EKOTA CARE TRUST LIMITED CHARITY NO. 1156253 COMPANY REGISTRATION NO. 08508741 FINANCIAL STATEMENT FOR THE YEAR ENDED 31 MARCH 2024
Page 1 EKOTA CARE TRUST LIMITED LEGAL & ADMINISTRATIVE INFORMATION Narn8 of Charltable Company: Ekota Care Trust Limited Reglsterad Address: 59 Stephens Road Stratford London E15 3JJ Tel: 07921020 441 Emall: ekotacaretrust31 @gmail.com Charlty Regl8tratlon No. 1156253 Company Reglstratlon No. 08508741 Date of Incorporatlon: 29" April 2013 Board of Dlrectors For the Accountlng Perlod: Abu Suf5an Dlrector (Resigned 16th December 2024) Oyas Miah - Director (Resigned 16th December 2024) Sheikh Mohltur Rahman- Director (Appointed 141h March 2023) Monjur Alarn - Director (Appointed 16" December 2024) Abdul Hai - Director (Appointed 16th December 2024) Independent Examlner: Aasif & Co 52 Woodgrange Road Forest Gate London E7 OQH Banker: Metro Bank1Sford 114 High Road Ilford Essex IG11BY
Page 2 EKOTA CARE TRUST LIMITED: REPORT OF THE BOARD OF DIRECTORS Back ectlves and Actlvltles of the Ekota Care Trust The Board of Directors submlt their report and financial statements for the y8ar ended 31st March 2024. The Ekota Care Trust Limited was established and incorporated as a Company (with no share capital) at Companies House on the 29th of April 2013. Its name was entered in the Charity Commission's C8ntral Register on the 18th of March 2014. Back ound The word "Ekota" in Bengall means Unity and in an increasingly diffi¢ult world, where many people ara living in poverty and isolation, we want to make a difference and deliver culturally sensitive services that will bring real change to people's lives. The Ekots Care Trust Limited was established in 2013 by the BAME Community living in the London Borough of Newham. Ekota Care Trust Limited provides help, assist and support disadvantaged and very vulnerable P80ple from the Black and Minority Ethnic (BAME) Community with th8ir educational, social, health and welfare needs to help and Support their integration into Society in the United Kingdom. Ob ectlv s of the Eko acar 1. To advance education,. 2. To relieve flnancial hardshlp,. 3. To relSev6 unemployment: 4. To preserve and protect good health; and 5. To promote social inclusion for the public benefit by preventing people from becomSng soclally excluded, relieving the needs of those people who are 80cially excluded and assisting them to integrate Into society. For the purpose of thls clause "soclally excluded" means being excluded from society, or parts of soclety, as result of one of more of the following factors: level of education and skills, financial hardship, unemployment, ill health and social background. structure Governan¢¢ and Mana ement Ekota Care Trust Limited is constituted by a Memorandum and Articles of Association. It Is governed by the regulation set out in the Memorandum and Articles of Association and run by Board of Directors. The Trust's new Board members are elected at the Annual General Meeting every two years. The Board Direclors glve their time voluntarily. recelve no remuneration, nor were they paid for any other actlvity relating to the charity in the year. The Board of Directors members are normally briefed by the Chairperson and the Secretary in order to familiarise themselves with the rules, regulations and responsibilities of the Trust. The Board of Directors met 6 times during the year to reviewth8 activities of the Trust including the approval of the annual report and accounts as well as budgets. capital expenditure and to set out the fund - raising date for the Trust. The day-to-day work of the Trust is overseen by the Project Coordinator who is responsible to and reports to the Board of Directors. The Board of Directors are aware of the potential risks to the Trust, toth financial and otherwise. Therefore, strategies are in place to control these risks. A8se8srnents have also been taking relating to fire and health and safety, The Board of Directors are seriously looking into other risk areas such as operational, governance and compliance with law and regulations.
