## RADLETT AND DISTRICT U3A ## Registered Charity No 1156262 ANNUAL REPORT AND ACCOUNTS FOR THE YEAR ENDED 31[ST] AUGUST 2023 ## CONTENTS ## 1. Chairmans Report ## 2. Independent Examiner’s Report ## 3. Consolidated Income & Expenditure Account ## 4. Consolidated Balance Sheet ## 5. Main Income & Expenditure Account ## 6. Main Balance Sheet 7. Groups Financial Statement 8. Events Financial Statement ## 9. Asset Register **Radlett and District u3a Chairman’s report for the year ended 31[st] August 2023** ## **Organisation of our u3a** The following were elected as Trustees at the AGM in November 2022: - Chairman/Outside Liaison: Adrienne Cohen - Vice Chairman/Outings & Events Co-ordinator: Vivien Summers - Treasurer: Jeremy Packman - Secretary: Marion Curzon - Deputy Treasurer: Events and Groups: Peter Weber - Assistant Treasurer: Anthea Brick - Membership Secretary: Sue Cohen - Study Group Co-ordinator: Stephanie Marks - Venue Organiser & RUG’s Co-ordinator: Stephen Summers - Speaker Secretary: Stephen Gold - Monthly Communications/Newsletter: Adrienne Cohen - Webmaster: Oliver Cahn Mr Peter Breward was re-elected as The Independent Examiner. ## **Introduction** Radlett & District U3A is a Registered Charity No 1156262 and has now been running for eleven years. Up until last year our stress level was still in recovery from Covid with our members still being nervous of coming to our meetings and at the beginning of the year our numbers were low. In view of this we decided to save some money and go for a smaller hall and started negotiation with Aldenham Golf Club. This took quite a while and when we used it for the first time in February 2023 it proved very popular. However, our numbers increased for some reason and after the second time there we decided that it was too small for various reasons, health and safety being the primary one. We therefore moved back to the Metroplitan and have been there ever since and our numbers are increasing each month. Sadly, we have lost members, but have also welcomed many new members recently. We have had a wide variety of speakers and our latest meeting was the highest number of attendees since Covid. ## **Committee activities** The Committee have worked hard together during the year to make sure that everything runs as smoothly as possible, and everyone involved certainly pulls their weight and contributes, and we all work well together and respect each other. Our Outings and Events are always booked up and we have been doing some house talks which were curtailed by Covid and they are proving very popular, and this is also organised by the team under Vivien. They work very hard and I am not sure how many of you are aware of the time and effort that goes into the planning. Our treasury department and our secretary are also very efficient, as are the membership and speaker’s secretary organiser, and also our hardworking and put-upon webmaster. Our new group organiser and venue coordinator have both also had their work cut out with our venue changes. I would like to thank each and every one of them most sincerely. We also had our second annual Group Leader’s tea to say thank you and show how much we appreciate them. ## **Membership Study groups The newsletter** Last year I was quite disappointed at the lack of take up with people reading the newsletter. It does give a lot of information about what is happening within our branch as well as personal stories and titbits from elsewhere. The group leaders’ entries are very valuable if a date for their meeting has to be changed. It is the only thing which reaches the whole membership and gives everyone an equal chance to book outings and sign up for events and groups when it is published on the first of every month. I would also like to encourage members to send in their stories, jokes, comments or photos. An enormous thanks to Oliver, our webmaster for his proof reading, constant support and patience when things go wrong and my technical ability leaves a lot to be desired. ## **The Website** ## **Monthly Meetings Outings and Events Financial Matters** ## **The future** Once again, I have to report that all the Committee posts are available to any members, and if you would like to be nominated or shadow any of the posts to see if you would like it, please look at the job descriptions on the website and feel free to contact me if you have any questions. This is for our AGM in November so you have some time to think about it. Having got over all the setbacks over the last year I feel that we can look forward to a very positive year ahead. We