||**Trustees' Annual Report**|**Trustees' Annual Report**|**Trustees' Annual Report**|**Trustees' Annual Report**|**Trustees' Annual Report**|**for theperiod**|**for theperiod**|**for theperiod**|
|---|---|---|---|---|---|---|---|---|
||**From**|Period start date|||**To**|Period end date|||
|||Day
01|Month
12|Year
2022||Day
30|Month
11|Year
2023|
## Section A Reference and administration details
**Charity name**
## **Cowbrid e Charter Trust cio g**
**Other names charity is known by**
> **Registered charity number (if any)** 1156293
**Charity's principal address** Town Hall, Cowbridge, Vale of Glamorgan **Postcode CF71 7AD**
## **Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Mr Alan Keith
Crossley|Chair||Members at the AGM|
||Mr Harold Owen
Jones|Secretary||Members at the AGM|
||Mr Percy Warden
Robson|Treasurer||Members at the AGM|
||Mrs Susan Mary
Cox|||Members at the AGM|
||Mrs Biga
Weghoffer John|||Members at the AGM|
||Mr Mathew
Jones|||Members at the AGM|
||Ms Carolyn Elaine
McKenzie|||Members at the AGM|
||Mr Frederic Adrian
Osborn|||Members at the AGM|
||Mrs Beverly
Margaret Tonkin|||Members at the AGM|
||Mr John Russell
Winter|||Members at the AGM|
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July **2024**
**TAR**
1
||17
18
19
20|||||
|---|---|---|---|---|---|
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|||||||
|||**Names of the trustees for the charity, if any, (for example, any custodian trustees)**||||
|||**Name**||**Dates acted if not for whole year**||
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## **Names and addresses of advisers (Optional information)**
|**Type of adviser**|**Name**
**Address**|**Name**
**Address**|
|---|---|---|
||||
||||
||||
||||
|**Name of chief executive or names of senior staff members (Optional information)**|||
||||
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document (eg. trust deed, constitution)[Constitution dated 12.03.2014] How the charity is constituted (eg. trust, association, company)[Charitable Incorporated Organisation] Trustee selection methods
- (eg. appointed by, elected by)[Elected by members or co-opted under Cl 13 of the Constitution]
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
The trustees consider that adequate provisions are in place for training our volunteers including safety and child protection of the public and that the insurance obtained continues to be relevant for Trust activities.
A review of safety and training procedures of the volunteers was again undertaken during the year.
- Training was given to volunteers regarding the new battery motorised
- the charity’s organisational equipment purchased during the year.
- structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
July **2024**
**TAR**
2
## **Section C Objectives and activities**
Within 9 km of Cowbridge Town Hall encouraging high standards of architecture and town planning; stimulating public interest in and care for the beauty, history and character of the town and its surroundings; **Summary of the objects of the** preservation development and improvement of features of general public **charity set out in its** amenity and of historic interest, and advancing the education of the **governing document** public. The Trust was created as a charitable incorporated organisation to provide limited liability to its members and to take over the membership, work and assets of Cowbridge Charter Trust **.** The principal project of the Trust is currently the maintenance and improvement of Old Hall Grounds and the historic Town Walls which are primarily owned by the Vale of Glamorgan Council and open to the public. **Summary of the main** All objects of the cio are for the benefit of the public and the charity **activities undertaken for the** trustees have had regard to the guidance issued by the Charity **public benefit in relation to** Commission on public benefit. **these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
## **Additional details of objectives and activities (Optional information)**
July **2024**
**TAR**
3
Phil Chappell, Operational Manager of the Vale of Glamorgan Council asked our Chair to record the thanks of the Vale Council to Matt in particular and say that they think that the joint working between the Council and the Trust is an excellent example of community led local development. The Council look forward to working with the Trust and other partners in the future on a place making plan for Cowbridge.
You **may choose** to include further statements, where relevant, about:
As at this date, July 2024, the trustees are in consultation with the Council about placemaking, and the funds in hand may be needed for initial costs of architects and plans for the projects.
