2022-12-31-accounts - Bakiga Community Project UK

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Trustees' Annual Report for the period

Period start date Period end date Day Month Year Day Month Year From 01 01 2022 To 31 12 2022

Section A Reference and administration details

Charity name Other names charity is known by Registered charity number (if any) 1156306 Charity's principal address P.O.BOX 1026 Kabale Uganda

Bakiga Community Project UK

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year
CraigSmith	Director
Claudia Smith
Jeanette Joubert	Treasurer
HilaryMak
Hermanus Pieters		From 1/9/2022
AndyRitter

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

TAR

March 2012

Names and addresses of advisers (Optional information)

Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document

Constitution

(eg. trust deed, constitution)

Charitable Incorporated Organisation (“CIO”) How the charity is constituted

(eg. trust, association, company)

Appointed for a term of 3 years by a resolution passed at a properly Trustee selection methods convened meeting of the charity trustees.

(eg. appointed by, elected by)

Additional governance issues (Optional information)

The charity supports, raises funds for and helps to monitor the work of You may choose to include Bakiga Community Project, a Ugandan non-governmental organisation additional information, where (“NGO”) set up by Craig and Claudia Smith to carry out the development relevant, about: work amongst disadvantaged communities in Kabale district, Uganda. • policies and procedures adopted for the induction and The trustees have a very good understanding of Africa. They know the culture within which the NGO works and many of the issues that can often training of trustees; arise. They have either lived there for a period of time or travelled and • the charity’s organisational the charity’s organisational visited the work of the charity. This helps us to effectively manage and structure and any wider monitor the work that is being carried out in Uganda.

the charity’s organisational the charity’s organisational structure and any wider network with which the charity works;

Annual visits are made to Uganda to check on the work of the NGO.

relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

Section C Objectives and activities

The objects of the CIO are:

1.To develop the capacity and skills of the beneficiaries of Bakiga Community Project, Uganda, in such a way that they are better able to identify, and help meet, their communities needs and to enable their Summary of the objects of the disadvantaged community to participate more fully in society. charity set out in its 2. The advancement of the Christian religion in Bakiga, Uganda, in governing document particular but not exclusively by: a) missionary, evangelism and outreach work; and b) religious education

TAR

March 2012

Bakiga Community Project UK aims to raise funds for and develop the capacity of Bakiga Community Project, a Ugandan NGO which works in Kabale district, South West Uganda, to assist poor communities to access water. This work involves receiving, accounting for and dispersing regular and one off donations to the work of the NGO.

The UK trustees have met twice during 2022 to monitor the progress of the work in Uganda and the use of funds that have been transferred to Uganda. Minutes of these meetings are available. The trustees also advise through more informal communication on developments within the NGO, including new projects and ongoing development of Bakiga Lodge.

The charity supported Craig and Claudia Smith to visit Uganda in August 2022. This visit enabled them to monitor the progress of the development work of the project. This entailed visiting springs and tanks and talking to beneficiary communities. The work of the NGO continues to be held in very high regard and greatly appreciated by the communities we visited. The standard of all the water developments seen were excellent.

Craig also spent time continuing to mentor and train the Ugandan project managers. He had meetings with the Ugandan Board and monitored the condition of the lodge in Ruhija, including new developments. These new developments included the construction of new rooms and upgrades to the reception and bar area.

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

Craig put in place plans to employ someone to work to check how the older water developments of the NGO are still functioning. Gilbert was interviewed and appointed to do this work. He will travel to previous constructions, checking if they are still functioning and taking photos. He will liase with the Engineers for any necessary repairs.

The charity works with communities in the UK to educate them about rural African communities and the difficulties of access to water. The Ugandan NGO constructs and repairs protected springs and community water tanks. We work with community leaders to ensure these resources are maintained. During 2022, the Ugandan NGO has constructed 35 Springs and 6 Tanks, serving an estimated 16,000 people. The UK Charity assisted this work with funds that helped to purchase construction materials and supported the salary of the water engineers. These resources ensure the mainly women and children who have to fetch water, have less distance to walk and fetch from cleaner sources of water. This reduces the incidence of diarrhoea, infant mortality and sickness amongst villagers in the areas where we work and frees up time for the women and children to take on other tasks, including enabling the children to attend school more frequently.

