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|TRUSTEES REPORT||
|INDEPENDENT EXAMINERS REPORT|13|
|RECEIPTS AND PAYMENTS ACCOUNTS|14|
|STATEMENT OFASSETSAND LIABILITIES|15|





|mes|ofthe charity trust|ofthe charity trust|ees<br>who manage the|charity|charity||||
|---|---|---|---|---|---|---|---|---|
||Trustee name||Office (ifany)|Dates acted ifnot for whole<br>ear||Name <br>to a|ofperson lor body) entitled<br>ointtrustee<br>if an||
||Elaine Barratt||Chair/Stewards/|||Membership|||
||||Shop Manager||||||
||Sheena|Commons|Vice Chair/Collection|||Membership|||
||||Care/Display||||||
||David Hardiman||Buildings||||||
||lan Kellett||Secretary/Lectures|||Membership|||
||Pauiette|McManus|Museology|On sabbatical|for|Membership|||
|||||personal<br>reasons from|||||
|||||April —August|2020||||
||Raymond|Simpson|Librarian/Archivist|To August 2020||Membership|||
||Mark Smith||Fund raising|||Membership|||
||Susan Stamp||Membership/|From September 2020||Membership|||
||||Newsletter||||||
||Janet Swiss||Garden|To June 2020||Membership|||
|10|Linda Wilton||Treasurer|||Membership|||
|11|||||||||
|12|||||||||
|13|||||||||
|14|||||||||
|15|||||||||
|16|||||||||
|17|||||||||
|18|||||||||
|19|||||||||
|20|||||||||







|||Names and addresses<br>ofadvisers<br>(Optional<br>information)|Names and addresses<br>ofadvisers<br>(Optional<br>information)|Names and addresses<br>ofadvisers<br>(Optional<br>information)||
|---|---|---|---|---|---|
|T|e|ofadviser<br>Name||Address||
|Bank||HSBC||19Minster Street, Salisbury SP1 1TE||
|Solicitor<br>Rutter||||2 Bimport, Shaftesbury<br>SP78JG||
|Accountant<br>Andrews|||8|Palmer<br>32The Square, Gillingham<br>SP84AR||
|Name||ofchief executive or names|ofsenior staff members<br>(Optional<br>information)|||
|||~<br>a||~ ~<br>~||
||Description<br>ofthe charity's trusts|||||
|||f 0vern In<br>d 0um|t|CI0Association Const itution<br>Iast amended 5 ApriI2018||
|||(eg, lille'I deed, conefitiitlon)||||
|||||CharitabIe<br>Incorporated 0rgan isation ofapproximateIy 130 members||
|||!cg.trust, association. company)||||
|||Trustee selection<br>methods<br>(eo. appointed<br>by, =lected by)||Trustees must be members<br>ofthe Society, elected by its members.<br>One<br>third ofexisting trustees<br>retire each year and may stand for re-election.<br>Trustees are elected at the AGM held<br>in July following the end ofthe||
|||||financial<br>ear. Trustees have the<br>ower to co-0 tas necessa||
||Additional<br>governance<br>issues (Optional<br>information)|||||
||You may choose to include<br>additional<br>information,<br>where<br>relevant,<br>about:|||Volunteers,<br>including<br>new trustees,<br>have a short induction<br>on first arrival.<br>Further training<br>is ongoing<br>within<br>role, including<br>any external<br>training<br>courses which may become available.<br>A comprehensive<br>Stewards'<br>Guide, containing<br>procedures<br>and relevant||
||~|policies and procedures||policies, is readily available to all volunteers;<br>stewards<br>are required to|sign|
|||adopted for the induction<br>and||an annual<br>declaration<br>that they have read it.<br>No trustees or other||
|||training<br>oftrustees;||volunteers<br>receive any remuneration<br>or other benefits.||
||~|the charity's<br>organisational<br>structure<br>and any wider<br>network<br>with which the charity<br>works;||Role descriptions<br>for all trustees and other volunteers<br>are available.<br>DBS<br>checks are only made ifappropriate.<br>The Society operates<br>published<br>Volunteer;<br>Safeguarding;<br>Disability<br>Discrimination;<br>Equal Opportunities;<br>Health 8 Safety; Education;<br>Exhibition<br>&Display;<br>Financial<br>Control;<br>Lifelong Learning;<br>Acquisition<br>8 Disposal; Care &Conservation;||
