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2021-12-31-accounts

SOMERFORD ARC CHARITY REPORT March 2021- March 2022

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1
CHARITY COMMISSION REPORT
MARCH 2022
Relating to the performance of the:
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Somerford ARC Community Centre

20 Southey Road Somerford BH23 3EH Charity No. 1156427 T: 01202 470770 E: info@somerfordarc.com W: www.somerfordarc.com

SOMERFORD ARC CHARITY REPORT March 2021- March 2022

REPORT TO CHARITY COMMISSION

Report of the Trustees for the year ended 31[st] March 2022

The trustees present their annual report and audited financial statements for the year ended 31 March 2020 and confirm they comply with the Charities Act 1993, as amended by the Charities Act 2006, the trust deed and the Charities SORP 2005.

Reference and Administrative Information

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Name Somerford Alliance Resource Centre
(Somerford ARC Community Centre)
Registered 1156427
Charity No
Address 20 Southey Road Somerford Christchurch BH23 3EH
Trustees Christine Hopkins
Paul Hilliard
Janet Abbot
Simon McCormack
Denise Jones
Bank HSBC
15 High Street
CHRISTCHURCH
Dorset
BH23 1AF
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Governing document

Somerford Alliance Resource Centre (Somerford ARC) is constituted as a CIO registered with the Charity Commission 28 March 2014. It is governed by a Constitution dated 6[th] January 2014 and amended on 26[th] March 2014.

Organisational structure

The charity trustees are responsible for the general control and management of the charity. The trustees give their time freely and receive no remuneration or other financial benefits.

The trustees meet as a body monthly and are responsible for all decisions taken in relation to running the community facilities and the activities provided by the Charity.

The day-to-day management of the community facilities and projects are delegated to Trustees, Volunteers, a paid Office Manager and Office Assistant who deal with the day-to-day general running of the Centre.

Recruitment and appointment of trustees

Currently there are five trustees and we were actively looking to recruit a new Trustee that would play a more active role within the Community Centre on day to day basis.

When we select new trustees, we will seek to identify people who regularly attend events and functions organised by the charity and are willing to volunteer to help in our broader community work. Potential trustees will be invited to attend trustee meetings as observers and will be given more details of the charity's aims and activities. Due consideration of the person's eligibility, personal competence, specialist knowledge and skills at that time.

Induction and training of trustees

When any new trustees are introduced to their new role, they will be given copies of the Constitution and a guide to the policies and procedures adopted by our charity. Several publications from the Charity Commission are also provided including the guidance on charities and public benefit and on the advancement of religion for the public benefit. This ensures that any new trustees are aware of the scope of their responsibilities under the Charities Act. When any new trustees are appointed, they will work with an existing trustee assisting on activities and projects run by the charity. After satisfactory feedback they will then be given the task of leading an activity or project, reporting progress at trustees' meetings.

Risk management

The trustees have assessed the risks the charity faces and have drawn up a risk matrix, which:

The trustees review the risk matrix regularly and are satisfied that systems are in place, and arrangements are in hand, to manage the risks that have been identified.

Insurance cover is in place and the finances of the Community Centre are kept under review. Appropriate Disclosure and Barring Service (DBS) checks, supported by regularly reviewed policies, are made for all those who work alone

with children or other vulnerable groups within the Community Centre where needed.

Objectives and activities

Our aims

The objects of the charity are set out in the charity's constitution and are summarised as follows:

Provide a community facility for the purposes of recreation, education and enjoyment principally but not exclusively for the people of Somerford and to promote through the Centre activities for the benefit of the residents of Somerford and of Christchurch

Our objectives

To further or benefit the residents of Somerford, the Grange Ward and the neighbourhood. Without distinction of sex, sexual orientation, race or of political, religious or other opinions by associating together the said residents, the local authorities, voluntary sector and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and leisure time occupation with the objective of improving the conditions of life for the residents.

An important part of our strategy is Community Welfare and Education. All our community facilities, activities, classes, health initiatives, education and IT are advertised, and we welcome the participation of all in our local community. Most of our activities are free and/or supported by donations or Grant Funding. Where a charge is made- concessions are made for students, residents and pensioners.

Helping people who have moved to Somerford and to settle into the community successfully is important to us.

Use of volunteers

Volunteers are an important resource in our community work. Volunteers are involved in most of our community activities and we have over 5 people regularly giving their time, who are mostly residents. Our trustees also give their time freely. We encourage all volunteers to be involved in voluntary activities and to share their skills with others.

