

Bedford & District Cerebral Palsy Society

Trustees' Report (continued)

We also have six regular givers:

Money was received through the following channels: Facebook Giving, Just Giving, Easy Fundraising, the Bonus Ball Lottery, Amazon Smile, Paypal giving fund and CHAPS online giving.

Investment Policies and Objectives

We maintain an investment portfolio that is managed on a medium-to-low risk basis by our fund managers. The majority of this is the legacy of money was raised through the sale of land and buildings that the charity was founded with. The main purpose of this portfolio is to support our reserves policy as outlined above.

In addition, we hold a current account in which we maintain sufficient cash to cover operational costs and payroll expenses.

Building Strong Foundations for the Future

Throughout 2022/23 BDCPS aimed to continue to support service provision and look to bridge gaps in services to enable families to live as ‘normal’ a life as was possible living within the restrictions of a fluctuating pandemic. The focus and development over the year has been to support families in the best ways possible whilst maintaining safety for this very vulnerable group.

In the following year we hope to successfully gain support and continue investing in improving the charity’s infrastructure to enable us to meet our objectives effectively and efficiently and to provide a good platform for service sustainability and effective management. This will include the following actions:

• continue the extended support provision in the early years groups, working closely with other professionals i.e. nursing teams, social work teams, education and therapies.

• develop and monitor against national statistics wellbeing support sessions to include an element of relaxation and development of personal resilience and coping strategies.

• continue the development of wellbeing services and collaborate with other service providers to support and encourage self-care in families.

• continue to develop and deliver support to families awaiting statutory assessments and services with outreach support sessions _ and work alongside statutory providers to strengthen and enable the best outcomes for those we serve.

• continue the involvement of our families in shaping our services by developing young people/parent forums.

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Bedford & District Cerebral Palsy Society

Trustees' Report (continued)

• continue to focus our clubs, playschemes and other activities on developing the life skills our young people need to achieve their aspirations and take control of their lives, and on helping them to get their voices out and heard across our community.

• continue to strengthen our organisation through appropriate use of business plans, decision-making frameworks, risk assessment and training - alongside further exploration and implementation of appropriate quality assurance.

• continue to strengthen the board of trustees as our new chair works with the whole team to lead and develop the strategy for the coming years - as well as filling any trustee vacancies with outstanding candidates with empathy, energy and skills which fit with our needs.

Recognition

Finally, as the new chair, I (Paul Lockyer) would like to thank everyone for welcoming me to the team. It is an amazing and special charity run by people whose time, efforts and commitment make such a positive difference.

We would not have such a positive impact without our magnificent staff, volunteers, supporters and partners as well as the local community that support us in a variety of ways to continue to serve our service users.

Most important of all, on behalf of our trustees, staff and volunteers, I would like to thank our registered families. We are indebted to them for making what we do such a pleasure. It is privilege to be a part of their lives.

Page 11

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Bedford & District Cerebral Palsy Society

Independent Examiner's Report to the trustees of Bedford & District Cerebral Palsy Society

Independent examiner’s report to the trustees of Bedford & District Cerebral Palsy Society

I report to the trustees on my examination of the accounts of Bedford & District Cerebral Palsy Society (the Charity) for the year ended 31 March 2023.

Responsibilities and basis of report

As the trustees of the charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').

I report in respect of my examination of the Charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner’s statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept in respect of the Charity as required by section 130 of the Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the accounting requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair' view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

......................................

John O’Brien MSc, FAIA, FCCA, FCIE, employee of Community Accounting Plus Fellow of the Association of Charity Independent Examiners

Units 1 & 2 North West 41 Talbot Street Nottingham NG1 5GL

Date:.............................