||~|relationship<br>with any related<br>parties;||Collections<br>Development;<br>Environmental;<br>Access; Data Protection Policies<br>as well as Emergency;<br>Resource; Audience<br>Development;<br>Forward Plans,||
||~|trustees'<br>consideration<br>of<br>major risks and the system||Security Review, and a Documentation<br>Procedural<br>Manual<br>covering<br>accessioning<br>and disposal of gifts and loans,<br>all ofwhich are updated<br>schedule.|to|
|||and procedures<br>to manage<br>them.||The Society is a member ofAIM (the Association<br>of Independent<br>Museums),<br>the South-West<br>Federation ofMuseums<br>and Art Galleries,|the|
|||||Dorset Museums<br>Association,<br>the North Dorset Museums<br>Group and is||
|||||accredited<br>with ACE (Arts Council England).||
|||||The intruder<br>and fire alarms,<br>fire extinguishers,<br>heating<br>system,<br>lift, and||
|||||CCTV are held on routine service contracts.||





||||~ ~<br>~|
|---|---|---|---|
||||The object ofthe CIO is to encourage the appreciation,<br>study and|
||||enjoyment<br>of history, especially that local to Shaftesbury,<br>Dorset, and its|
|Summary<br>ofthe objects <br>charity set out in its||ofthe|environs,<br>and thereby advance the education<br>ofmembers<br>ofthe Society<br>and ofthe public of all ages and background<br>by, in particular<br>but not|
|governing<br>document|||exclusively: (a) operating<br>a museum<br>ofartefacts which reflect the history<br>ofthe area and (b) maintaining<br>a library ofbooks and documents<br>of local|
||||historical<br>interest.|
||||The Trustees have had regard to the guidance<br>issued<br>by the Charity|
||||Commission<br>on public benefit.<br>It has informed<br>our decisions on opening|
||||hours, free entry to the Museum,<br>temporary<br>exhibitions,<br>all age and|
||||lifelong learning,<br>cooperation<br>with other groups<br>in the area and|
||||communication<br>with the local community.|
||||The Society during<br>normal,<br>ie non-pandemic,<br>times:|
||||~<br>owns, maintains<br>and operates Gold<br>Hill Museum<br>which<br>is open to|
||||the public daily for at least seven months ofthe year with free|
||||admission|
|Summary<br>ofthe main<br>activities<br>undertaken<br>for the<br>public benefit in relation to<br>these objects (include within<br>this section the statutory<br>declaration<br>that trustees<br>have|||~<br>mounts at least two temporary<br>exhibitions<br>each year in addition<br>to the regular displays<br>~<br>owns and maintains<br>a local history library and archive which<br>is<br>open to members<br>and the general<br>public for research<br>purposes<br>by appointment<br>at agreed times throughout<br>the year<br>~<br>organises<br>and holds lectures<br>in the winter which<br>may be|
|had regard tothe guidance|||attended<br>by non-members<br>on payment ofa small fee|
|issued by the Charity|||~<br>organises a learning<br>and outreach education<br>programme<br>for|
|Commission<br>on public<br>benefit)|||children<br>and adults,<br>parts ofwhich are conducted<br>with the Abbey<br>Museum<br>and Gardens|





## 



||||~<br>~<br>~|
|---|---|---|---|
|Summary|ofthe main||Management|
|achievements<br>ofthe charity<br>during the year|||The Trustees<br>held 8 committee<br>meetings<br>via Zoom when they delivered<br>reports on their respective<br>responsibilities.<br>Sub-groups<br>met as necessary|
||||to deal with matters such as Collections,<br>Archives,<br>Library and|
||||Exhibitions.|
||||Museum<br>opening, shop and gardens|
||||The Covid-19 pandemic<br>had a tremendous<br>impact on our normal|
||||operation<br>and, even when Government<br>regulations<br>allowed,<br>lack of|
