**Trustees' Annual Report for the period** **From** Period start date Period end date Day Month Year 01 January 2023 Day Month Year 31 December 2023 **To** ## Section A Reference and administration details **Charity name** Abbey Gym Club **Other names charity is known by** Abbey Gymnastics Club **Registered charity number (if any)** 1156313 **Charity's principal address** Wynwood, Perks Lane Prestwood Buckinghamshire **Postcode HP16 0JG** ## **Names of the charity trustees who manage the charity** **----- Start of picture text -----**
Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
1 Roger Evans Treasurer
2 Lorna Kynaston
3 Miranda Scott
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**Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** March **2012** **TAR** 1 ## **Names and addresses of advisers (Optional information)** **Type of adviser Name Address** ## **Name of chief executive or names of senior staff members (Optional information)** Maureen Evans (Head Coach) ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Constitution Type of governing document (eg. trust deed, constitution) Charitable Incorporated Organisation (CIO) How the charity is constituted (eg. trust, association, company) Appointed by existing trustees Trustee selection methods (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** Abbey Gym Club is affiliated with British Gymnastics (BG) and uses the You **may choose** to include facilities provided by BG to train its trustees and coaches as appropriate. additional information, where Abbey Gym Club has adopted the major policies of BG regarding the relevant, about: safeguarding of children in its care.  policies and procedures adopted for the induction and Two of the Trustees have declared their intention to resign at end of next training of trustees; year.  the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** The promotion of community participation in healthy recreation by the provision of facilities and instruction for gymnastics and related sports. **Summary of the objects of the charity set out in its governing document** **Summary of the main** Gymnastics Instruction **activities undertaken for the** The major activity carried out by Abbey Gym Club is the provision of - **public benefit in relation to** gymnastics instruction to children and young people aged 3 19 years. March **2012** **TAR** 2 |**these objects (include within**
**this section the statutory**
**declaration that trustees have**
**had regard to the guidance**
**issued by the Charity**
**Commission on public**
**benefit)**||This activity is at the heart of the Club’s charitable objects of “promotion
of community participation in healthy recreation in particular by the
provision of …**instruction for gymnastics**”. Classes are typically of
one hour or one and a half hours’ duration with participants grouped into
age / ability ranges.
To improve opportunities for participation, Abbey Gym Club operates a
discount scheme for children whose parents / guardians receive certain
state benefits, for large families (3 or more children), and for children with
disabilities. Discounts are up to 50% of normal fee rates.
The Club has been so successful at providing gymnastics instruction in a
family-friendly and inclusive manner that it has around 120 members who
participate each week, and a further 150+ children on its waiting list.
These numbers are down considerably from pre-COVID numbers and
reflect the reduced sizes of classes caused by a reduction in the number
of coaches available. We are hoping to gradually build up the number of
participants as we are able to increase coaching staff.
Gymnastics Facility
The Club operates out of a local school hall which gives the Club 3 main
issues:
1. The hall size is smaller than a gymnastics floor area, and is also
much smaller than the minimum size recommended by British
Gymnastics, so the Club can only offer a limited range of
equipment for its gymnasts, and can accommodate a restricted
number of gymnasts;
2. The Club can only hire the school hall two evenings per week plus
Saturday mornings, thus restricting the numbers of gymnasts that
can be accommodated in classes;
3. The equipment must be set up at the beginning of every session
and taken down again at the end of every session; this takes 30-
60 minutes for set-up and the same for put-away, and creates
excess wear and tear on both the Club’s equipment and its
volunteers.
To overcome the above issues, the Club has actively pursued the
possibility of building its own gymnastics facility.
In 2015, the Club identified a potential site on which to build a new
gymnastics facility and developed drawings to test the concept.
Conditional planning permission was granted in October 2015, with a
revised design being granted planning permission in 2018.
Subsequently certain conditions to light that we had been unaware of that
made continuing with the project unviable, so we made the decision to
withdraw from the project, whilst continuing to look for alternative
facilities..This is still ongoing.
