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2023-12-31-accounts

REGISTERED COMPANY NUMBER: 07461177 (England and Wales) REGISTERED CHARITY NUMBER: 1156393

REPORT OF THE TRUSTEES AND

UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023

FOR

CHASE MEADOW COMMUNITY CENTRE LTD

Harrison Beale & Owen Limited Chartered Accountants Seven Stars House 1 Wheler Road Coventry CV3 4LB

CHASE MEADOW COMMUNITY CENTRE LTD

CONTENTS OF THE FINANCIAL STATEMENTS for the year ended 31 December 2023

Page
Report of the Trustees 1 to 4
Independent Examiner's Report 5
Statement of Financial Activities 6
Balance Sheet 7 to 8
Notes to the Financial Statements 9 to 14
Detailed Statement of Financial Activities 15

CHASE MEADOW COMMUNITY CENTRE LTD

REPORT OF THE TRUSTEES for the year ended 31 December 2023

The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 December 2023. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).

OBJECTIVES AND ACTIVITIES Objectives and aims

Our charity's purposes as set out in the objects contained in the company's memorandum of association are to further or benefit the residents of Chase Meadow and the neighbourhood, without distinction of sex, sexual orientation, race or of political, religious or other opinions by associating together the said residents and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation leisure time occupation with the objective of improving the conditions of life for the residents.

In furtherance of these objects but not otherwise, the trustees shall have power:

To establish or secure the establishment of a community centre and to maintain or manage or co-operate with any relevant statutory authority in the maintenance and management of such a centre for activities promoted by the charity in furtherance of the above objects.

The aims of our charity are to run a sustainable centre for the benefit of residents and visitors of Chase Meadow and also the wider Warwick District. The facility and charity are for the wider public benefit and the intention and purpose is to be fully inclusive to all.

Page 1

CHASE MEADOW COMMUNITY CENTRE LTD

REPORT OF THE TRUSTEES for the year ended 31 December 2023

OBJECTIVES AND ACTIVITIES Ensuring our work delivers our aims

We review our aims, objectives and activities regularly and at least annually. The reviews look at what we achieved and the outcomes of our work and the benefits they have brought to those groups of people we are set up to help. Regular review also helps us ensure our aim, objectives and activities remained focused on our stated purposes. In particular, the trustees consider how planned activities will contribute to the aims and objectives set.

The focus of our work

The centre opened in October 2013 and therefore at the end of 2023 there has been in excess of ten years of trading. Our main objectives for 2023 have been to continue to expand our offering to look to attract a more diverse range of users. We have therefore identified gaps in our provision to ensure the offer of the centre is fully inclusive and provides opportunities for all to use the centre. This work has continued in parallel with our continued drive to manage our existing user base to ensure that the centre remains a sustainable business.

2023 has seen us continue to be a popular venue for hire. Both regular hirers and party hire are valuable revenue streams for us. We are increasingly attracting new regular hirers making use of our spaces for a variety of purposes beneficial to our communities.

How our activities deliver public benefit:

2023 has been another busy and productive year for us, with some great funding successes. We secured funding from The Postcode Lottery Trust, to allow us to increase school holiday provision, provide access to counselling services, and employ a new Volunteer Coordinator. We have made a start on the project and look forward to completing it over the next 14 months. Our Community Café continues to thrive, benefitting from the new kitchen which we installed last year. It gives the community a space to come together, as well as finding new ways to promote wellbeing and togetherness.

Our Community Fridge continues to support individuals and families from across Warwick to collect food from us. We pay for a delivery of food each week and the community are welcome to come and collect a bag each week for a donation. The benefits of this popular scheme are twofold - fighting both food waste and food poverty.

We have continued to focus on fundraising in order to maintain the space to give the community a welcoming space in which to come together.

Our partnership with St Michael's Church, which provides financial support to the centre and supports us in meeting our aim of activities for all, continues to add significant value to us in reaching out to the Community. Church services at Chase Meadow which became more regular during COVID restrictions have continued and add value to our community.

