rh. >gw.. Trustees Annual Report Jan 2020 - Dec 2020 Registered Ccthpany Number 084n578 ## **Introduction** The Haven [Stapleford] continues to provide services to the community, in line with it’s charitable purposes. 2020 brought it’s own unique challenges, which limited the activities we were able to provide after lock down was announced in March 2020. Pre COVID, in addition to our Church services, and meetings, we operated more than ten community focused programmes providing help and support to the two poorest communities in our Borough. Funding has meant that we were able to continue to deliver Food-bank, with deliveries going out to households that were shielding or unable to get to shops, as well as clients who were financially struggling. We are grateful to the many people who were willing to volunteer to help with food collections and deliveries. Registered Company Number: 08900578 Registered Charity Number: 1156295 2 ## **Operations** Post lockdown we continued to provide support to our local community through the following services; - •Food-bank [serviced over 1,200 individuals in 2020]. Continued throughout the year. - •JobQuest [our job centre, nearest Job Centre Plus; - 3 miles] - The computer suite is available four days each week for job searches etc, and computer - literacy training. We continue to provide help and support to referrals from Job Centre Plus. - •Community Café [open three days each week, with FREE soft play and WiFi] - Little Bundles [baby group supported by SureStart] - SuperTots [stay and play group, two sessions per week] - Youth Café [youth club], catering for two different age groups in age specific meetings. - New Directions [an agency based in our centre providing support and health checks for recovering addicts] In addition, providing personal and spiritual support for those who seek it, and opportunities for personal development, the church continued to provide; - Weekly worship service - Weekly Bible study groups - Counselling & support - Opportunities to develop gifts & abilities - •Management of the centre In March 2020, we installed a raised bed to grow Veg for the Stapleford Hunger Project. We are grateful to Broxtowe Council and the Stapleford Community Group for arranging this. When the Government announced the “First Lockdown” we were able to move to online services, initially using pre- recorded material and eventually moving to live streaming as we developed new skills. This needed ongoing investment and we are very pleased with the developments made and are sure they will assist in the future development of our services, allowing us to reach those that are house bound or geographically distanced. We also took advantage of restrictions to work on the Fixtures and Fittings of the building and we are looking forward to seeing the building in full use again as restrictions are lifted. Registered Company Number: 08900578 Registered Charity Number: 1156295 3 In December 2020 we had a “pop up” Santa’s Groto, which gave away 200 selection boxes to local children as well as mince pies and a free coffee to their parents/ carers. With all it’s struggles 2020 also had some incredible developments. We saw community groups start up and better Inter-agency working to provide help and aid as well as assistance to the community, in what was a unique year in the lives of everyone. ## **Staffing** The core staff team remains steady, with two full-time and two part-time members. As a charity we were able to make use of the Government’s “ _Job Retention scheme”_ Furloughing members of staff meant that Jobs were retained for reopening. Unfortunately, towards the end of the year our Children’s and Youth Pastor resigned their position. Due to COVID restrictions, we will not look at at filling this position until we are able to develop the Youth and Children’s work with freedom. All compliance challenges have been met in terms of employment law and wages/ pensions. On the job training is provided and personal development plans are in place. Levels of qualification and experience are above average. All legal requirements [hygiene and safety training etc] have been met. All staff and volunteers are DBS checked and up to date with safeguarding procedures. ## **Policies** Policies have been composed for all significant areas including; • Safeguarding • Data Protection [GDPR] • Professional Boundaries • Social Media In addition we have a comprehensive Staff Handbook and Code of Conduct. Copies available on request. ## **Finance** 2020 has been a year with incredible challenges. However with Government funding and help from other grant giving trusts we ended the year