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← The Haven (Stapleford)

2023-12-31-accounts

The Haven (Stapleford)

Report and Financial Statements

Year ended 31st December 2023

Charity No: 1156295 Company No: 08900578

Hopewell Business Services (Accountants) ‘Doverbeck’ 8 Gunthorpe Road Lowdham Nottingham NG14 7EN

The Haven (Stapleford)

Reference and Administrative Information

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T rustees

Russell Olding (Chair) Peter Edmonds Louise Brown Frances Connor Tim Brindley

Charity Registration Number

1156295

Company Registration Number

8900578

Principal Office

The Haven Centre Wadsworth Road Stapleford Nottingham NG9 8BD

Bankers

HSBC UK 26 Clumber Street Nottingham NG1 3GA

Solicitors

Geldards LLB Cubo Standard Court Park Row Nottingham NG1 6GN

The Haven (Stapleford)

Contents

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Page:

1 to 5 Chair of Trustees Annual Report
6 to 7 Report of the Trustees
8 Independent Examiner's Report to the Trustees
9 Balance Sheet
10 Income & Expenditure Account
11 to 13 Notes forming part of the financial statements

2 0 2 3 ANNUAL REPORT Haven [Stapleford]

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info@havencentre.co.uk

www.havencentre.co.uk

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Introduction

The Haven [Stapleford] established the Haven Centre on Wadsworth Rd in 2014. The centre continues to provide services to the community of Stapleford, in line with its charitable purposes. 2023 brought with it new challenges. In addition to our Church services and meetings, we operated more than ten community focused programmes providing help and support to the two poorest communities in our Borough. Funding has meant that we were able to continue to deliver Food-bank, supporting many households who were financially struggling. We are grateful to the many people who were willing to volunteer to help with food collections and deliveries.

Our Toddler group is thriving as are other groups within the building, We continued our partnership with the mutual aid group, providing a school uniform bank in the school holidays. We also managed to run various schemes to help with holiday hunger throught the year.

We will continue to adapt and change with the trends and needs of our community.

ANNUAL REPORT 2023 | 2 Charity Number 1156295

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OPERATIONS

2023 saw the continued development of our services. We have found some of the adjustments we made, regarding staffing, brought challenges, but it meant we were able to focus on building towards the future. We have some fresh faces as well as the return of familiar faces. Although we have wanted to expand and move forwards, our focus has been on developing and strengthening the things already in place.

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Food-bank continued to see an upturn in demand and, as always, the team of volunteers have served the community well this year. Community Café [open two days each week, with FREE soft play and Wi-Fi. Super Tots [stay and play group, two sessions per week] CGL [an agency based in our centre supplying support and health checks for recovering addicts]

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Social Souls - work experience for adults with learning difficulties

In addition, providing personal and spiritual support for those who seek it, and opportunities for personal development. The church continued to provide.

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Weekly worship service

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Weekly Bible study groups

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Management of the centre

The heating system is still a significant challenge due to the gas boiler ceasing to work in 2020. The current boilers are beyond economic repair. Fortunately, the hot water has an emersion heater back up system which has meant that hot water was constant. The start of the year we were able to have a temporary boiler supplied by Nottinghamshire County Council. Unfortunately, they were unable to assist with the temporary boiler at the end of the year. Due to the terms of our lease, we were also unable to look at permanent solutions. This resulted in a reliance on portable electric heaters from September which obviously had a huge impact on energy bills and the usability of the building. We have some plans for next year to try and address this issue.

We have continued streaming our in-person Sunday services online, allowing us to reach those that are house bound or geographically distanced.

We were also able to join other churches from The NG Network to have joint services.

Ongoing work and maintenance to the fixtures and fittings of the building continued including a survey and cutting of the trees in the grounds. We were

ANNUAL REPORT 2023 | 3 Charity Number 1156295

able to continue improving the courtyard area due to volunteers and the hard work of Social Souls.

The Foodbank continued to be active throughout the year. At Christmas we were able to supply 30 Christmas Hampers including meat and veg. Over the year the Foodbank received incoming food donations through Tesco, Stapleford Baptist Church and individual donations. Also, Warburtons supplied a monthly donation of bread products. We also received financial donations which are included in our end of year accounts. We are grateful for all the support from businesses and individuals

We started a social evening in partnership with Social Souls and also a monthly afternoon Café run buy Social souls on the first Tuesday of the month. In September we also started a Men’s mental health group in partnership with the Social Prescribing team, this runs once a month on a Monday Evening.

In December 2023 we had a Santa’s Grotto, which gave away sixty selection boxes to local children, we were also able to support the Stapleford Fire Brigade with their drive through grotto. We also were able to continue our Community Cinema with our annual showing of “The Polar Express”, this was an immersive experience using lights, smoke machines, fans, and snow machines. Yet again it was a great hit and has become part of the Christmas tradition at the Haven!