Our other projects such as Sing for Joy, Diamond Fitness and Chase Meadow Youth club continue to thrive. This summer we ran a range of activities in partnership with Warwick District Council to try to mitigate the effects of both the cost of living crisis and the impact of a spate of antisocial behaviour locally. These free sessions included sport and detached youth work, and were well received by the community.

The partnership has also seen the Make Lunch Holiday Hunger project continue to run from CMCC. The group has also used CMCC as a base to distribute food weekly to families they support.

In December 2023 CMCC once again invited parents who attend Make Lunch and wider Holiday Hunger schemes to come to our Christmas pop-up 'shop' to choose gifts for their children. We accepted referrals from other local organisations including Churches and schools and ensured that hundreds of children received Christmas gifts. In addition, we ran a low-cost 'Santa' experience, and a Community Christmas event in partnership with St Michael's Church and Chase Meadow Resident's Association.

Our smallest room continues to see increased use for counselling and speech and language sessions.

Page 2

CHASE MEADOW COMMUNITY CENTRE LTD

REPORT OF THE TRUSTEES for the year ended 31 December 2023

FINANCIAL REVIEW

Financial position

We continue to be careful and proactive financial management with key input from the Centre Manager and assistance via a significant amount of work from the small group of dedicated volunteers. Total income for the year was £136,238 (2022 - £131,366) and total resources expended were £108,638 (2022 - £95,933).This resulted in a surplus of £27,600 (2022 - £35,433). We have taken proactive steps to control expenditure and increase income (see below ‘Reserves Policy’). We continue to investigate long-term, sustainable options such as installation of solar panels to address rising energy costs and send a positive signal to the local community..

We are confident that the combination of measures we have instigated and have planned will lead to the centre to continue to break even in 2024, even as more maintenance becomes needed as the centre ages.

Principal funding sources

The principal funding sources for the charity are currently by way of space hiring fees.

Investment policy and objectives

The Management Committee maintained a 'sinking fund' balance for the medium to long term upkeep of the building in the sum of £5000. This is matched by a contribution 'sinking fund' from the Church which is currently £600.

Reserves policy

The Management Committee policy remains that the unrestricted funds not committed or invested in tangible fixes assets held by the charity should be between 3 and 6 months of the expenditure. Budgeted expenditure for the year was £80,000 and therefore the target was between £20,000 and £40,000 in funds. This has been consistently maintained. With increased hires, as well as careful financial management, the financial picture for the centre has been positive this year. We are however not complacent. As the building ages, increased expenditure to keep it maintained to a good standard risk impacting reserve levels. We are confident that steps taken this year will continue to afford us the flexibility to maintain reserves, while carrying out the works we want to. Some hirers now continue to hire through the school holidays and provide huge community benefit.

With careful management we are confident that the centre will continue to break even at the end of 2024 even with a plan for further maintenance and refurbishment.

FUTURE PLANS

The charity plans continuing the activities outlined above in the forthcoming years subject to satisfactory funding arrangements. We will be focussing on filling the daytime slots for hire which are currently underutilised and ensuring better usage during school holidays, partly through a programme of funded projects filling those slots. We are also working with other local charities and community centres to use joint services as a cost saving initiative.

We anticipate that next year we will focus on the delivery of current projects, increasing the number of support groups on our timetable, along with offering individualised support to members of our community and increased volunteering opportunities, particularly throught the appointment of a Volunteer Coordinator.

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing document

The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.

Recruitment and appointment of new trustees

The directors of the company are also charity trustees for the purposes of charity law and under the company's Articles are known as members of the Management Committee. Under the requirements of the Memorandum and Articles of Association the members of the Management Committee are elected to serve for a period of three years after which they must be re-elected at the next Annual General Meeting. All member of the Management Committee give their time voluntarily and received no benefits from the charity.

Organisational structure

The Management Committee meet at least bi-monthly and are responsible for the strategic direction and policy of the charity. At present the Committee has seven members from a variety of professional backgrounds relevant to the work of the charity.

