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← West Sussex Parent Carer Forum

2025-03-31-accounts

‘Em ower rent Carers p ing Pa , Enabling Potential’

ANNUAL REPORT

2024/2025

Contents

  1. Introduction

  2. Our Vision and Mission

  3. Our Objectives

  4. Structure and Governance

’ 5. Chair s Re ort p

  1. Financial Overview

  2. CEO’s Re ort p

  3. Activities and Achievements

  4. Our Projects

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2024/2025

1. Introduction

West Sussex Parent Carer Forum (WSPCF) is an independent, arent carer led chari dedicated to em ower s of p ty p ing familie - children and ou eo le 0 25 with S ecial Educational y ng p p ( ) p Needs and Disabilities (SEND).

We work in partnership, bringing our SEND families views to ositivel influence and im ove local services for children and p y pr young people with SEND. In 2024/25 alone, over 2100 parent carers directly shared their views with us, asking for more support, better access to information, stronger representation and c ut for . rying o systemic change

WSPCF began life in 2008, in the sitting room of a parent carer, and in the beginning was run out of a carrier bag! This initial small group of parent carers quickly became involved in supporting parent participation; helping to shape services for disabled children and their families, and the rest as they say is history.

' You re brilliant; your work influences, supports, informs and impacts in positive ways for our community. I am so glad that you are ” there Parent Carer

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Our Team
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2024/2025

1. Introduction

WSPCF is a charitable company limited by guarantee, no. 07955164 and a registered charity, no. 1156360.

Our com an was established under a Memorandum of p y Association which established t ts and owers of the he objec p charitable com an and is verned under its Articles of p y go Association adopted on the 16th August 2013, and amended subse entl on the 19th Janua 2024. qu y ry

“ The West Sussex Parent Carer Forum (PCF) takes an active role in wa ak Spa a Pert! aor “ # —" mn mol a representing the familie a] s as of aij a seSeek?oe children and young :[er] peo es, ple with ner Aah ie SEND… t ‘a mh artnershi o challenge p p leaders Ss w ae hen er : services and cag a provision ar : e not good enough.” se ee aei, pee= _ . a eerile Pik elee a aeeat res ae net Ofsted.

2024/2025

2. Our Vision & Mission

Vision:

A West Sussex where children and ou eo le with SEND y ng p p thrive in a culture of inclusion and understanding, and where - parent carers fully informed, equipped, and representative , are em owered to sha e services ems that p p and challenge syst impact their families.

Mission:

To build strong, respectful relationships between parent carers, - professionals and services, co producing inclusive solutions, improving visibility, and influencing change through active and ongoing participation.

The charitable oses of WSPCF are: purp

To relieve the needs of children with disabilities and/or additional needs and their parents and families in West Sussex, through participation in shaping local services, the provision of information and support.

The Trustees have paid due r rd t uidance issued ega o g b the Chari Commission y ty what activities in deciding the charity should undertake.

2024/2025

3. Our Objectives

In 2024/25 WSPCF focused on deliver three main iorities ing pr

Strengthen our Advocacy, Influence, and Strategic Representation

E and and Diversif Our Offer to Families and Services xp y Build Or sational Ca aci and Sustainabili gani p ty ty

Achiev these iorities is unde inned b our five values which ing pr rp y shape how we work.

“I think this is such a useful chari ty, it not only empowers parents or care givers but makes you realize ” ou are not alone. y Parent Carer

2024/2025

4. Structure and Governance

The Board of Trustees

' The com an s directors are also chari trustees for chari law p y ty ty purposes. Under the Articles of Association, the trustees are appointed by ordinary resolution. The recruitment of new trustees will be informed b the skills and e er identified b the y xp ience gaps y skills matrix and a search conducted for trustees able to str then eng the current Board of Trustees. None of the trustees has any beneficial interest in the com an All trustees are members of the p y. com an uarantee to contribute £1 in the event of a w p y and g inding up.

The Board of Trustees has worked collectivel to str then the y eng governance of the Forum, with a shared focus on transparency, accountability, and strategic oversight. Their efforts have centred on ensuring the Forum remains aligned with its mission and continues to deliver ul outcomes for families of children meaningf and ou eo le with SEND. y ng p p

2024/2025

4. Structure and Governance

In September 2024, after serving the Forum for nearly 1 ½ years, Natasha Boult resigned as a trustee to focus on her legal career. The Board would like to thank Natasha for her work and ort and wish her well. supp

Between October 2024 and January 2025, the Forum welcomed two new new trustees: Sally Clarke, a former Primary Governance Headteacher with a strong interest in SEND, and Sally Kean, a S u ecialist who works with children and peech and Lang age sp ou eo le in West Sussex and has also worked strat y ng p p egically with NHS Sussex.

Sam Ta lor y

2024/2025

4. Structure and Governance

’ Rowan s leadership has brought clarity, momentum, and a renewed sense of ose to the or sation. She has also purp gani played a vital role in strengthening relationships with strategic partners across education, health, and local authority services, ’ helping to elevate the Forum s influence and visibility. Notably, the ’ Forum s work received positive acknowledgement from Ofsted, recognising its contribution to improving outcomes for children and ou eo le with SEND in the r . y ng p p egion

To support more effective governance, the Forum adopted a - revised structure that includes two dedicated sub committees; - Management and Finance comprising trustees and senior - management. Now fully embedded, the sub committee structure ’ has brought greater agility and depth to the Forum s governance. Their outputs are reported to the full Board at quarterly meetings, ensuring continuity, accountability, and strategic alignment across the organisation.

bea s eae Combined with strong leadership and strategic planning ioe , Pe this framework has enabled the organisation to respond proactively to hal eeeeeealle 7 challenges, seize new opportunities, and main rsetre tain a clea - r focus on - ae ma » a improving the lives of the families it s = e eee rves.