S T A F F I N G

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The core staff team remained solid, with one full-time and one part-time member, plus suport from some sub contracted part time staff. Last year we made the Café managers position redundant. This year we explored other opportunities to use this space.

All compliance challenges have been met in terms of employment law and wages/ pensions. On the job training is provided and personal development plans are in place. Levels of qualification and experience are above average. All legal requirements [hygiene and safety training etc] have been met. All staff and volunteers are DBS checked and up to date with safeguarding

procedures. Policies and Policies have been composed for all significant areas including;

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Safeguarding Data Protection [GDPR] Professional Boundaries Social Media

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In addition we have a comprehensive Staff Handbook and Code of Conduct. Copies available on request.

ANNUAL REPORT 2023 | 4 Charity Number 1156295

F I N A N C E

2023 has been a year of re addressing the budget. We were pleased that the actions taken at the end of 2022 has left us in a stronger financial position at the end of 2023.

We remain grateful for the help from grant giving trusts and will look at strengthening our financial position in 2024. We are grateful to Broxtowe Borough Council. Our budgeting has remained strong and has carried us through. We are still operating as frugally as possible. Government guidelines for salary and pension increases have been met. Wages and bill payments are kept up to date. Assets are appropriately maintained. Cash flow was kept strong by the generous giving of church members, on top of Grants. Our Directors continue to strategise to bring us to a place of greater financial security.

D I R E C T O R S / T R U S T E E S

Our governing group remain consistent and stable, and Operating budgets are produced and adhered to. We were pleased to bring a new member on the team when Tim Brindley was made a Director/Trustee on the 19th June 2023. Tim also volunteers one day a week at the office which will help keep the board up to date with the day to day operations of the centre. Forward planning is in constant process. Minutes of meetings are available on request.

O R G A N I S A T I O N A L H E A L T H

The church remains healthy and focused on its Mission to Serve the Community. Feed back is always positive, and we estimate that within any given week, we help/ support upwards of 200 people in this community.

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Russell Olding Senior Minister

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ANNUAL REPORT 2023 | 5 Charity Number 1156295

The Haven (Stapleford)

Report of the Trustees for the year ended 31st December 2023

The Trustees present their annual report along with the unaudited financial statements of the Charity for the year ended 31st December 2023. The Trustees have adopted the provisions of the Statement of Recommended Practice (SORP) "Accounting and Reporting by Charities" (FRS102) in preparing the annual report and financial statements of the Charity.

The financial statements have been prepared in accordance with the accounting policies set out in notes to the accounts and comply with the charity's governing document, the Charities Act 2011 and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland published on 16th July 2014 (as amended by update bulletin 2 published on 5th October 2019.

Structure, Governance and Management Governing Document The Haven (Stapleford) was established as a

charitable trust by a deed and registered with the Charity

Commission on 20th March 2014. The Charity is also established as a Company Limited by Guarantee and registered with Companies House on 18th February 2014. The charity is based at The Haven Centre Wadsworth Road, Stapleford, Nottingham.

There are currently five Trustees and future Trustees shall be appointed by a resolution at a meeting of the Trustees in accordance with the Trust Deed.

The Trustees are responsible under the Charity's governing document for controlling the management and administration of the Charity.

The Trustees who served during the year are set out in the index page. Appointment of Trustees The chair of the

Trustees is nominated by the board of Trustees. Trustees are elected by the current Trustees as required.

Trustee Induction and Training All Trustees are briefed on their legal obligations under charity law and the decision

making processes, the

business plan and recent financial performance of the Charity. Trustees are encouraged to attend appropriate external training events where these will facilitate the undertaking of their role.

Organisational Structure The Charity is principally UK based in Nottingham. At the beginning of the year there was

one full-time and one part-time employed staff members. The Board of Trustees meet on a regular basis to discuss

strategic direction and policy of the organisation.

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The Haven (Stapleford)

Report of the Trustees for the year ended 31st December 2023 (Continued)

Structure, Governance and Management (continued)

Risk Management

The Trustees are developing a risk management strategy comprising of:

One element in the management of financial risk is the setting of a reserves policy and its regular review by Trustees.

Public Benefit Statement

The section of this report above entitled Objectives and activities sets out the aims and priorities of the Charity.

The Trustees have considered this matter, in conjunction with the guidance contained in the Charity Commission's general guidance on public benefit, and have concluded:

That there is no detriment or harm arising from the aims and activities.

Financial Review

The overall financial position of the Charity has improved and slightly strengthened from the previous year as the Trustees exercised tighter financial control through regular meetings. Sound financial management has continued a more positive outcome for the year with net funds of £13659 of which £9946 was Restricted. (2022: £11893 of which £10325 was Restricted) at the year end.

