2022-06-30-accounts - Hurstbourne Tarrant Community Centre

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Trustees' Annual Report					for theperiod
From	Period start date			To	Period end date
	1st	July	2021		30th	June	2022

Section A Reference and administration details

Charity name Hurstbourne Tarrant Community Centre Other names charity is known by Registered charity number (if any) 1156307 Charity's principal address Stanley Cottage, Church Street Hurstbourne Tarrant Andover Postcode SP11 0AX

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year
Mrs Susan Hoare	Chairman	Until Feb 2022
Mrs Ann Nash	Treasurer
Mr Andrew Russell		Until Feb 2022
Mrs Maria Wright		Until Jan 2022
Mrs Alison Willis
Dr Elizabeth Allinson		Until Jan 2022
Dr Andrew Watson
Mr Mark Thomas	Chairman
Mrs Louise Pittuck- Schols











Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name		Dates acted if not for whole year

Names and addresses of advisers (Optional information)

Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document

Constitution dated 25[th] February 2014

(eg. trust deed, constitution)

Charitable Incorporated Organisation How the charity is constituted

(eg. trust, association, company)

Appointed by existing charity trustees - by a resolution passed at a Trustee selection methods properly convened meeting of the trustees. (eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

Section C Objectives and activities

To build and subsequently manage a community centre for the benefit primarily of the inhabitants of Hurstbourne Tarrant but also of neighbouring areas without distinction of sex, sexual orientation, age, Summary of the objects of the disability, nationality, race or political, religious or other opinions, charity set out in its including use for meetings, lectures and classes or other forms of governing document recreation and leisure time occupation in the interests of social welfare and the object of improving the conditions of life for the said inhabitants.

The main activities undertaken by the charity between 1[st] July 2021 and 30[th] June 2022 were:

Resuming normal service following the disruption caused by Covid.
Managing all financial and operational aspects of the Community Centre.
Maintaining the high quality of the building and its facilities.
Re-establishing links with local community organisations (parish council, school, church etc), and with other voluntary organisations following the pandemic.

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

Fostering local community cohesion and to bring ‘outreach’ services for the local community to the Centre.
Delivering easy to use Centre booking systems and combining this with good customer services for every booking.
Managing a team of volunteers who ‘meet, greet and brief’ customers.
Promoting the Centre and regularly communicating the classes, regular activities and community events at the Centre via a wide range of media (web site, local Facebook site, direct e-mail, village notice boards, parish magazine, update reports to the parish council and so on).
Continuing to foster further user/volunteer engagement and two-way communications – within the village and with wider stakeholders.
The trustees have had due regard to the guidance on public benefit in the running of the charity and in its planning and decision-making processes for the achievement of the charity’s objectives.

Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

Section D Achievements and performance

Summary of the main achievements of the charity during the year

In summary, the main achievements of the Charity between 1[st] July 2021 and 30[th] June 2022 were:

The Centre continued to be a thriving and highly popular community hub for Hurstbourne Tarrant and surrounding villages.
There has been a rapid and increasing use of the Centre following the disruption caused by the Covid pandemic. Regular community events and classes have resumed, and the Centre is performing an important role in re-establishing community spirit following lockdowns.
User feedback is that the quality of the building and the facilities at the Centre, the ease of booking, and our associated customer services are rated as excellent.
The planned maintenance schedule continued throughout the year to ensure that the high quality of the building and its facilities were maintained.
Use of the Hallmaster online booking system has been developed over the year, providing an affective ‘self-service’ facility for customers making enquiries and bookings.
Several Trustees completed their tenure of office and succession was managed effectively.
A self-employed part-time ‘Bookings Manager’ was appointed following an open advertisement and selection process to oversee bookings and ensure maintenance of a professional and quality response to customers.
The Community Centre Volunteers have provided invaluable service as we transitioned to a new operational model, following the retirement of our longstanding Trustee Centre Manager.

Section E Financial review

Brief statement of the charity’s policy on reserves

In accordance with our Reserves Policy, the trustees have set aside reserves to cover any unforeseen expenditure on maintaining or modifying the fabric of the building, unusually high operating costs and/or the risk of suffering significant unforeseen loss of income. The trustees review the current level of reserves whenever priorities are reassessed, and when updating the financial plan for the charity.

Details of any funds materially in deficit

None.