2024/2025

’ 5. Chair s Re ort p

It ves reat leasure to esent the Chair of Trustees’ gi me g p pr – re ort for 2024 25. This ear has shown the p y once again strength, resilience and dedication of our community of parent carers across West Sussex. The Forum continues t row as a o g collective voice, representing the lived experiences of families who care for children and young people with additional needs and disabilities.

– Throughout 2024 25, we have:

Worked closely with the Local Authority, NHS, and other partners to influence decisions that directly affect our children and ou eo le. y ng p p

Delivered events, workshops and consultations that

empowered parent carers with information, support and o ortunities to be heard. pp

Continued to build our volunteer base and ovide tr pr aining so that arent re esentatives feel confident and orted p pr supp in their roles.

There hav s too. The demand on families e been challenge continues to grow, and many parent carers face significant pressures navigating education, health and social care systems. Despite this, the commitment of our members to come together and create positive change remains unwavering.

2024/2025

’ ’ 5. Chai5. Chair sr Res Reortort p p

I want to thank our parent carers, volunteers, staff team, trustees, and partner organisations. Your time, expertise and com assion have been central to eve we have achieved p rything this year.

Looking ahead, we will continue to reinforce our current priorities by strengthening and increasing coproduction with statutory services, widening our reach to more families across West Sussex, and by ensuring that every parent carer feels informed, valued and represented.

Together, we remain committed to creating a stronger voice for families and better outcomes for our children and young people with additional needs and disabilities.

John Clifton Chair of the Board of Trustees

2024/2025

6. Financial Overview

The financial statements that accom an this re ort have been p y p prepared in accordance with the accounting policies set out in note 1 to the financial statements and comply with the charity's Memorandum and Articles of Association, the Companies Act " 2006 and Account ort Charities: Statement of ing and Rep ing by Recommended Practice a licable to charities e ar their pp pr p ing accounts in accordance with the Financial Re ort tandard p ing S a licable in the UK and Re blic of Ireland FRS 102 effective 1 pp pu ( )" ( January 2019)

We ar ted to share that the ear 31st March 2025 e deligh y ending has seen us maintain a str th financial osition. In a ong and heal y p year of change and progress, we have ended with a welcome surplus, strengthening our reserves and giving us the confidence and stability to keep driving forward our work.

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Coproduction: We woprrk ofetogessionalther ws ith parent carers and
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1 Se 2024/2025 6. Financial Overview Rees lo ee As we look ahead, we proactively preparing for the poten ier tial : ea_ a So im act of Devolution and Local Government Reor sation te a p gani ri es ey (LGR), which may bring structural changes to how services are = ee Beal: commissioned and delivered across the county. While the full ase Babe > implications are yet to be seen, we are preparing to adapt aT ie. proactively to ensure our voice remains central in shaping future systems.

Our financial resilience puts us in a strong position to navigate these changes, continue advocating for parent carers, and maintain the quality and consistency of our support.

S lus urp 16.5%

Total Income for - 2024 2025 £245,322

Expenditure 83.5%

2024/2025

6. Financial Overview

Reserves Policy

The Trustees had previously established a ta aa).i rge oa ted reserves ie ah aren figure of £85,000. Following a review this year, the figure has pet ’ been increased to £100,000 to better reflect the cha Sni ht antPad ts rity s es. evolving needs and financial landscape. In determining sie this 7 nr ae revised figure, the following five key elements we eee re con i” sidered:

An anal is of exist unds baer ys ing f ted The reliabili of current income sources and new income ae ty Be 7a : sy opportunities ae.

fae The conse ences unable to meet forecast er ed a qu of being ak a a needs

The reserves at this ear end were £176275. y

Our current olic aims to maintain unrestricted aes.Lae reserves at a p y ai Rr jad eee aes Wreet (odie level necessa to ensure the chari can funct oe ion effectivel for ry ty y ney ee a ine ee | eeePar an in tae ekemo; te a rim period of six months (and also to co poema ver any lease costs es ae ake ee See for the * peter remainde See r of their term/s) in the e - v ad ent of financial carey Jae : See eeee ee Cs = ae7 difficulties eee be es a y b= ond our control. This le ae vel e ret quates to our core costs. The rese pet rv ae es also need 5 F to allo a Fiati w or ae flexibility for the 1 Oe eee ee ce fluctuation in workflow and f a u 7 nding me, . The Trustees have assessed t r risks to which the chari is e osed and are satisfied he majo ty xp that ems are in lace to mit te these risks effectivel syst p iga y.

2024/2025

6. Financial Overview

We continue to receive the Parent Partici bei a eesoe t i ion G a rant fu p er nding ea. ro from the Department for Education, administ eer e == red through the 2k national chari Contact. This im ortant fu s us and ty p nding define ee 7Ta! See ge lo” Reese our work ecificall as a Parent Carer Forum for West Sussex. sp y ' It provides a valuable contribution to the charity s 7 co nr ae re costs, and this ear it enabled us to str then Infrastructur + a e and e y eng ee eee a ae Communications including refreshing our branding and whe ted updating our marketing materials and merchandise.

ease te In addition to this, we were also awarded a Priority Grant Lhe from net - —_ the Department for Education, further recognising the aeet 7a importance of our work and supporting our capacity to deli 7 iafai<a ver ‘Ue ak a a tar ted initiatives such as arent carer tal ge p Wellbeing and Men ate ie. Health support egee i

We also received funding to help deliver other im cage. pactful ae. ae projects, which align closely with our mission to im Lane prove er <aoe outcomes for families and children with SEND eee. . aesoie) eae aer ae a ae oT ne eT te| - ri of our fu tinues to come from a three ear The majo * peter See ty nding con - ad y Pred 2 = Peer tars = – ae Partnershi ee pea p Ag 8 ire reement (2023 2026 ered ) ees with West Sussex County eer ti). a eae : - Council and NHS S ee uss at ex. In addition Se , w ms e receive project ae 5 F a Fiat or ecific fu r our artici ation and delive in ke sp nding fo p p ry y a 7 me, rammes such as Autism in Schools and PINS which allow prog - us to contribute meaningfully to system wide improvements.