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
## Section D Achievements and performance
July **2024**
**TAR**
4
## Section D Achievements and performance
The principal project of the Trust continues to be the improvement of Old **Summary of the main** Hall Grounds which are primarily owned by the Vale of Glamorgan **achievements of the charity** Council and open to the public. **during the year**
The Trust's work in the Grounds is all done by the Trust's volunteers and the prestigious Green Flag Community Award was again received.
Further maintenance to the Town Walls was undertaken in accordance with the three year agreement with the Vale of Glamorgan Council. Grants and gifts received for specific purposes are separately identified as restricted funds in the accounts. We are most grateful to all who make donations to the Trust.
## **Section E Financial review**
July **2024**
**TAR**
5
**Brief statement of the charity’s policy on reserves**
The Charity Trustees consider that the balance of funds held is appropriate for the continued operation of the Trust's current and future projects.
## **Details of any funds materially in deficit**
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)** Alan Crossley **Full name(s)** Mr Alan Crossley **Position (eg Secretary, Chair,** Chair **etc) Date** 3 July 2024
July **2024**
**TAR**
6
|**PAGE 1 of 2**
Cowbridge Charter Trust cio
Registered Charity Number 1156293
**Receipts and Payments Account for Year to 30th November 2023**
2022
2022
**SEE**
**2023**
**2023**
PAYMENTS
RECEIPTS
**DETAILS**
**NOTE PAYMENTS**
**RECEIPTS**|**PAGE 1 of 2**
Cowbridge Charter Trust cio
Registered Charity Number 1156293
**Receipts and Payments Account for Year to 30th November 2023**
2022
2022
**SEE**
**2023**
**2023**
PAYMENTS
RECEIPTS
**DETAILS**
**NOTE PAYMENTS**
**RECEIPTS**|**PAGE 1 of 2**
Cowbridge Charter Trust cio
Registered Charity Number 1156293
**Receipts and Payments Account for Year to 30th November 2023**
2022
2022
**SEE**
**2023**
**2023**
PAYMENTS
RECEIPTS
**DETAILS**
**NOTE PAYMENTS**
**RECEIPTS**|**PAGE 1 of 2**
Cowbridge Charter Trust cio
Registered Charity Number 1156293
**Receipts and Payments Account for Year to 30th November 2023**
2022
2022
**SEE**
**2023**
**2023**
PAYMENTS
RECEIPTS
**DETAILS**
**NOTE PAYMENTS**
**RECEIPTS**|**PAGE 1 of 2**
Cowbridge Charter Trust cio
Registered Charity Number 1156293
**Receipts and Payments Account for Year to 30th November 2023**
2022
2022
**SEE**
**2023**
**2023**
PAYMENTS
RECEIPTS
**DETAILS**
**NOTE PAYMENTS**
**RECEIPTS**|**PAGE 1 of 2**
Cowbridge Charter Trust cio
Registered Charity Number 1156293
**Receipts and Payments Account for Year to 30th November 2023**
2022
2022
**SEE**
**2023**
**2023**
PAYMENTS
RECEIPTS
**DETAILS**
**NOTE PAYMENTS**
**RECEIPTS**|
|---|---|---|---|---|---|
|||**DONATIONS/GRANTS**||||
|150.00||Members gifts||**155.00**||
|150.00||Total||**155.00**||
|||||||
|200.00||Membership fees||**350.00**||
|200.00||||**350.00**||
|||||||
|328.77||**Cost of Insurance**||**335.76**||
|||||||
|||**TOWN WALLS**||||
|1,128.00||Per Vale Council for Maintenance
**note 1**||**5,916.00**
**3,744.00**||
|||**OLD HALL GROUNDS**
**note 2**||||
|5,200.00||Donations/Grants and income||**4,450.62**||
|607.67||Sundry expenses||**1,718.74**||
|238.44||Purchases||**6,115.68**||
|1,300.00||Cowbridge OHG Project 2021||||
|2,474.88
6,328.00||||**14,086.18**
**8,194.62**||
|||**Other expenses/income**||||