in a stronger financial position than previous years. We are grateful to Broxtowe Borough Council, Samaritans Purse, Tesco Bags for Life, Nottinghamshire Council and FareShare. Our budgeting has remained strong and has carried us through the unprecedented year we have all experienced. We are still operating as frugally as possible. We we able to furlough staff members, which has helped assure our ability to return to community service as more freedoms are granted. Government guidelines for salary and pension increases have been met. Wages and bill payments are kept up to date. Assets are appropriately maintained. Cash flow was kept strong by the generous giving of church members, on top of Registered Company Number: 08900578 Registered Charity Number: 1156295 4 grants. Our Directors continue to strategise to bring us to a place of greater financial security. Directorsrrrustees Our goverrTring group remain consistent and stable. Operating budgets are produced and adhered to. Forward planning is in constant process. Minutes of rn￿tings are available on requast. Organisational Health The church remains healthy and focussed on its mission to setve the community. Feedback is always positive, and we estimate, within any given week, we help/ support upwards of 100 people in this community Russell Olding Senior Minister The Haven Istaplefordl Registered Ccthpany Number 084n578 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent ExaMine￿S Report Report to the trusteesl members of The Haven (Slapleford)) On accounts for the year ended 3151 December 2020 Charity no lif any) 1156295 Set out on pages 1-12 I report to the trustees on my examination of the accounts of the above charity {"the Trust°} for the year ended Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 {'the Acr). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5){bl of the Act. I have completed my examination. I confimi that no material matters have come to my attention '} in connection with the examination which gives me cause to believe that in. any material respect- accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord wth the accounting records Independent examiner's ststement I have no concems and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Please delete the words in the brackets if they do not apply. Signed: Date". 28, September 2021 Name: Clive A Hopewell Relevant professional qualifiGationls} or body lif any): Accountant Address: 'Doverbeck' 8 Gunthorpe Road Lowdham Nottingham NG14 7EN IER October 2018 The Haven Istaplefordl Charity No 1156295 Annual accounts for the To eriod CC17a Period end date Peri£yJ start da¢e 0110112020 3111212020 Section A Statement of financial activities Restricted income funds Recommended categories by activity Details ol own analysis 3 Unrestriet•d funds Endowment Totsl this funds y8ar Total last year Incoming resources (Note 3 Incoming resources from generated fund5 Voluntary Ints)me F01 F02 F03 F04 F05 58,356 41.694 5,418 63.774 41.694 66,711 57.703 Activrti6$ ty generabry funds Investment Income Incoming resource5 from charitable activities Other Incoming resour¢e$ 15,000 115.050 8,041 13,459 23,041 128,509 6,856 131,270 Total Incoming resour¢es SL Resources expended {Notes 4-8 Costs of Generatlng Funds Cost¥ tsl generaiing voluntary incLffl¢ S07 FundrakSiW Iradlw¢osts Investment m8nagemenl ( Charltable activr(Ip$ S10 103,240 1.330 11,627 114.867 1,330 117.330 1,254 Governance costs other resources eX￿nIed S12 600 600 1,300 119.884 Total resources expended s13 Net incominty{outgoingJ rèsources before transfers S14 104.570 12,227 116.797 10,480 1,232 11,712 11,386 Gross transfers between funds Net incoming/{outgoing) resources before other recognised gain￿(lOS$+sj s16 Other recognised gainsl{losses) Gains and losses on revaluation of fixed assets for the charity's own use Gains and losses on investment assets $15 10,480 1,232 11.712 11,386 $17 1,971 1,971 969 S18 Net movement in funds s19 8,509 2,477 10,986 1,232 14,319 15,551 9,741 16,796 26,537 10,417 6.379 16,796 Total funds brought forward Total funds carrled fonvard s21 CC17a (Excell 28109r2021 Section B Balance sheet estflcie incomo funds Unrestrlctgd funds Endowmgnt Totsl this fund5 year Totsl last year Fixed assets Tangible assets F01 5.393 F02 F03 F04 5,393 F05 3,355 (Note 91 B01 Investments (Note 101 Total fixed assets Current assets stock and work in progress Debtors (Short term) investments Cash at bank and in hand Total current assets 5.184 5,184 6,715 12,388 Creditors: amounts falling due within one year Note 121 B10 5.875 5.875 5,662 Net current assets/(liabilities) Total assets less current liabilities B12 Creditors: amounts falling due after one year (Note 12} Provisions for liabilities and charges B13 8,758 8,758 B14 Not assets B15 6,796 Funds of the Charity Unrestricted funds B16 10,986 10,986 2,417 817 Restricted income funds (Nots 13) Endowment funds (Nots 131 B18 15.551 15,551 14,319 B19 Total funds B20 Signed by one or trustees on behalf of all the trustee5 Date of roval Signature Print Name CC17a IEx¢ell 2810912021 Section C Notes to the accounts Note 1 Basis of preparation Thls sectlon should be completedby all ehaiities. 