2024/2025

6. Financial Overview

Employee costs remain the charity’s largest expense, totalling £168,296 this year. However, they are also our most valuable - asset. We take pride in being a disability confident employer, offering flexible working arrangements and paying a living wage. The majority of our team are parent carers themselves, which not only provides meaningful employment opportunities but also ensures our work is sha ed b lived e erience and p y xp genuine understanding.

Our employees, trustees, and volunteers are spread across the county, and the decision to maintain a physical office has proven beneficial. It enables our growing team to come together for collaborative and focused work, strengthening internal communication and cohesion. Core costs are continuously evaluated for value and necessity, with adjustments made whenever opportunities for improvement arise.

2024/2025

6. Financial Overview

Future Plans

We remain committed to strengthening our Partnership Agreement by actively cultivating and maintaining relationships with key individuals at all levels. While this can be challenging at times, our commitment to remaining independent in purpose, it remains essential to ensuring effective collaboration and shared outcomes.

This Agreement commits all three organisations to work together collaboratively and effectively as equal partners, in a sustainable, transparent relationship built on trust, that is ambitious to ensure better outcomes for SEND families, and to improve the lived e erience of all children and ou eo le with SEND across xp y ng p p West Sussex.

Over the past year, we have seen the value of strong artnershi throu tiatives such as t ther for p ps gh ini he Toge Change panel, which brought together parent carers and professionals to - co oduce solutions and im ove service delive This anel pr pr ry. p has been a powerful example of how collaborative working can lead t u . o meaningf l change

2024/2025

6. Financial Overview

We will continue to apply annually for the Paren a—_x t ert Pa is rticipation Grant, which remains a vital source of support for our co .tatesa r = e activities.

In parallel, our CEO is strategically focused on identifying new . an a o ortunities for t fu that with our eee: tives. We pp projec nding align objec a i iam are also developing a Fundraising Strategy to diversify ee. o Ss‘fo ce ur = income aa streams and raise our profile as a charity. This proactiv + e approach is a” key to ensuring our sustainability and resilience in the yea vein) rs ahead.

The lus from 2023–2024 enabled us to invest in the eaea! . surp te ear develo ment of a com ehensive Case for S ort. This internal p pr upp document has become a cornerstone of our fundrais ae a ing and teiaeaea communications strategy, articulating the urgent need for ‘Taeey our work and the impact we deliver. -

It has helped us shape funding proposals, engage new ]aee p oeae _= artners, es a and e are for diversif streams. The Ca ee se for S ort pr p ying income =, ee upp Re * ee reflects our values, our evidence base, and our commi oda' tment to amplifying the voices of parent carers across We er st ei‘a Sussex.

Thi - We efon)tae s ay pru conespeoe den Hy t financial management has enabled iesx7 Pgs!0 oF us to deliver a year his i ae ~ i Eaten ot Pace re i - _ end surp clit lus mas of ct £40,510. This surplus will be Pr rein Ps vested into strengthening o eeSe ur ee Fir, re - serves and ensuring ceereOT ir: we remain well positioned ae Peer i es dine ie en eee to respond to the need 7ao ee s of o aa ur comm eenee u sat ni l= ty, adapt to future Ur ee ne ere. challenges, and continu 1 e making a meaningf CigSeeeeeeeR 7 a” ¢ ul difference for families across West Sussex.

2024/2025 ae

7. CEO Re ort p

ei, ae This year, we have continued to embed parent carer voice at the heart of service des ve Our the ee r fo ' r ign and deli ry. Toge a ov Bit - oduction Panel has become a cornerstone of Change Co pr ae inclusive participation, enabling parent carers to shape 4a ie decisions across education, health, and care. , ae

. ai We also launched Have Your Voice Heard sessions, ar pr tea oviding direct feedback o ortunities with senior leaders at WSCC. pp a ee : at a These sessions have been aised for their authen Poa tici = and pr ty impact, and we plan to expand them further in the coming if=ui =oreS+ year.

eee Our team has represented families in over 2,000 ~e a. hours of strategic meetings and delivered lived experience training to mo ae re than 845 ofessionals who work ean with our children and pr young a peo Se oe lena p Saal le * , including Sussex Police a , Ea CoP hea rly Help, and Social Work teams. ei rm | ees+

These efforts have str thened our influence and hel ed build eng p a culture of empathy and understanding across services.

2024/2025

7. CEO Re ort p

eS eg Pacietes| & Internally, we have focused on building a resilien ‘as t and ee oe . empowered team. Despite challenges faced by oe parent carers Petia - he in the workforce, our staff adapted with flexibility . and Mss, as a determination. We introduced a new health and benefi aeeee ts eee package, prioritised wellbeing, and delivered targeted aeAs reeite training to build ca aci and confidence. Staff received tr - p ty aining in emotional wellbeing, impact reporting, and leadership.

We’ve held multiple team development days, trustee strat ee, eg ‘eeoea y aa ae sessions, and management planning events.

Pe a These gatherings fostered cohesion, strategic clarity, and a aee aoe oie an a renewed sense of purpose. Our team; largely composed of oa ets parent carers continues to be our greatest asset, bringing aaeeg empathy, insight, and authenticity to every aspect of our Pi an[a] w anyf ork.