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

the charity’s principal sources of funds (including any fundraising);

Principal sources of funds: Income from letting the hall £12,929 Borough Council Local Restrictions Support Grant £2,667 Donations & Legacy £20,264

how expenditure has supported the key objectives of the charity;
investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

gned on behalf of the charity’s trustees	’s trustees	’s trustees
Signature(s) Full name(s)Mark Thomas Ann NASH Position (eg Secretary, Chair, etc) Chair Treasurer Date26/04/2023
	Mark Thomas		Ann NASH
	Chair		Treasurer
		26/04/2023
		26/04/2023

Charity Name	Charity Name	Charity Name	No (if any)
Hurstbourne Tarrant Community Centre			1156307
Receipts andpayments accounts
For the period from	Period start date	To	Period end date
	01/07/2021		30/06/2022

Section A Receipts and payments

	Unrestricted funds	Restricted funds	Endowment funds	Total funds	Last year
	to the nearest £	to the nearest £	to the nearest £	to the nearest £	to the nearest £
A1 Receipts
Donations,legacies &grants	23,144	-	-	23,144	20,250
Fundraisingevents	9,398	-	-	9,398	923
Interest	500	-	-	500	701
Hire of hall & equipment	12,929	-	-	12,929	2,054
	-	-	-	-	-
	-	-	-	-	-
	-	-	-	-	-
	-	-	-	-	-
*Sub total* _(Gross income for AR) _	45,971	-	-	45,971	23,927

A2 Asset and investment sales, (see table).
	-	-	-	-
	-	-	-	-	-
*Sub total*	-	-	-	-	-

**Total receipts **	45,971	-	-	45,971	23,927

A3 Payments
Cost of fundraisingevents	9,241	-	-	9,241	1,275
Repairs, Renewals & Maintenance	2,841	-	-	2,841	2,468
Light and heating	2,244	-	-	2,244	1,346
Water and sewerage	321	-	-	321	137
Insurance	1,018	-	-	1,018	975
Telephone & internet	419	-	-	419	535
Admin costs	1,353	-	-	1,353	907
Bank & loan interest & charges		-	-	-	-
	-	-	-	-	-
**Sub total **	17,437	-	-	17,437	7,642

A4 Asset and investment purchases, (see table)
Purchase of fixed assets	491	-	-	491	701
Loan repaid to external funder		-	-	-	-
**Sub total **	491	-	-	491	701

**Totalpayments **	17,928	-	-	17,928	8,343

*Net of receipts/(payments)*	28,043	-	-	28,043	15,584
A5 Transfers between funds	-	-	-	-	-
A6 Cash funds lastyear end	110,048	-	-	110,048	94,464
*Cash funds thisyear end*	138,091	-	-	138,091	110,048

Section B Statement of assets and liabilities at the end of the period

Categories	Details	Unrestricted funds	Restricted funds	Endowment funds
		to nearest £	to nearest £	to nearest £
B1 Cash funds	Deposit A/c	136,043	-	-
	Current A/C	2,047	-	-
	Cash	-	-	-
	*Total cash funds*	138,091	-	-
	(agree balances with receipts and payments account(s))	OK		OK
		Unrestricted funds	Restricted funds	Endowment funds
	Details	to nearest £	to nearest £	to nearest £
B2 Other monetary assets		-	-	-
		-	-	-
		-	-	-
		-	-	-
		-	-	-
		-	-	-

	Details	Fund to which asset belongs	Cost (optional)	Current value (optional)
B3 Investment assets			-	-
			-	-
			-	-
			-	-
			-	-

	Details	Fund to which asset belongs	Cost (optional)	Current value (optional)
B4 Assets retained for the charity’s own use	Community Hall		593,091	300,000
	Furniture, Fixtures & Fittings		16,358	1,400
			-	-
			-	-
			-	-
			-	-
			-	-
			-	-
			-	-

	Details	Fund to which liability relates	Amount due (optional)	When due (optional)
B5 Liabilities			-
			-
			-
			-
			-

Signed by one or two trustees on behalf of all the trustees	Signature	Print Name		Date of approval

Charity Name	Charity Name	Charity Name	No (if any)
Hurstbourne Tarrant Community Centre			1156307
Receipts andpayments accounts
For the period from	Period start date	To	Period end date
	01/07/2021		30/06/2022

