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2025-12-31-accounts

Trustees’ Annual Report for the period

From 1 January 2025 To 31 December 2025

Charity name: Lyng and District Community Hall

Charity registration number: 1156339

Objectives and Activities

SORP reference
Summary of the purposes of
the charity as set out in its
governing document		 Para 1.17 The purpose of the charity is to provide a
village hall facility for use by all the people of
Lyng, Sparham and the surrounding district on
a non-discriminatorybasis.
Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.		 Para 1.17 and
1.19		 The hall is used near to capacity with a variety
of actvites provided by hirers and volunteers
on behalf of the hall including various sports,
bingo, community cofee mornings, pre-school
children’s actvites, art classes and theatre. It is
also used for private hire for events such as
privatepartes and weddingreceptons.
Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit		 Para 1.18 The trustees confrm they have had regard to
the Charity Commission’s guidance on public
beneft.

Additional information (optional)

You may choose to include further statements where relevant about:


SORP reference
Policy on grant making Para 1.38 Not Applicable
Contribution made by
volunteers		 Para 1.38 The Charity is totally dependent on the work of
volunteers in the community to manage the
business of the charity, some grounds
maintenance, and fund raising, and running
some actvites in the hall.
Other

Achievements and Performance

SORP reference
Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.		 Para 1.20 The local community has benefited from
involvement in and access to a wide range
of sport and fitness activities, community
social functions, theatre, art classes and
messy church. Private hirers have utilised
the hall for weddings, wakes and private
celebrations.

Additional information (optional) You may choose to include further statements where relevant about:


Achievements against
objectives set
Para 1.41
A recent review shows the hall has
successfully delivered against it’s
objectives of providing Community, social
and fitness activities for the community,
providing older residents with a meeting
place and activities to reduce isolation and
improve wellbeing, and providing preschool
activities and services. Providing
educational and social support for the 12 –
19 yrs age group is proving more
challenging and is still being worked on.
Performance of fundraising
activities against objectives
set		 Para 1.41 Not Applicable
Investment performance
against objectives		 Para 1.41 Not Applicable
Other Not Applicable

Financial Review

Financial Review
Review of the charity’s
financial position at the end
of the period		 Para 1.21 Following a strong year in 2024 revenue from
all sources was lower in 2025. Costs were
managed accordingly resultng in an increase in
unrestricted funds of £1,232.
Statement explaining the
policy for holding reserves
stating why they are held		 Para 1.22 Upon opening of the hall the trustees
established a reserves policy as follows.
- an unrestricted reserve of £5,000 for short
term operatng costs in the event of a loss of
income.
- an unrestricted reserve for future asset
replacement and major property maintenance
at a target level of £20,000 to be achieved by
2026.
These targets have now been achieved.
Amount of reserves held Para 1.22 At the end of 2025 total funds of the charity
amounted to £692,506. Unrestricted General
Reserve fund amounted to £24,244. Restricted
funds amounted to £668,262 represented by
the net book value of the land, building and
other capital equipment.
Reasons for holding zero
reserves		 Para 1.22
Details of fund materially in
deficit		 Para 1.24
Explanation of any
uncertainties about the
charity continuing as a going
concern		 Para 1.23

Additional information (optional)

You may choose to include further statements where relevant about:


The charity’s principal
sources of funds (including
any fundraising)
Para 1.47
The principal sources of funds during the year
were:

Charitable Actvites £30,993
Investment policy and
objectives including any
social investment policy
adopted		 Para 1.46
A description of the principal
risks facing the charity		 Para 1.46 The principal risks facing the charity have been
increasing costs, partcularly energy costs, and
generatng sufcient revenue to cover
increased running costs as well as contnuing to
build the general reserve. Volunteer work on
hall maintenance is deceasing and we are
having to spend more on professional bodies
i.e. gardeners, to maintain the outlook.
Other

Structure, Governance and Management

Description of charity’s
trusts:
Type of governing document
(trust deed,royal charter)		 Para 1.25 Charitable Incorporated Organisaton
Consttuton
How is the charity
constituted?
(e.g unincorporated
association, CIO)		 Para 1.25 CIO
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees		 Para 1.25 The consttuton calls for a minimum of three
trustees. Retring trustees may ofer
themselves for re-electon at an AGM. New
trustees can be nominated for appointment at
an AGM. User bodies also have the right to
appoint a trustee. The Trustees may also at any
tme co-optpersons to be trustees.

Additional information (optional)

You may choose to include further statements where relevant about:


Policies and procedures
adopted for the induction
and training of trustees
Para 1.51
On appointment new trustees are given a copy
of the consttuton to familiarise themselves
with, along with the latest Trustees Annual
Report and Accounts.
They are also provided with a copy of the
Charity Commission publicaton “The essental
Trustee” to explain the role and
responsibilites.
The charity’s organisational
structure and any wider
network with which the
charity works		 Para 1.51 The Charity is managed by the Trustees and a
Management Commitee with a wider
membership of 18 volunteers. Since opening a
number of volunteers have also assisted
running actvites on behalf of the charity.
Relationship with any
related parties		 Para 1.51
Other

Reference and Administrative details

Charity name Lyng and District Community Hall
Other name the charity uses
Registered charity number 1156339
Charity’s principal address Lyng and District Community Hall
Richmond Place
Lyng,
Norwich
NR9 5RF