Rowan Westwood Chief Executive irnae8 pe. Office ¥ r

  1. Activities & Achievements

2024/2025

Communications & Engagement

Membership

1851 PARENT CARER MEMBERS

21 %

MEMBER’S BY THEIR 12% CHILD’S AGE

1000

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800
600
400
200
0
0-5 6-10 11-16 17-25 25+
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MEMBER’S BY THEIR 12% LOCATION

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500
400
300
200
100
0
Adur DistrictArun DistrictChichesterHorshamCrawleyMid-SussexWorthing
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MEMBER’S BY THEIR CHILD’S SEND NEED

Acquired brain injury Learning difficulties PMLD Mental health conditions SEMH Learning disabilities Awaiting assessment Genetic disorder Sensory impairment Physical disability Neurodivergent Other

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0 200 400 600 800 1000 1200 1400

2024/2025

8. Activities & Achievements

Communications & Engagement

Membership

Ensure ofessionals and services are better informed and trained in pr relation to SEND and the lived e erience of the families the work xp y with

261 PROFESSIONAL MEMBERS

12% 48%

Our professional members

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Charity Education NHS SCFT
Non-profit setting Sussex
43 83 11 07
07 89 31
SPFT WSCC Other
WSPCF’s continued contribution is
vital to keeping children and parents
at the heart of what we do.”
Vince Clark, WSCC DCS
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  1. Activities & Achievements

2024/2025

Social Media

FACEBOOK

INSTAGRAM

5770 FOLLOWERS 5382 INTERACTIONS 18,359 VISITS 398 POSTS

277 FOLLOWERS 372 POSTS 99 STORIES 496 VISITS

e % Followers by location % of Followers by location 30 30 27 27 30 25 25 20 20 16 16 14 15 15 12 12 10 10 9 9 7 5 5 = 0 on 0

464 62 346 FOLLOWERS POSTS REACTIONS | |

TOTAL SOCIAL MEDIA FOLLOWERS:

6,511

2024/2025

  1. Activities & Achievements

Over 1 000 arent carers were orted , p supp through 98 events

Over 2100 Parent Carer feedback responses

We responded to over 200 direct parent carer enquiries

Over 1000

Parent Carers attended our events

ee” “The presentation was really informative. We were able to share our lived experiences in a safe space with no judgement.”

-Attendee.

2024/2025

8. Activities & Achievements

What do our members think about what we do?

The ali of qu ty our offer

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8.3 out of 10

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“You're brilliant; your work influences, supports, informs and impacts in positive ways for our community. I am so glad that you are there” Parent carer comment

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HOW ENGAGING WITH US HAS MADE A DIFFERENCE!

I’ve gained useful information to help me navigate services

I feel more supported and less alone in our journey

I’ve accessed helpful resources and support

I feel more confident / empowered to advocate for my child

I feel more empowered to make informed decisions

I’ve had opportunities to share my views and influence change Other

20.6%

19.4%

16.9%

10.6%

7.6%

6.2%

6%

5.7%

4.9%

2.1%

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2024/2025

  1. Activities & Achievements

Influ ence and Change

of meetings attended 2,000 Hours representing parent carer views

845

professionals received lived experience training to help them better understand the parent carer journey

Representing Parent Carer voices on:

Influencing Strategic planning with:

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“I don’t know of any other Parent Carer Forum that does as much as yours. You are phenomenal.”

Brian Pope, Independent Chair, SEND & AP Board

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  1. Activities & Achievements

2024/2025

Together for Change Panel

This year, we launched the Together for Change Panel, a ‘doing space’ where parent carers can actively shape the services their children and young people need.

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35
Submissions
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How involved the panel felt

84%

of submitters said the process positively impacted their work

Average Usefulness Rating from Attendees 9.6 / 10

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3.8 out of 5
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All respondents would return & recommend the panel!

“It’s so lovely to observe, how constructive, calm & positive the discussions were. I haven't experienced anything else where its been like this. Having the participation and engagement happening live in the session rather than saying ‘we need to go away and do that separately’, it's so fruitful. It just makes sense “

Professional observer from Surrey County Council

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9. Our Projects 2024/2025

Autism In Schools Project (ASP)

This t is an NHS funded Pr t which aims to create projec ojec Autism Affir s. The t offers tr to all staff in ming School projec aining the school and support for pupils and parent carers " I have found the coffee 32 mornings extremely useful to feel connected to school and other parents sessions for parent facing similar issues. I have learnt some useful carers hosted, information and have a c @ reating safe spaces « > better understanding of to connect, share SEN support in school" e eriences and Parent Carer xp learn t ther oge

Staff gained greater confidence in adapting ’ environments and approaches to meet autistic learners needs

Parent carers re ort re connected to their p ed feeling mo school, better understood, and more informed about ort available. supp

Schools and families described more ositive and p collaborative relationships.

2024/2025

9. Our Projects

PINS Project

Families told us they often felt judged or dismissed when ’ discussing their child s needs in school.

We hosted 28 in school coffee mornings and surve ed 382 arent carers to better y p understand and support experiences.

“ I Found it very informative and felt very supported and safe to discuss m children and y their needs without judgment” Parent Carer

Schools re orted more p constructive and trusting conversations, and families felt heard and valued.

2024/2025

9. Our Projects

r ramme Change P og

r ramme is a national initiative test reforms to The Change P og ing improve the SEND and AP system. It aims to ensure consistent, timel ort for children and ou eo le with SEND or in y supp y ng p p alternative provision.

We worked across several Change Programme workstreams, including Early Language Support for Every Child, Alternative Provision, and the Specialist Task Force.

