## **RAMSBURY COMMUNITY TRANSPORT C.I.O.** ## **Trustee’s Annual Report 2020-2021** ## **Objectives** The object of the CIO is to provide a community transport service for the inhabitants of Ramsbury and its neighbourhood who are in need of such services because of age sickness disability (mental or physical) or poverty or because of a lack of availability of adequate and safe public services. ## **Activities** We provide bus services which result from consultation with people living in our village and the surrounding area and are designed to provide the maximum benefit to those in need of them. The main beneficiaries are people who would otherwise not be able to access shops, the Doctors surgery etc. Consequently, these individuals’ quality of life is enhanced by the reduction in isolation, ability to access shops and services, and improved health monitoring, providing potentially longer life expectancy. Furthermore, the public will benefit by the alleviation of isolation and the integration of the those who have need of our services with society, and better chances of securing work where lack of adequate public transport facilities have prevented this. We do not anticipate that any harm will result to beneficiaries from the provision of our services. All of our drivers are qualified and receive appropriate training. Our bus services are available to all residents in the area of benefit but they are aimed at those who have special need for such services. No trustee or any organisation connected with any trustee will receive any benefit from our services otherwise than by virtue of living in the area of benefit and having need for public transport facilities. ## **Public Benefit** Prior to the outbreak of the Covid 19 Pandemic, RCT provided the following local bus services:- - Twice weekly shopping trips to Hungerford from the surrounding areas. - Monthly shopping trips to Newbury - Bi Monthly Shopping Trips to Marlborough - Twice weekly services to the Ramsbury Medical Surgery to and from Ramsbury and surrounding villages. - Transport facility for local clubs and organisations.eg Scouts etc. - Day Excursions Due to government legislation, in response to the Covid19 outbreak, all our activities were suspended from the 23[rd] March until the 11[th] September 2020. Following this initial period of lockdown, we introduced twice weekly pre-bookable services, which fully comply with the regulations relating to maximum numbers of passengers and social distancing etc. We continued to monitor the status of the Pandemic and updated our services accordingly until we resumed normal timetables on the 1[st] September 2021. 1 The CIO will conduct regular health and safety risk assessments in relation to volunteers, the buses, the service routes, and the service users who have impaired mobility, and plan accordingly. The CIO will use its best endeavours not to turn away anyone who needs our services: the only reason why we may have to turn anyone away is where our risk assessments indicate that our buses are unsuitable or that the risk of harm to the service user or our volunteers is too high. Most services are provided free of charge, since, at least ninety percent of our passengers have bus passes, as a result of age or infirmity. In this case, we recover a proportion of the cost of the “commercial fare” from the Wiltshire or Berkshire County Councils. Those passengers who do not have bus passes pay a cash fare which is significantly lower than that charged by the local commercial bus operator. ## **Achievements and Performance** Since the last Annual Report in January 2021, the following significant achievements have been realised:- - We continued our commitment to MiDAS training of all drivers. - We received a donation from the Parish Council towards the cost of a replacement minibus. - There have been delays in the delivery of the new bus due to component shortages. Delivery is now expected in Q1 of 2022. I would again like to give special thanks to Ewan Robbie, one of our committee members, for his excellent work, in project managing the specification and chasing the delivery of the new bus. ## **Financial Review** The accounts have been prepared on an accruals basis. The final accounts have been prepared in accordance with the Financial Reporting Standard for Smaller Entities Statement of Recommended Practice FRSSE SORP (2015) for small charities. The reserves policy of the charity dictates our aim to maintain reserves for at least 2 years operational cost. In addition we seek to set aside £12.5k per annum for the replacement of our bus which we endeavour to do on a 5 year cycle. Despite the pandemic, at this date there are no immediate concerns over the financial viability of the charity providing there are no significant changes in the provision of external funds. Revenues continue to be down on 2019 (the last full year without Covid). However the trustees remain confident that sufficient funds can be obtained to maintain the operation of our services. The charity has no subsidiary or associated undertakings. 