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2022-08-31-accounts

RADLETT AND DISTRICT U3A

Registered Charity No 1156262

ANNUAL REPORT AND ACCOUNTS FOR THE YEAR ENDED 31[ST] AUGUST 2022

CONTENTS

1. Chairmans Report

2. Independent Examiner’s Report

3. Consolidated Income & Expenditure Account

4. Consolidated Balance Sheet

5. Main Income & Expenditure Account

6. Main Balance Sheet

  1. Groups Financial Statement

8. Events Financial Statement

9. Asset Register

Radlett and District u3a Chairman’s report for the year ended 31[st] August 2022

Organisation of our u3a

The following were elected as Trustees at the AGM in November 2021:

Mr Peter Breward was re-elected as The Independent Examiner.

Introduction

Radlett & District U3A is a Registered Charity No 1156262 and has now been running for ten years.

The last year has been almost as difficult as the previous one, when Covid was at its highest and nearly all our groups were on Zoom, but we managed to keep it together. This year has had different stresses for the Committee because many of our members were still scared of being out in crowds. Therefore our monthly meetings have born the brunt of that, being extremely low in numbers and at times disappointing for both the Speaker of the day and the Committee. We have done our best to encourage attendance but it has been hard.

Committee activities

The Committee continued throughout the year to have our meetings once a month in the same format as it had done previously, where each member brings something to the table. We have all, in our respective roles, been to many Zoom meetings on different subjects in order to learn from other branches and to implement what we glean.

Outings and Events were still curtailed at the beginning of the year as many members were understandably still very nervous re Covid. We are delighted to say we are now reaching maximum capacity, due to the hard work of the Events team, who have organised some super days out.

We celebrated the Queens’ Diamond Jubilee in style, with both a u3a stand and a table in Radlett for socialising and we felt very much a valued part of the community, meeting and talking with many of our members throughout the day.

Membership

New membership continues to be restricted to those living in the parishes of Aldenham and Shenley, plus spouses/partners of existing members. Renewals are still accepted from those outside the area who joined before the restriction was put in place, but we are not yet opening up to other areas.

Our membership fee went up from £10 to £15 as we are having to pay a higher capitation fee to the Third Age Trust and more expenditure on Speakers.

Study groups

Groups are running well, some with new venues which are proving popular with easy parking, and we have introduced some new groups started by fledgling members, so thanks to them. Some are still continuing on Zoom due to the group feeling that it is better for them, and some have large numbers which will not fit into homes but the leaders do not want a hall. Some of the groups are also organising outings for their own members which are proving very popular.

We are so grateful to all the Group leaders and in some small way thanked them with an invitation to a strawberry cream tea in the garden, which was very successful, both as a social and we were lucky with the weather.

The newsletter

The newsletter has been a fantastic way of reaching and informing our membership, keeping the branch together and passing on news and views. Our new regular contributors, Terri and Brian Shalson with their TV and film reviews do a grand job as does Jerry with his Dingbats every month. It is very rewarding when members send in something for publication, be it their stories, jokes or photo, for which I am incredibly grateful. As always, I tend to be disappointed that not everyone opens or reads it, as it has passed on a great deal of information to our members.

The Website

The website has been updated in the last year to the current u3a publishing standards and colours and continues to provide current information on news and events particularly. Some of the group information does require updating but that needs the group leaders to provide such an update.

Monthly Meetings

Stephen Summers took on the responsibility of the organisation of our monthly meetings at the Metropolitan in Bushey and it has run very well, except for the car parking which is out of our hands. Stephen Gold took on the position of Speaker Secretary, which again has been good on the whole. Unfortunately, whilst a speaker can have fantastic credentials on paper it does not always make them good at putting over their topic, and we have had a couple like that, again through no fault of our own.

Outings and Events

Since the resumption of our Outings and Events last August following the enforced break, we have enjoyed 20 trips to our usual assortment of theatres, days out and social gatherings. We are continuing with our varied program throughout the coming months and we always appreciate any suggestions from our members for new outings.

It has been so good to see some new faces on our outings and would encourage members to join us as this is a great way to meet and make new u3a friends.

I must pay tribute to my hard working committee who constantly strive to find new outings to offer our members. Particular thanks go to our retiring committee member Diane Myers who has successfully organised many of our theatre visits over the past years. I look forward to your continued support in the coming year.