Our role focused on

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Strengthening peaae
= - i a
partnershi pent p working
perk ;
\ be aaia geleietha tween ed ll 3 ete u LS cat ' ion,
y eres :
Ae 4 Pee eeeeeeey i i Soni‘N rh heal . th and families
- ze - 3
Bringing . paren : t carer ‘
lived experience into
strat scussions
egic di
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Our input helped ensure reforms considered real family experiences. Parent carer voice helped shape how early support is designed, and highlighted what helps families feel included rather than overwhelmed.

2024/2025

9. Our Projects

Mental Health First Aid Courses

Our Mental Health Pr t ortal health ed arent carers in ojec supp p ’ understanding and responding to their child or young person s mental health needs, providing practical response skills and the confidence to act during a mental health crisis.

Parent carers told us they often face mental health crises without support, feeling unsure how to re ond or access hel for their sp p child or young person.

26 arent carers attended our p tr sessions develo ed in aining p re onse to needs identified b sp y families.

100% of our attendees re ort reater confidence p ed g in responding to crisis situations, supporting emotional needs, and seeking hel p.

The sessions also hel ed p reduce isolation by creating safe shared learning spaces

Great course, really well presented and the course content was very informative and practical. I feel I've learnt a lot and f would have more a confidence in a metal health emergency. Thank you!

2024/2025

9. Our Projects

Parent Carer Wellbeing Project

Our r t orted arent carers throu r Wellbeing P ojec supp p gh offe ing guidance, support, and resources to improve their wellbeing.

Why this matters:

Many parent carers told us they were managing chronic stress and isolation, often placing their child’s needs above their own.

What we did:

What changed:

90% of attendees reported improved wellbeing, increased confidence to advocate for their needs.

“I feel my wellbeing has improved attending these sessions and I've really looked forward to these sessions and the support and encouragement they provide as well as new knowledge I've gained”

2024/2025

9. Our Projects

Health Inequalities Project

Funded by NHS Sussex, this project aimed to reduce health ine alities e erienced b children and ou eo le with SEND qu xp y y ng p p and their families.

to keep you up to date about ADHD medication shortages finding out about your views on specialist Dental access what was important to you in terms of waiting list support updating paperwork for Annual Health checks for young people with learning disabilities

Health partners gained clear insight into your lived experience, to: leading Improved communication approaches Clearer and more accessible information

New ways of involving parent carers in health service planning “ Hear these lived e eriences hel us understand ing xp ps what families are actually facing and how small changes ” in communicat rence. ion can make a big diffe iu Health professional reflection from feedback

2024/2025

10. Looking Ahead

This financial year, we began developing a new, stronger Strategic Plan to guide the Forum through the rest of this decade. As part of this work, we have already refreshed our vision, mission, and values, outlined at the beginning of this report.

We are intentionally holding back on finalising the full strategy until there is greater clarity around external developments, inclu t lementation of the SEND and AP ding he ongoing imp Im ovement Plan and the antici ated Schools White Pa er. pr p p

’ We also need to consider the Law Commission s review of ’ disabled children s social care and SEND law, published in September 2024. This review has brought renewed attention to the legal frameworks underpinning SEND provision, and its recommendations, expected in Autumn 2025, are likely to influence future policy and practice.

At the same time, we cannot disregard the pressures on the systems that must be better equipped to support our children - and ou eo le with SEND. These essures inclu y ng p p pr de high - needs funding deficits, workforce shortages, and a lack of joined up support, all of which contribute to the challenges families face.

2024/2025

10. Looking Ahead

Together, these national reforms and systemic strains could significantly reshape how services are commissioned, delivered, and accessed b SEND families. y

As such, we remain proactive and focused on readiness, not only in response to national developments, but also in recognising the local icture in West Sussex that continues to sha e our iorities p p pr and strategic direction.

In West Sussex:

In this context, our strategy must be more than a plan, it must be a ere Pat, - commitment to SEND families to listen deeply, act boldl a y, and re Pe continue to champion inclusion, equity, and lived e oe xp ie erience eeio . a"on ea 2 Sh Sa

oe: = the ru We are filled with determination to make a Hiss os ee: it Pras ive im act on the p p ; eee wae cas lives of children and ou eo le and their a families with SEND in y ng p p ( 7 ° ) Fae, West Sussex. With your continued supp Tikaa o a rt, we look forward to (hae ; i eh achiev v reater milestone 7 s in ee: the ear ahead. ing e en g y

2024/2025

11. Acknowledgements

E- . F. We would like to extend our heartfelt thanks to our dedicated ; 2 team, volunteers, members, parent carers, and social media : F followers. Your commitment has been instrumental in our success.

We also e ess our thanks to all of our fu artners and xpr nding p ’ project supporters, as we couldn t do this without your help. The Trustee re ort was a oved b the WSPCF Board of p ppr y Trustees.

Maria Hughes

Board of Trustees West Sussex Parent Carer Forum Da <n te: 13.11.2025

mitt = * = 7: Thank you 2 7 : a a: for art of the Faw being p - = West Susse 7. x Parent Carer Forum journey. ty

Company registration number 07955164 (England and Wales) Charity registration number 1156360 (England and Wales)

WEST SUSSEX PARENT CARER FORUM

ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025

File 1 of 2, Page 1 of 14. Encyro E-Sign ID: Sb29q2XBo2Ae53Gd (2025-Nov-25 10:58:32 UTC)

WEST SUSSEX PARENT CARER FORUM

LEGAL AND ADMINISTRATIVE INFORMATION

Trustees L Butterfield S Taylor M Hughes S Clarke (Appointed 1 October 2024) S-A Kean (Appointed 21 January 2025) Country of incorporation United Kingdom 07955164 (England and Wales) Charity registration England and Wales 1156360 Registered office C/o West & Berry Nile House Nile Street Brighton BN1 1HW Independent examiner West & Berry Limited Nile House Nile Street Brighton BN1 1HW

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WEST SUSSEX PARENT CARER FORUM

CONTENTS

Page
Independent examiner's report 1
Statement of financial activities 2
Balance sheet 3
Notes to the financial statements 4 - 11

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WEST SUSSEX PARENT CARER FORUM

INDEPENDENT EXAMINER'S REPORT

TO THE TRUSTEES OF WEST SUSSEX PARENT CARER FORUM

I report to the Trustees on my examination of the financial statements of West Sussex Parent Carer Forum (the charity) for the year ended 31 March 2025.