Principle Funding Sources

The majority of funding received by the Charity comes from individuals, other charities and organisations in the UK.

Reserves Policy

The Trustees have established a policy whereby, given the Charity's present level and nature of activities, the unrestricted funds not committed or invested in intangible and tangible fixed assets ("the free reserves") held by the Charity should not be less than three months' unrestricted expenditure.

Although the current level of unrestricted funds fall short of this policy the Trustees are confident that with tighter budgetting controls and sound management in place this level of funds will steadily improve over the ensuing years. Investment Policy

The Trustees have the power to invest in such assets as they see fit.

The Charity has a policy of keeping any surplus liquid funds in short term deposits (the Reserved Account) which can be readily accessed should the need arise.

Tax Status

The Haven (Stapleford) is a registered charity and is exempt from corporation tax and income tax.

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Independent Examiner's Report to

The Trustees of The Haven (Stapleford)

For the year ended 31st December 2023

I report on the accounts of The Haven (Stapleford) for the year ended 31st December 2023

Respective responsibilties of Trustees and Examiner

The Charity's Trustees are responsible for the preparation of the accounts, The Charity's Trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.

It is my responsibility to:

Basis of Independent Examiner's Report

My examination was carried out in accordance with the general directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts. and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below.

Independent Examiner's Statement

In connection with my examination, no matter has come to my attention:

(2)to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Clive A Hopewell

Hopewell Business Services 'Doverbeck'

8 Gunthorpe Road Lowdham Nottingham NG14 7EN

9th September 2024

The Haven {Stapleford> Balance Sheet As at 31st December 2023 INotel 2023 2022 Flxed Assets Computer Equlpmenl F & F & Equipment Propety Improvamenls 1113 3123 798 1502 2323 Total Flxod Assèts 141 382S 5034 Curr•nt A$$•t$ Debtors Cash al Bank Cash - Calélcharlty Shop {51 4396 12638 7S 2782 11870 75 Total Curr•nt As8•t8 17109 14727 L•$$ Ll&bllltl•$ Short T•mi Cr•dltors Loan Account 161 2285 900 6968 7275 T868 Net Curront A$s•tsllLlabllltl•$l 9834 6859 Total A$>el$ le>• Llabllltl•• 13659 11893 Provlslon for Olhgr Ll•blllll•¥ Net Ags•ts 13659 11893 Represented by: Unrestricted Funds Unrèstrleted De$lgnal•d Fund$ R•strlcted Funds 3109 604 9946 999 569 10325 181 171 Tolal Charlty Fundi 13659 11893 Th8 financial stalemenls were appfovgd and aulhort$ed lor l$su8 by Ihe board on 9th Sgpl&rnbar 2024 Signed on behalf ol the trustees Rev Russell Olding (Chair of Trusleesl

The Haven (Stapleford) Income and Expenditure Account Year ended 31st December 2023

Restricted Unrestricted
Income Funds Funds 2023 2022
Tithes & Offerings
Tax Refunds
Café Sales & Events
Room Hire
Charity Shop		 (Note) 40410
9030
2996
42505
3599		 40410
9030
2996
42505
3599		 41268
12709
9887
43000
3616
Food Bank
Reserve A/c Int
Gifts Received		 1158
345
1503		 152
255
98947		 1158
152
600		 783
20
8715
Total 100450 119998
Expenditure
Salaries,NIC & Pensions
Subcontract Costs 31465 31465 58555
Equipment (9) 7963 7963 0
Repairs & Maint 547 547 1369
Consumables 1368 1368 2839
Ministers & Conference Exps 2987 2987 7696
Rents 1055 1055 1307
Gifts Paid 3000 3000 3000
Health & Safety 394 889 1283 8655
Utilities 1969 1969 1009
General Exps & Admin 2240 23249 25489 31271
Foodbank Exps
Insurance		 (10) 564 8086
0		 8086
564		 7913
322
Bank & Card Charges 3176 3176 2890
Loan Interest 129 129 343
Telephone & Internet 152 152 201
IT/Software 1786 1786 1249
Outreach Events 1194 1194 807
Audit & Payroll Charges 928 928 528
Professional Fees 1493 1493 1186
Burkino Faso Projects 260 260 278
Depreciation 0 0 3094
Total 3790 3790 3527
Surplus/Deficit 95486 98684 138039
3461 1766
3198
-1695 -18041

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The Haven (Stapleford)

Notes to the Financial Statements for the year ended 31st December 2023

1 Accounting Policies General information and basis of preparation The Haven (Stapleford) is a registered

charity governed by a trust deed and registered with the

Charity Commission. It is also a Company Limited by Guarantee and registered with Companies House. The nature of the charity's operations and principle activities are to proclaim and further the gospel of Jesus Christ through the spoken word and resources.