Page 13

Bedford & District Cerebral Palsy Society

Statement of Financial Activities for the Year Ended 31 March 2023

Note
Income and Endowments from:
Donations and legacies
2
Charitable activities
3
Other trading activities
4
Investment income
5
Total Income
Expenditure on:
Raising funds
Charitable activities
7
Total Expenditure
Gains/losses on investment
assets
Net expenditure
Gross transfers between funds
Net movement in funds
Reconciliation of funds
Total funds brought forward
Total funds carried forward
21		 Unrestricted
£
48,334
10,759
34,519
6,269
99,881
(8,136)
(86,234)
(94,370)
(38,746)
(33,235)
(44,752)
(77,987)
526,409
448,422		 Restricted
£
-
145,099
-
-
145,099
-
(197,766)
(197,766)
-
(52,667)
44,752
(7,915)
41,930
34,015		 Total
2023
£
48,334
155,858
34,519
6,269
244,980
(8,136)
(284,000)
(292,136)
(38,746)
(85,902)
-
(85,902)
568,339
482,437		 Total
2022
£
51,900
140,964
16,468
5,349
214,681
(8,286)
(239,444)
(247,730)
12,648
(20,401)
-
(20,401)
588,740
568,339

All of the charity's activities derive from continuing operations during the above two periods. The funds breakdown for the period is shown in note 21.

The notes on pages 17 to 28 form an integral part of these financial statements. Page 14

Bedford & District Cerebral Palsy Society

Statement of Financial Activities for the Year Ended 31 March 2023 (continued)

These are the figures for the previous accounting period and are included for comparative purposes

Note
Income and Endowments from:
Donations and legacies
2
Charitable activities
3
Other trading activities
4
Investment income
5
Total Income
Expenditure on:
Raising funds
Charitable activities
7
Total Expenditure
Gains/losses on investment assets
Net movement in funds
Reconciliation of funds
Total funds brought forward
Total funds carried forward
21		 Unrestricted
£
51,900
9,299
16,468
5,349
83,016
(8,230)
(74,184)
(82,414)
12,648
13,250
513,159
526,409		 Restricted
£
-
131,665
-
-
131,665
(56)
(165,260)
(165,316)
-
(33,651)
75,581
41,930		 Total
2022
£
51,900
140,964
16,468
5,349
214,681
(8,286)
(239,444)
(247,730)
12,648
(20,401)
588,740
568,339

The notes on pages 17 to 28 form an integral part of these financial statements. Page 15

Bedford & Distri¢t Cerebral Palsy Society (Registration number: 1156447) Bal￿¢t Sheet as at 31 March 2023 21)23 2022 Note FiJed a&sets Tall￿ble a Inv&theDts li 442 462,526 12 433.118 433.118 462,968 Current assets Debtors IEJvesttsxents 13 14 15 1.983 7.980 47238 2,374 17.182 88.688 57,201 108,244 Creditors: AmouDts fallkng due within one year 16 7.882) (2,8731 49.319 105,371 Net assets 482,437 568,339 Funds of tke charfty: Re8trieted itic0D￿ hnds Restrict￿ fi￿￿8 34.015 41,930 Unrestrleted ille0n￿ fubds ul￿estriCted funds 448,422 526,409 Totsi 21 482,437 568,339 ia] g￿tern¢￿ts pagcs 14 ￿ 28 appmvaj by the tnLStees. and authorisgj for issue OD d siglled on theÉr ￿haIrby. L<£ Mostsri TnL5te¢ Page 16

Bedford & District Cerebral Palsy Society

Notes to the Financial Statements for the Year Ended 31 March 2023

1 Accounting policies

Statement of compliance

The financial statements have been prepared in accordance with the second edition of the Charities Statement of Recommended Practice issued in October 2019, the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and the Charities Act 2011.

Basis of preparation

Bedford & District Cerebral Palsy Society meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy notes.

Exemption from preparing a cash flow statement

The charity opted to early adopt Bulletin 1 published on 2 February 2016 and have therefore not included a cash flow statement in these financial statements.

Going concern

The financial statements have been prepared on a going concern basis.