Responsibilities and basis of report

As the Trustees of the charity (and also its directors for the purposes of company law), you are responsible for the preparation of the financial statements in accordance with the requirements of the Companies Act 2006.

Having satisfied myself that the financial statements of the charity are not required to be audited under Part 16 of the Companies Act 2006 and are eligible for independent examination, I report in respect of my examination of the charity’s financial statements carried out under section 145 of the Charities Act 2011. In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the Charities Act 2011.

Independent examiner's statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.

Michelle Westbury FCCA

West & Berry Limited Nile House Nile Street Brighton BN1 1HW 25/11/2025 Dated: .........................

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WEST SUSSEX PARENT CARER FORUM

STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT

FOR THE YEAR ENDED 31 MARCH 2025

Unrestricted
Restricted
funds
funds
2025
2025
Notes
£
£
Income from:
Donations and legacies
3
176,810
27,400
Charitable activities
4
38,651
-
Investments
5
2,461
-
Total income
217,922
27,400
Expenditure on:
Charitable activities
6
177,412
27,400
Total expenditure
177,412
27,400
Net income and movement in
funds
40,510
-
Reconciliation of funds:
Fund balances at 1 April 2024
135,765
-
Fund balances at 31 March
2025
176,275
-		 Total
Unrestricted
Restricted
funds
funds
2025
2024
2024
£
£
£
204,210
133,985
17,500
38,651
33,000
-
2,461
-
-
245,322
166,985
17,500
204,812
140,256
17,500
204,812
140,256
17,500
40,510
26,729
-
135,765
109,036
-
176,275
135,765
-		 Total
2024
£
151,485
33,000
-
184,485
157,756
157,756
26,729
109,036
135,765

The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities.

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WEST SUSSEX PARENT CARER FORUM

BALANCE SHEET

AS AT 31 MARCH 2025

2025 2024
Notes £ £ £ £
Fixed assets
Tangible assets 10 652 676
Current assets
Debtors 11 15,522 16,203
Cash at bank and in hand 193,583 158,091
209,105 174,294
Creditors: amounts falling due within 12
one year (33,482) (39,205)
Net current assets 175,623 135,089
Total assets less current liabilities 176,275 135,765
The funds of the charity
Unrestricted funds 15 176,275 135,765
176,275 135,765

The company is entitled to the exemption from the audit requirement contained in section 477 of the Companies Act 2006, for the year ended 31 March 2025.

The directors acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of financial statements.

The members have not required the company to obtain an audit of its financial statements for the year in question in accordance with section 476.

These financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies regime.

25/11/2025

The financial statements were approved by the Trustees on .........................

..............................

M Hughes

Trustee

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WEST SUSSEX PARENT CARER FORUM

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025

1 Accounting policies

Charity information

West Sussex Parent Carer Forum is a private company limited by guarantee incorporated in England and Wales. The registered office is C/o West & Berry, Nile House, Nile Street, Brighton, BN1 1HW.

1.1 Basis of preparation

The financial statements have been prepared in accordance with the charity's Memorandum and Articles of Association, the Companies Act 2006 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)". The charity is a Public Benefit Entity as defined by FRS 102.

The charity has taken advantage of the provisions in the SORP for charities applying FRS 102 Update Bulletin 1 not to prepare a Statement of Cash Flows.

The financial statements are prepared in sterling, which is the functional currency of the charity. Monetary amounts in these financial statements are rounded to the nearest £.

The financial statements have been prepared under the historical cost convention. The principal accounting policies adopted are set out below.

1.2 Going concern

At the time of approving the financial statements, the Trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus the Trustees continue to adopt the going concern basis of accounting in preparing the financial statements.

1.3 Charitable funds

Unrestricted funds are available for use at the discretion of the Trustees in furtherance of their charitable objectives.

Restricted funds are subject to specific conditions by donors or grantors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the financial statements.

1.4 Income

Income is recognised when the charity is legally entitled to it after any performance conditions have been met, the amounts can be measured reliably, and it is probable that income will be received.

Cash donations are recognised on receipt. Other donations are recognised once the charity has been notified of the donation, unless performance conditions require deferral of the amount.

1.5 Expenditure

Expenditure is accounted for on an accruals basis and is classified under the headings that aggregate all costs related to the category.

1.6 Tangible fixed assets

Tangible fixed assets are initially measured at cost and subsequently measured at cost or valuation, net of depreciation and any impairment losses. Expenditure under £500 is not capitalised.

Depreciation is recognised so as to write off the cost or valuation of assets less their residual values over their useful lives on the following bases:

Computers 4 years straight line

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WEST SUSSEX PARENT CARER FORUM

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025

1 Accounting policies

(Continued)

The gain or loss arising on the disposal of an asset is determined as the difference between the sale proceeds and the carrying value of the asset, and is recognised in the statement of financial activities.

1.7 Impairment of fixed assets

At each reporting end date, the charity reviews the carrying amounts of its tangible assets to determine whether there is any indication that those assets have suffered an impairment loss. If any such indication exists, the recoverable amount of the asset is estimated in order to determine the extent of the impairment loss (if any).

1.8 Cash and cash equivalents

Cash and cash equivalents include cash in hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities.