2 We would particularly like to thank Ramsbury and Axford Parish Council for their generous grant of £22,000 towards the cost of the bus about to be delivered. The charity’s 5year plan includes sums being accrued by the council, who have committed to continue this arrangement, which is very much appreciated. ## **Structure, governance and Management** The governing document for Ramsbury Community Transport C.I.O. is our constitution dated 26[th] February, 2014, which, is based on the foundation model issued by the Charity Commission. We are constituted as a Charitable Incorporated Organisation. The method used to recruit new trustees is specified in our constitution. ## **Reference and administrative details** Name: Ramsbury Community Transport C.I.O. Charity Registration Number: 1156281 Registered Address: 2 The Paddocks, Ramsbury, Marlborough, Wiltshire, SN8 2QF Charity Trustees: Christopher Morgan, Ronald Young, Graham Cherrington, Carena Dennis, Charles Vere-Whiting & Caspar Helmer Committee Members **:** Janet Hunter, Linda Curtis & Ewan Robbie. ## **Acknowledgements** In conclusion, I would take this opportunity to express my sincere thanks to everyone involved in the running of the Ramsbury Community Transport for the contribution they make to the organisation and operation of an important service to our community I would particularly mention the following individuals and organisations: - Volunteer Drivers - The Bus Cleaning Team - Trustees & Committee Members - Elaine at the Ramsbury Post Office - Midway Stores - Steve Sherman – External Auditor - Wiltshire Council - Community First - The Co-Op Community Fund - Scapa Healthcare for providing a parking space - Trevor Hunter This Report was prepared on behalf of the Trustees of Ramsbury Community Transport C.I.O. Christopher Morgan Chairman & Trustee 15th January, 2022 3 Ramsbury Community Transport cio Independent examinerfs report on the accounts CHARITY COMMISSION FOR ENGLAND AND WALES Section A Iiidependeiit Examiner s Report Re￿)rtIO the tnMtee#l membws of Ram$bury Community Transport cio On accounts for the year ended 31￿ March. 2021 Ch•rity no any) 1156281 Sei on pages 3and4 I repNt to the tru8te8s on my examination of the accounts ofthe above i*anty Ilhe TrusVI for the year ended 3110312021. Respon$lbllllles and ba51s of report As the thartys tNstees. you are re5ponsibk forthe preparation of the atrounts in a¢¢ordanc* wrth the requirern8nts ofthe CharitEs Act 2011 Act'i. I report in respect of ry examin*ion of the Tw5V5 a¢¢ounts carried out der sethon 145 of the 2011 Act and in LxTryin9 Out my examination, I 1¥4ve follow&1 all tt)e applicab￿ thrections given by the Charity ComrntssK)n under sectron 1445llbl ofthe Act. Independent I have ¢omplet8tt my examination. I confim that ￿ matthal matters have gxomin•rfs stst•m8nt come to my attention in connedion the examinats.on l¢Jth8r Ihan that di$¢losed below ? which gives rr￿ cause to believe that in. any matenal tt)e a¢￿UntIng records w8r8 not kept in accordance wrth *th"on 130 of th8 Charit￿ Act.. or the account5 did not accord with the afxounting records., or the account5 dKI not compty wrth the applicable wuirernents Con￿[nIng thefomi and content of account5 set out in the Charit￿$ IAccounts and Re[￿$) Regu*trons 2C*)8 othwthan any requirement that the accoufrts give s 1rue and fairf which 18 not a matter considered a5 part of an independent Èxaminaton. I have no concem$ and have acr055 no other matters in rxjnnethon with theexamination to wh￿h attention should be drawn in this report in order to enable a proper understsnding of the accounts io be re*hed. the in the b￿etts iflhey(k> notap￿. 619n¢d: Il i Name: S18phen stte￿an R818vant profe8slonal quallflcatlonlsl tsr body Fdlow of tTr￿ Instrtute of Chart8red Accountant5 in ENJkind and Waks IER Oct 2018 111 anyl.. Addr885: 10 BuTdett Street Ratnsbury Wttshire SN8 2QX Section 8 Disclosurc Only ¢omp* rfthe examiner needs to highl¥Jht maten* matters of COn￿M (see CC32. Indepe￿ent examination of charity ￿£￿Ints. directions and guidan￿ forexaminersl. Glve here brfef detall8 of any Items thatthe examlner wl$hes to dl$¢lose. IER Oct 2018 Ramsbury Communlty Tran8POrt CIO 1186281 Bolance Sheei ￿ at 31 March 2021 3110312021 3110312020 Fixèy As8ets Tangible Assets Cost Accurnulaied Derwati 52.977 140.2361 40.236 140.2361 Totsl F￿d As8etS 12.741 Current asse18 Debtors S31e5 invow not pa￿￿ Prepayments Cash at bank and in hand Curr￿1 aGGount Cash in hand Rarn5bury C(mmunty &Js 2,770 13,611 6,560 66.410 81.304 TOTAL ASSETS 95.549 88,873 Creditors". amounts falling due *iihin one year Payments in advanee Purthase Invoi￿ not paid Accruals VAT 643 1181 1431 TOTAL UA8ILinES 625 TOTAL NET AS5EtS 94.924 88,177 94.¥24 88.177 Furn1$ ofthe chanty Unrestri¢xed funds 94,924 88.177 Profrt & Loss Account131001 Net Profit/ Lo% Iprioryearlsll Nei Profit/ LO￿ Icurrertyearl 82. 5,212 6.747 88.177 Ramsbury Communlty Tr•n$port QO 1156281 st•l¢m*nt of nnon¢lal actlvltbeB forthe year ended 31 March 2021 y￿ 3110312021 y￿ 3110312020 Income 8u5 Pass Income Berk$ us Pass Income Communty Hire Donab"on Excursion Froxfield Semce Allowanc8 Grant- Communty Firnt Grant- Witts CC Grant Interest ￿C•￿ed Pnva18 Hire Sch8dulèJ SeNce8 Surgery ce and other Income 935 2,238 567 2.243 1,893 1,355 2,743 250 3,430 259 1.636 403 2.603 3.430 105 327 348 120 11,848 15,621 Direct expenses C05t of sales. gwds Deyeuation Fuel 1n5uran n1 514 1,319 2.037 1,341 11,8331 14,0991 Overheads Ge￿ra1 exrenses Marteting 16 95 599 238 132 1,285 375 746 3.291 10 135 100 Office costs Profess¢)nal f Repairs and renevdls Subscripions TeleplTron8 TrainiNJ 1.482 159 13.2691 16,3121 Net income I lexpenditurel 6,747 5,210 Total fur¥Js brougm forward 88.177 82,965 Total fU￿S carrwl forward 94.924 88,177 If/ig2'