||||volunteer<br>availability<br>meant that the museum,<br>giR shop and garden were|
||||open forjust three and a half weekends<br>(Fri-Sun)<br>in August.|
||||The gift shop has a wide selection ofsouvenirs,<br>the majority ofwhich are|
||||made locally, and is a good source ofincome. Because we do not charge|
||||for entry, we rely on the generosity<br>ofour visitors who normally<br>number|
||||20,000 per annum.<br>Shop purchases<br>and donations<br>which were meagre|
||||this year normally<br>provide a large part ofour income.|
||||Our small team ofgarden<br>helpers has continued<br>to work steadily<br>and|
||||reliably throughout<br>the year, for which many thanks. The council's|
||||fortnightly<br>garden waste collection, suspended<br>for a short time at the|
||||onset ofpandemic<br>measures,<br>is invaluable.|
||||The Collection|
||||Gold Hill Museum<br>was closed for the majority ofthe 2020 season,|
||||opening for only a few weekends<br>in August.<br>During a lot ofthis time many|
||||ofthe volunteers<br>were self-isolating<br>until the lockdown was eased when|
||||we opened<br>briefly and background<br>work was continued<br>for a short time|
||||until the second lockdown<br>in January.|
||||We have upgraded<br>MODES, our Museum<br>database<br>and, with help,|
||||installed<br>it. This gives us much more varied options<br>in how we input data|
||||and keep our records.|
||||We have had several offers ofdonations<br>but until Covid restrictions<br>are|
||||lifted are unable to take them<br>in.|
||||We continue<br>to work on catching<br>up with our backlog<br>in accessioning<br>and|
||||data recording<br>and hope this winter to finally start on the re-organisation|
||||and audit ofthe storeroom.|
||||Temporary<br>Display|
||||One ofthe temporary<br>exhibitions<br>we prepared<br>for the 2020 season,<br>all|
||||about Hovis and its iconic advert made on Gold Hill, was hardly viewed|
||||as the museum<br>was open for such a short time sowe have kept it intact|
||||for 2021.This exhibition was made possible<br>by the loan ofseveral items|
||||from a private collection.|
||||We have also been working<br>on a new exhibition<br>for this season based on|
||||the theme ofchildhood. Some years ago we were given two dolls houses|
||||and some box rooms and we have used these as the basis ofthe new|
||||display. We have also used other items such as an old wooden<br>cradle,|
||||an old school desk, vintage toys and children's<br>clothing to give an|





|~|~||||
|---|---|---|---|---|
|||~<br>~<br>~|||
|||impression<br>ofa child's room. It is hoped that some ofthis will be|||
|||interactive<br>but this will be dependent<br>on Covid guidelines.|||
|||The Library/Archive|||
|||Over the past year a team of nine volunteers<br>has been carrying<br>out an|||
|||audit ofthe museum<br>archives and books. We responded<br>to the need|for||
|||social distancing<br>by moving boxes ofdocuments<br>temporarily<br>out ofthe|||
|||library<br>into other rooms, thus allowing volunteers<br>to examine,<br>list and|||
|||classify items in asafe space. In the face ofconsiderable<br>difficulties,|the||
|||team has now completed<br>this initial phase ofthe project.|||
|||As there was limited storage space in the library forthese boxes it was|||
|||decided to purchase<br>two new bays ofshelves that were compatible<br>with|||
|||the existing shelving.<br>Two tiling cabinets have also been replaced. The|||
|||audit revealed<br>original documents<br>that need to be stored<br>in acid neutral|||
|||containers<br>and folders, a quantity<br>ofwhich we have now purchased.|The||
|||Dorset Museums<br>Association<br>has supported<br>the project with valuable|||
|||advice and a grant off500. The easing ofrestrictions<br>will also enable|us||