The work of Bakiga Community Project in Uganda creates permanent employment for 17 Ugandans, who otherwise may not find work. This includes employing skilled managers, water engineers and a chef. This helps to alleviate poverty, increase self-esteem and enriches the village community. Craig worked with Emmy to continue the process of the NGO renewal, which is now due.

It was decided to employ a full time carpenter for the lodge. Bruno does excellent work and will be employed to carry out all repairs at the lodge as well as supervise all new cabin constructions.

TAR

March 2012

Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

Section D Achievements and performance

TAR

March 2012

Section D Achievements and erformance p

Summary of the main The charity seeks to ensure that the work of the Ugandan NGO provides achievements of the charity sustainable benefit to its beneficiaries and that all resources are used during the year effectively. The charity supported the monitoring of the work of the Ugandan NGO in several ways: • Updates on the performance of the NGO were discussed at our regular trustee meetings. Careful monitoring of accounts and progress is undertaken and the trustees’ professional skills are used in advising the NGO. • Key risks and opportunities are discussed in the trustees’ meetings. The trustees professional experience helps ensure risks are minimised and opportunities are taken, where funds allow. Minutes of these meetings are kept. • The Ugandan accounts and records are monitored and updated on a weekly basis. Lodge bookings are handled from the UK. Daily communication is made with the Ugandan managers. This monitoring work is supported by the UK charity through support of Craig and employment of an Admin assistant. This work helps the Ugandan NGO to ensure that resources are well deployed and accounted for, to ensure key objectives are met so that there is real benefit for the beneficiaries of the NGO. • Several key administration tasks for running the Lodge are done from the UK, funded by the UK charity. These tasks aid in accountability and in the smooth running of the lodge. • The charity facilitated the visit to Uganda by Craig and Claudia in August 2022. • The charity raised funds and supported the work of the NGO in Uganda in the form of a grant of £6270. This assisted the Ugandan NGO with its construction of 35 springs and 6 community water tanks during 2022, serving an estimated population of 16,000 people. • The charity also contributed £1000 towards the purchase of a new motorbike for the Ugandan NGO. One of the bikes we had was becoming too old and expensive to repair. The bike will be used by our water engineers, to enable them to carry out their water development work in the villages. • The charity continued to help fund the salary of the full time water engineer employed in Uganda. • The charity carried out substantial information sharing and fund raising towards a proposed new lodge construction in Uganda. • The UK charity requested the NGO to work on its sustainability performance. This will involved looking at the possibility of tree planting around springs and better recycling at the lodge. • The Ugandan NGO requested assistance from the UK charity to help it purchase a necessary pickup. The UK charity will try to raise funds during 2023.

TAR

March 2012

Section E Financial review

The trustees are of the view that no reserves should be retained within Brief statement of the the charity as at the current time there are no potential liabilities or charity’s policy on reserves employee related costs that will need to be met should the charity decide to stop its activities. Any surplus funds will be distributed by the trustees when there is a requirement. The trustees will monitor the need to have a reserves policy should commitments be made that are dependent upon ongoing support for a period of more than 12 months.

Details of any funds materially in deficit

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

the charity’s principal sources of funds (including any fundraising);
how expenditure has supported the key objectives of the charity;
investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Craig Smith Position (eg Secretary, Chair, Director etc) Date 31/08/2022

TAR

March 2012

BAKIGA COMMUNITY PROJECT UK

Income and Expenditure Statement For the 12 Months to 31 December

Incoming resources Received Gift aid Resources expended General Uganda Admin Covid Salaries Water Bibles Vehicles Lodge Transfer between funds Total funds carried forward Balance Sheet As at 31 December Current Assets Debtor Bank account Current Liabilities Loans Net Assets Represented by: Unrestricted income funds Restricted income funds	Unrestricted funds Restricted funds £ £ 10,712 900	2022 Total £ 10,712 900 11,612 (387) (5,270) (1,000) (1,000) (7,657) 3,955 2022 Total £ 900 9,077 9,977 9,977 9,777 200 9,977	2021 Total £ 9,041 945
	11,612		9,986
	(387) (5,270) (1,000) (1,000)		(354) (2,439) (6,010) (2,000)
	(7,657)		(10,803)
	3,955		(817)
	Unrestricted funds Restricted funds £ £ 900 9,077		2021 Total £ 944 6,328
	9,977		7,272
			1,250
	9,977		6,022
			5,822 200
			6,022

Charity Registration No. 1156306 England and Wales

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02/01/2023