Page 3

CHASE MEADOW COMMUNITY CENTRE LTD

REPORT OF THE TRUSTEES for the year ended 31 December 2023

STRUCTURE, GOVERNANCE AND MANAGEMENT Induction and training of new trustees

The trustees are familiar with the practical work of the charity.

Risk management

The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error. Where appropriate, systems or procedures have been established to mitigate the risks the charity faces. Procedures and a rolling plan are in place to ensure compliance with health and safety of staff, volunteer clients and visitors to the centre.

REFERENCE AND ADMINISTRATIVE DETAILS

Registered Company number

07461177 (England and Wales)

Registered Charity number

1156393

Registered office

Chase Meadow Community Centre Narrow Hall Meadow Warwick CV34 6BT

Trustees

A Bishop Mrs A Wilkins F Dahlmann L C M Bartlett

Independent Examiner

Harrison Beale & Owen Limited Chartered Accountants Seven Stars House 1 Wheler Road Coventry CV3 4LB

Approved by order of the board of trustees on 25 September 2024 and signed on its behalf by:

F Dahlmann - Trustee

Page 4

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF CHASE MEADOW COMMUNITY CENTRE LTD

Independent examiner's report to the trustees of Chase Meadow Community Centre Ltd ('the Company')

I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 December 2023.

Responsibilities and basis of report

As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').

Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under Section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under Section 145(5) (b) of the 2011 Act.

Independent examiner's statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

  1. accounting records were not kept in respect of the Company as required by Section 386 of the 2006 Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the accounting requirements of Section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or

  4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Gregg Olner MPhil BA (Hons) FCA

Harrison Beale & Owen Limited

25 September 2024

Page 5

CHASE MEADOW COMMUNITY CENTRE LTD

STATEMENT OF FINANCIAL ACTIVITIES for the year ended 31 December 2023

2023
Unrestricted
fund
Notes
£
INCOME AND ENDOWMENTS FROM
Donations and legacies
3
135,907
Other income
331
Total
136,238
EXPENDITURE ON
Raising funds
4,154
Charitable activities
Cost of generating voluntary income
62,395
Other resources
42,089
Total
108,638
NET INCOME
27,600
RECONCILIATION OF FUNDS
Total funds brought forward
140,327
TOTAL FUNDS CARRIED FORWARD
167,927
2022
Total
funds
£
131,344
22
131,366
3,608
56,137
36,188
95,933
35,433
104,894
140,327

The notes form part of these financial statements

Page 6

CHASE MEADOW COMMUNITY CENTRE LTD

BALANCE SHEET 31 December 2023

2023
Unrestricted
fund
Notes
£
FIXED ASSETS
Tangible assets
9
47,727
CURRENT ASSETS
Debtors
10
5,000
Prepayments and accrued income
818
Cash at bank
121,454
127,272
CREDITORS
Amounts falling due within one year
11
(1,490)
NET CURRENT ASSETS
125,782
TOTAL ASSETS LESS CURRENT
LIABILITIES
173,509
CREDITORS
Amounts falling due after more than one year
12
(5,582)
NET ASSETS
167,927
FUNDS
13
Unrestricted funds
167,927
TOTAL FUNDS
167,927
2022
Total
funds
£
56,748
5,658
961
84,113
90,732
(1,571)
89,161
145,909
(5,582)
140,327
140,327
140,327

The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 December 2023.

The members have not required the company to obtain an audit of its financial statements for the year ended 31 December 2023 in accordance with Section 476 of the Companies Act 2006.

The trustees acknowledge their responsibilities for

The notes form part of these financial statements

continued...

Page 7

CHASE MEADOW COMMUNITY CENTRE LTD

BALANCE SHEET - continued 31 December 2023

These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.

The financial statements were approved by the Board of Trustees and authorised for issue on 25 September 2024 and were signed on its behalf by:

F Dahlmann - Trustee

The notes form part of these financial statements

Page 8

CHASE MEADOW COMMUNITY CENTRE LTD

NOTES TO THE FINANCIAL STATEMENTS for the year ended 31 December 2023

1. COMPANY STATUS

The charity is a company limited by guarantee and incorporated in England and Wales. The members of the company are the trustees who are also the directors. In the event of the charity being wound up, the liability in respect of the guarantee is limited to £1 per member of the charity. The charitable company's registered numbers and registered office address can be found in the Report of the Trustees.