Page 3 Achievemen and Performance of th8 Trust The Board of Directors are pleased to report another very active year with many essential services being oversubscribed. Ekota Care Trust Limited continues to actively strive to protect its financial security in order to contlnue to safeguard the ongoing development of the Trust and its projects and service5 that it offers to the local community in Newharn and other surrounding East London Boroughs. Ekot Care Tr st Llmlted's Sorvlces & Actlvltles and Its Im act The Ekota Care Trust Limited operates from the Carpenters and Docklands Centre in Stratford, East London between Monday to Wednesday and some evenings and weekends work. The Trust deliver's holistic services which support disadvantaged and vulnerable people in the grassroot communities to assert and enjoy their rights and achieve their aspirations. The Trust work's collaboratively with the community and in close partnership with local agencies, Newham Council and several other statutory and mainstream agencies themselves to design and deliver the services that meet their needs. We have been runnln varlet of dro -In actlvitle8 that Includad: Coffee Mornings - opportunity for people feeling lonely to get together, have a chat over a cup of coffee and biscuil. Exchange views on social matters, opportunity to share thelr life experiences. We ran a weekly lunch club programme for older people and pensioners - coming together lo connect and share a healthy and nutritious meal. Engage disadvantaged groups of people to come together in a variety of socialisatlon actlvities - indoor games, read a selection of newspapers, magazlnes, walch a film show. We ran a Healthy Living Workshop Programme once every 8 weeks - Themes included topics on Nutrition and Diet, Exercise, Effects of smoking, Chewing Beetle nut and tobacco etc. A local health care worker or a nurse came once a month and provided our service users with a baslc health check (checking weight, blood pressure checks, checking blood sugar levels, checking their diets etc). Our volunteers provided befriended support to the older people some who just wanted to talk to someone. others needing some basic advice on dally life issues. We ran a weekly benefits advice surgery when a qualified welfare rights adviser came in and provided a variety of benefits and housing advice to enable our service users to live safely, independently In their own home. Inanclal Revl The financial position of the Charity is portrayed in the accompanying Annual Accounts. Statement of Trustees, Res onsibllltles The Directors (who are also Trustees of Ekota Care Trust Limited) are responslble for preparing the trustees, annual report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). Company law requires the Directors to prepare financial statements for each financial year that give a true and fair view of the state of affairs of the charitable company and of the incoming resources and appllcation of resources, including the income and expenditure of the charitable company for that period. In preparing these financial statements. the Directors are required to: (a) Select suitable accounting policies and apply consistently. (b) Observe the methods and principles in the Charities SORP. (c) Make judgements and estimates that are reasonable and prudent.
Page 4 (d) Disclosed and explained in the financial statements. (e) Prepare the financial statsments on a going concern basis unless it is inapproprlate to presume that the charity will continue in operation. The Directors are responsible for keeping proper accounting records that disclose wilh reasonable accuracy at any time the financlal position of the charitable company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. Reserve Poll¢ It is the policy of the charity that unre8trlcted funds, which have not been designated for a specific us8, should be maintained at a level equivalent to at least three months expenditure. The Board of Directors consider that reserves at this level will ensure that, In the event of a significant drop in funding, they will be able to continue the trust's current actlvities while consideration is given to ways in which additional funds may be raised. Ekota Care Trust Limited will actively work to achieve this level of reserves. Isk Mana ement The Board of Directors have assessed th8 risks the trust faces and have compiled a risk list whlch identified the major risks by area of activity, the natur8 ofthose risks. the likelihood of risks happening and the measures taken to manage them. The Board of Direclors review this list regularly at thelr meetings and at its meetings wlth employed staff running the services. The Board of Directors are satiSfd that systems are in place to mltlgate exposure to the major rlsks. The finances of the trust are kept under review. Appropriate DBS (Disclosure Barrlng Service) checks, supported by regular policy reviews are made for all those who work with children and other vulnerable groups with the Trust'9 activities. Small C an Provlslon This report has been prepared in accordance wlth the provisions In Part 15 of the Companies Act 2006 appSicable to the Company's subject to the small company's regime. Inde endent Examlner According to the provlsions of the Charities Act 2011, the Board of Directors agree that an audit Is not required for this financial year; however, due to the provlsions of the 5arne act an Independ&nt Examiner 18 required. Aasif & Co will be appointed as Independent Examiner for the ensuring year. The Board of Direclors approved the accounts on the 301h December 2024. Slgned on Behalf of the Board of Dlrectors: Slgn.... Name: Abdul Hai Position.. Treasure and Director Date: 30" December 2024 Page 5
