## **RAMSBURY COMMUNITY TRANSPORT C.I.O.** ## **Trustee’s Annual Report 2022-2023** ## **Objectives** The object of the CIO is to provide a community transport service for the inhabitants of Ramsbury and its neighbourhood who are in need of such services because of age sickness disability (mental or physical) or poverty or because of a lack of availability of adequate and safe public services. ## **Activities** We provide bus services which result from consultation with people living in our village and the surrounding area and are designed to provide the maximum benefit to those in need of them. The main beneficiaries are people who would otherwise not be able to access shops, the Doctors surgery etc. Consequently, these individuals’ quality of life is enhanced by the reduction in isolation, ability to access shops and services, and improved health monitoring, providing potentially longer life expectancy. Furthermore, the public will benefit by the alleviation of isolation and the integration of the those who have need of our services with society, and better chances of securing work where lack of adequate public transport facilities have prevented this. We do not anticipate that any harm will result to beneficiaries from the provision of our services. All of our drivers are qualified and receive appropriate training. Our bus services are available to all residents in the area of benefit but they are also aimed at those who have special need for such services. No trustee or any organisation connected with any trustee will receive any benefit from our services otherwise than by virtue of living in the area of benefit and having need for public transport facilities. ## **Public Benefit** Ramsbury Community Transport provides the following local bus services:- - Twice weekly shopping trips to Hungerford from the surrounding areas. - Monthly shopping trips to Newbury - Bi Monthly Shopping Trips to Marlborough - Twice weekly services to the Ramsbury Medical Surgery to and from Ramsbury and surrounding villages. - Transport facility for local clubs and organisations.eg Scouts etc. - Day Excursions The CIO will conduct regular health and safety risk assessments in relation to volunteers, the buses, the service routes, and the service users who have impaired mobility, and plan accordingly. The CIO will use its best endeavours not to turn away anyone who needs our services: the only reason why we may have to turn anyone away is where our risk assessments indicate that our buses are unsuitable or that the risk of harm to the service user or our volunteers is too high. Most services are provided free of charge, since, at least ninety percent of our passengers have bus passes, as a result of age or infirmity. In this case, we recover a 1 proportion of the cost of the “commercial fare” from the Wiltshire or Berkshire County Councils. Those passengers who do not have bus passes pay a cash fare which is lower than that charged by the local commercial bus operator. ## **Structure, governance and Management** The governing document for Ramsbury Community Transport C.I.O. is our constitution dated 26[th] February, 2014, which, is based on the foundation model issued by the Charity Commission. We are constituted as a Charitable Incorporated Organisation. The constitution was amended in Jan 2023 to allow trustees to serve more than 3 terms. ## **Reference and administrative details** Name: Ramsbury Community Transport C.I.O. Charity Registration Number: 1156281 Registered Address: 2 The Paddocks, Ramsbury, Marlborough, Wiltshire, SN8 2QF Charity Trustees on 31/03/2023: Christopher Morgan, Ronald Young, Graham Cherrington, Carena Dennis, Kingsley Setter & Caspar Helmer Committee Members **:** Isla BissBolissian, Janet Hunter, Linda Curtis (retired 2022) & Ewan Robbie. We would like to welcome Kingsley Setter as a new trustee from Jan ’23. We would also like to take this opportunity to welcome Isla BissBolissian (as new Treasurer) and Vanessa Cherryl (Secretary) to the committee during 2022 / 23. Graham Cherrington, our previous Treasurer is staying on as a trustee. We also welcomed Carena back to the area. She has assumed the marketing role and is already making a significant impact. As he is no longer resident in the UK, Charles Vere-Whiting resigned as a trustee. The members would like to thank him for his long service to the CIO. ## **Achievements and Performance** Since the last Annual Report in January 2023, the following significant achievements have been realised:- - New concession rates were agreed with both Wiltshire and West Berkshire councils. - Passenger numbers have continued to return to pre Covid levels in all areas of our services save for clients going to the GP surgery and community hire. - We continued our commitment to MiDAS training of all drivers. - We have received a 10 user Microsoft 365 licence to help improve our adminstration. ## **Financial Review** The accounts have been prepared on an accruals basis. The final accounts have been prepared in accordance with the Financial Reporting Standard for Smaller Entities Statement of Recommended Practice FRSSE SORP (2015) for small charities. 