The trustees assess whether the use of going concern is appropriate i.e. whether there are any material uncertainties related to events or conditions that may cast significant doubt on the ability of the charity to continue as a going concern. The trustees make this assessment in respect of a period of one year from the date of approval of the financial statements.

Income and endowments

Voluntary income including donations, gifts, legacies and grants that provide core funding or are of a general nature is recognised when the charity has entitlement to the income, it is probable that the income will be received and the amount can be measured with sufficient reliability.

Donations and legacies

Donations and legacies are recognised on a receivable basis when receipt is probable and the amount can be reliably measured.

Grants receivable

Grants are recognised when the charity has an entitlement to the funds and any conditions linked to the grants have been met. Where performance conditions are attached to the grant and are yet to be met, the income is recognised as a liability and included on the balance sheet as deferred income to be released.

Expenditure

All expenditure is recognised once there is a legal or constructive obligation to that expenditure, it is probable settlement is required and the amount can be measured reliably. All costs are allocated to the applicable expenditure heading that aggregates similar costs to that category. Where costs cannot be directly attributed to particular headings they have been allocated on a basis consistent with the use of resources, with central staff costs allocated on the basis of time spent, and depreciation charges allocated on the portion of the asset’s use. Other support costs are allocated based on the spread of staff costs.

Page 17

Bedford & District Cerebral Palsy Society

Notes to the Financial Statements for the Year Ended 31 March 2023 (continued)

Raising funds

These are costs incurred in attracting voluntary income, the management of investments and those incurred in trading activities that raise funds.

Charitable activities

Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.

Government grants

Government grants are recognised based on the accrual model and are measured at the fair value of the asset received or receivable. Grants are classified as relating either to revenue or to assets. Grants relating to revenue are recognised in income over the period in which the related costs are recognised. Grants relating to assets are recognised over the expected useful life of the asset. Where part of a grant relating to an asset is deferred, it is recognised as deferred income.

Taxation

The charity is considered to pass the tests set out in Paragraph 1 Schedule 6 of the Finance Act 2010 and therefore it meets the definition of a charitable company for UK corporation tax purposes. Accordingly, the charity is potentially exempt from taxation in respect of income or capital gains received within categories covered by Chapter 3 Part 11 of the Corporation Tax Act 2010 or Section 256 of the Taxation of Chargeable Gains Act 1992, to the extent that such income or gains are applied exclusively to charitable purposes.

Tangible fixed assets

Individual fixed assets costing £500.00 or more are initially recorded at cost, less any subsequent accumulated depreciation and subsequent accumulated impairment losses.

Depreciation and amortisation

Depreciation is provided on tangible fixed assets so as to write off the cost or valuation, less any estimated residual value, over their expected useful economic life as follows:

Asset class Depreciation method and rate
Furniture and equipment 20% straight line
Computer equipment 33% straight line
Motor vehicles 20% straight line

Fixed asset investments

Fixed asset investments, other than programme related investments, are included at market value at the balance sheet date. Realised gains and losses on investments are calculated as the difference between sales proceeds and their market value at the start of the year, or their subsequent cost, and are charged or credited to the Statement of Financial Activities in the period of disposal.

Unrealised gains and losses represent the movement in market values during the year and are credited or charged to the Statement of Financial Activities based on the market value at the year end.

Current asset investments

Current asset investments are included at the lower of cost and net realisable value / market value.

Page 18

Bedford & District Cerebral Palsy Society

Notes to the Financial Statements for the Year Ended 31 March 2023 (continued)

Trade debtors

Trade debtors are amounts due from customers for merchandise sold or services performed in the ordinary course of business.

Trade debtors are recognised initially at the transaction price. They are subsequently measured at amortised cost using the effective interest method, less provision for impairment. A provision for the impairment of debtors is established when there is objective evidence that the charity will not be able to collect all amounts due according to the original terms of the receivables.

Cash and cash equivalents

Cash and cash equivalents comprise cash on hand and call deposits, and other short-term highly liquid investments that are readily convertible to a known amount of cash and are subject to an insignificant risk of change in value.