1.9 Financial instruments

The charity has elected to apply the provisions of Section 11 ‘Basic Financial Instruments’ and Section 12 ‘Other Financial Instruments Issues’ of FRS 102 to all of its financial instruments.

Financial instruments are recognised in the charity's balance sheet when the charity becomes party to the contractual provisions of the instrument.

Basic financial assets

Basic financial assets, which include debtors and cash and bank balances, are initially measured at transaction price including transaction costs and are subsequently carried at amortised cost using the effective interest method unless the arrangement constitutes a financing transaction, where the transaction is measured at the present value of the future receipts discounted at a market rate of interest. Financial assets classified as receivable within one year are not amortised.

Basic financial liabilities

Basic financial liabilities, including creditors and bank loans are initially recognised at transaction price unless the arrangement constitutes a financing transaction, where the debt instrument is measured at the present value of the future payments discounted at a market rate of interest. Financial liabilities classified as payable within one year are not amortised.

Debt instruments are subsequently carried at amortised cost, using the effective interest rate method.

Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of operations from suppliers. Amounts payable are classified as current liabilities if payment is due within one year or less. If not, they are presented as non-current liabilities. Trade creditors are recognised initially at transaction price and subsequently measured at amortised cost using the effective interest method.

Derecognition of financial liabilities

Financial liabilities are derecognised when the charity’s contractual obligations expire or are discharged or cancelled.

1.10 Employee benefits

The cost of any unused holiday entitlement is recognised in the period in which the employee’s services are received.

Termination benefits are recognised immediately as an expense when the charity is demonstrably committed to terminate the employment of an employee or to provide termination benefits.

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WEST SUSSEX PARENT CARER FORUM

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025

1 Accounting policies

(Continued)

1.11 Pension

Payments to defined contribution retirement benefit schemes are charged as an expense as they fall due.

2 Critical accounting estimates and judgements

In the application of the charity’s accounting policies, the Trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates.

The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods.

3 Income from donations and legacies

Unrestricted
Restricted
funds
funds
2025
2025
£
£
Donations and gifts
503
-
Grants
176,307
27,400
176,810
27,400		 Total
Unrestricted
Restricted
funds
funds
2025
2024
2024
£
£
£
503
170
-
203,707
133,815
17,500
204,210
133,985
17,500		 Total
2024
£
170
151,315
151,485

4 Income from charitable activities

Unrestricted Unrestricted
funds funds
2025 2024
£ £
Charitable activities
Performance related grants 38,151 33,000
Other income 500 -
38,651 33,000
5 Income from investments
Unrestricted Unrestricted
funds funds
2025 2024
£ £
Interest receivable 2,461 -

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WEST SUSSEX PARENT CARER FORUM

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025

6 Expenditure on charitable activities

Charitable Charitable
expenditure expenditure
2025 2024
£ £
Direct costs
Staff costs 168,296 133,927
Depreciation and impairment 548 416
Premises 6,204 5,720
Insurance 2,571 2,620
Client services 4,377 985
Office costs 4,674 5,398
Bookkeeping, payroll and accounting 2,974 2,683
Independent examiner 600 600
Trustee expenses 326 352
Travel 2,456 2,203
Memberships 741 840
Training 3,129 1,190
Legal & professional 6,314 240
Sundry 620 -
Small equipment 967 312
Loss on disposal of tangible fixed assets - 270
Interest payable 15 -
204,812 157,756
Analysis by fund
Unrestricted funds 177,412 140,256
Restricted funds 27,400 17,500
204,812 157,756

Included above are Governance costs of £600 for Independent Examination (2024: £600). Other amounts paid to the examiner were £720 for other accountancy services (2024: £840).

7 Trustees

Five trustees were reimbursed travel and subsistence expenses during the year totalling £326 (2024: two trustees reimbursed £352 for travel).

M Hughes, trustee of the charity was employed by the charity during the year as office coordinator. The total remuneration paid was £3,664, the charity made employer pension contributions of £10 and health insurance plan payments totalling £9.

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WEST SUSSEX PARENT CARER FORUM

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025

8 Employees

The average monthly number of employees during the year was:

Employment costs
Wages and salaries		 2025
Number
14
2025
£
168,296		 2024
Number
11
2024
£
133,927
The total remuneration of key management personnel was £35,436.

There were no employees whose annual remuneration was more than £60,000.

9 Taxation

The charity is exempt from taxation on its activities because all its income is applied for charitable purposes.

10 Tangible fixed assets

Tangible fixed assets
Computers
£
Cost
At 1 April 2024 1,666
Additions 525
At 31 March 2025 2,191
Depreciation and impairment
At 1 April 2024 991
Depreciation charged in the year 548
At 31 March 2025 1,539
Carrying amount
At 31 March 2025 652
At 31 March 2024 676

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WEST SUSSEX PARENT CARER FORUM

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025

11 Debtors
2025 2024
Amounts falling due within one year: £ £
Trade debtors 11,250 9,186
Other debtors 1,000 4,824
Prepayments and accrued income 3,272 2,193
15,522 16,203
12 Creditors: amounts falling due within one year
11
Debtors
Amounts falling due within one year:
Trade debtors
Other debtors
Prepayments and accrued income
12
Creditors: amounts falling due within one year		 2025
£
11,250
1,000
3,272
15,522		 2024
£
9,186
4,824
2,193
16,203
2025
2024
Notes
£
£
Deferred income
13
28,750
28,901
Trade creditors
723
4,273
Other creditors
4,009
6,031
33,482
39,205
13
Deferred income
2025
2024
£
£
Arising from Grants received in advance
28,750
28,901
Deferred income is included in the financial statements as follows:
2025
2024
£
£
Deferred income is included within:
Current liabilities
28,750
28,901
Movements in the year:
Deferred income at 1 April 2024
28,901
37,000
Released from previous periods
(28,901)
(37,000)
Resources deferred in the year
28,750
28,901
Deferred income at 31 March 2025
28,750
28,901		 2025
£
28,750
723
4,009
33,482
2025
£
28,750		 2024
£
28,901
4,273
6,031
39,205
2024
£
28,901
2024
£
28,901
28,901

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WEST SUSSEX PARENT CARER FORUM

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025

14 Restricted funds

The restricted funds of the charity comprise the unexpended balances of donations and grants held on trust subject to specific conditions by donors as to how they may be used.