2. ACCOUNTING POLICIES

Basis of preparing the financial statements

The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.

The accounts have been prepared in accordance with applicable accounting standards. The principal accounting policies adopted in the preparation of the financial statements are set out below and have remained unchanged from the previous year.

Income

All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably

Donations are included in full in the Statement of Financial Activities when receivable. Grants, where entitlement is not conditional on the delivery of a specific performance by the charity, are recognised when the charity becomes unconditionally entitled to the grant.

Expenditure

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for the beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of indirect nature necessary to support them.

Governance costs include those costs associated with meeting the constitutional and statutory requirements of the charity and include costs linked to the strategic management of the charity.

Irrecoverable VAT is charged as a cost against the act for which the expenditure is incurred.

Tangible fixed assets

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.

Plant and machinery - 25% on reducing balance Computer equipment - 33% on cost

Taxation

The charity is exempt from corporation tax on its charitable activities.

Fund accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

continued...

Page 9

CHASE MEADOW COMMUNITY CENTRE LTD

NOTES TO THE FINANCIAL STATEMENTS - continued for the year ended 31 December 2023

2. ACCOUNTING POLICIES - continued

Fund accounting

Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

Hire purchase and leasing commitments

Rentals paid under operating leases are charged to the Statement of Financial Activities on a straight line basis over the period of the lease.

Pension costs and other post-retirement benefits

The charitable company operates a defined contribution pension scheme. Contributions payable to the charitable company's pension scheme are charged to the Statement of Financial Activities in the period to which they relate.

3. DONATIONS AND LEGACIES

Hall hire and café takings
Donations
2023
£
86,497
49,410
135,907
2022
£
68,857
62,487
131,344

4. SUPPORT COSTS

5.

SUPPORT COSTS
Governance
Management costs Totals
£ £ £
Other resources 1,156 2,229 3,385
NET INCOME/(EXPENDITURE)

Net income/(expenditure) is stated after charging/(crediting):

2023 2022
£ £
Depreciation - owned assets 14,242 6,493
Other operating leases 4,958 5,311

6. TRUSTEES' REMUNERATION AND BENEFITS

There were no trustees' remuneration or other benefits for the year ended 31 December 2023 nor for the year ended 31 December 2022.

Trustees' expenses

There were no trustees' expenses paid for the year ended 31 December 2023 nor for the year ended 31 December 2022.

continued...

Page 10

CHASE MEADOW COMMUNITY CENTRE LTD

NOTES TO THE FINANCIAL STATEMENTS - continued for the year ended 31 December 2023

7. AVERAGE NUMBER OF EMPLOYEES

During the year the average number of employees was 4 (2022 - nil).

8. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES

Unrestricted
fund
£
INCOME AND ENDOWMENTS FROM
Donations and legacies 131,344
Other income 22
Total 131,366
EXPENDITURE ON
Raising funds 3,608
Charitable activities
Cost of generating voluntary income 56,137
Other resources 36,188
Total 95,933
NET INCOME 35,433
RECONCILIATION OF FUNDS
Total funds brought forward 104,894
TOTAL FUNDS CARRIED FORWARD 140,327
9. TANGIBLE FIXED ASSETS
Plant and Computer
machinery equipment Totals
£ £ £
COST
At 1 January 2023 71,580 1,296 72,876
Additions 5,221 - 5,221
At 31 December 2023 76,801 1,296 78,097
DEPRECIATION
At 1 January 2023 14,832 1,296 16,128
Charge for year 14,242 - 14,242
At 31 December 2023 29,074 1,296 30,370
NET BOOK VALUE
At 31 December 2023 47,727 - 47,727
At 31 December 2022 56,748 - 56,748

continued...