INDEPENDENT EXAMINER'S REPORT TO THE BOARD OF DIRECTORS FOR THE YEAR ENDED 315T MARCH 2024 I report to the Board of Directors on my examination of the accounts of the above company I'the Trust") for the year ended 31gt March 2024 set oui in these accrAJnts. Res ectlve ros onslbllltles of Basls of Re ort As the charFty's trustees (also its directors for Ihe purpose of Company Law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (the Act 2006). Having satisfied myself that the accounts of the Company are not required trj be audited for this year under Part 16 of the 2006 Act and are eligible for independenl examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act 2011 ("the 2011 Act"). In carrying out my examinatlon, I have followed the Directions given by the Charity Commlsslon (under section 145(5)(b) of the 2011 Act Inde endent Examlner's Statem I have Gompleted my examination. I confirm that no material matters have come to my attention In connectSon with the examination (other than that disclosed below ') which gives us cause to believe that in, any material respect: the accounting r6cords were not kept in respect of th8 Company as required by section 386 of the 2006 Act.. or the accounts did not accord with the accounting records; or the accounts did not cornply with the applicable requirements of section 396 of 20Q6 Act other than any requirement that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination. The accounts have not been prepared in accordance with the methods and principles of the Statement of Recomrnended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with Financial Reporting Standard applicable in the UK and Republic of Ireland {FRS106). I have no concerns and have come across no other matters in connection with the examlnation to which attention should be drawn in thls report in order lo enable a proper understanding of the accounts to be reached. Prepared by: Aaslf & Co 52 Woodgrange Road Forest Gate London E7 OQH Date: 511,4 >¥
Page 6 EKOTA CARE TRUST LIMITED NOTES TO HE FINANCIAL STATEMEN FOR THE YEAR ENDED 31- MARCH 2024 1. Accountlng Pollcles.. The Financial Statements are prepared under the historical cost convention with items recognised at cost or transaction value unless otheThwise stated in the relevance note(s) to these accounts and in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities and with preparing thelr accounts in accordance with the Financial Standard applicable in the United Kingdom (FRS 102) issued on the 161h July 2016 and updated on the 16" September 2016 and with the Charities Act 2011. The Charity constitutes a public benefit entity as defined by the Charity Commission. (a) Incomlng Resources: The Incoming resources represents grants, donations and any bank interest receivable. Th8 total incoming resources of the Trust for the year have been derived from its principal activity undertaken in the United Kingdom and came from the following sources: 202 02 Unrastrl Re8trlcted Ld ol tal 9,960 National Lottery Communily Fund: Covid-19 Fund Nalional Lottery Awards for All Donations Donation8-Co-Op Muslim Charity Postcode Soclety Trust Arnold Clark merrS Company 6,988 6.988 2,255 965 11,905 1,000 20,000 08 21,600 21,600 58 Reslrlcted Funds Restricted Funds are to be used for specified purposes as laid down by the funding authorlty. Direct and support expenditure, which meets these criteria, is identified to the fund togethor with a fair allocation of otlier costs. Unre8trlct8d Funds Unrestricted funds are received which have no restrictions placed in Ihelr use and are available as general funds. 2. Staff Costs: Sessional worker c05t who provided direct charitable services. 31103 31 3. Board of Dlrectors None of the Board members recetved any rernuneration during the year.
Page 7 Ekota Care Trust Ilmlted Statement of Flnancial A tlvltles for the Year Endln 31 March 2024 ostrlcted Funds Unrestrlcted Funds 2024 Total Funds 2023 Total Fund$ Incomin Grants Donations Re8 rces 21.600 21,600 6.988 42,830 3.255 6,988 Total In omln Resources at 022 Out oln Resourc Stsffing Costs 16.723 17.723 26,236 Direct Charitable Expenditure 7,145 5,479 12,624 29,779 Management & Adminlstration 386 1,1)JO 1,386 1,493 Net In¢omlnglOutgolng Rosoure Before Transfor Gross Transfer Between Funds Net Incomlngloutgolng Re8our¢e8 AfterTransf•r (2,654) (491) (3.145) (11,423) Balanco Brou ht Forward at 0110412023 630 al e Carrled Forward at 31 2024 062 8.207
Page 8 Ekota Care Trust Llmlted Income & Ex endlture Account- Yoar Endln 31" March 2024 2024 2023 Note Re8trScted Unrestricted Funds Funds Total Total Incomln Grants Donations Total Inc Ro6ourc05 21,6LK) 21.600 6,988 42,830 3.255 6,988 m8 Rocalved ourc•8 Ex onded Staffin Costs Staffing Costs Admin Support Workers Costs 14,723 2,000 1,000 15,723 2,000 23,346 2,890 Dlr t Charltable Ex ense Offic8 R8nt & Venue Hlre Charge Volun*8èrs Expenses Prof Fees - Trainers, Facilitator Fees Light Refre8hm8nl8 & Lunch Club Food Parce15 to elderly peoples Cooked Meals Preparation & Delivery (outreach) Materials 6.000 6.000 2.340 12,OCMJ 3,150.00 4,400 4,129 1,400.00 4,000,00 2,340 2,760 2.760 1,144 1.144 379 379 700 Mana eTnon.t Admlnlslratlon Telephone & Internet Accounting Fees Bank Charges Printlng, Publiclty & Promotlon Public Employers Liability Insuran¢e 338 338 1,000 48 393 1,100 1.000 48 Total Ex onse& Surplu81 IDoflclt) (2.654) (491) (3,145) 111A23) lon¢0 Br 01 852 Balanc• Ca 01 198
Page 9 Ekota C re Trust Llmited Balance Sheet a of 31*t March 2024 Restrlcted Funds Unrestrlct8d Funds 2024 Total Funds 2023 nt Assèt8 Cash at Bank at 3110312024 Cash in Hand 198 4,864 5.062 7,828 379 Total Currènt Asséts 198 Current Asset Total Not Ass6t6 198 198 2023 Total Funds tal Funds Ré rosented B. Restricted Funds Unrg8tricted Funds 198 4,864 2,850 5,355 4.864 Total: 198 8,207 The Directors are satisfied that the cornpany is entitled to exemption from the requirement to obtain an audlt under section 477 of the Companies Act 2006. The members have not required the Company to obtain an audit in accordance with section 476 of the 2006 Act. The Directors acknowledge their responsibiltties for complying with the requlrement of the Companies Act 2006 with respect to accounting records and preparation of accounts. The accounts have been prepared and delivered in accordance with the special provlslons appllcable to companies subject to the Small Companies Regirne. S o trGc'-.YPatrKkYI'. and slgned on Its behalf by: Approved by the ard of Dlrectors on . Slgn . Name: Name: ..A.IbD.LLL.¥.In r Posltlon: Chalrperson & Director Positlon: Treasurer & Dlrector Date: 9