2022-03-31-accounts - Ramsbury Community Transport

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RAMSBURY COMMUNITY TRANSPORT C.I.O.

Trustee’s Annual Report 2021-2022

Objectives

The object of the CIO is to provide a community transport service for the inhabitants of Ramsbury and its neighbourhood who are in need of such services because of age sickness disability (mental or physical) or poverty or because of a lack of availability of adequate and safe public services.

Activities

We provide bus services which result from consultation with people living in our village and the surrounding area and are designed to provide the maximum benefit to those in need of them.

The main beneficiaries are people who would otherwise not be able to access shops, the Doctors surgery etc. Consequently, these individuals’ quality of life is enhanced by the reduction in isolation, ability to access shops and services, and improved health monitoring, providing potentially longer life expectancy. Furthermore, the public will benefit by the alleviation of isolation and the integration of the those who have need of our services with society, and better chances of securing work where lack of adequate public transport facilities have prevented this. We do not anticipate that any harm will result to beneficiaries from the provision of our services. All of our drivers are qualified and receive appropriate training. Our bus services are available to all residents in the area of benefit but they are aimed at those who have special need for such services. No trustee or any organisation connected with any trustee will receive any benefit from our services otherwise than by virtue of living in the area of benefit and having need for public transport facilities.

Public Benefit

Prior to the outbreak of the Covid 19 Pandemic, RCT provided the following local bus services:-

Twice weekly shopping trips to Hungerford from the surrounding areas.
Monthly shopping trips to Newbury
Bi Monthly Shopping Trips to Marlborough
Twice weekly services to the Ramsbury Medical Surgery to and from Ramsbury and surrounding villages.
Transport facility for local clubs and organisations.eg Scouts etc.
Day Excursions

Due to government legislation, in response to the Covid19 outbreak, all our activities were suspended from the 23[rd] March until the 11[th] September 2020. Following this initial period of lockdown, we introduced twice weekly pre-bookable services, which fully comply with the regulations relating to maximum numbers of passengers and social distancing etc. We continued to monitor the status of the Pandemic and updated our services accordingly until we resumed normal timetables on the 1[st] September 2021.

The CIO will conduct regular health and safety risk assessments in relation to volunteers, the buses, the service routes, and the service users who have impaired mobility, and plan accordingly. The CIO will use its best endeavours not to turn away anyone who needs our services: the only reason why we may have to turn anyone away is where our risk assessments indicate that our buses are unsuitable or that the risk of harm to the service user or our volunteers is too high.

Most services are provided free of charge, since, at least ninety percent of our passengers have bus passes, as a result of age or infirmity. In this case, we recover a proportion of the cost of the “commercial fare” from the Wiltshire or Berkshire County Councils. Those passengers who do not have bus passes pay a cash fare which is significantly lower than that charged by the local commercial bus operator.

Structure, governance and Management

The governing document for Ramsbury Community Transport C.I.O. is our constitution dated 26[th] February, 2014, which, is based on the foundation model issued by the Charity Commission. We are constituted as a Charitable Incorporated Organisation.

The method used to recruit new trustees is specified in our constitution.

Reference and administrative details

Name: Ramsbury Community Transport C.I.O. Charity Registration Number: 1156281

Registered Address: 2 The Paddocks, Ramsbury, Marlborough, Wiltshire, SN8 2QF Charity Trustees: Christopher Morgan, Ronald Young, Graham Cherrington, Carena Dennis, Charles Vere-Whiting & Caspar Helmer Committee Members : Janet Hunter, Linda Curtis (retired 2022) & Ewan Robbie.

We would like to take this opportunity to welcome Vanessa Cherryl (Secretary) and Kingsley setter to the committee during 2022. We would also like to thank Linda Curtis for her valuable contribution to the charity and wish her well for the future.

Achievements and Performance

Since the last Annual Report in January 2022, the following significant achievements have been realised:-

Following a donation from the Parish Council towards the cost we have replaced our minibus with a new Mercedes based vehicle in the hope of reducing maintenance costs and if necessary extending the life of the bus.
• We have fully resumed all services and are beginning to see passenger numbers rise to pre-Covid levels.
We continued our commitment to MiDAS training of all drivers.

Financial Review

The accounts have been prepared on an accruals basis.

The final accounts have been prepared in accordance with the Financial Reporting Standard for Smaller Entities Statement of Recommended Practice FRSSE SORP (2015) for small charities.

The reserves policy of the charity dictates our aim to maintain reserves for at least 2 years operational cost. We also seek to set aside a certain amount per annum for the replacement of our bus which we endeavour to do on a 5 year cycle. Given recent high inflation and even assuming a drop to 5% over the next few years we can expect the cost of our next bus to be in excess of £90k. We would therefore need to set aside a£18k per annum. This may be unachievable in the current economic environment and we may have to delay the next replacement accordingly.

Despite the pandemic, at this date, because of our reserves policy, there are no immediate concerns over the financial viability of the charity providing there are no significant changes in the provision of external funds such as grants. Revenues continue to be down on 2019 (the last full year without Covid), but income is increasing again and the trustees remain confident that sufficient funds can be obtained to maintain the operation of our services.

The charity has no subsidiary or associated undertakings.

We would particularly like to thank Ramsbury and Axford Parish Council for their generous grant of £22,000 towards the cost of the new bus delivered in February 2022. The charity’s 5year plan includes sums being accrued by the council, who have committed to continue this arrangement, which is very much appreciated.