All those volunteers working with any projects involving children or other vulnerable groups are DBS checked and certificated where applicable. All volunteers receive full inductions and certificates in safeguarding, food hygiene and first aid.

Activities and achievements

How our activities deliver public benefit

The charity carries out a wide range of activities in pursuance of its charitable aims. The trustees consider that these activities, summarised below, provide

benefit both to those who use the community facilities and the wider community of Somerford and Christchurch.

Community activities

We provide a community facility for the purposes of recreation, education and enjoyment principally but not exclusively for the people of Somerford and to promote through the Centre activities for the benefit of the residents of Somerford and of Christchurch

When considering the activities and events held at the Centre the trustees have had regard to the guidance issued by the Charity Commission on public benefit and to that end we try to ensure that events and activities are provided to ensure that the local residents and other members of the Grange Ward community have access to free events and skills and learning courses. This includes both the young and elderly members of the community.

Our community hall and rooms provide a valuable educational and recreational resource to all in our local community. A wide variety of activities are organised and take place from our community Centre.

Hall and rooms

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HALL IT SUITE SNUG
 Capacity 100 people  Equipped with 12  comfortable room
 Disabled access computers with with two settees and
webcams and an armchairs
 Large stage available network
printer  smart television

Projector  48inch television
 ideal for small

tv and computers
interactive groups, meditation and
 interviews
Large conference
table seating 11

capacity: 20
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When facilities are not required for community use, they are available for hire on Commercial terms and subsidised for residents.

In developing our community programs, we are pleased to work in partnership with:

YEAR - MARCH 2021/2022

New and current Sessions run by Somerford ARC

New and current support services

users find their strengths and learn new skills, giving them a new sense of self- belief.

Weekly footfall: 10

Weekly Support Drop in.

Our drop in allows existing services to work together in a more integrated way, offering face to face support without an appointment. Experienced advisers from Citizens Advice specialise in matters varying from law and courts to debt. Sovereign Housing and BCP Housing provide housing advice to those in need and give tenants and applicants the opportunity to meet with their team. We have recently been joined by a Citizen’s Advice Universal Credit specialist. We can see up to 60 people accessing this drop-in service a month with numbers continuing to rise due to the ongoing Universal Credit complications. Providing this user friendly, an easily accessible service reduces stress and anxiety Weekly footfall: 20

New and Current Groups and classes:-

Annual Events

family that attends can be entered into a free raffle. Due to COVID-19 regulations our 2020 grotto was unable to open. Somerford ARC Community Centre in its place gifted family movie night packs too hard to reach families in our local area.

Organisations working with us

Going Forward in 2022

Financial review year to 31 December 2021 Receipts

Core monthly hire from regular users / clubs is in the region of £1,500/£1,700pm which provides us a good base. This revenue is added to by other activities run by Skills and Learning and other organisations that have been in dialogue with the office manager and the team.

We encountered exceptional drop in revenue due to the current COVID-19 pandemic as for many months hall hire ceased. Somerford ARC Community Centre has been reliant on grants and funding throughout the pandemic. We were grateful for financial support from many partners including: The Foyle Foundation, BCP Council, Talbot Village Trust, Garfield Weston Trust, Dorset Community Foundation.

Payments

As expected in completing our year eight, running the ARC expenses have increased significantly as we have undertaken maintenance, building works and general purchases.

Reserves policy

The trustees have reviewed the reserves of the charity. Their policy is to hold enough funds to meet four months' operating costs of the Centre.

Statement of Trustees' responsibilities

The charity trustees are responsible for preparing an annual report and financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). The law applicable to charities in England and Wales requires the charity trustees to prepare financial statements for each year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period. In preparing the financial statements, the trustees are required to:

The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act 1993, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deed. They are also responsible for safeguarding the assets of the charity and hence taking reasonable steps for the prevention and detection of fraud and other irregularities.

The trustees for the purposes of charity law who served during the year and up to the date of this report are set out on page 1.