Fund structure

Unrestricted income funds are general funds that are available for use at the trustees' discretion in furtherance of the objectives of the charity.

Restricted income funds are those donated for use in a particular area or for specific purposes, the use of which is restricted to that area or purpose.

Pensions and other post retirement obligations

The charity operates a defined contribution pension scheme for employees. The assets of the scheme are held separately from those of the charity. Pension costs charges in the Statement of Financial Activities represent the contributions payable by the charity during the year.

Page 19

Bedford & District Cerebral Palsy Society

Notes to the Financial Statements for the Year Ended 31 March 2023 (continued)

2 Income from donations and legacies

Donations and legacies;
Donations from companies, trusts and similar
proceeds
Grants, including capital grants;
Government grants		 Unrestricted
funds
General
£
39,334
9,000
48,334		 Total
2023
£
39,334
9,000
48,334		 Total
2022
£
46,865
5,035
51,900

3 Income from charitable activities

Unrestricted
funds
General
£
Grants & donations
-
Services
1,720
Subscriptions
9,039
Sundry receipts
-
10,759
4
Income from other trading activities
Fundraising
5
Investment income
Income from dividends;
Dividends receivable from other listed investments
Interest receivable and similar income;
Interest receivable on bank deposits		 Restricted
funds
£
145,057
-
-
42
145,099
Unrestricted
funds
General
£
34,519
34,519
Unrestricted
funds
General
£
6,143
126
6,269		 Total
2023
£
145,057
1,720
9,039
42
155,858
Total
funds
£
34,519
34,519
Total
2023
£
6,143
126
6,269		 Total
2022
£
131,665
165
8,651
483
140,964
Total
2022
£
16,468
16,468
Total
2022
£
5,349
-
5,349

Page 20

Bedford & District Cerebral Palsy Society

Notes to the Financial Statements for the Year Ended 31 March 2023 (continued)

6
Grants and donations
Central Bedfordshire Council
Bedford Borough Council
The Panacea Charitable Trust
The Harpur Trust
Daxtonbury
Bedfordshire & Luton Community Fund
Potton Charitable Trust
Dentons UKMEA LLP Charitable Trust
BPL Global
Douglas Arter Foundation
Woburn YFC
S. D. C. Builders Ltd
Sundry grants & donations		 Unrestricted
funds
£
9,000
-
-
-
-
-
-
-
15,000
-
3,461
5,145
15,728
48,334		 Restricted
funds
£
45,000
52,000
10,000
24,858
5,054
5,000
1,000
1,500
-
500
-
-
145
145,057		 Total funds
£
54,000
52,000
10,000
24,858
5,054
5,000
1,000
1,500
15,000
500
3,461
5,145
15,873
193,391

Page 21

Bedford & District Cerebral Palsy Society

Notes to the Financial Statements for the Year Ended 31 March 2023 (continued)

7 Expenditure on charitable activities

Accountancy & payroll
Insurance
IT, software & maintenance
Legal & professional fees
Wages, NIC & pensions
Rent & services
Activities & events
Bank staff salaries
Communications
Equipment
Grants & donations awarded
Premises hire
Printing
Staff travel & expenses
Stationery & office supplies
Training
Volunteer expenses
Bank charges
Memberships
Depreciation		 Unrestricted
funds
General
£
3,145
1,828
530
2,349
55,919
9,399
99
7,862
1,739
212
-
260
203
632
866
257
202
97
194
441
86,234		 Restricted
funds
£
-
-
11
878
99,559
-
26,809
54,407
199
1,651
3,934
7,394
41
1,048
67
1,435
219
-
114
-
197,766		 Total
2023
£
3,145
1,828
541
3,227
155,478
9,399
26,908
62,269
1,938
1,863
3,934
7,654
244
1,680
933
1,692
421
97
308
441
284,000		 Total
2022
£
2,442
1,474
1,849
2,632
140,884
11,552
25,827
37,691
1,813
2,453
1,133
2,085
291
2,100
672
2,360
209
190
446
1,341
239,444