Page 11

CHASE MEADOW COMMUNITY CENTRE LTD

NOTES TO THE FINANCIAL STATEMENTS - continued for the year ended 31 December 2023

10. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
2023 2022
£ £
Trade debtors - 658
Other debtors 5,000 5,000
5,000 5,658
11. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
2023 2022
£ £
Other creditors 50 50
Accruals and deferred income 1,440 1,521
1,490 1,571
12. CREDITORS: AMOUNTS FALLING DUE AFTER MORE THAN ONE YEAR
2023 2022
£ £
Other creditors 5,582 5,582
13. MOVEMENT IN FUNDS
Net
movement At
At 1.1.23 in funds 31.12.23
£ £ £
Unrestricted funds
General fund 140,327 27,600 167,927
TOTAL FUNDS 140,327 27,600 167,927
Net movement in funds, included in the above are as follows:
Incoming Resources Movement
resources expended in funds
£ £ £
Unrestricted funds
General fund 136,238 (108,638) 27,600
TOTAL FUNDS 136,238 (108,638) 27,600

continued...

Page 12

CHASE MEADOW COMMUNITY CENTRE LTD

NOTES TO THE FINANCIAL STATEMENTS - continued for the year ended 31 December 2023

13. MOVEMENT IN FUNDS - continued

Comparatives for movement in funds

Unrestricted funds
General fund
TOTAL FUNDS
At 1.1.22
£
104,894
104,894
Net
movement
in funds
£
35,433
35,433
At
31.12.22
£
140,327
140,327

Comparative net movement in funds, included in the above are as follows:

Unrestricted funds
General fund
TOTAL FUNDS
Incoming
resources
£
131,366
131,366
Resources
Movement
expended
in funds
£
£
(95,933)
35,433
(95,933)
35,433
Resources
Movement
expended
in funds
£
£
(95,933)
35,433
(95,933)
35,433
35,433

A current year 12 months and prior year 12 months combined position is as follows:

Unrestricted funds
General fund
TOTAL FUNDS
At 1.1.22
£
104,894
104,894
Net
movement
in funds
£
63,033
63,033
At
31.12.23
£
167,927
167,927

A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:

Unrestricted funds
General fund
TOTAL FUNDS
Incoming
resources
£
267,604
267,604
Resources
Movement
expended
in funds
£
£
(204,571)
63,033
(204,571)
63,033
Resources
Movement
expended
in funds
£
£
(204,571)
63,033
(204,571)
63,033
63,033

continued...

Page 13

CHASE MEADOW COMMUNITY CENTRE LTD

NOTES TO THE FINANCIAL STATEMENTS - continued for the year ended 31 December 2023

14. RELATED PARTY DISCLOSURES

There were no related party transactions for the year ended 31 December 2023.

15. COMPANY LIMITED BY GUARANTEE

The company is limited by guarantee and has no share capital.

Every member of the company undertakes to contribute to the assets of the company, in the event of winding up, such an amount as may be required not exceeding £10.

Page 14

CHASE MEADOW COMMUNITY CENTRE LTD

DETAILED STATEMENT OF FINANCIAL ACTIVITIES for the year ended 31 December 2023

INCOME AND ENDOWMENTS
Donations and legacies
Hall hire and café takings
Donations
Other income
Deposit account interest
Total incoming resources
EXPENDITURE
Other trading activities
Café purchases
Charitable activities
Casual labour and volunteers
Repairs and maintenance
Rates and water
Insurance
Light and heat
Telephone
Postage and stationery
Subscriptions
Depreciation of tangible fixed assets
Support costs
Management
Sundries
Governance costs
Accountancy and legal fees
Total resources expended
Net income
2023
£
86,497
49,410
135,907
331
136,238
4,154
59,140
4,958
3,421
2,590
14,287
732
288
1,442
14,241
101,099
1,156
2,229
108,638
27,600
2022
£
68,857
62,487
131,344
22
131,366
3,608
57,434
5,311
3,639
2,238
9,338
637
83
995
6,494
86,169
5,023
1,133
95,933
35,433

This page does not form part of the statutory financial statements

Page 15

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