Names of the charity trustees who manage the charity

1
2
3
4
5
6
7
8		 Trustee name Office (if any) Dates acted if not for
whole year		 Name of person (or body)
entitled to appoint trustee
(ifany)
Stephen Davies Chair Appointed 2/7/2024
Simone Paine Re Appointed 6/2/24
Resigned 7/7/2026
Nick Asbery Resigned 17/03/2025
Helena Riches Appointed 25/05/2024
Rachel Payne Appointed 25/05/2023
Deborah Asbery Appointed 28/4/2025
Paul Young Appointed 25/05/2024
Tom Gittins Appointed 25/05/2022
Resigned 1/3/25

– Corporate trustees names of the directors at the date the report was approved Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for

safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Chair Signature(s) S W Davies Full name(s) Stephen Wyn Davies Position (eg Secretary, Chair Chair, etc) Date 17/07/2026

Charity Name: Lyng & District Community Hall

No (if any) 1156339

1156339
No (if any)
Charity Name: Lyng & District Community Hall		 1156339
No (if any)
Charity Name: Lyng & District Community Hall		 1156339
No (if any)
Charity Name: Lyng & District Community Hall		 1156339
No (if any)
Charity Name: Lyng & District Community Hall
Receipts andpayments accounts
For the period
from		 01/01/2025 To 31/12/2025

CC16a

Section A Receipts and payments Section A Receipts and payments
A1 Receipts Unrestricted
funds
to the nearest
£
12,360
10,274
7,628
731
-
-
-
-
30,993
-
-
-
30,993
7
219
1,617
2,268
3,579
559
1,263
151
1,142
444
120
163
1,482
539
592
12,013
828
394
-
-
27,380
1,898
483
2,381
29,761
1,232
-
23,012
24,244		 Restricted
funds
to the nearest £
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
550
550		 Endowment
funds
to the nearest £
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 Total funds
to the nearest £
12,360
10,274
7,628
731
-
-
-
-
30,993
-
-
-
30,993
7
219
1,617
2,268
-
3,579
559
1,263
151
1,142
444
120
163
1,482
539
592
12,013
828
394
-
-
27,380
1,898
483
2,381
29,761

1,232		 Last year
to the nearest £
Hall Hire Revenue 12,360 14,231
Hall Activities and Events Revenue 10,274 16,901
Bar and CateringRevenue 7,628 9,339
Donations and Gifts Received 731 1,742
- -
- -
- -
- -
Sub total(Gross income for
AR)		 30,993 42,213
A2 Asset and investment sales,
(see table).
-
- -
Sub total - -
Total receipts
A3 Payments
42,213
Audit & Accountancyfees 7 1,029
Cleaning Supplies & Kitchen
Consumables		 219 986
Direct Expenses for Hall Activities 1,617 2,860
Electricity 2,268 3,098
Equipment Purchases for hall activities -
Food & Drink Purchases 3,579 6,667
General Expenses 559 331
Insurance 1,263 1,237
IT Software and Consumables 151 73
Licenses 1,142 975
Maintenance Contracts 444 -
Marketing,Publicity& Website 120 114
Printing& Stationery 163 167
Site Repairs & Maintenance - General 1,482 3,598
Subscriptions 539 56
Telephone & Internet 592 967
Wages 12,013 11,041
Waste Disposal - Bin Collection 828 1,026
Water Charges 394 402
Window Cleaning - -
- -
**Sub total ** 27,380 34,627
A4 Asset and investment
purchases
Demountable Staging 1,898
Storage Shed 483
**Sub total ** 2,381 -
Total payments
Net of receipts/(payments)
A5 Transfers between funds
A6 Cash funds last year end
Cash funds this year end
34,627
1,232 - -
1,232		 7,586
- - - - -
23,012 550 - 23,562 15,976
24,244 550 - 24,794 23,562

CCXX R1 accounts (SS)

05/05/2026

1

Section B Statement of assets and liabilities at the end of the period Section B Statement of assets and liabilities at the end of the period Section B Statement of assets and liabilities at the end of the period
Categories
Signed by one or two trustees on
behalf of all the trustees
B4 Assets retained for the
charity’s own use
B5 Liabilities
B3 Investment assets
B2 Other monetary assets
B1 Cash funds		 Details
Details
N/A
Details
Total cash funds
(agree balances with receipts and payments
account(s))
Land, Buildings and Equipment
HMRC PAYE
Details
Cash at bank and in hand
Details
Bar Stock
Signature		 Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
24,244
550
-
-
-
-
24,244
550
OK
OK
Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
- -
-
-
-
-
-
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
Fund to which
asset belongs
Cost (optional)
New Hall &
Equipment
795,981
General Fund
767
-
-
-
-
-
-
-
Fund to which
liability relates
Amount due
(optional)
General Fund
30
-
-
-
-
Print Name		 Endowment
funds
to nearest £
-
-
-
-
OK
Endowment
funds
to nearest £
-
-
-
-
-
-
Current value
(optional)
-
-
Current value
(optional)
-
-
-
-
-
-
-
-
-
When due
(optional)
Date of
approval

CCXX R2 accounts (SS)

05/05/2026

2

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/
members of
On accounts for the year
ended
Set out on pages		 Charity Name: Lyng and District Community Hall Charity Name: Lyng and District Community Hall Charity Name: Lyng and District Community Hall
31stDecember 2025 Charity no
(if any)		 1156339
1 to 2

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/12/2025.

Responsibilities and As the charity's trustees, you are responsible for the preparation of the basis of report accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed: John Mason Name: John Mason Relevant professional ACMA, CGMA. qualification(s) or body (if any): Address: 1 Hammond Place, Lyng, Norwich, NR9 5RQ

Date: 17/07/2026

1

Oct 2018

IER