## **Trustees' Annual Report for the period** Period start date Period end date Day Month Year Day Month Year **From** 01 12 2023 **To** 30 11 2024 ## Section A Reference and administration details **Charity name** ## **Cowbridge Charter Trust cio** **Other names charity is known by** > **Registered charity number (if any)** 1156293 **Charity's principal address** Town Hall, Cowbridge, Vale of Glamorgan **Postcode CF71 7AD** ## **Names of the charity trustees who manage the charity** |1
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**TAR**|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Ms Carolyn Elaine
McKenzie|Chair||Members at the AGM| ||Mr Harold Owen
Jones|Secretary||Members at the AGM| ||Mr Percy Warden
Robson|Treasurer||Members at the AGM| ||Mr Alan Keith
Crossley|||Members at the AGM| ||Mrs Biga
Weghoffer John|||Members at the AGM| ||Mr Mathew
Jones|||Members at the AGM| ||Mr Frederic Adrian
Osborn|||Members at the AGM| ||Mrs Beverly
Margaret Tonkin||Resigned 20 Jan 2024|Members at the AGM| ||Mr John Russell
Winter|||Members at the AGM| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ||1
July**2025**|||| July **2025** 19 20 **Names of the trustees for the charity, if any, (for example, any custodian trustees) Name Dates acted if not for whole year** ## **Names and addresses of advisers (Optional information)** **Type of adviser Name Address Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document[Constitution dated 12.03.2014] (eg. trust deed, constitution) How the charity is constituted (eg. trust, association, company)[Charitable Incorporated Organisation] Trustee selection methods (eg. appointed by, elected by)[Elected by members or co-opted under Cl 13 of the Constitution] ## **Additional governance issues (Optional information)** The trustees have regard to section 6 of our Constitution: You **may choose** to include 6. Benefits and payments to charity trustees and connected persons additional information, where Where such benefit, even remotely, may occur the relevant trustee does relevant, about: not take part in the decision.  policies and procedures The trustees consider that adequate provisions are in place for training our adopted for the induction and volunteers including safety and child protection of the public and that the training of trustees; insurance obtained continues to be relevant for Trust activities. - the charity’s organisational structure and any wider A review of safety and training procedures of the volunteers was again - network with which the charity undertaken during the year. - works; - relationship with any related Training was given to volunteers regarding equipment used in Old Hall parties; Gardens. - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** July **2025** **TAR** 2 Within 9 km of Cowbridge Town Hall encouraging high standards of architecture and town planning; stimulating public interest in and care for the beauty, history and character of the town and its surroundings; **Summary of the objects of the** preservation development and improvement of features of general public **charity set out in its** amenity and of historic interest, and advancing the education of the **governing document** public. The Trust was created as a charitable incorporated organisation to provide limited liability to its members and to take over the membership, work and assets of Cowbridge Charter Trust **.** The principal project of the Trust is currently the maintenance and improvement of Old Hall Grounds and the historic Town Walls which are primarily owned by the Vale of Glamorgan Council and open to the public. **Summary of the main** All objects of the cio are for the benefit of the public and the charity **activities undertaken for the** trustees have had regard to the guidance issued by the Charity **public benefit in relation to** Commission on public benefit. **these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** ## **Additional details of objectives and activities (Optional information)** July **2025** **TAR** 3 As at this date, July 2025, 1 Cowbridge Town Hall is in urgent need of refurbishment. Cowbridge Town Council is applying to the National Lottery for funding of some £1.5mln. The Trust has contributed £2,000 towards this project. 2 You **may choose** to include The seating area by the library in Old Hall Gardens needs replacement further statements, where and better equipment storage is required. The Trust has successfully relevant, about: applied for a grant of £15,000 subject to the Trust committing a further  policy on grantmaking; £3,868 of Trust funds. 