|||Gift Aid
Interest on gift aid||**66.25**
**0.66**||
|105.45||Costs of AGM||||
|163.57||Sundry Expenses||**542.54**||
|269.02||||**542.54**
**66.91**||
|||||||
|2,743.90
6,678.00||**Total of cash items to Capital Account**||**£14,628.72**
**£8,766.53**||
|||||||
||||**Capital Account**|||
|34,208.95||Balance brought down as at 1.12.2022||**38,263.05**||
|||**As shown above**||||
|6,678.00
2,743.90||Receipts
Payments||**8,766.53**
**14,628.72**||
|||**Other Assets**||||
|238.44
118.44||Increase/Purchases
Depreciation||**2,732.51**
**967.51**||
|38,263.05||Balance c/d||**£34,165.86**||
|||||||
|41,125.39
41,125.39||||**49,762.09**
**49,762.09**||
|||||||
|38,263.05||**Balance c/d as at 30.11.2023**||**£34,165.86**||
|||||||
|Cowbridge Charter Trust cio||||||
|**Statement of Assets and Liabilities as at 30th November 2023**||||||
|||||||
|**ASSETS**
37,366.52
Bank Current Account
Less outstanding cheques
96.53
Cash held by Treasurer
37,463.05
37,463.05
**Total in Bank and Cash**||||31,551.13
49.73
31,600.86
**31,600.86**||
|37,463.05||||31,600.86||
|||||||
||800.00
**Other Assets**
**note 3**||||**2,565.00**|
||38,263.05
Total
0.00
**DEBTS**
38,263.05
**NET TOTAL OF ASSETS**|||||
||||||**34,165.86**
**0.00**|
||||||**£34,165.86**|
||||||
|---|---|---|---|---|
|**PAGE 2 of 2**||**TOWN WALLS MAINTENANCE**
**note 1**|||
||1,128.00|Brought forward @ 1.12.2022||**2,256.00**|
||1,128.00|Instalment from Vale of Glamorgan||**1,128.00**|
|||From Vale of Glamorgan re gates
Maintenance|**3,300.00**|**2,616.00**|
|2,256.00|2,256.00|Gate refurbishment
Balance carried forward|**2,616.00**
**84.00**||
|2,256.00|||**£6,000.00**|**£6,000.00**|
|||**note 2**
**OLD HALL GROUNDS ACCOUNT**|||
||339.93|Brought forward @ 1.12.2022||**646.22**|
||2,159.36|Specific Funds brought forward||**6,706.96**|
||5,200.00|COWBRIDGE GARDENING CLUB - gift||**527.78**|
|||Payments received||**2,443.20**|
|607.67||Sundry expenses|**1,718.74**||
|238.44||Equipment bought
From Vale of Glamorgan re equipment|**5,442.84**|**1,479.64**|
||500.00|Trust Funds allocated||**1,190.63**|
|6,706.96
646.22||Specific Funds carried forward
**note 4**
Balance carried forward
**note 4**|**5,193.48**
**639.37**||
|8,199.29|8,199.29||**£12,994.43**|**£12,994.43**|
||||||
|**note 3**|680.00
238.44
918.44
118.44
800.00|**EQUIPMENT**
**note 3**
Value of equipment @ 30.11.22
Purchases
Depreciation
Estimated value of equipment @ 30.11.2023
**Equipment**||**800.00**
**2,732.51**|
|||||**3,532.51**
**967.51**|
|||||**£2,565.00**|
||||||
||"Equipment" comprises the projector, gardening tools and equipment||used in OldHall Gardens||
||AND the small "cow" installed in the Walls.||||
|||**Restricted & Reserved Funds at 30.11.23**|||
||||||
|||Reserved Funds|||
||646.22|Old Hall Grounds balance as
**shown in Note 4**||**639.37**|
||800.00|Grass mower
Restricted Funds|||
||6,706.96|Old Hall Grounds balance
**shown in Note 4**||**5,193.48**|
|||General Reserve||**70.00**|
||2,256.00|Town Walls maintenance||**84.00**|
||10,409.18|**Total**||**£5,986.85**|
||||||
||**Trust funds available for the general objects of the cio are:**||||
||37,463.05
Total in Bank and Cash as Statement of Assets above
10,409.18
Less Restricted & Reserved Funds at 30.11.23
27,053.87|||**31,600.86**
**5,986.85**|
|||||**£25,614.01**|
||||||
|DATE|||||
||||||
|Signed............................................
Signed. P. Robson
P. W. Robson.
Chairman
Hon. Treasurer|||||