The charity constitutes a public benefit entity as define by FRS 102. The financial statements have been

prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issues on 16 July 2014 (as updated through update bulletin 2 published on 5 October 20190, the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102), the Charities Act 2011 and Generally Accepted Practice as it applies from 1 January 2015.

The charity has applied update bulletin 2 as published on 5 October 2019 and does not include a cash flow statement on the grounds that is applying FRS 102 Section 1A.

The financial statements are prepared on a going concern basis under the historical cost convention, modified to include certain items at fair value. The financial statements are presented in sterling which is the functional currency of the charity and rounded to the nearest £.

The significant accounting policies applied in the preparation of these financial statements are set out below. These policies have been consistently applied to all years presented unless otherwise stated. Income recognition Income includes the total funds received during the year and comprises donations

collected from

individuals and those in business. Income is recognised in the period in which the charity is entitled to receipt and the amount can be measured with reasonable certainty.

Income Tax reclaimable under the Gift Aid Scheme is recognised on a receivable basis. Volunteers and

donated services and facilities The value of services provided by volunteers is not incorporated into these

financial statements. Expenditure recognition and basis of allocation Expenditure is included when incurred

or committed for and has been shown in the Statement of

Financial Activities inclusive of non-recoverable Value Added Tax.

Expenditure on operational programmes is recognised in the period in which it is incurred. Specific funds are established, which has been allocated to projects, but remains unspent at the year end.

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The Haven (Stapleford)

Notes to the Financial Statements for the year ended 31st December 2023 (continued)

1 Accounting Policies (continued)

Expenditure recognition and basis of allocation (continued)

The majority of costs are directly attributable to specific activities:

c)

Irrecoverable VAT

All resources expended are classified under activity headings that aggregate all costs related to the category Irrecoverable VAT is charged against the category of resources expended for which it was incurred.

Foreign currencies

Transactions in foreign currencies are translated into sterling at the rate of exchange ruling at the date of transaction.

Funds structure

Funds held by the charity are:

Unrestricted & Unrestricted Designated funds - These are funds which can be used in accordance with the charitable objects at the discretion of the Trustees.

Restricted Funds - These are funds that can only be used for particular restricted purposes within the objects of the Charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

2 Employees and Trustees

The charity had two employees and two subcontracted staff during the year.

The charity is exempt from corporation tax and income tax as all income is charitable and is applied for charitable purposes.

3 Taxation

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The Haven (Stapleford)

Notes to the Financial Statements for the year ended 31st December 2023 (continued)

4 Schedule of Fixed Assets Schedule of Fixed Assets
Year of Accum
Rate 25S 25S 25S 25S 20S Purchase Cost Additions Dep'n Dep'n NBV
20S
10S
Soft		 Play 2003 1090 1090 0 0
Equipment25S
PA System		 2005 4814 4814 0 0
Sound System 2006 999 999 0 0
New Speakers x 2 2006 720 720 0 0
Baptism Pool 2008 640 640 0 0
Lighting 2008 630 630 0 0
Lecturn 2014 7944 7146 798 0
Refurbishments 2015 4500 4500 0 0
2020 800 600 200 0
Digital Mixer
Storage Heaters
New Laptops
Electrical Heating
Auditorium Computer33.3S
25S
25S
33.3S
10S
TV's x 2
Dishwasher
Quad Plant & Equip
33.3S
25S
10S		 2020
2021
2021
2021
2021
2022
2023		 3209
2171
1464
1172
698
952		 2581 2406
1448
292
782
464
238		 803
723
146
390
234
238
258
3790		 0
0
1026
0
0
476
2323
3825
31803 2581 26769
31803
5 Debtors & Prepayments
I.Tax Claim - Gift Aid 4896
Room Hire 0
4896
6 Short Term Creditors
Notts CC - Rent 250
PAYE/NI 1100
Accountancy Fees:
Audit 650
Payroll/Pensions 285 935
2285

7 Restricted Funds

Income ExpenditureFunds Trf C/fwd 2023

Funds
B/fwd 2022 Income Expenditure Funds Trf C/fwd 2
General Travel Fund 1023 456 1479
Burkina Faso - School 3649 49 3600
Broxtowe BC - Community Kitchen 0 3360 3360
Food Bank 2053 1158 2804 407
Defribulator 100 100
B & Q - Quad (Capital Exp) 2500 2500 0
Arnold Clark Community Fund 1000 1000
Earthquake Fund 0 345 345 0
10325 9946
1503 5698 456

8 Designated Funds

8 Designated Funds
Mission Fund 279
Emergency Fund 325
604
9 Subcontracting
T Olding - Maint 4941
M Olding - Admin 3022
7963
10 General Expenses & Admin
P/S Adv & Publicity 1849
Refuse & Waste Charges 3926
Subs - AOG/NG Churches 1380
Copyright 416
Hospitality 212
Ministry Gifts 303
8086

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