1.1 Basis of accounting These accounts have been prepared on the basis of historic cost (except that investments are shown 8t market value) in accordance wlh-. Accounting and Re ortin and wlh. ty Charities- Slalemenl of Recommended Pra¢kn￿ ISORP 20051,. Acwunting Standards., Financial Rep0￿-ng Standards for Smaller Ente￿riSes IFRSSEI., or and with thè Charitie5 Act. Give details in this box rfa different standardhas been followe(l. -Tick as appropriate.. if all relevant disdosuras shovm in thè padi have been givèn please liCk"Ac￿ufitir￿J Standards.: if disclosu￿S completed in these accounts have been restricted to those required by the FRSSE. then pl88se tsd( "Financial Reporting Stan¢Jards for Smaller Enterpnses IFRSSEI-. - If no departures from the chosen staThJards have been maje then ¢Jelete these words. otheNrise give details of any change5 in the boxes. 1.2 Change in basis of accounting There has been no change to the accounting policies (valuation rules and methods of accounting) since last year Give details in this box olany material changes that have been made. 5 if no changes have been made to accounting policies then delete tsse ￿5. 1.3 Changes to prevlous accounts No changes have been made lo accounts for previous years l&& except for the followngi. Give details in this box ofany material changes that have been made. 55 if no changes have been made to accounts for previous pericMJs then de￿te tt*se wolds. CC17a (EX￿1) 2810912021 Section C Notes to the accounts cont Note 2 Accounting policies This standard list ofac¢ountlng policies has been applied by the charfty •xe•pl for t1￿0 do10t￿. Where a dlffer•nt or addifionalpolicy has been adopted then thls Is d•tailedin the box bèlow. INCOMING RESOURCES Recoonition of incomin resourc8S These are in the Statement of Finanaal Actiwti85 ISOFAI when.. the charitv becomes entitjed to the resources". the trustees are wrtuallv ￿rtain thev will re￿1ve the resour￿". and the monetarv value can be measursd with suffiaent reliabilifv Where incoming ￿sOUrc&S have related expenditure las with fundraising or ￿)ntract incomel thè incoming resour￿$ arKJ ielated expenditure aré reported gross In the SOFA. Grants and donab.ons a￿ only indUd￿j in the SOFA vthen the charty has unconditional entitknient to ￿ resources. In¢omlng resoureès with rolated expenditure Grants and donations Tax r•claims on donatlons and gifts Contractual incorne and pgrforman¢e relat•d grants IncomiThJ resourtxs frimn tsx reclaims are ind￿￿ in the SOFA at the s8mg time as the gift to which they relate. This is only induded in Ihe SOFA once ￿ related goods or ServI￿S have b88n delivered. Glfts In klnd Gifts in kind are accounted lor at a ￿sonable estirnate of their value to the charity or the arnount actually ￿alISed. Grtts In kitKI for sak or disln"bubon are ind￿je0 in a¢¢ounts as gifts only when sold or distributed by the charity. Gifts in kind lor use by the charity are induded in the SOFA as ino)mirrtJ resources when receivab￿. These are only Included in incoming resources Iwth an equivalent amount in resour￿$ expended) where the benefft to the charity is reasonably quantifiable, measurablg and material. The value pla￿ on ihese ￿$oU(￿S Is the estimated value to the charity of the service or facility re￿￿e£l. The valuè tsf any voluntary help receiwj not induded in ihe accounts but 1$ described in the trustees. annual report. This is induded in ts ac£ounts when r￿l¥ab￿. Donated $ervi¢es and Volunteer help Investm&nt ineome Investment gains and loss•s This indudès any gain or loss on the sale of invèstsnents and any gain or loss resulting frorn revaluing inveslrnents to market value at the etKI ol the year. EXPENDITURE AND LIABILITIES Liablllty roeognition Liabilities are recognised as sLxJn as trEre is a *al or construchvè oblNJab"on cornrnitting the ¢harity to pay out reSoUr￿s. Indude costs of the preparats'on and examina*"on of 5tstutory accounts, the costs of truslgo meetsngs and cost of any legal advi￿ to trusteès on governan￿ or constitutional matters. Where the charity gives a grant condition5 foi its payment being a specific level ol seNI or ouwkrt to be provide(l. such grants are onty r8uKJnised in the SOFA once the recipient of the grant h35 prowded the speofied se(vice or oulput. These are only ￿COgnised in thè account5 bthen a oynrnibment has been ma¢Je and thèrè are no CQFKlib'ons to be rnet relab.ng to the grant which remain in the control ol the chanty. Support costs include ￿ntral fvnctions and have been allocated to activity c05t categories on basis consistent wiy) Ihe usé of re50ur(w. eg althating property costs by floor areas. 