Financial Matters

The level of Reserves are kept under constant review by the Treasurer and the Committee (Trustees). The question of whether to restart the gift aid HMRC reclaim scheme was discussed and it was agreed that claims should now restart and a total of £4,608 was received from HMRC in respect of gift aid claims on current and previous years’ membership fees. Future membership fee levels are carefully forecast in light of anticipated membership renewals, ongoing expenditure, and level of reserves.

The future

In my report last year I wrote about the two years of uncertainty that we had all been going through, many of us both in our private lives and as members of u3a. On looking back, it was quite depressing. This year I feel that we are on much more of a positive trajectory, with new groups, new members and the will to move forward and make Radlett u3a the best that it can be. For that we need the help and support of you all- you are the future.

Many of the Committee posts will be vacant this year, at our AGM in November and every position is available if there is something you would like to be nominated for. When you receive your AGM papers, please ask someone other than a Committee member to nominate you. Fresh ideas and enthusiasm are always welcome. Look at the job descriptions on the website, and please talk to me or any of the Committee members - do not be nervous.

I can’t believe that it is 10 years since my husband and I joined the queue outside Vision Hall to join an organisation that I knew very little about. It was one of the best things I ever did. I hope that all of you who were in that line and have joined since feel the same. We have been through good times and bad, made friends (no enemies) and been there to support each other and hopefully will continue to do so. We have so much to look forward to and we can only do it with your help.

Adrienne Cohen (Chairman)

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF RADLETT AND DISTRICT U3A ON ACCOUNTS FOR THE YEAR ENDED 31ST AUGUST 2022 I report on the ac￿Unts of Ihe Charity for the ended 31 N￿gUSt 2022 %•thith are set oui on the altac1￿1 pages Ro5￿ctIv0 responslbllltlès of tru$tses and •xamln•r The Intst8es are rnsponsible for the preparallon of the acrnunts and report. The charftr¢s trusteès (xjnsider that an audil is not requlred for thls year (under section 14412) of the Charltles Act 2011 (the Charities N£t). and that an Independent 8X8mlnallon Is needed It Is my resp￿sIbl￿.fy to.. l exarnlne the aC(￿unts (under section 145 of Ihe Charit￿$ N£t) 11 to follow the pro(xdures laid down In General Dlrectrons given by the Charilles ConThissiorws (under seclion 145{5)(b) of the Charities Adl, and 111 to state ￿thether partlcular matters have o)me to my attenllon Basls of Indep•ndent examlnefs statem•nt My examlnatlon was carrfed out in accordance with Ihe General Directions given by tho Charity Commlssion. An 8xamlnatron indudes a r8view of th8 acthunting records kept by Ihe tharity, and 8 mTrparlson of the acxounts presented vllh those records. It also indudes txJnsidern￿0n ofany unusual items or dtsdosures in the acwunts. and seeklng explanallon from the bwstees ttnceming any suth matters. The pmcedures undertaken do not provide all evidence that wDuld be required in an audit, and Consequent￿ I do not express an audit opinion on wliether the accounts present a Irue and falf vlew and the re￿￿ is Ilmlled to those maiters set out tn the staternent below. Inde￿ndent Examlnofs Statement In the course of my examlnadon. no rnatter has come to my attention i vthich gl¥es me reasonabte causg to believe that In any matort￿ respect. tho trustees have not met the requlrements to ensure that: I proper aco)unling records are kept (In accordance vlth section 130 of the Charities kl): and li accounts ar8 prepared vkntth agree wilh the accounting records and ￿MptY wlth the accounting reqjlrements of the Charmes kL' or irj). in opinion, attentson sh￿Id be dra￿ to enable a proper underniaTrllng of the a¢¢ounts to be P•t•r Brnward Indopendent Examlner 8 Homefjeld Road Radbtt Herts WD7 8PY 08te:

RADLETT AND DISTRICT U3A

CONSOLIDATED INCOME & EXPENDITURE ACCOUNT

FOR THE YEAR ENDED 31st AUGUST 2022

INCOME
Membership Subscriptions
Gift Aid Claims from HMRC
Bank Interest Received
Groups Total Receipts
Events Total Receipts
Total Income
EXPENDITURE
Membership Levy to Third Age Trust
Third Age Trust News - Direct mailing
Herts Network of U3A's
Speaker Expenses / Fees
Meetings - Room Hire
Meetings - Catering
Administration and Membership Services
Sundry Expenses
Volunteers Cream Tea
Equipment purchased (100% written off in year)
Groups Total Payments
Events Total Payments
Total Expenditure
Surplus / (Deficit) of Receipts over Expenditure		 2022
£
11,297
4,608
-
10,302
26,102
52,309
3,016
1,636
(87)
1,298
5,130
1,628
831
366
161
281
8,590
25,313
48,163
4,146		 2021
£
7,675
-
8
2,187
4,357
14,227
2,699
1,609
20
3,195
-
-
988
-
-
-
3,253
4,134
15,898
(1,671)

RADLETT AND DISTRICT U3A

CONSOLIDATED BALANCE SHEET

AS AT 31st AUGUST 2022

ASSETS
Bank Balance - Main
Bank Balance - Groups
Bank Balance - Events
LIABILITIES
Subscriptions Prepaid
Net (Payments) / Receipts for next year events
Total balances held on Study Groups
Assets less Liabilities
REPRESENTED BY:
ACCUMULATED FUND
Reserves Brought Forward
Surplus / (Deficit) of Receipts over Expenditure
for the year
Reserves Carried Forward
less: Groups Balances		 2022
£
30,898
6,841
6,237
43,976
7,395
(1,602)
6,841
12,634
31,342
34,037
4,146
38,183
(6,841)
31,342		 2021
£
29,913
5,129
6,230
41,272
8,055
(820)
5,129
12,364
28,908
35,708
(1,671)
34,037
(5,129)
28,908

Jeremy Packman Treasurer

RADLETT AND DISTRICT U3A

MAIN INCOME & EXPENDITURE ACCOUNT

FOR THE YEAR ENDED 31st AUGUST 2022

INCOME
Membership Subscriptions
Gift Aid Claims from HMRC
Bank Interest Received
Total Income
EXPENDITURE
Membership Levy to Third Age Trust
Third Age Trust News - Direct mailing
Herts Network of U3A's
Speaker Expenses / Fees
Meetings - Room Hire
Meetings - Catering
Administration and Membership Services
Sundry Expenses
Volunteers Cream Tea
Equipment purchased (100% written off in year)
Total Expenditure
Surplus / (Deficit) of Receipts over Expenditure		 2022
£
11,297
4,608
-
15,905
3,016
1,636
(87)
1,298
5,130
1,628
831
366
161
281
14,260
1,645		 2021
£
7,675
-
8
7,683
2,699
1,609
20
3,195
-
-
988
-
-
-
8,511
(828)

RADLETT AND DISTRICT U3A

MAIN BALANCE SHEET AS AT 31st AUGUST 2022

ASSETS
Bank Balance
LIABILITIES
Subscriptions Prepaid
Assets less Liabilities
REPRESENTED BY:
ACCUMULATED FUND
Balance brought forward
(Deficit) / Surplus of Receipts over Expenditure
for the year
Jeremy Packman
Treasurer		 2022
£
30,898
7,395
23,503
21,858
1,645
23,503		 2021
£
29,913
8,055
21,858
22,686
(828)
21,858

RADLETT AND DISTRICT U3A

GROUPS FINANCIAL STATEMENT

FOR THE YEAR ENDED 31st AUGUST 2022

Art Workshop
Bridge - Intermediate
Bridge - Relaxed Duplicate
Bridge - Social On-Line
Canasta
Chair-Based Exercises
Film & TV Appreciation
Jazz Appreciation
Local History (Heart of Herts)
Looking @ Art
Money Matters
Music Appreciation
Philosophy
Raquetball
Solos
Walking in London
Wine Appreciation
Start Up Funds From Dormant
Groups
Increase/(Decrease) in start up
funds
Cash Floats
Local History (Heart of Herts)
Music Appreciation
Wine Appreciation		 Balance
Balance
B/fwd at
C/fwd at
1/9/2021
31/8/2022
(96)
180
84
878
(1,855)
1,202
226
707
(1,754)
1,746
699
167
(176)
82
73
50
50
320
(50)
100
370
59
(430)
416
45
(221)
406
185
194
(1,199)
2,480
1,475
489
(973)
2,007
1,523
358
(404)
279
232
124
(630)
982
476
258
(162)
58
153
35
(35)
145
145
193
(80)
54
168
437
(377)
60
Payments
Receipts
4,270
(8,443)
10,136
5,963
835
835

