## **SERV Wessex** ## **AGM Mee-ng Minutes** 8th April 2021 - 20:00hrs Video call via Teams ## **Present** Ross Allen Ashley Baker Mike Ball Tim Bennett (Treasurer & Trustee) Richard Buchan Stuart Clark John Davies (Secretary) Julie Davies Chris Devrell Jon Dunster Tony Emans Martin Farrelly Kevin Graves Rob Harris Chris Hobson Clare Hyde Steven Hyde (Trustee) Tony Johnson Roger Jones Mike Leaming James Liness Dee Linnell-Cook Steve Luckett Richard Morgan Dave Morton Steve Nicholson Martin Orrell Steve Parker Caroline Smith (Trustee) Robert Smith (Chair) Sarah Trinick Norman Wareing ## **Apologies** Julia Barham-Cook Paul Turle Peter McAlpine David Manchester Gary Clark ## **Minutes of last AGM meeting - 24/8/20** The previous minutes were accepted as a true reflection of the discussions Proposed - Norman Waring Seconded - Richard Buchan 08/04/21 AGM minutes Page of 1 8 ## **Trustees Report** Steven Hyde gave a brief overview of the situation from the perspective of the trustees. 08/04/21 AGM minutes Page of 2 8 ## **Chairman’s Report** Robert Smith gave a general overview of his take on the organisation, its challenges over the last year. He was keen to thank all involved. 08/04/21 AGM minutes Page of 3 8 Chairman's Report- Cont'd You will all be aware of the difficulties of getting onto the rola. RecNitment of new riders and drivers has been reduced, but we will maintain an agreed level to support our operational requirements. We will also continue lo review our offering in respecl of Ihe service we provide. Day time support has increased significantly from our pre-covid service. As restrictions ease, we can hopefully expect the Pharmacies r81iance on our help to ease. Subsequently as the NHS starts to retuffl lo normal, I would expect our night time requests to increase to pre covid levels. The Queens Award for Voluntary Service. You will have possibly noticed some Blood Bike Groups proudly display the fact they were awarded this accolade. We submitted an application in 2017 but were not successful. This precluded us from applying again for 3 years and then only if something had changed with our service from the last application. A team consisting of Caroline (Trustee). Tim and myself, dusted off our previous application and set about updating it to cover our new daytime offerings. Applications have to be supported by two sponsors, who write supporting letters which is an important and key enabler. Pharmacy departments at both Portsmouth Hospital and Hampshire Hospitals agreed to 5UPPOrt our application, which we subrnitted in September 2020. We have so far progressed through the various stages of the application and I would like lo say a particular thank you to Caroline who worked with both QA and Hampshire Hospital Chief Pharmacists and Chief Executives to deliver a very strong bid for SERV Wessex. I would also like to thank Lillian Hobbs and Kenny Lister who were interviewed along with Tim and myself by the ￿p￿sentatiVe of the Lord Lieutenant of Hampshire as part of the selection progress. Thanks lo all Ihose thal also volunteered but were nol required. Everyone did a sterfing job and we received great feedback from the Deputy Lord Lieutenant following the interviews. We should hear towards the end of May if we are successful in our application. Finally, I would like lo thank you all for your support over the past year and especially the hard-working fellow members of the Committee and the Trustees for their continued and enthusiastic support, who work tirelessly in the background lo keep the great charity thal is SERV Wessex operating. Robert Smith Chairperson. 08104121 AGM minutes Page4of8 ## **Treasurer’s Report** Tim Bennett gave an overview of financial standing of the organisation. 08/04/21 AGM minutes Page of 5 8 ## **Treasurer’s Report - Cont’d** The accounts as laid out on pages 6 & 7 were accepted. Proposed by Tim Bennett. Seconded by John Davies. 08/04/21 AGM minutes Page of 6 8 Treasurer's Report - Cont'd Personalised Profit and Loss SERV Wessex Forthe year ended 31 March 2021 2•21 Turnovèr CarnpaiKn 1,951.18 562.07 Giftsand Donotw)ns 34.9N.14 Grnnt5 20.￿0.[￿) JackÈts,badyitty Jtsiningand MemberthlpF¢es TotalTurn&ver I,L*2.50 2,175. 61,659.19 Gross Profit 61.65>.19 Administrative Costs A115tar 292.68 dit&Accountsncyfees C4F8ank 797.98 DeprecSadon EXpe￿e Dves Jnd gjbscriptws FUÈI r*imbJrstmÈnt 14,L85.9L 272.th) 1765.40 MiscellèneousExpens* New Duster 1416.671 1597.74 oper3tson?l￿Pen5e Profitli¢155ondi5Pry5alolfixeda55ets Vehicle Expense Total￿MinIStrat￿ecOsrS 15,782.31 34,90&20 Operating Profit 16.75L69 Profit on Ordinary Activitie5 Before Taxation 16,75L69 Profit afterTax?tion 26,75L69 08104121 AGM minutes Page7of8 ## **Formal Questions raised** There were no formal questions raised. ## **End of Formal Business.** The formal session was closed with thanks to all involved. An informal open session followed that was not part of the AGM, no records of the following discussions were kept. 08/04/21 AGM minutes Page of 8 8 ## document5022114001628948471 Personalised Profit and Loss SERV Wessex For the year ended 31 March 2021 |Account|2021| |---|---| |Turnover|| |Campaign income|2951.18| |Collection Tins|562.07| |Gifts and Donations|37245.37| |Grants|20000| |Jackets, badges, covers|1082| |Joining and Membership Fees|2295| |Total Turnover|64135.62| |Gross Proft|64135.62| |Administrative Costs|| |Allstar|292.68| |Audit & Accountancy fees|797.98| |CAF Bank|74| |Depreciation Expense|15831.42| |Dues and Subscriptions|272| |Fuel reimbursement|2970| |Miscellaneous Expense|25| |New Duster|-416.67| |Operational Expense|909.05| |Proft/loss on disposal of fxed assets|-460.15| |Telephone & Internet|71.88| |Vehicle Expense|14804.68| |Total Administrative Costs|35171.87| |Operating Proft|28963.75| |Proft on Ordinary Activities Before Taxation|28963.75| |Proft after Taxation|28963.75| Page 1 ## **Independent examiner’s report to the trustees of ‘SERV Wessex’ Charity – Reg No. 1156383** I report on the accounts of the Trust for the year ended 31 March 2021, which are set out on page 1. ## **Respective responsibilities of trustees and examiner** The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. It is my responsibility to: - examine the accounts under section 145 of the 2011 Act - to follow the procedures laid down in the general Directions given by the commission under section 145(5)(b) of the 2011 Act - to state whether particular matters have come to my attention ## **Basis of independent examiner’s report** My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the next statement. ## **Independent examiner’s statement** In connection with my examination, no matter has come to my attention: - (1) which gives me reasonable cause to believe that in any material respect the requirements: - to keep accounting records in accordance with section 130 of the 2011 Act and - to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act - have not been met or - (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Name: Paula Bramley MAAT AATQB Organisation: Total Bookkeeping Services Address: Peregrine House, Ford Lane, Ford, Arundel. BN18 0DF Date: 11.11.2021