Acknowledgements

In conclusion, I would take this opportunity to express my sincere thanks to everyone involved in the running of the Ramsbury Community Transport for the contribution they make to the organisation and operation of an important service to our community I would particularly mention the following individuals and organisations:

Volunteer Drivers
The Bus Cleaning Team
Trustees & Committee Members
Elaine at the Ramsbury Post Office
Midway Stores
Steve Sherman – External Auditor
Ramsbury and Axford Parish Council
Wiltshire Council
Community First
Scapa Healthcare for providing a parking space
Trevor Hunter

This Report was prepared on behalf of the Trustees of Ramsbury Community Transport C.I.O.

Christopher Morgan Chairman & Trustee 12th January, 2023

Ramsbury Community Transport cio Independent examinerfs report on the accounts CHARITY (OMMISSION FOR ENGIANO AND WALES Sectton A Independent Exatniner's Report Reportto the tru8ts081 members of Ramsbury Community Transport CIO On •¢¢ounls for th? year ended 31$1 March. 2022 Charity no lrfanyl 1156281 S¢tOLrt on 0¥¥ 3and4 l port to the trustee$ on my examination of the a¢¢ount5 of the above ¢harity IXhe Trust") forthe year ended 3110312022. R•spon8lbllltl8$ and ba$is of rvport As the Gharity'$ tru$tee5, you are responsib forthe preparation of Ihe accounts in accordance with the requirements cfthe Charities Act 2011 I'the Ad'l. I reFOrt In respect of rny examination of Ihe Tru5t'5 accounts carried out under section 145 of the 2011 Act and in carying out my examination. I have followed all the applicable Dir8dion8 given by the Charrty Commission uTraer 88Ction 14515llbl of Act. Independent I h8 compl8ted my examination. I confirni that no matenal matters have èxamlnèr's #tatement )me to my attention in conneGtion with the examination (other than that disdosed 0W') which give8 me cause lo b&lwe that in, any material res¢t. the awounling re¢4rds not ker in accordan wrth se¢tion 130 of Charilie5 Att, or the aGGounls did not accord with the accounting record5." 01 the accounts did not comply wrth the appli¢able repu1MentS conGerning the foim content of aGcoun15 set (Krt in the Charities IAccount8 and Reports) Regulations 2008 other than any requirement that the accounts give a'trt and fair, view which 18 not a matter n5idered a5 part of an Independent examination. I have no ¢on¢em$ and have (x)me a(o$s ntr other matters in cOnrtIon with the examination to which attention Shou be drawn in this report in order Ip enable a proper underslandiru of Ihe ac¢ount5 to be a¢kned. "Ple se e the wortts In the bwkel$ rflhey do not apply. Slgn¢d.' Oate.. Nam¢'. Stephen Shemian R¢l¢v4nt profe¥¥lon•l quaiifiGationls1 or body Fellow of the Institute of Chartered AccoUtantS in England and Wa IER Oct 2018

Ilf any): AddY888: 10 Burdett Street Ramsbury ¥Mltshir8 SN8 2QX Section B Disclosure Only tomplete If the examiner need5 to highlight material Tnalters of concem Isee CC32. InLlepenLlenl examination ef charty account5." direction5 aTh guidance for examiner51. Glve hore brfof detall8 of any item8 that tho examlner wlshes to dlsclos• IER Oct 2018

Romsbyry CommunltyTran5POrt CIO- SOFA YIE31103122 YIE3llOanl Bus Passlncomé Bel14()7) s Pas>irt¢Ome Wits140061 Hire141WJII Donatn511(A)Ill ÈxtuwSion145j Frotheld ServiCeAlOnce(4thj8l Grant- t¢mMunity Fir51110020 ranl- R?m5bury&Axloid PC IILYJ191 Grant-WirtsCC GrantllOW31 1.320.46 2AZQ.48 210.17 9(K).¢S 2.362.63 246.20 2.754m 55D.C¥J 22.0W. 3.430.th) 2.602 80 3.430. I.29 455.86 12.LW.fMI 29.80 5a ofA55e15142O)1 5(eduled seIceI4()2 Setvi¢¢4nl Othprln14J0J sur8ery142) 227.50 £46.625.21 rirqciLYp•ns•s CoAtofsalés-GtsodslSml Deprecitn Fvel IIOW71 2UUL¥J 1.195.85 2.W7.08 514.32 Re ulai MltEnE[elll¥yJS TOlD1¢t ÉxpÈnsÈs GRO PROFIT/L055 £2.406.92 £L.832.&4 186A5 Iw.00 M?rkwFn$162W motor173) Off tosts i?sts)I Profe55M)n31fee5 Aé#airS andr¢new415 5ubKripl5 Other CtiOnS17009I t¢phoneI14j 95.LN) 59937 265.83 216.W 7$.00 268.62 790.00 61.27 1.482.20 159.10 Weband 1nternetllISl T4talO¥ethead5 NET PROFtrJL055 E3.268.74 £6.746.79 E40.706.06 11 11

Ranbury CommunltyTransport CIO- Balance She¢t re 3110)122 31103121 P¢1 AS*15 66.926. £66.926. Total F#ASse¢S £12.741.20 current1sÈts lesinyol(e5fi0tpaSd (Ilcl Cutrent1120O1 1.148.99 16.443.52 349.25 2.769.97 16.50 66.W).61 am5bury cornmufilty8s I1001 É69.35& £&27.4) TOTALsET5 E136.284. É95.54B.63 UAWLlllE5 Purch15e Iffvol not paldl21fy)1 VAT 62.07 Totslcurrent Liaknlrtie> £O.UD TOTALUAlITIE5 TOTAL NÈfA$5ET5 95.566.37 E(iurrY Profft& LOssActofttI3lts)l NétPioftlislpriUrVe&s1j NetProfrt1L055 cutrefflt 82.964.99 12.601.38 40.706.06 82.964.99 5.854.59 6.746.79 TOTALEQUlfl £136.272.43 95.56&37