(130)
100
(30)
5,105
(8,573)
10,236
6,768
20
(9)
11
50
50
4
(8)
16
12
5,129
(8,590)
10,302
6,841

RADLETT AND DISTRICT U3A

EVENTS COMMITTEE FINANCIAL STATEMENT

FOR THE YEAR ENDED 31st AUGUST 2022

Balance Brought Forward
Future Trips brought forward from last year:
Receipts for Trips
Payments for Trips
Other Expenditure
Future Trips carried forward to next year:
Balance Carried Forward
Receipts
Payments
Receipts
Payments		 0
820
26,102
(25,182)
(131)
4,603
(6,205)		 6,230
820
789
(1,602)
6,237

RADLETT AND DISTRICT U3A

ASSET REGISTER

AS AT 31st AUGUST 2022

Item Date Purchase d
Cost		 Keeper
Monthly Meetings & Groups Projector and CaseBENQ-WIDE THROW TYPE Sep-15 496.31 Simon Pyzer
LaptopLENOVO+ bag + cables, upgraded with SSD Nov
2021(cost £64)		 Oct-15 383.99 Simon Pyzer
Wireless PresenterKENSINGTON, kept with BenQ Jul-15 19.99 Simon Pyzer
2 non-contact Thermometers Oct-21 40.00 Diana Lobato
Smartphone Tripod for Hybrid Meetings Nov-21 12.73 Oliver Cahn
Laminator & Pouches Jan-13 40.00 Stephen Summers
Portable Projector Screen Jan-20 39.96 David Bagon
Sound equipment donated by Chiswell Green U3A - 2
speakers + stands,PA amplifier		 Vivienne Schuster
Portable Sound System - Small Hall Nov-16 125.00 Nancy Shavick
2Hand-HeldRadio Microphone Systems -AUDIO-
TECNICA		 Feb-17 247.08 Nancy Shavick
Tie-ClipRadio Microphone SystemAUDIO TECNICA Apr-17 162.78 Nancy Shavick
Clip-onMicrophoneAKG Jan-20 55.00 Nancy Shavick
Tea Pot and Hot Water Urn Feb-17 86.10 Adrienne Cohen
A3 Printer/ScannerBROTHER J6530 Sep-18 149.99 Radlett Museum / History Group -
Graham Taylor or Stuart Nagler
admin@radlettmuseum.com
A4 HP Envy Printer Feb-20 58.99 Brian Lipman
First aid Bag and contents Apr-17 68.85 Stephen Summers
DVD Player Aug-19 27.93 Ted Childs
Membership Laptop Computer + bag and wheelie Oct-14 349.25 Sue Cohen
Laptop Computers SSD drive upgrade Nov-21 127.98 Sue Cohen
Laptop Computer screen replacement Mar-22 100.00 Sue Cohen
Other Microsoft Licence Professional 2010 for 3 Computers May 2013 (1)
and Nov 2014
(2)		 200.00 Sandra Taylor
Microsoft Office May-20 60.00 Adrienne Cohen
Microphone system for outings etc Jun-18 59.99 Stephen Summers
Events Events Display Board Jan-14 85.00 Vivien Summers
Astronomy Celeston Optical Telescope + Tripod + Eyepieces and Filters Dec-14 1,238.00 Nancy Shavick
Intermediate Bridge Bridge Equipment Per Schedule 511.00 Jerry Packman
Duplicate Bridge Bridge Equipment Per Schedule 1411.97 Gary Harding
Beginners Bridge/2nd Int Bridge Equipment Per Schedule 217.00 Jerry Packman
TOTAL 6,374.89

Note from Graham Taylor to Oliver Cahn re audio equipment transferred to Nancy Shavick:

1. Can be connected to laptop for presentations including music or films

2. Portable but powerful enough for Tabard

3. Has both wireless and lapel microphones

4. Can be used if Tony Clayden’s equipment is no longer available – actually the key point but difficult to phrase ‘appropriately’