|||to take up the offer ofconservation<br>training<br>by South-West<br>Museum|||
|||Development.|||
|||Jeanette<br>Hardiman<br>has adapted<br>the Modes cataloguing<br>system to record|||
|||the details ofapproximately<br>1,300books. She has also helped<br>with the|||
|||creation ofa similar set up for the future cataloguing<br>ofarchival|||
|||documents.<br>We are most grateful to Andy Hargreaves<br>for the free IT|||
|||support he has provided<br>in this process.|||
|||Our long-term<br>goal isto be able to connect with the public by providing|||
|||digital access to indexed resources<br>and through<br>regular displays,<br>whilst|||
|||ensuring<br>the safe storage ofour archives for future generations.|||
|||Membership|||
|||Membership<br>has remained<br>the same as the decision was taken<br>by the|||
|||trustees to extend<br>it for a year without<br>renewal<br>subscription,<br>given that we|||
|||were unable,<br>due to the pandemic,<br>to offer the normal benefits.|||
|||Magazine|||
|||One edition ofthe Byzant magazine<br>was produced<br>in time for Christmas.|||
|||Itwas very well received judging<br>by the unprecedented,<br>favourable|||
|||feedback.|||
|||Information<br>Technology.|||
|||There were some issues with our new computers<br>and the implementation|||
|||of cloud storage which were sorted out, pro bono, by Andy Hargreaves,||a|
|||local ITexpert.<br>He drew to our attention<br>to the seriously<br>low|||
|||download/upload<br>speeds we were experiencing<br>as a result ofwhich,|and||
|||unable to get anywhere<br>with our current supplier,<br>we have gone to|||
|||another company.|||
|||Life-long learning<br>events and schools|||
|||The pandemic<br>has prevented<br>any programme<br>ofeducation.|||





|~|~||
|---|---|---|
|||~<br>~<br>~|
|||The Lecture and Events Programme|
|||With lockdowns<br>and social distancing<br>in force itwas not possible to hold|
|||any ofthe planned<br>lectures, or All Age Joint Activities<br>with the Abbey|
|||Museum. The AGM was postponed,<br>re-located<br>and finally held online; the|
|||associated Garden<br>Party and the Summer<br>Outing were cancelled.|
|||Speakers were contacted<br>individually<br>as the months passed and all|
|||kindly agreed to defer their lectures for ayear. At this stage holding<br>talks|
|||via Zoom was not considered,<br>as it would exclude members<br>who have no|
|||access to the necessary technology.<br>Forthose who do have access,|
|||organisations<br>such as Gresham<br>College offer a range ofattractive free|
|||lectures online, and details were emailed to members.|
|||As there were no S8DHS lectures or events<br>(with one "virtual" exception)|
|||to promote<br>via the Gold Hill Museum<br>website and Facebook page, the|
|||emphasis<br>in the content of News Blogs shifted to more general<br>historical|
|||matters;<br>with ample time for reading,<br>the posts became more detailed|
|||and thoroughly<br>researched.<br>Hopefully<br>they were still helping to fulfil the|
|||Society's aim ofencouraging<br>"the appreciation,<br>study and enjoyment<br>of<br>History. "Sothere were pieces marking<br>the 500th anniversary<br>ofthe Field|
|||ofCloth of Gold; the 300th anniversary<br>ofthe advent to power ofSir|
|||Robert Walpole,<br>arguably<br>the first Prime Minister; the centenary<br>ofthe|
|||first live radio broadcast ofa musical performance<br>(by Dame Nellie|
|||Melba); and the 75th anniversary<br>of local VE Day celebrations.<br>The|
|||situation where a serving<br>Prime Minister was laid low during a pandemic|
|||was compared<br>with the parallel<br>of 1918.A local dimension<br>could be|
|||found to all these stories.|
|||In the spring of2021, inspired<br>by the preparation<br>for eventual<br>exhibition|