8 Net incoming/outgoing resources

Net outgoing resources for the year include:

Depreciation of fixed assets

2023
£
442		 2022
£
1,341

Page 22

Bedford & District Cerebral Palsy Society

Notes to the Financial Statements for the Year Ended 31 March 2023 (continued)

9 Staff costs

The aggregate payroll costs were as follows:

The aggregate payroll costs were as follows:
Staff costs during the year were:
Wages and salaries
Social security costs
Pension costs		 2023
£
201,363
9,520
6,864
217,747		 2022
£
164,048
8,179
6,348
178,575

The monthly average number of persons (including senior management team) employed by the charity during the year was as follows:

Average number of employees 2023
No
25		 2022
No
20

7 (2022 - 5) of the above employees participated in the Defined Contribution Pension Schemes.

Contributions to the employee pension schemes for the year totalled £6,864 (2022 - £6,348).

No employee received emoluments of more than £60,000 during the year

The total employee benefits of the key management personnel of the charity were £44,869 (2022 - £42,747).

10 Taxation

The charity is a registered charity and is therefore exempt from taxation.

Page 23

Bedford & District Cerebral Palsy Society

Notes to the Financial Statements for the Year Ended 31 March 2023 (continued)

11 Tangible fixed assets

Cost
At 1 April 2022
At 31 March 2023
Depreciation
At 1 April 2022
Charge for the year
At 31 March 2023
Net book value
At 31 March 2023
At 31 March 2022
12 Fixed asset investments
Other investments
Other investments
Cost or Valuation
At 1 April 2022
Revaluation
At 31 March 2023
Net book value
At 31 March 2023
At 31 March 2022		 Furniture and
equipment
£
10,225
10,225
10,225
-
10,225
-
-		 Motor vehicles
£
4,500
4,500
4,500
-
4,500
-
-		 Motor vehicles
£
4,500
4,500
4,500
-
4,500
-
-		 Computer
equipment
£
2,096		 Total
£
16,821
16,821
16,379
442
16,821
-
442
2022
£
462,526
4,500 2,096
4,500
-		 1,654
442
4,500 2,096
- -
- 442
Total
£
462,526
(29,408)
433,118
433,118
462,526

Page 24

Bedford & District Cerebral Palsy Society

Notes to the Financial Statements for the Year Ended 31 March 2023 (continued)

13 Debtors

Trade debtors
Prepayments
14 Current asset investments
Cash deposits
15 Cash and cash equivalents
Cash on hand
Cash at bank		 2023
£
279
1,704
1,983
2023
£
7,980
2023
£
277
46,961
47,238		 2022
£
672
1,702
2,374
2022
£
17,182
2022
£
213
88,475
88,688

16 Creditors: amounts falling due within one year

Other taxation and social security
Other creditors
Accruals		 2023
£
3,992
1,473
2,417
7,882		 2022
£
-
1,573
1,300
2,873

17 Independent examiner's fees

During the period, the fees payable (excluding VAT) to the charity’s independent examiner Community Accounting Plus are analysed as follows:

Accounting Plus are analysed as follows:
Independent examination
Other financial services		 2023
£
835
1,618
2,453		 2022
£
795
1,240
2,035

18 Related party transactions

There were no related party transactions in the year.

Page 25

Bedford & District Cerebral Palsy Society

Notes to the Financial Statements for the Year Ended 31 March 2023 (continued)

19 Trustees remuneration and expenses

During the year the charity made the following transactions with trustees:

Lynn Hoppenbrouwers

Lynn Hoppenbrouwers received remuneration of £7,247 (2022: £Nil) for the role as Interim Grant Fundraiser during the year.

No trustees have received any reimbursed expenses or any other benefits from the charity during the year.