At 1 April Incoming Resources At 31 March
2024 resources expended 2025
£ £ £ £
Contact Parent Participation Grant - 27,400 (27,400) -
Previous year: At 1 April Incoming Resources At 31 March
2023 resources expended 2024
£ £ £ £
Contact Parent Participation Grant - 17,500 (17,500) -

15 Unrestricted funds

The unrestricted funds of the charity comprise the unexpended balances of donations and grants which are not subject to specific conditions by donors and grantors as to how they may be used. These include designated funds which have been set aside out of unrestricted funds by the trustees for specific purposes.

At 1 April Incoming Resources At 31 March
2024 resources expended 2025
£ £ £ £
General funds 135,765 217,922 (177,412) 176,275
Previous year: At 1 April Incoming Resources At 31 March
2023 resources expended 2024
£ £ £ £
General funds 109,036 166,985 (140,256) 135,765

16 Operating lease commitments

Lessee

At the reporting end date the charity had outstanding commitments for future minimum lease payments under non-cancellable operating leases, which fall due as follows:

Within one year
Between two and five years		 2025
£
4,000
2,833
6,833		 2024
£
4,000
6,833
10,833

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WEST SUSSEX PARENT CARER FORUM

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025

16 Operating lease commitments

Operating lease commitments (Continued) During the year lease payments recognised as a expense totalled £4,000 (2024: £3,333).

17 Related party transactions

There were no disclosable related party transactions during the year (2024 - none).

File 1 of 2, Page 14 of 14. Encyro E-Sign ID: Sb29q2XBo2Ae53Gd (2025-Nov-25 10:58:32 UTC)

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File 1 of 2: West Sussex Parent Carer Forum 2025 accounts.pdf

Signed By

Signer: Maria Hughes (maria.hughes@wspcf.org.uk)

Identity Check: Login with account

Signature Type: Typed

Time Zone: UTC-00:00, Europe/London (Greenwich Mean Time)

Signer: Michelle Westbury (michelle@westandberry.co.uk)

Identity Check: Login with account

Signature Type: Typed

Time Zone: UTC-00:00, Europe/London (Greenwich Mean Time)

Event Log

Nov 18, 2025, 4:25:19 PM - Email notification sent to Maria Hughes (maria.hughes@wspcf.org.uk).

Nov 18, 2025, 4:25:28 PM - Email notification delivered to Maria Hughes (maria.hughes@wspcf.org.uk).

Nov 18, 2025, 4:45:42 PM - Maria Hughes (maria.hughes@wspcf.org.uk) opened the email notification (estimated), from 2a04:4e41:4ea7:f13d::dba7:f13d.

Nov 18, 2025, 4:53:23 PM - Maria Hughes (maria.hughes@wspcf.org.uk) viewed the document(s), from 90.244.90.44.

Nov 25, 2025, 9:56:42 AM - Maria Hughes (maria.hughes@wspcf.org.uk) electronically signed or completed the document(s), from 90.244.90.44.

Nov 25, 2025, 9:57:46 AM - Email notification delivered to Michelle Westbury (michelle@westandberry.co.uk).

Nov 25, 2025, 9:57:46 AM - Email notification sent to Michelle Westbury (michelle@westandberry.co.uk).

Nov 25, 2025, 10:58:15 AM - Michelle Westbury (michelle@westandberry.co.uk) electronically signed or completed the document(s), from 185.22.253.132.

Nov 25, 2025, 10:58:31 AM - Michelle Westbury (michelle@westandberry.co.uk) viewed the document(s), from 185.22.253.132.

END OF LOG

West

The Trustees West Sussex Parent Carer Forum c/o West & Berry Ltd Nile House Nile Street Brighton BN1 1HW

18 November 2025

Dear Trustees

Re: West Sussex Parent Carer Forum

The purpose of this letter is to bring to your attention the findings from the recent preparation and independent examination of the accounts for year ended 31 March 2025.

Expected Modifications to the Independent Examiners Report:

There will be no modifications to the independent examiners report.

Unadjusted Misstatements:

There are no unadjusted misstatements.

Other matters

The following points have arisen from our observations of the charity’s procedures and controls during the course of our work on preparing the accounts and the independent examination of those accounts for the year and which we wish to bring to the attention of the trustees:

1. Employment of a trustee

We note that Maria Hughes, trustee, was employed as office coordinator during the year. As discussed the governing document does not permit employment of a trustee.

The following points from previous independent examinations are still in progress:

  1. Equals card statement – we recommend this is reconciled on a regular basis in the same manner as reconciling a bank account and that you engage your bookkeeper to do this for you to ensure accounting records are complete and accurate.

We would like to take this opportunity of expressing our thanks to the trustees and your staff for their assistance during our preparation on the annual accounts and our independent examination of those accounts.

If we can be of any further assistance, please contact Michelle Westbury.

Yours faithfully

West & Berry Limited

West & Berry Limited Registered Office; Nile House, Nile Street, Brighton, BN1 1HW Company Registered in England Number 12018378 A list of directors is available at the registered office Registered to carry out audit in the United Kingdom by the www.westandberry.co.uk Association of Chartered Certified Accountants