have new groups, new members and speakers booked almost one year ahead. We have several outings each month, something for everyone, and a sense of vitality in our monthly meetings that has been lacking since the pandemic. I hope that this will encourage more attendance for the speakers, inspire and motivate more of you to take on leadership roles and form new or second groups. As those of you who know me are aware, my personal objective in the whole ethos of our particular branch is being friendly, and inclusive to all, never leaving someone on their own, either at a monthly meeting or when on an outing. I try to be available to anyone who needs me or any information and I feel that if I can achieve all of this, I have done my job. ## **Adrienne Cohen (Chairman)** INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF RADLETT AND DISTRICT U3A ON ACCOUNTS FOR THE YEAR ENDED 31ST AUGUST 2023 I report on the accounts of the Charity for the year ended 31* August 2023 bthich are set out on the attached pages. Rospoctlv• responslbllltl•8 of tnwts•8 and examlnor The trustees aro re8ponslble for tho preparallon of the accounts and report. The chadvs tNsteas ￿nSIder that an audit Is not required for this year {under secAion 144(21 of the Charili8s Act 2011 (the Charitle$ P£t), and that an tnd8pendent examlnath)n Is needed It Is my responslblllty to: i exarnlne the actt*unt8 (und8r 8ectlon 145 of the Charttl88 kt) 11 to follow the pro(*dure8 lald dovm In Genernl Dlr8Ctlons given by the Charltles Comm188loners (under $8cllon 14515llb) of tha Charftles Act). and 111 to stats vth•th8r parttf*l•r mattern havo eom• to my attenllon Ba818 of Ind•p•nd•nt axarnln•rf• •latemont My examlnauon wa8 carrf8d out In aeo)rdanc8 wlth the General Dlroctlons qhmn by the Charfty CommI8810n. examlnatlon Indud8s a revl8w of the accounllng records kept by the tharfty, and a comparfson of the a¢xounts presentad wlth those rfjconls. It al80 Indudes constderatlon of any unusual Itams ordlsdosur85 In the acu)unts. and seeklng explanatlon from the trustees o)ncemlng any $uch matters. The procedures undertaken do not provlde all e￿dence that would be requlred In an audlt, and consequentty I do not express an audlt Oplnlon on whether the accounts present a Irue and falrf, vlew and thg report18 Ilmlt8d to those matters 8et out In the 8tatement below. Indop•ndent examln•rts Statoment In the course of My examlnatlon, no matter h88 eome to my attenllon l ththlch 9Sve8 me reason8ble cau8e to belle¥e that In any materfal respect. th8 tNstees have not mel the requlreThnis to ensure that: I prop8r aox)untlnll records are kept (In aco)rdanL% vAlh sedon 130 of the charl￿e8 kt): and 11 accounts are prepared vknlch agree vlth the attountlno records and comply V41th the a￿OUntIng requlrements of ts Charfile8 Act.. or 2 to vknlch, In my oplnlon, attenllon 8hould be drab%n to enable a propor under8t8ndlng of th• aC￿UnIS to be Peter Brew4rd Independent examln•r 8 Homefield Road Radlett Herts WD7 8PY RADLErr AND DISTRICT U3A CONSOLIDATED INCOME & EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31st AUGUST 2023 2023 2022 INCOME Membership Subscriptions Gift Aid Claims from HMRC Bank Interest Received Bank Compensation Groups Total Receipts Events Total Receipts Toial Income 10,845 1,511 116 50 14,282 36,271 63,075 11,297 4,608 10,302 26,102 52,309 EXPENDITURE Membership Levy to Third Age Trust Third Age Trust News - Direct mailing Herts Nelwork of U3A's Speaker Expenses / Fees Meetings - Room Hire Meetings - Catering Administration and Membership Services Sundry Expenses Volunteers Cream Tea Groups Total Payments Events Total Payments Toial Expendilure 2,960 1,732 3,016 1,636 {871 1,298 5,130 1,628 831 647 161 8,590 25,313 48,163 1,286 6,300 3,056 815 713 154 15,416 35,818 68,250 Surplus l (Delicil) of Receipts over Expenditure (5,175) 4,146 RADLErr AND DISTRICT U3A CONSOLIDATED BALANCE SHEET AS AT 31st AUGUST 2023 2023 2022 ASSETS Bank Balance - Main Bank Balance - Groups Bank Balance - Events 27,234 5,707 9,489 42,430 30,898 6,841 6,237 43,976 LIABILITIES Subscriptions Prepaid 8,225 7,395 Net {Payments) l Receipts for next year events 1,197 11,602} Total balances held on Study Groups 5,707 15,129 6,841 12,634 Assets less Liabilities 27.301 31,342 REPRESENTED BY: ACCUMULATED FUND Reserves Brought Forward 38,183 34,037 Surplus I (Deficit) of Receipts over Expenditure for the year Reserves Carried Forward 15,175) 33,008 4,146 38,183 less.. Groups Balances 5,707 16,841 27,301 31,342 Jeremy Packman Treasurer RADLErr AND DISTRICT U3A MAIN INCOME & EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31st AUGUST 2023 2023 2022 INCOME Membership Subscriptions Gift Aid Claims from HMRC Bank Interest Received Bank Compensation Toial Income 10,845 1,511 116 50 12,522 11,297 4,608 15,905 EXPENDITURE Membership Levy to Third Age Trust Third Age Trust News - Direct mailing Herts Nelwork of U3A's Speaker Expenses / Fees Meelings - Room Hire Meetings - Catering Administration and Membership Services Sundry Expenses Volunteers Cream Tea Toial Expendilure 2,960 1,732 3,016 1,636 {871 1,298 5,130 1,628 831 647 161 14,260 1,286 6,300 3,056 815 713 154 17,016 Surplus l (Delicil) of Receipts over Expenditure (4,494) 1,645 RADLETT AND DISTRICT U3A MAIN BALANCE SHEET AS AT 31st AUGUST 2023 2023 2022 ASSETS Bank Balance 27,234 30,898 LIABILITIES Subscriptions Prepaid 8,225 7,395 Assels less Liabilities 19.009 23,503 REPRESENTED BY: ACCUMULATED FUND Balance brought forward (Deficit) I Surplus of Receipts over Expenditure for the year 23,503 21,858 {4,494) 19,009 1,645 23,503 Jeremy Packman Treasurer RADLErr AND DISTRICT U3A GROUPS FINANCIAL STATEMENT FOR THE YEAR ENDED 31st AUGUST 2023 Balance Bl￿d at 11912022 Balance Clfwd at 311812023 Payments Receipts Art Workshop Bridge - Intermediate Bridge - Relaxed Duplicate Bridge - Social On-Line Canasta Chair-Based Exercises Film & TV Appreciation Jazz Appreciation Local History (Heart of Herts) Looking @ Art Money Matters Music Appreciation Philosophy Solos Walking in London Wine Appreciation 84 1921 226 13,1941 699 11,3741 73 1481 50 {7771 370 {3701 45 {2341 185 {4141 1,475 15,1511 1,523 11 ,6601 232 {7731 476 {7701 153 {4761 145 168 60 {4971 5,963 115,8301 805 3,460 1,199 50 770 492 524 75 43 254 495 4,186 1,015 784 685 496 100 65 266 510 878 243 391 173 245 168 233 4,306 805 492 5,603 670 14,173 Start Up Funds From Dormant Groups IncreasellDecreasel in start up funds 492 6,768 115,3381 14,173 Cash Floats Local History {Heart of Herts} Music Appreciation Wine Appreciation 13 70 26 14.282 24 70 10 5,707 50 1501 1281 6,841 (15,416) RADLErr AND DISTRICT U3A EVENTS COMMIThEE FINANCIAL STATEMENT FOR THE YEAR ENDED 31st AUGUST 2023 Balance Brought Forward 6,237 Future Trips brought forward from last year.. Receipts Payments 14,603} 6,205 1,602 Receipts for Trips Payments for Trips Other Income Other Expenditure 36,134 {35,612} 137 (206 453 Future Trips carried forward to next year= Receipts Payments 3,741 12,544 1,197 Balance Carried Forward 9,489 RADLETh AND DISTRICT U3A ASSET REGISTER AS AT 31 $1 AUGUST 2023 em DAle Purchase Cost Keeper Monthly Meetlngs & Groups Projectorand Case BENQ-WIDE THROW TYPE Sep-15 496.31 Simon Pyzer Laptop LENOVO + bag + cables, upgraded with SSD Nov 2021 Icost £641 Oci-15 383.99 Simon Pyzer Portable Voice Amplifier ard headset lor walks ard ialks Apr-23 25.99 Danny Goklsiei Wireless Presenter KENSWGTON. kept with BenQ 19.99 Simon Pyzer 2 n0￿cOntaCt￿erMometerS Oci-21 40.00 D￿qna Lobato SmarwhorheTripod for Hyb￿ Meeiiws Nov-21 12.73 Oliver Cahn Laminator & Pouches JaYF13 40.00 Stephen Summers Portable Proiecior Scree JaYF20 39.96 Dav￿ Bagon Sound equipmeni donaied by ch￿well Green U2A 2 speakers + Stands. PA amplif￿r Portable Sound Sysiem- Small Hdl 2 Hand-Hekl Radio Micro¢thone Systems- TECNICA v1vien￿ Schtssier NDV-IS 125.00 v1vien￿ Schtssier AUDI1> Feb-17 247.08 v1vien￿ Schusier T￿ClIp Radio M￿rOp1K}ne Systern AUD￿ TECNICA Apr-17 162.78 v1vien￿ Schusier Cllpon Micropmne AKG JaYF20 55.00 v1vien￿ Schusier Tea PDI and Hot Water Um Feb-17 86.10 Adrienne Cohe Rad￿tI Museum l Hi4ioryGroup Graham Tayknr or siuari Nagler aiYmin@r8dletimuseum eom A3 Primerlscanner BROTHER J6530 Sep-18 149.99 First Bag and contents Apr-17 68.85 Stephen Summers Membershlp Laptop Compuier + bag ard wheeSe Oci-14 349.25 Sue Cohen Laptop Compuiers SSD drive uwrade Nov-21 127.98 Sue Cohen Laptop Compuier screen re￿acemeTht Mar-22 100.00 Sue Cohen May2013111 ard Nov 2014 Other MierosDfl Professio￿1 2010 for 3 Cornpthers 200.00 Sandra Taylor Microsolt Office May-20 so.00 Adrienne Cohen Microphone system for Oulings eic Jun-18 59.99 Stephen Summers E￿ntS Events Display Board JaYF14 85.00 Vivien Summers se￿nce and Technology Celeston Optul Telescope * Tripod + Eyepieces Fitters Dec-14 1,238.00 Peter Al￿an Fllm and TV DVD PL4yer (plus Screen. Projector, Speakers elc dDfiatedl Feb.22 32.99 Inlermedl&te Brldge B￿ge Equipment Per Schedule 579.00 Jerry Packma Duwkale Brfdge B￿ge Equipment Per Schedule Gary H￿￿1 BeglnnÈrs BrkI￿nd Inl B￿ge Equipment Per Schedule 145.00 Jerry Packma Canasta Tab￿ Cloths Olher Equipmeni Per Schedule 72.00 Marion Krieger TOTAL 6.414.95