|||ofa set ofmagnificent<br>doll's houses and room settings,<br>an All-Age|
|||"Amazing Spaces Challenge" was launched<br>online. Adults<br>and local|
|||schoolchildren<br>were invited to create a shoebox-sized<br>model ofa room or|
|||living space, together<br>with a short text, and email a photograph<br>to Gold|
|||Hill Museum. Some ofthe entries<br>will appear<br>in a "Childhood"-themed|
|||temporary<br>exhibition.|
|||The opportunity<br>was taken to use Edwardian<br>photographs<br>ofShaftesbury|
|||and District from the Museum's<br>own Tyler Collection,<br>and to direct|
|||readers to the "Shaftesbury<br>Remembers"<br>website. Some interest was|
|||stirred by a post on the films likely to have been shown<br>in 1920at the|
|||Picture Palace<br>in the High Street, leading to a follow-up<br>about the original|
|||Rin Tin Tin. Previously<br>unseen<br>photographs<br>of Coombe House (St Mary' s|
|||School until 2020) accompanied<br>a post on the history of its builder,<br>M.H.|
|||Beaufoy, a South London vinegar<br>manufacturer<br>with a passion for|
|||country sports. A Cambdidge<br>postgraduate<br>student ofthe history of|
|||Country House Hotels found this useful.|
|||In the circumstances<br>the numbers<br>ofvisitors to the website held up well.|
|||In any rolling three-month<br>period during the year the most popular<br>Blog,|
|||reviewing<br>the evidence that Thomas<br>Cromwell<br>might have visited|
|||Shaftesbury<br>Abbey (as imagined<br>by Hilary Mantel), was viewed over 400|
|||times. The most unusual<br>response to a post, marking<br>the centenary<br>of|
|||the death ofSir Merton Russell-Cotes,<br>Bournemouth<br>hotelier and|
|||philanthropist,<br>was a genuine<br>offer by the author ofa recently<br>published|
|||Russell-Cotes<br>biography<br>(a major source for the piece) to donate a copy|
|||to the Museum<br>Library. This was gratefully<br>accepted.|
|||2020/21|





## 




|~<br>~<br>~|
|---|
|imminent<br>danger ofcollapse,<br>it is in need of attention<br>and re-pointing.|
|The original<br>mortar is either in poor condition or missing<br>altogether.|
|Further to a report to a Trustee meeting,<br>an inspection<br>by David Wheeler|
|ofWoolley &Wallis, Chartered<br>Surveyor was arranged.<br>He agreed that|
|the area of initial concern should be re-pointed,<br>which would<br>help to|
|reinforce<br>it. However,<br>he considered<br>that other parts ofthe wall further|
|south are ofmore immediate<br>concern and made recommendations|
|regarding<br>the wall and its repair, which he suggested<br>we put to Young's|
|Brewery.<br>He doubted<br>that the party walls act would be applicable<br>in this|
|case. The Trustees wrote to Young's on 19March, expressing<br>their|
|concerns.|
|Marketing<br>and Communications|
|In anticipation<br>ofa potential<br>"staycation" boom<br>in 2021, the Trustees|
|decided to invest<br>in a short, professionally-made<br>promotional<br>video. This|
|was written<br>by Trustees, shot in February 2021 and installed<br>on|
|YouTube, the Gold<br>Hill Museum<br>website's<br>Home Page and Visit Dorset's|
|Gold<br>Hill Museum webpage<br>in March.<br>It rapidly clocked up several|
|hundred<br>viewings<br>and was admired<br>for its striking<br>drone photography<br>and|
|positive representation<br>of Dorset's highest<br>hilltop town. South-West|
|Federation<br>ofMuseums<br>liked<br>it so much that it was featured<br>in their email|
|circulation<br>of all member museums.|
|On Tuesday 13October 2020, as part ofthe BBC's Culture<br>in Quarantine|
|strand, the BBCSouth Today regional<br>news programme<br>included a<br>recorded report from Gold Hill, as a "smaller, quirkier museum. " There|