3  policy programme related The trustees continue consultation with the Vale of Glamorgan Council investment; about placemaking for Cowbridge and the redevelopment of The Old  contribution made by Hall. The Trust may be able to make some contribution to this much volunteers. larger scheme. ## Section D Achievements and performance July **2025** **TAR** 4 ## Section D Achievements and performance **Summary of the main achievements of the charity during the year** The principal project of the Trust continues to be the improvement of Old Hall Grounds which are primarily owned by the Vale of Glamorgan Council and open to the public. The Trust's work in the Grounds is all done by the Trust's volunteers and the prestigious Green Flag Community Award was obtained and was again received in 2025. Further maintenance to the Town Walls was undertaken in accordance with the agreement of and paid for by the Vale of Glamorgan Council which expires in 2029. Grants and gifts received for specific purposes are separately identified as restricted funds in the accounts. We are most grateful to all who make donations to the Trust. ## **Section E Financial review** July **2025** **TAR** 5 **Brief statement of the charity’s policy on reserves** The Charity Trustees consider that the balance of funds held is appropriate for the continued operation of the Trust's current and future projects and bearing in mind the comments in Page 4 above. **Details of any funds materially in deficit** **None.** ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** Ms Carolyn McKenzie **Full name(s)** Ms Carolyn McKenzie **Position (eg Secretary, Chair,** Chair **etc) Date** 9 July 2025 July **2025** **TAR** 6 |**PAGE 1 of 2**
Cowbridge Charter Trust cio
Registered Charity Number 1156293
**Receipts and Payments Account for Year to 30th November 2024**
2023
2023
**SEE**
**2024**
**2024**
PAYMENTS
RECEIPTS
**DETAILS**
**NOTE PAYMENTS**
**RECEIPTS**|**PAGE 1 of 2**
Cowbridge Charter Trust cio
Registered Charity Number 1156293
**Receipts and Payments Account for Year to 30th November 2024**
2023
2023
**SEE**
**2024**
**2024**
PAYMENTS
RECEIPTS
**DETAILS**
**NOTE PAYMENTS**
**RECEIPTS**|**PAGE 1 of 2**
Cowbridge Charter Trust cio
Registered Charity Number 1156293
**Receipts and Payments Account for Year to 30th November 2024**
2023
2023
**SEE**
**2024**
**2024**
PAYMENTS
RECEIPTS
**DETAILS**
**NOTE PAYMENTS**
**RECEIPTS**|**PAGE 1 of 2**
Cowbridge Charter Trust cio
Registered Charity Number 1156293
**Receipts and Payments Account for Year to 30th November 2024**
2023
2023
**SEE**
**2024**
**2024**
PAYMENTS
RECEIPTS
**DETAILS**
**NOTE PAYMENTS**
**RECEIPTS**|**PAGE 1 of 2**
Cowbridge Charter Trust cio
Registered Charity Number 1156293
**Receipts and Payments Account for Year to 30th November 2024**
2023
2023
**SEE**
**2024**
**2024**
PAYMENTS
RECEIPTS
**DETAILS**
**NOTE PAYMENTS**
**RECEIPTS**|**PAGE 1 of 2**
Cowbridge Charter Trust cio
Registered Charity Number 1156293
**Receipts and Payments Account for Year to 30th November 2024**
2023
2023
**SEE**
**2024**
**2024**
PAYMENTS
RECEIPTS
**DETAILS**
**NOTE PAYMENTS**
**RECEIPTS**| |---|---|---|---|---|---| |||**DONATIONS/GRANTS**|||| |155.00||Members gifts||**80.00**|| |155.00||Total||**80.00**|| ||||||| |350.00||Membership fees||**305.00**|| |350.00||||**305.00**|| ||||||| |335.76||**Cost of Insurance**||**408.50**|| ||||||| |||**TOWN WALLS**|||| |5,916.00
3,744.00||Per Vale Council for Maintenance
**note 1**||**1,500.00**
**1,500.00**|| |||**OLD HALL GROUNDS**
**note 2**|||| |4,450.62||Donations/Grants and income||**1,380.00**|| |1,718.74||Sundry expenses||**1,886.68**|| |6,115.68||Purchases|||| |||Cowbridge OHG Project 2021|||| |14,086.18
8,194.62||||**3,795.18**
**2,880.00**|| |||**Other expenses/income**|||| |66.25
0.66||Gift Aid
Interest on gift aid|||| |||Costs of AGM|||| |542.54||Sundry Expenses||**386.11**|| |542.54
66.91||||**386.11**
**0.00**|| ||||||| |14,628.72
8,766.53||**Total of cash items to Capital Account**||**£4,181.29**
**£3,265.00**|| ||||||| ||||**Capital Account**||| |38,263.05||Balance brought down as at 1.12.2023||**34,165.86**|| |||**As shown above**|||| |8,766.53
14,628.72||Receipts
Payments||**3,265.00**
**4,181.29**|| |||**Other Assets**|||| |2,732.51
967.51||Increase/Purchases
Depreciation||**286.25**
**601.25**|| |34,165.86||Balance c/d||**£32,934.57**|| ||||||| |49,762.09
49,762.09||||**37,717.11**
**37,717.11**|| ||||||| |34,165.86||**Balance c/d as at 30.11.2024**||**£32,934.57**|| ||||||| |Cowbridge Charter Trust cio|||||| |**Statement of Assets and Liabilities as at 30th November 2024**|||||| ||||||| |**ASSETS**
31,551.13