2 The reserves policy of the charity dictates our aim to maintain reserves for at least 2 years operational cost. We also seek to set aside a certain amount per annum for the replacement of our bus which we endeavour to do on a 5 year cycle. Given recent high inflation and even assuming a drop to 5% over the next few years we can expect the cost of our next bus to be in excess of £90k. We would therefore need to set aside a£18k per annum. This may be unachievable in the current economic environment and we may have to delay the next replacement accordingly. Despite the pandemic, at this date, because of our reserves policy, there are no immediate concerns over the financial viability of the charity. The charity’s 7 year plan includes sums being accrued by the Ramsbury and Axford Parish Council, who have committed to continue this arrangement, which is very much appreciated. Our Wiltshire Council grant however continues to reduce. Other revenues also continue to be down on 2019 (the last full year without Covid). That said, overall income is, for now, stable but with reducing grant income and costs rising, we continue to be vigilant. The trustees remain confident that sufficient funds can be obtained to maintain the operation of our services but new sources of funds will be required over the next few years, particularly to fund the purchase of our next bus in 5 to 7 years’ time. The charity has no subsidiary or associated undertakings. ## **Acknowledgements** In conclusion, I would take this opportunity to express my sincere thanks to everyone involved in the running of the Ramsbury Community Transport for the contribution they make to the organisation and operation of an important service to our community I would particularly mention the following individuals and organisations: - Volunteer Drivers - The Bus Cleaning Team - Trustees & Committee Members - Elaine and colleagues at the Ramsbury Post Office - Midway Stores - Steve Sherman – External Auditor - Ramsbury and Axford Parish Council - Wiltshire Council - Community First - Scapa Healthcare for providing a parking space - Trevor Hunter This Report was prepared on behalf of the Trustees of Ramsbury Community Transport C.I.O. Christopher Morgan Chairman & Trustee 8[th] July, 2023 3 Ramsbury Community Transport cio Independent examinerfs report on the accounts CHARITY COMMISSION FOR ENGLAND AND WALES Section A Independent Examiner's Report Report to the trustsesl membern of Ramsbury Communty Transport CIO On accounts ft>r the year ended 31¥t March, 2023 Charlty no (rf any) 1156281 Set out on paoe8 3and4 I ￿POrt lo the trustees on my examination of the accounts of Ihe above charity Iyhe Trusfi for the year ended 3110312023. Responslblllties and basis of rgport As the charitys trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 I'the Acl.). I report in respect of my examination of the Trnst's accounts carried out under section 145 of the 2011 Act and in carying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 14515){bl of the AGt. Independent I have completed my examination. I confifm that no material matters have examIne￿S 8tstement come lo my attention in Connection with the examination (other than that disclosed below.) which gives me ¢ause lo believe that in. any material re¥pect.' the accounting records were not kept in accordance witti section 130 of the Charities Act.. or the accounts did not accord with the accounting records,. or the account5 did not comply with the applicabte requirements conceming the fomi and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a Irue and fairf view which is not a matter considered as part of an independent examination. I have no con¢ems and have come across no other matters in connection th the examination to which attention should Èe drawn in this report in order to able a proper understanding of the accounts to be reached. lete Ihe words in Ihe brackets if they do not apply. Signed." Namo: Stephen Shefman Relevant professional qualification{sl or body Fellow of the Irsslitute of Chartered Accountants in England and Wal8S IER Oct 2018 (If any): Address: 10 Burdett Street Ramsbury Willshire SN8 2QX Section B Drsclosure Only complete if the examiner needs to hi9hlight malefial mattels of Cont￿(n (see CC32, Independent examination of tharity accounts.. directions and guidance for examiners). Give here brief details of any Items that the examiner wishes to disclose. IER Oct 2018 Ramsbury Community Transport CIO- Balance Sheet 3110312023 D*e 3110312023 31103122 Flxed Assets Assets- Cost l(K)011 ssets- Acturnulated De 109A27.CO -54,074.00 107,162.CKI -40.236.00 reclatlon iorK)21 Total Fixed Assets 55,353.00 £66,926.00 Current A55ets 5èle5 invoices not paid111001 Current112CQI Cash In Hand112101 Ramsbury Communlty Bus IllXXQI Total CurrentAs5ets 1260.36 17.269.73 31.50 51.524.OB 1.148.99 16.656.77 136. 51,416.29 70,085.67 £69.358.05 TOTAL ASSErs 125,438.67 £136,284.05 UABIUTies Current Liabilities PLsrchase InvtsicE5 not pald121C#)I Accnjals IILKX)61 VAT 24.68 62.07 0.00 -50.45 20. VATon Purchases122011 VAT on Sole5122001 -64.13 -875.17 Total Current tiabilitles -894.62 £11.62 Future knabilFbe5 Total Future liabilities £0.00 TOTAI LIABILrnES -894.62 £11.62 TOTAL NEf ASSETS 126.333.29 £136.272.43 EqU￿y Net Profitl Lo&% Profit & Loss ACeount131￿] 14et Profitl Loss Iprlor ye3rlsll Ilet Profit/ 105$ (current yearl 82.366.34 53.307.44 -9,340.54 82364.99 12.601.38 40.706.06 TOTAL EQu￿y 126.333.24 £136,272.43 Rarnsbury Communlty Transport CIO- SOFA YIE 31103123 YIE 3V03122 Sale5 Communlty Hire{4￿1) Sur8ery14CKJ21 Scheduled Senrices140031 Private Hlre140041 Excursion14CQ51 Bus Pass Incorne Berk$(4￿7) Bus Pa$5 Incorne Wilts14[￿) 690 1.270 104 1,514 951 863 1,989 7,380 210 1,133 30 456 246 1,320 2,420 S,816 Total Sales Other Income Grant-wilts CCGr4nt (lo￿￿) Interest IILM)101 DonatlOn511(KSlll Grant- Ramsbury & Axford PC IIW191 Grant- Community First IILNJ201 Froxfield 5￿ce ￿lOw0n￿l4￿j8) Sale of As5Èts142001 oiher Incorne149001 3,430 3,430 io 69 22,000 550 2,754 .000 159 589 2.835 Total Other Incornt 7.122 40.813 Totsl Incomè 14.502 46.629 /pS DITert ExpÈmses Cost of Sole5- Goods15LKKII Insurance176101 Fuel11(M))71 Motor173rM)I Repairs and renewa15 229 1.892 2.599 200 2,007 1,196 815 3,076 8.643 Total Direcl Expenses 4,222 Depredatlon 13.838 Gross Surplusl Loss -7,979 42.407 Overheads TraininE1100121 Telephone111)J141 Bank tharges & interest paid179￿) Web and InteTnet1100151 Marketing162LKII Other Deduction$170091 Travel and Entertainment ONice costs175001 Profes￿onal fees General expenses132￿) Subscriptions 570 257 790 269 61 75 16 270 35 iio 216 186 Total Overheads 1,361 1.697 NET5uRpwsI LOSS -9.341 40,709