|was an immediate<br>tenfold spike in hits on the Museum<br>website,<br>but no|
|short-term<br>dividend<br>in increased<br>visitor numbers<br>as the Museum<br>was by<br>then closed.|
|Members ofthe Society gave a favourable<br>reception to a bumper 34|
|page, full-colour,<br>printed<br>edition of "The Byzant" Newsletter<br>in December|
|2020. This incorporated<br>the minutes<br>ofthe online AGM held<br>in|
|September<br>and several well-researched<br>articles on matters such as the|
|Blue Plaque planned<br>for nineteenth<br>century Shastonian<br>John Rutter, the|
|story ofthe Ruhleben<br>Internment<br>Camp for Britons in Great War|
|Germany,<br>and the troubled<br>life of petty criminal<br>William Sims, transported|
|to Australia<br>in 1830. A Salisbury<br>exile contributed<br>Recollections of|
|Shaftesbury<br>Life 1937-59.Also acknowledged<br>was the considerable|
|achievement<br>ofone Society volunteer<br>in researching<br>and uploading<br>to|
|the "Shaftesbury<br>Remembers"<br>website the biographical<br>details ofover a|
|thousand<br>individuals<br>recorded on local war memorials.<br>This S8DHS site|
|offers a fund of information<br>about all aspects of Life in and around|
|Shaftesbury<br>during the era ofthe Great War, and inspires<br>regular|
|correspondence<br>from family descendants<br>seeking or offering updated|
|information.|
|The evolving<br>role ofthe News Blog on the Gold<br>Hill Museum<br>website is|
|reported<br>elsewhere.<br>Over 470subscribe to this Blog and 407 follow the|
|Society's Facebook page, which benefits from being able to share many<br>relevant stories from "The Alfred Daily". This popular podcast oflocal|
|news and features<br>is run pro bono by a professional<br>journalist<br>and travel|
|writer, and includes Society Trustees among<br>its regular broadcasters.|
|Many ofthe GHM website pages provide<br>useful<br>information<br>about|
|Society activities,<br>Museum<br>exhibitions<br>and facilities, though<br>many were|
|inevitably<br>unavailable<br>during the pandemic. The Anna McDowell Garden|





|~<br>~<br>~||
|---|---|
|Room was previously<br>being booked by regular,<br>mainly educational<br>user||
|groups<br>on four days ofthe week, but could only be used by a maximum||
|often observing<br>Social Distancing,<br>when permitted.<br>There are ambitions||
|to upgrade<br>the Library and Archives page as part ofa drive to reach out||
|to the community<br>from the foundation<br>created by the cataloguing<br>and||
|conservation<br>work ofenthusiastic,<br>socially distanced<br>volunteers.<br>The||
|opportunity<br>was also taken to upload<br>all recent editions of "The Byzant".||
|Gold<br>Hill Museum<br>continues<br>to be publicised<br>in atourist leaflet published||
|jointly with the Abbey Museum<br>and Gardens,<br>and<br>in a Museums<br>Trail||
|leaflet featuring<br>several<br>North Dorset museums.<br>The trustees<br>continue to||
|pay for advertising<br>space on the Gillingham<br>and Shaftesbury<br>Tourist||
|Map.||
|Finance||
|The Year End bank account statements<br>have been reconciled<br>and the||
|relevant Sage Account records and documents<br>have been deposited,||
|ready for Andrews<br>and Palmer Accountants<br>in Gillingham<br>for the Annual||
|Audit for the Charities Commission.||
|Donations/<br>Shop Sales||
|As we were only open for four weekends<br>in August due to Covid<br>restrictions,<br>income from Donations<br>and Shop saies was f543.33and||
|2618.99respectively.<br>Also we will not be able to put in a claim for||
|2020/21 under the Gift Aid and Small Donations<br>Scheme; for 2019/20 we||
|claimed f1455, paid<br>in May 2020.||
|However,<br>we did receive a grant of825,000 from the Government,<br>via||
