Minutes of the 59[th] Annual General Meeting of the Trustees of Southcote Family Church held on Sunday 12[th] June 2022, following the morning service.
Present: Graham Edge, Linda Edge, Barry Young, Helmut Haines, Pete Cole, Norman Lindsey and Judi Charters.
Norman opened the meeting with a short reading from Psalm 8, from which he stressed the concept of Stewardship.
Apologies: none.
Appointment of Chair and Secretary: Both Norman and Judi were prepared to stand again for the positions of Chair and Secretary respectively. Norman was proposed by Graham and seconded by Barry. Judi was proposed by Graham and seconded by Pete.
Minutes of last AGM: these were agreed as a true record and were signed by Norman.
Matters arising, not covered elsewhere: none.
Financial Report: delivered by Graham, who stated that the finances in the church are healthy. Much discussion and scrutiny has taken place recently regarding finances when considering the viability of appointing a Pastor, be it on a full or part time basis. The Leadership Team have decided to go ahead with advertising for the post. The number of people in the fellowship who give monthly on standing orders is 12, which guarantees a regular income, plus gift aid. Our church continues to hold £5,000 for Southcote Alive. Norman is keen for this to be used or taken out of our bank account as soon as possible. Graham was thanked for his continued work in keeping the accounts in good order.
Leadership Report: Judi delivered the report on behalf of herself, John and Dave. The report was handed out to those present and was discussed. Our external trustees were pleased to see that attendance has recovered well post-covid, and that attendance at our weekly Prayer Meeting is often around one third or more of our total congregation. Judi spoke about the successful Jubilee Lunch and said that Home Groups are beginning this week. Barry asked how effective the Health Check had been. It was felt that it had helped us to think through the various aspects of church life and to begin to move forward.
Update on Pastor vacancy: as stated above , the leadership has decided to put together an advertisement for the post of Pastor. Much discussion has taken place as to what priorities we are looking for – someone with a passion for evangelism/reaching out into the community, and with good IT skills.
Update on building on 280 Southcote Road: the building in the back garden of the house next to the church is causing some concern, mainly due to a concrete pillar joining on to our building, the probable positioning of the down pipe and the assumption on the part of the house owners that they can have an access gate from our car park. Pete Cole has been in touch with the council building department but has received very little help. Judi will draft a letter to the house owners, pointing out our concerns and making suggestions as to how the situation can be amicably resolved. We certainly do not want to create any bad feelings but need to protect our property.
Date of next Policy Review meeting: Sunday 15[th] January 2023 Date of next AGM: Sunday 11[th] June 2023
Both meetings will take place after the morning service. The meeting ended with prayers.
8UMMARY OF Accoupifs AT 31st March 2022 Ct>OP ACCOUNT (65739675) £58,787A7 TSB ACCOUNT £2.94U1 CASH £61,TIO.27 BALANCE AT 1st APRIL 2021 £49.066.70 INCOME 01104120214110 EXPENDrruRE DItIo £34,8681 1,9620 £12.713.57 BALANce A31•t March2022 £61.770.27 Notg th• b•lanca of £61.7T027 In¢lud•• £5,000 h•ld In thll a¢¢oynt for Southcot• Allve Th• Aclu•l chh b•l•nc• l• th•r•forn £56,m27 Th• Glft Ald r•clalm for 202012119 INCLUDEq£3.872.861 IF YOU ARE A TAX PAYER PLEASE GIFT AID YOUR GMNG Note D.8QUI88 WAS EMPLOYED UP TO JUNE30th THANK YOU ALL
South¢ots Family Church Charity registratlon number 1156292- UTR 2685924383 STATEMENT OF FINANCIAL ACTIVITIES for the year ended 31 March 2022 Unrostrictivo funds 2021 2022 Income Offerings and Grfts Giving under Gift Aid Income Tax 10,482 15.465 10,853 19,940 £32 226 £ 34 666 enditure General Administrallon Full Time Pastor Pension Visiting Speakers Stationery I Printing l Licences Pastoral Care 23,293 633 620 2,616 600 5,823 175 1.390 2,141 690 Land & Bulldln costs Premises and Equipment Utilities I Insurance I Cleaning 2,613 2,137 1,451 3,360 Donatlons to Mi881on Various missions Christmas Appeal 3,238 1.000 4,905 600 Mlscellanwus Sundry Items Catering 1,260 157 £21952 Surplus (Deficiency) for the year In accordance with instructions given to rn¢, I have checked. without carying out an audiL the above Income and Expenditure ALcount for the year ended 31 si March, 2022, from ihe records and from inlomiation given to me. and confimi that they are in accordance therewith. Tilehursl 24, May 2022 R. J. Roper Accountant