01 per capita, staff costs by ￿ b"n￿ spent ar￿ other o)5ts by their usage. Governance costs Grants with perfornian¢e condrtion5 Grants payable without performance condltlons Support Costs ASSETS Tangible fixed a$¥ets for use These are cap￿￿ISed rf they can be used lor rnore than one year, and ￿$t at least £500. by charlty They are valued at o)st or a reasonablo value ￿ T￿lpt. Investments Investments quoted on 8 iecognised stock exchange are valued at market v81ug 81 the year end. Other investrnent assets are induded at trustees, best estimate of marf(et value. Stocks and work In pro9￿$ These are valued at the lov￿r of cost 01 market value. POLICIES ADOPTED ADDITIONAL TO OR DIFFERENT FROM THOSE ABOVE CC178 (Excell 2810912021 Section C Notes to the accounts cont Note 3 Analysis of incoming resour￿8 Incoming resources may be further anatysedrfthis would help the reader of the accounts. Thls year Last year Anal sis Voluntary income Gifts & Donations In¢ome Tax on Gift Declarations Othei Incomin Resources 55,192 8,582 23,041 56,284 10,427 6,856 Total 86,815 73,567 Activities for generating funds Café Sales & Events Chari Sho Room Hire 3,320 25 38,349 18,425 1,491 37,787 Total 41,694 57,703 Inv9slment Income Total Incoming r¥sources from charitsble activities Total CC178 {EX￿1} 2810912021 Section C Notes to the accounts conti Note 5 Support Costs Please complete this note rf the charity has analysedlts expenses using activity categories and has 5UPPOrt costs. Fundrdising activity Charitable Ac¢i¥ity Go¥emance Actlvlty Totsl Cost ort Cost Salaries & Nl Missions Ministers Exps Café Consumables General Exps Audil & Payroll Professional Fees 71.854 600 223 3.714 39.076 71,854 600 223 3,714 39.076 1,159 171 116,797 1,159 171 1.330 Total 115.467 Note 6 Details of certain items of expenditure 6.1 Trustee ex￿nSeS Please provide details of the amount of any payment or relmbuF¥ement of out-of-po¢ket expenses made to trustees or to thirdparties for expenses incufTed by trustse$. If no exponse$ wem paid, please entsr'None' in the appropriate box(esJ. This year Last yaar Number of trustaas who wgre paid ex￿n808 Trdvolllng Exp$ Travelllng Exp$ Naturè of th? exp8nses Total amount pald 2Z3 1780 6.2 Fo0$ for gxamination or audit of the accounts Please provide detsils of the amount paid foranystatutory extemal scrutiny olaccounts and other seThices providedby your independent examineror auditor. Mnothing was paidplease enter NONE In the appropriate boxfes). This year Last year Indgpgndgnt oxamingr's or audlto¥s' foes for rnportlng on tho accounts Other fees Ifor example: advice, ¢onsultrncy* a¢countsncy $ervlc&sl pald to tho Independent examlner or audltor 600 575 300 295 CC17a (EX￿1) 2810912021 Section C Notes to the accounts cont Note 7 Paid employees Please complete this note if the charity has any employees. 7.1 Staff Costs This y•ar Last year Gross wage$. salari8s and benefits in kind Employer's National Insurance costs Pension costs 66,158 1,931 3,765 71,854 62,099 1,761 3.641 67,501 Total stsff Costs 7.2 Average number of fu114ime oquivalent omployees in the year The parts of the charity In which the employees work This year Number Last year Numbar Totsl 7.3 Dèfined contribution pension scheme Please complete rfa delined contribution ension scheme Is o ted. Brlef details of tho scherne YVorkplac& Pension Scheme This yoar Last year The costs of the scheme to the chaiity for the year The amount of any contrIbU￿On$ outstandlng at the year end The amount of any ¢ontributions prepaid at the year end 3765 3641 CC17a (Excell 2810912021 Section C Notes to Ihe accounts cont Note 8 Grantmaking Please completo this note rf the charity mad• any grants or donations whl¢h in aggregate forni a material part of the charitable activitles undertaken. 