Bank Current Account
Less outstanding cheques
49.73
Cash held by Treasurer
31,600.86
31,600.86
**Total in Bank and Cash**||||30,683.62
0.95
30,684.57
**30,684.57**|| |31,600.86||||30,684.57|| ||||||| ||2,565.00
**Other Assets**
**note 3**||||**2,250.00**| ||34,165.86
Total
0.00
**DEBTS**
34,165.86
**NET TOTAL OF ASSETS**||||| ||||||**32,934.57**
**0.00**| ||||||**£32,934.57**| |||||| |---|---|---|---|---| |**PAGE 2 of 2 NOTES**||**TOWN WALLS MAINTENANCE**
**note 1**||| ||2,256.00|Brought forward @ 1.12.2023||**84.00**| ||1,128.00|Instalment from Vale of Glamorgan||**1,500.00**| |3,300.00|2,616.00|From Vale of Glamorgan re gates
Maintenance|**1,500.00**|| |2,616.00
84.00|6,000.00|Gate refurbishment
Balance carried forward|**84.00**|| |6,000.00|||**£1,584.00**|**£1,584.00**| |||**note 2**
**OLD HALL GROUNDS ACCOUNT**||| ||646.22|Brought forward @ 1.12.2023||**639.37**| ||6,706.96|Specific Funds brought forward||**5,193.48**| ||527.78|COWBRIDGE GARDENING CLUB - gift||| ||2,443.20|Payments received||**1,380.00**| |1,718.74||Sundry expenses|**720.64**|| |5,442.84|1,479.64|Purchases
From Vale of Glamorgan re equipment|**1,166.04**|| ||1,190.63|Trust Funds allocated||| |5,193.48
639.37||Specific Funds carried forward
**note 4**
Balance carried forward
**note 4**|**4,554.25**
**771.92**|| |12,994.43|12,994.43||**£7,212.85**|**£7,212.85**| |||||| |**note 3**|800.00
2,732.51
3,532.51
967.51
2,565.00|**EQUIPMENT**
**note 3**
Value of equipment @ 30.11.23
Purchases
Depreciation
Estimated value of equipment @ 30.11.2024
**Equipment**||**2,565.00**
**286.25**| |||||**2,851.25**
**601.25**| |||||**£2,250.00**| |||||| ||"Equipment" comprises the projector, gardening tools and equipment||used in OldHall Gardens|| ||AND the small "cow" installed in the Walls.|||| |||**Restricted & Reserved Funds at 30.11.24**||| |||Reserved Funds||| ||639.37|Old Hall Grounds balance as
**shown in Note 4**||**771.92**| |||Restricted Funds||| ||5,193.48|Old Hall Grounds balance
**shown in Note 4**||**4,554.25**| ||70.00|General Reserve||| ||84.00|Town Walls maintenance||**84.00**| ||5,986.85|**Total**||**£5,410.17**| |||||| ||**Trust funds available for the general objects of the cio are:**|||| ||31,600.86
Total in Bank and Cash as Statement of Assets above
5,986.85
Less Restricted & Reserved Funds at 30.11.24
25,614.01|||**30,684.57**
**5,410.17**| |||||**£25,274.40**| |||||| |DATE|9 July 2025|||| |||||| |Signed Carolyn McKenzie.
Signed. P. Robson
P. W. Robson.
Chair
Hon. Treasurer||||| |||||| |---|---|---|---|---| |**PAGE 2 of 2 NOTES**||**TOWN WALLS MAINTENANCE**
**note 1**||| ||2,256.00|Brought forward @ 1.12.2023||**84.00**| ||1,128.00|Instalment from Vale of Glamorgan||**1,500.00**| |3,300.00|2,616.00|From Vale of Glamorgan re gates
Maintenance|**1,500.00**|| |2,616.00
84.00|6,000.00|Gate refurbishment
Balance carried forward|**84.00**|| |6,000.00|||**£1,584.00**|**£1,584.00**| |||**note 2**
**OLD HALL GROUNDS ACCOUNT**||| ||646.22|Brought forward @ 1.12.2023||**639.37**| ||6,706.96|Specific Funds brought forward||**5,193.48**| ||527.78|COWBRIDGE GARDENING CLUB - gift||| ||2,443.20|Payments received||**1,380.00**| |1,718.74||Sundry expenses|**720.64**|| |5,442.84|1,479.64|Purchases
From Vale of Glamorgan re equipment|**1,166.04**|| ||1,190.63|Trust Funds allocated||| |5,193.48
639.37||Specific Funds carried forward
**note 4**
Balance carried forward
**note 4**|**4,554.25**
**771.92**|| |12,994.43|12,994.43||**£7,212.85**|**£7,212.85**| |||||| |**note 3**|800.00
2,732.51
3,532.51
967.51
2,565.00|**EQUIPMENT**
**note 3**
Value of equipment @ 30.11.23
Purchases
Depreciation
Estimated value of equipment @ 30.11.2024
**Equipment**||**2,565.00**
**286.25**| |||||**2,851.25**
**601.25**| |||||**£2,250.00**| |||||| ||"Equipment" comprises the projector, gardening tools and equipment||used in OldHall Gardens|| ||AND the small "cow" installed in the Walls.|||| |||**Restricted & Reserved Funds at 30.11.24**||| |||Reserved Funds||| ||639.37|Old Hall Grounds balance as
**shown in Note 4**||**771.92**| |||Restricted Funds||| ||5,193.48|Old Hall Grounds balance
**shown in Note 4**||**4,554.25**| ||70.00|General Reserve||| ||84.00|Town Walls maintenance||**84.00**| ||5,986.85|**Total**||**£5,410.17**| |||||| ||**Trust funds available for the general objects of the cio are:**|||| ||31,600.86
Total in Bank and Cash as Statement of Assets above
5,986.85
Less Restricted & Reserved Funds at 30.11.24
25,614.01|||**30,684.57**
**5,410.17**| |||||**£25,274.40**| |||||| |DATE|9 July 2025|||| |||||| |Signed Carolyn McKenzie.
Signed. P. Robson
P. W. Robson.
Chair
Hon. Treasurer|||||