|Dorset Council, which offset the shortfalls<br>described above.||
|Bank Balances:||
|So overall we are maintaining<br>healthy<br>bank balances:-||
|Community<br>Account<br>R3?,249.18||
|Business Money Manager<br>f20,848.44||
|M8G investment<br>value dropped to 829,278 at 31st March 2020. This|year|
|there has been a recovery<br>in the Stock Market and the value at the 31st||
|March 2021 isR37,935.79||
|Full figures and comparisons<br>are shown<br>in the attached,<br>audited||
|accounts.||
|New Equipment||
|The new Zettle<br>till system<br>is in place with a card reader. This system|is|
|very user friendly for the stewards<br>use and producing<br>relevant<br>reports|for|
|the accounts. Although<br>the Museum was only able to open for a short||
|time in August 2020, the till system was tested for the first time and||
|proved an asset especially for card payments.||
|New monitors<br>for visitors are in place. Cost 81566to be partly funded||
|with a Small Grant Big Improvement<br>grant from SWFed ofMuseums.||
|New storage shelving<br>and storage has been purchased<br>for the<br>refurbishment<br>ofthe Library (partly funded<br>with a grant off500from||
|Dorset Museums<br>Association).||
|Broadband<br>Provider/<br>Telephone||
|We have changed<br>our Broad Band Provider to XINIX with a much better||
|contract from 30th March 2021.The Broadband<br>connection<br>is now fibre,||
|ultrafast. BTwere not able to respond to our Broadband<br>update||
|application<br>efficiently. Sofar the new provider has been very helpful<br>and||
|efficient.||





|~<br>~<br>~||
|---|---|
|Funding||
|It has been a challenging<br>and perhaps at times frustrating<br>year.||
|The trustees can report that the SG:Blfunding<br>bid to the South-West||
|Museum<br>Development<br>Programme<br>in respect of new monitors was||
|successful.||
|The terms ofthe agreement<br>contained a number<br>ofcommitments<br>in||
|terms ofaims, objectives and actual process<br>in order to satisfy the criteria||
|and generate the release ofthe funds/grant.<br>Although<br>Covid-19 slowed||
|down progress, the trustees are pleased to say that all stages ofthe||
|process have now been completed<br>and anticipate<br>that the grant/funding||
|in respect ofthe new monitors<br>will be released<br>in the near future.||
|A trustee<br>is currently<br>in dialogue<br>with our Development<br>Officer, Vicky||
|Dewit, with a view to clarifying the museum's<br>position as regards<br>any||
|eligibility<br>in respect of'recovery assistance'<br>funding.||
|As regards the future and having successfully<br>re-opened<br>the museum|to|
|the public,<br>it isthe intention<br>ofthe trustee with responsibility<br>for funding|to|
|research<br>opportunities<br>offurther developing<br>the society's<br>profile and||
|service by investigating<br>possible<br>links with other 'bodies'<br>in the||
|Shaftesbury<br>community,<br>(in particular<br>local schools).||
|This is presently<br>at the thinking stage but as ideas take shape, they will||
|be discussed<br>in detail at future trustees'<br>monthly<br>meetings.||





|Brief statement<br>ofthe<br>charity's<br>policy on reserves||The annual<br>fixed costs (rates, insurance,<br>utilities, maintenance<br>contracts)<br>of running<br>the Museum<br>are in the region off.10,000. Ifthe Museum<br>must<br>close for any reason, as demonstrated<br>this year, we still have these bills|
|---|---|---|
|||to pay. The lift is necessary for enabling<br>full access and would be|
|||expensive to replace. Substantial<br>repairs to the fabric ofthe building<br>may|
|||be needed at some time in the future. The Trustees have estimated<br>a|
|||figure of5% ofthe rebuild value plus f10,000 annual<br>fixed costs as the|
|||contin<br>enc<br>reserve.|