Public Benefit
The trustees have all read the guidance issued by the Charity
Commission on Public Benefit. In planning the Club’s activities for the
period, the trustees have complied with their duty to have due regard to
this guidance throughout the period. The trustees believe that all
activities undertaken are directly related to the Club’s objects and
represent benefit to the public.| |---|---|---| **Additional details of objectives and activities (Optional information)** March **2012** **TAR** 3 You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. ## Section D Achievements and performance During School Term times the Club ran at least 9 sessions per week of gymnastics with around 120 children and young people participating each week. Abbey Gym Club operates its own awards schemes for children at different stages of development and ages. These are Pre-School awards, basic awards and proficiency awards. During the year we were able to start an advanced “squad” for children who were showing a wish to advance their gymnastics. During the Summer Holidays the Club run a Summer Training week, which was well attended. The Club continues to search for a suitable training facility. ## **Section E Financial review** The Club’s reserves, excluding refundable deposits, at the end of the **Brief statement of the** period stood at £100,000, **charity’s policy on reserves** The funds were built-up to help fund the new facility. We have contacted those who donated specifically for the facility, and returned them to those who requested it. We will release some of the funds to help finance replacement equipment, and to reduce the impact of coaching cost increases and facility hire costs. **Details of any funds materially in deficit** ## **Further financial review details (Optional information)** Most of the Club’s income is from the fees charged for gymnastics You **may choose** to include instruction. The Club currently has stopped raising funds until we can additional information, where reduce the reserves. relevant about:  the charity’s principal The Club’s major expenditure during the period was to pay costs sources of funds (including associated with coaching; hall hire fees; and replacement equipment. any fundraising); These expenses are directly linked to the **provision of gymnastics**  how expenditure has **instruction** as set out above. supported the key objectives of the charity; - investment policy and March **2012** **TAR** 4 objective5 including any elhical investment policy adopted. Section F Other optional information Abbey Gym Club is proud of its track record in developing promising gymnasts into junior coaches and beyond via a structured pathway as follows.. From the age of 3 they work towards Brttish Gymnastics (BGI preschool awards; b. At 5 they start working on Club and BG proficiency awards; c. From the age of 6 they are given the opportunity to take part in County ¢ompetf(ions; d. From 12 years, they are encouraged to start helping younger gymnasts vmhin their own classes; e. Al 14 they are encouraged to attend BG Proficiency Coaching courses,. f. From 16 they can attend BG Level 1 Assistant Coach courses, Safeguarding and Child Prolection courses and First Aid courses., g. At age 18 they are encouraged to attend BG Level 2 coaching courses. All the above Gourses are funtjed by the Club. This steady approach is great for the self-esteem of the Club's gymnasts, enabling them to build their confidence in a controlled manner and giving the younger gymnasts something to aspire to. The skills that they acquire stand them in good stead for working life. Section G Declaration The trustees declare that they have approved the trustees. report al)ove. Signed on bohalf of tho charity'$ trust Signaturels) Full namo{sl Po8ltion leg Secretsry, Chair, otc) Dote Mar¢h 2012 TAR A8BEY GYM eLUÈ 11S6313 Recei ts and ments accounts CC16a For th8 perlod 0110112Q23 To 311121202J Section A Receipts and payments Unrestricted fvnd$ R85trtcted lund$ En(FowTnent fund8 To¢al L••¢ y••r ioth• n•4r• Wth• n*•r•4t£ toth• n•4v•rtÉ Al Recel ts Gymn4stirSAthhe1 27.714 TrnnsferFrom S&%inAi Sawty5Ae¢¢JTrt Fur￿$ Held As Ageni Mem￿1 Depo￿ T￿n￿erred io Sa 39J J72 120 szs 525 Sub total(Gross income forAR) Z&750 525 29275 A2 A888t and ￿19$. IM¢ table). Sub totsl 28.760 625 29,276 32,622 A3P ments 1.171 g.f4f 124 10M93 Hir¢ aub Adfflin EQUw￿t Tr&￿￿ert0 St￿9$ Funds As Aqeni 9.141 &841 J,641 4000 4086 1¥2 2,872 Sub total I￿5 S4M74 A4 A$8et and investment urch4￿$. 8ee tsbla Sub total 26,JOS 26,305 34,074 Net of receip¢sl(paymentsJ AS Tran5fer5 fund5 AS Cash funds last year end C￿h funits th1$ year 8nd 626 2.970 10D,043 10i418 I￿00 I￿10 101,143 lo4￿13 98,630 97077 CCXX Rl Unrfy5tTlct8d funds to n••i•*t£ Rostricted funds Endowfftent fund8 to neare*tÈ to 81 Co$h funds Current Account 7.140 2,3¥ Total cash funds 1Q2A88 2.J25 Unrestrlc¢¢d ftFnds tr*n••V*•t£ Restrlctsd funds Endowmen¢ funds to nwr••t£ Fund to**lch eVvr•ntva￿I rtsDdto wthlEh CurYe*rtvalu• B4 A88ets retslnod for charity's own use rJ*t311E Amountdth B6 Llabllltl•s Stgned tyrrn trus(*s on bEhalfof Signature Print Name Dele of CCXX R2 &￿UThts Issi 10109rd024 Independent Examinerfs Report to the Trustees of Abbey Gym Club I report on the financial statements of the charitable incorporated organisation for the year ended 31 December 2023 This report is made solely to the charivs trustees, as a body, in accordance with section 145 of the Charities Art 2011. My work has been undertaken so that I might state to the charity's trustees those matters l am required to state to them in thls report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the charity and the charitls trustees as a body. for my work, for this report, or for the opinions I have formed. Respective responslbllltles of trustees and examiner The charity's trustees are responsible for the preparation of financial statements. The charitvs trustees consider that an audit is not required for this year under Sertion 144121 of the Charities Act 20111'the 2011 Act'l and that an Independent examlnation Is needed. It is my responsibility to: examine the financial statements under section 145 of the 2011 Att: > to follow the procedures laid down in the General Directions 8iven by the Charity Commission under section 14515llbl of the 2011 Art,. and > to state whether particular matters have come to myattention. Basls of Independent examlnerfs report My examination was carried out in accordance with the General Directions given by the Charlty Commlssion. An examination include5 a review of the accounting records kept by the charity and a comparison of the flnancial statements presented with those records. It also includes consideration of any unusual items or disclosures in the financial statements and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evldence that would be required in an audit, and consequently no opinion is given as to whether the financial statements present a 'true and fair view, and the report is limited to those matters set out in the 5tstement below. Independent examiner's statement In connertion with myexamination, no matter has come to my attention: which gives me reasonable cause to believe that in any materlal respect the requirements.. to keep accounting records in accordance with section 130 of the 2011 Act,. and to prepare finantial statements which accord with the accounting records and comply with the accounting requirements of the 2011 Art; have not been met; or b} to which, in my opinion, attention should be drawn in order to enable a proper understanding of the financial statement5 to be reached. Independent Examinerfs Name.. DAVID LAY Relevant professional qualification or body.. Address: 6 STOCKLANOS WAY, PRESTWOOD. GREAT MISSENDEN. BUCKS. HP16 OSJ Date: 6(,, ly