Section A Receipts and payments

	Unrestricted funds	Restricted funds	Endowment funds	Total funds	Last year
	to the nearest £	to the nearest £	to the nearest £	to the nearest £	to the nearest £
A1 Receipts
Donations,legacies &grants	23,144	-	-	23,144	20,250
Fundraisingevents	9,398	-	-	9,398	923
Interest	500	-	-	500	701
Hire of hall & equipment	12,929	-	-	12,929	2,054
	-	-	-	-	-
	-	-	-	-	-
	-	-	-	-	-
	-	-	-	-	-
*Sub total* _(Gross income for AR) _	45,971	-	-	45,971	23,927

A2 Asset and investment sales, (see table).
	-	-	-	-
	-	-	-	-	-
*Sub total*	-	-	-	-	-

**Total receipts **	45,971	-	-	45,971	23,927

A3 Payments
Cost of fundraisingevents	9,241	-	-	9,241	1,275
Repairs, Renewals & Maintenance	2,841	-	-	2,841	2,468
Light and heating	2,244	-	-	2,244	1,346
Water and sewerage	321	-	-	321	137
Insurance	1,018	-	-	1,018	975
Telephone & internet	419	-	-	419	535
Admin costs	1,353	-	-	1,353	907
Bank & loan interest & charges		-	-	-	-
	-	-	-	-	-
**Sub total **	17,437	-	-	17,437	7,642

A4 Asset and investment purchases, (see table)
Purchase of fixed assets	491	-	-	491	701
Loan repaid to external funder		-	-	-	-
**Sub total **	491	-	-	491	701

**Totalpayments **	17,928	-	-	17,928	8,343

*Net of receipts/(payments)*	28,043	-	-	28,043	15,584
A5 Transfers between funds	-	-	-	-	-
A6 Cash funds lastyear end	110,048	-	-	110,048	94,464
*Cash funds thisyear end*	138,091	-	-	138,091	110,048

Section B Statement of assets and liabilities at the end of the period

Categories	Details	Unrestricted funds	Restricted funds	Endowment funds
		to nearest £	to nearest £	to nearest £
B1 Cash funds	Deposit A/c	136,043	-	-
	Current A/C	2,047	-	-
	Cash	-	-	-
	*Total cash funds*	138,091	-	-
	(agree balances with receipts and payments account(s))	OK		OK
		Unrestricted funds	Restricted funds	Endowment funds
	Details	to nearest £	to nearest £	to nearest £
B2 Other monetary assets		-	-	-
		-	-	-
		-	-	-
		-	-	-
		-	-	-
		-	-	-

	Details	Fund to which asset belongs	Cost (optional)	Current value (optional)
B3 Investment assets			-	-
			-	-
			-	-
			-	-
			-	-

	Details	Fund to which asset belongs	Cost (optional)	Current value (optional)
B4 Assets retained for the charity’s own use	Community Hall		593,091	300,000
	Furniture, Fixtures & Fittings		16,358	1,400
			-	-
			-	-
			-	-
			-	-
			-	-
			-	-
			-	-

	Details	Fund to which liability relates	Amount due (optional)	When due (optional)
B5 Liabilities			-
			-
			-
			-
			-

Signed by one or two trustees on behalf of all the trustees	Signature	Print Name		Date of approval

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/directors/ Hurstbourne Tarrant Community Centre members of On accounts for the year Charity no 1156307 ended[30 June 2022 ] (if any): Set out on pages 1 Responsibilities and I report to the charity trustees on my examination of the accounts of the basis of report Company for the year ended 30/06/2022.

As the charity’s trustees of the Company (who are also the directors of the company for the purposes of company law), you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (“the 2006 Act”).

Having satisfied myself that the accounts of the Company are not required to be audited for this year under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity’s accounts as carried out under section 145 of the Charities Act 2011 (“the 2011 Act”). In carrying out my examination, I have followed the Directions given by the Charity Commission (under section 145(5)(b) of the 2011 Act.

Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention which gives me cause to believe that: • accounting records were not kept in accordance with section 386 of the Companies Act 2006; or

the accounts do not accord with such records; or

• the accounts do not comply with relevant accounting requirements under section 396 of the Companies Act 2006 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination; or

•the accounts have not been prepared in accordance with the Charities SORP (FRS102).

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Date: Signed: 19 September 2022 Name: Caroline Reeves Relevant professional qualification(s) or body:[MICB PM Dip - The Institute of Certified Bookkeepers ] Address:[Rural Business Hub, The Old Post Office, Hurstbourne Tarrant, ] Andover, SP11 0AG

October 2018

IER

Section B Disclosure

Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose .

None

October 2018

IER