|Details ofany funds materially<br>in deficit||Not applicable|
|Further financial<br>review details||(Optional<br>information)|
|You may choose to include<br>additional<br>information,<br>where<br>relevant about:<br>~<br>the charity's<br>principal<br>sources offunds<br>(including<br>any fundraising);||As we were unable to open for most of2020, our main source ofincome<br>was the f25,000 government<br>grant issued via Dorset Council and based<br>on rateable value.<br>The Museum<br>has no loans and none ofthe Museum's<br>assets (building<br>and collection) is used as collateral. The Museum<br>has just one site which<br>is owned<br>by the Society and the accounts cover all financial<br>activity at<br>that site.|
|~<br>how expenditure<br>has||Our investment<br>policy is based on the principle ofcaution<br>using a deposit|
|supported<br>the key objectives<br>ofthe charity;<br>~<br>investment<br>policy and<br>objectives including<br>any<br>ethical investment<br>policy<br>adopted.||account and a Charifund<br>investment<br>at present.<br>The Trustees thank all our donors,<br>including<br>our members,<br>the general<br>public and local businesses<br>and groups, for their generosity. We also<br>thank those local and regional businesses<br>which offer concessional<br>rates<br>and those businesses<br>who turn up at short notice to help us out in<br>an emergency.|
|||~|
|||~<br>~<br>~ .<br>~<br>.<br>~|
|We plan to open on Spring Bank||Holiday 31 May, two weeks after Government<br>regulations<br>will permit|
|museums<br>to do so. The short|delay is to ensure that all our volunteers<br>have been double vaccinated<br>and to||
|allow time for the necessary|updating<br>ofexisting stewards<br>and induction<br>ofseveral new volunteers.<br>It is||
|hoped that we will be able to|operate 10.30 —16.30, seven days aweek as normal.||



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|ned on beha|lf ofthe charity'|s<br>tru tees||
|---|---|---|---|
||Signature(s)|||
||Full name(s)|Elaine Barratt|Linda Wilton|
|Position (eg|Secretary,|Chair|Treasurer|
|Chair, etc)||||





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||~|||||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
||||||~|||~||~|~<br>~|~|||~|~||
||||||||||||Unrestricted|Restricted|||||Endowment|
|||Categories||||Details|||||funds||funds||||funds|
||||||||||||to nearest E|to|naarsstE||||to nearest E|
|Bt Cash||funds||||Bank Accounts|||||49,598|||||8,498||
|||||||Cash in Hand||||||||||||
|||||||||Total||cash funds|49,898|||||8,498||
|||||||(aawa balances||wftb|rcraipu acd paymenb|||||||||
|||||||||||account(s))|r)K|QK|||||Dl;|
||||||||||||Unrestricted|Restricted|||||Endowment|
||||||||||||funds||funds||||funds|
|||||||Details|||||to nearest E|to|nearest E||||to nearest E|
|B2Other||monetary assets||||Debtors||||||||||||
||||||||||||Fund to which||||||Current value|
|||||||Details|||||asset baton<br>s||||||o<br>onal|
|B3Investment|||assets|||Charilund|Accumulation||Units||Unraatnctad||||||37,936|
|||||||Details|||||Fund to which<br>asset baton s||||||Current value<br>o tional|
|B4Assets retained for <br>charity's<br>own use||||the||Freehold<br>Property<br>Fixtures 8 Fittings|||||Unrestricted<br>unrest<br>cted||||88,(49||675,000|
|||||||Computers|||||Unrestricted|||||9,940||
|||||||Heritage Assets|||||Unrestricted||||||132,624|
|||||||Stock|||||Unrasbicted||||||2,463|
|B5Liabilities||||||Details<br>Creditors|||||Fund to which<br>liabil<br>relates<br>Unrestnctad|Amount<br>due<br>0<br>'onal<br>276|||||When dua<br>0<br>onal|
|Signed by one or two trustees<br>behalf ofag the trustees||||on|||Signature||||Print|Name|||||Date of<br>e<br>rove)|
||||||||||||E.Barrett|||||||
||||||||||||L.Wilton|||||||