Approved by the trustees and signed on its behalf by:

Signed: Dated: 15-04-2022 Christine Hopkins - Chair Countersigned: Dated: 15-04-2022

Paul Hilliard - Treasurer

Somerford ARC 1156427
Receipts andpayments accounts CC16a
For the period
from		 01-Jan-20 To 31-Dec-20
Section A Receipts and payments Section A Receipts and payments
A1 Receipts Unrestricted
funds
to the nearest £
-
-
-
-
-
-
-
-

-
-
-
-
-
-
-
-
-
-
-
-
-
-		 Restricted
funds
to the nearest £
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 Endowment
funds
to the nearest £		 2021
to the nearest £
6,633
39,600
-
-
-
-
-
-
46,233		 2020
to the nearest £
Hire Revenue - -
-
-
-
-
-
-
-
-		 5,270
Grants & Donations - 57,276
- -
- -
- -
- -
- -
- -
Sub total(Gross income for
AR)
-		 62,546
A2 Asset and investment sales,
(see table).
-
 -
-		 - -
~~Sub total~~ - -
46,233
497
3,053
1,091
297
1,061
813
1,439
1,211
1,277
1,709
21,861
4,986
39,295
-
Total receipts
A3 Payments
- 62,546

Council Tax		 - -
-
-
-
-
-
-
-
-
-		 343
Telephone / Computer Fees - 3,382
Gas & Electric - 997
Water & Sewerage - 548
CommunityEvents - 1,969
Breakfast Club 228
ADAPT club 951
Insurance/ licences - 1,356
General Expenses - 1,314
Maintenance - 29,910
Training& Wages 21,942
SundryPurchases - 7,572
**Sub total ** - 70,512
A4 Asset and investment
purchases, (see table)
- - - 9,000 9,000
- - - - -
**Sub total ** - - - - -
Total payments - - - 39,295 70,512
Net of receipts/(payments) - - - 6,938 - 7,966
A5 Transfers between funds - - - - -
A6 Cash funds last year end - - - 24,539 32,505
Cash funds this year end - - - 31,477 24,539

CCXX R1 accounts (SS)

15/08/2022

1

Section B Statement of assets and liabilities at the end of the period

Categories
Signed by one or two trustees on
behalf of all the trustees
B5 Liabilities
B3 Investment assets
B2 Other monetary assets
B4 Assets retained for the
charity’s own use
B1 Cash funds		 Details
Details
Total cash funds
(agree balances with receipts and payments
account(s))
Details
Details
Computers, screens, TVs, projectors
Details
c hopkins
Signature
philliard		 Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
31,477
-
-
-
-
-
31,477
-
Agreement Error
OK
Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
-
-
-
-
-
-
-
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
-
-
-
-
-
-
-
Fund to which
liability relates
Amount due
(optional)
-
-
-
-
-
Print Name
Paul Hilliard
Chris Hopkins		 Endowment
funds
to nearest £
-
-
-
-
OK
Endowment
funds
to nearest £
-
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
Current value
(optional)
9,000
-
-
-
-
-
-
-
-
When due
(optional)
Date of
approval
philliard Paul Hilliard 03.04.2022
c hopkins Chris Hopkins 03.04.2022

CCXX R2 accounts (SS)

15/08/2022

2

Independent examiner's report to the trustees of Somerford ARC (the Trust) I report to the charity trustees on my examination of the accounts of the Trust for the year ended 31 December 2021. Responsibilities and basis of report As the trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charilies and Trustee Investment (Scotland} Act 2005 (the '2005 Act,), the Charities Accounts (Scotland) Regulations 2006 (as amended), and the Charities Act 2011 ('the 2011 Act,). You are satisfied that your charity is not required by charity law to be audited and have chosen instead to have an independent examination. I report in respect of my examination of the Trust's accounts carried out under section 4411) ( c) of the 2005 Act and section 145 of the 2011 Act. In carrying out my examination I have followed the requirements of Regulation 11 of the Charities Accounts (Scotland) Regulations 2006 (as amended> and all applicable Directions given by the Charity Commission under section 145(51(b} of the 2011 Act. Independent examiner's statement I have completed my examination. I confirm that no matters have come to my attention giving me cause to believe that in any material respect: 1. accounting records were not kept as required by section 44 (1) (a) of the 2005 Act and Regulation 4 of the Charities Accounts (Scotland) Regulations 2006 (as amended) and section 130 of the 2011 Act., or 2. the accounts do not accord with those records; and 3. the accounts do not comply with the accounting requirements of Regulation 8 of the Charities Accounts (Scotland) Regulations 2006 (as amended). I have no concernynd have come across no other matters in connection with the examinatiopt hich attention should be drawn in this report in order to enable a proper unders ding of the accounts to be reached. Signed.. Relevant professional qualification(s) or membership of professional bodies (if any).. Qll Address.. I r, sirtvi￿￿Q l o+ifJ