8.1 Total value of grants rants to institutions Total amount £ 600.00 rants to individuals Total amount £ Pu se for which rnnts made Missiona Enter rises Total 600.00 8.1 Grantmaking ¢osts If the charity's accounts are prepared on the 'actlvity basis" please give details of any support cost associated with grantmaking. Please enter"Nil" if the ¢harity does not identlfy andlorallocate support costs. Support costs of grantmaking 8.3 Grants made to Institutions If the chariTty has made grants to particular institutions that are matenal in the context of Its grantmaking please give details of the institution supported, purpose of the grant and totalpaid to each institution listed. Sufficient information should be given to provide a reasonable understanding of the range of institutions su orted. Names of Institution$ Purpose Schtx)I Project Total amount of rants aid£ 600.00 Burkina Faso Africa Total grants to institutions 600.OCI CC17a (Excell 2810912021 Section C Notes to the accounts cont Note 9 Tangible fixed assets Please complete this note rfthe cha17ty Iws any tangible fixedassets 9.1 Cost or valuation Freehold land & bulldlngs Other land & buildings Plan( machinèry and rnotor vehlcles Fixtuw, flttlngs and equipment Payrnents on accounl and assets under construction Total Balance broughl forward Additions 54,818 54,818 4.009 4,009 Revaluations Disposals Transfers ' 2.018 2,018 Balance carried forward 56.809 56,809 9.2 Accumulated depreciation and impaimient provisions 'Basl$ SLorRB SLorRB SLorRB SL SLorRB ' Rate 25% Balance brought forward Depreciation charge for year Impaimient provisions 51.463 51,463 1.971 1,971 Revaluations Disposals Transfers. 2,018 2,018 Balance carried fofward 51,416 51,416 9.3 Net book value Brought forward Carried forward 3,355 5.393 3,355 5.393 9.4 Revaluation If any fixed assets hove been revaluedplease give details of the valuerand method of valuatlon The yransfe￿-rOW is formovements bghveen fixedasset categoiies. ' Please indicate the method of d8pTrcialion by deleting the method not applKable (SL = straight line.. RB - reducing balanc&J. Also please indicate the rate of depreciat￿." fors1th￿h1 line. what is the anticip&ted life of th 8ssel (in yea￿),. forreducing balance, what is the ￿e￿entage annual deduction. CC178 (Excell 2810912021 Section C Notes to the accounts Icontl Note13 Endowmenl ond restricted income funds Please complete this section rfthe ¢harity has any endowment orrestncted Income funds. 13.1 Fundy held Pleaso givo a brief description of any of the following type of fund5 held by the charity- pormangnt endowment fund$ IPE}- expendablg ondowment funds IEEI- and restricted income funds, including Sp￿Tal trusts. of the ¢harlty IRI. Fund Name Type PE, EE orR Purpose and Restrictions Burkina Faso Co-operative Society Tesco School & Well Projects Kitchen Equipment Groundwork Food Bank Food Dislribub"on Jobs Quest Other Projects Laptops Resources & Equipment 13.2 Movements of major funds Please give detai15 of the movements of the maiorfunds summarised In the rnstnctedand endowment columns of the Statement of Financial A¢tlvities. un balances brought foThvard un balanc&5 ¢arriod forward Incoming rosou￿95 Outgoing resources Gains and lo$$&s Transfers Fund name5 Burkina Faso Co-o ralive Socie 7,983 2.856 3,106 85 550 600 7,933 2,856 Tesco 3.106 Food Bank 2.075 1,174 1.619 1,799 1,174 1,789 Jobs QLJest Other Pro ects 289 119 Totsl Funds 14,319 5,418 4.186 15,551 13.3 Transfers between funds Please give details of any traftsfets beiween funds. From Fund (Namel To Fund (Namel Reason Amount CC17a IEx¢ell 2810912021 Section C Notes to the a¢counts ¢ont Note 14 Transactions with related parties If tho charity has any transactions with relatedparties (other than the trustee expenses explained in note 6) details of such transactions should be providedin this note. Mthere are no transactlons to reporti pleasg enter "None" in the relevant l)oxes. 14.1 Remuneratlon and benefits Please give the amount of, and legal authority for, any remuneration or other benefrts paid to a trustee or other related parties by the charity or any institution or company eonnoctod with IL Legal authorlty (eg order. governing document) Amounts paid or beneflt value Name of trustee or connected party Thls year Last year David Mansfield Trust Deed Trust Deed 34433 22579 32982 Russell Olding Susan Mansfield 21630 Trust Deed 2093 3257 14.2 Loans Please give details of and amounts owing to or fmm the charity's twstees or other relatedparties by the charity at the year end. Name of trustee or connected party Amount owing This year Last year Legal authority Due to trustees and related parties Due from trustees and related Darties 14.3 other transactionls} with trustees or related parties Please give detalls of any transaction undertaken by (oron behaff ofj the charity in which a trustea or related party has a material interest Name of the trustee Relationship to or related art charit Description of the transaction This year Last year CC17a IExcell 2810912021