20 Analysis of net assets between funds

Unrestricted

Fixed asset investments
Current assets
Current liabilities
Total net assets
Tangible fixed assets
Fixed asset investments
Current assets
Current liabilities
Total net assets		 General
£
Designated
£
333,118
100,000
23,186
-
(7,882)
-
348,422
100,000
Unrestricted
General
£
Designated
£
442
-
362,526
100,000
66,314
-
(2,873)
-
426,409
100,000		 Restricted
£
-
34,015
-
34,015
Restricted
£
-
-
41,930
-
41,930		 2023
Total funds
£
433,118
57,201
(7,882)
482,437
2022
Total funds
£
442
462,526
108,244
(2,873)
568,339

Page 26

Bedford & District Cerebral Palsy Society

Notes to the Financial Statements for the Year Ended 31 March 2023 (continued)

21 Funds

Unrestricted funds
General
General funds
Designated
Building fund
Total unrestricted funds
Restricted funds
Adventures
Clubs
College's Out
Skool's Out
Family Support Services
Welfare
Total restricted funds
Total funds		 Balance at 1
April 2022
£
426,409
100,000
526,409
1,742
20,178
6,389
3,536
9,783
302
41,930
568,339		 Incoming
resources
£
99,881
-
99,881
-
21,060
-
61,300
59,739
3,000
145,099
244,980		 Resources
expended
£
(133,116)
-
(133,116)
-
(22,260)
(78)
(109,396)
(62,538)
(3,494)
(197,766)
(330,882)		 Transfers
£
(44,752)
-
(44,752)
-
-
-
44,560
-
192
44,752
-		 Balance at
31 March
2023
£
348,422
100,000
448,422
1,742
18,978
6,311
-
6,984
-
34,015
482,437

The transfer from the General fund to the Skool's Out and Welfare funds is to cover the deficit on these activities.

The specific purposes for which the funds are to be applied are as follows:

Adventures - Our trips and residential experiences respond to young people’s dreams and aspirations including festivals, sports / theatre events and nights out.

Clubs - BDCPS provides a wide range of creative activity and life skills clubs for disabled young people such as Stampede for 5-14 yr olds, ACE for 18-25 yr olds and JJ’s for 14-18 yr olds.

Skool’s Out - Held during school holidays, full days of activity schemes are open to disabled young people aged 8-25 offering amazing experiences to help empower young people to achieve, raise self-esteem, make new friends, learn new things and develop valuable life skills.

College's Out - Held during the Easter and Summer holiday periods. Full days of activity schemes are open to disabled young people aged 18-25 offering a wide range of experiences to help empower young people to achieve, make new friends, try new things and develop life skills.

Family Support Services - Provides information and support for families with local and national contacts for a wide range of topics about CP and other disabilities.

Welfare - BDCPS awards grants to individuals and families who need specialist equipment to help them with their condition.

Page 27

Bedford & District Cerebral Palsy Society

Notes to the Financial Statements for the Year Ended 31 March 2023 (continued)

These are the figures for the previous accounting period and are included for comparative purposes

Unrestricted funds
General
General funds
Designated
Building fund
Total unrestricted funds
Restricted
Adventures
Clubs
College's Out
Skool's Out
Family Support Services
Welfare
Total restricted funds
Total funds		 Balance at 1
April 2021
£
413,159
100,000
513,159
1,759
20,653
6,389
34,759
12,021
-
75,581
588,740		 Incoming
resources
£
83,016
-
83,016
15,000
13,550
-
47,120
54,560
1,435
131,665
214,681		 Resources
expended
£
(82,414)
-
(82,414)
(15,017)
(14,025)
-
(78,343)
(56,798)
(1,133)
(165,316)
(247,730)		 Other
recognised
gains/(losses)
£
12,648
-
12,648
-
-
-
-
-
-
-
12,648		 Balance at
31 March
2022
£
426,409
100,000
526,409
1,742
20,178
6,389
3,536
9,783
302
41,930
568,339

Page 28