Annual report of the Execu11￿ Commlttee l Aprfl 2022 to 31 ma￿ 2023 Althotsgh the early part of the yearsaw an ￿nCrease in VCV acbvity there wasstill a toncem of a Possible fall Di membershlp followlng the PFevsous year5 of restricted attivity. However the renewal of fflembership was vp to prewous leve15 and bDOSted by an influx of new members. There was also the possibilitythat members would find doser soaal interaction uncomfortable whlch would affettthe planningof rneet1T￿ and events. Although ￿MeWhere still cautious the majority were keen totake part in VC¥ aLth1￿ as ￿ the pasL The organisers of the events programrne were then able to plan ahead wÉth confidence that past restrictions would ather5ely impact on attendall￿fi￿re$. Similady the rnonthly meetings were set up as in pre restrittion mode so that Membe￿ had the fvll rarge of faa"lities available on the day. To supplementthis a Sequen￿ of guest speakers were arrnnged for the year ahead. Interest groups, wh4th are a key wmponent of the VCV 0150 went Fnto fvll operdtional mode as the yea¥ progressed. By the end of Marth 2023 there were 53 groups provlding a wide range of subjects and intere5t5. A revlew of the ￿0up$ wa5 Set up to in ordeF to have a comprehensive record of their indiwdual acEivÈty and to establtsh rf aFty requirements Deeded to be met. Communlc2tion wÉthin the VCV continued to have a high priority with the monthty l￿W51etter and patalld e-rews playing a leadFng role in keeiNng members ful￿ info￿ne￿. 95% of the members were contatted online in this way and the Beacon system played 3 W role in makrn8 th¥s possible. the same faolFty en$U￿d that emails were sent to all members when required. Publldty15 an a5pectthat continue5to receive attention with the aim betrng to attract new memb￿3 who can bring fresh ideas and the motivation that ensuresthe VCV Iloes not stagnate. By newsty au of the aE#)ve has been ¢)vershadowed bythe economic concerns of individual members and the nadon as a whole. It 15 encouraging to report that the attendances at VCV events have not been adversety affected with the genetsl attitude showtng a desi￿ to rnèke the fullest use of what is on offer. Event organisers are seeking to enhar￿ thif by ensurin8th3tthe costs to members are kept as low as possible. Overall an encoUra￿ne yearwtth a membèrshsp keen to make the m05t of what ￿ on offer. This is to be apptauded and thanks are due to all of the voluntsers who carried out so many keytasks plus of course the Committee who collertTrvely and in theirlndi￿dUal roles Èrtsured thatthe VCV operated effecbvety in the spirfjt ofthe u3a movement. Ron Fenn, LThairVerColneValley u3a Committee members forthe perbod: Ron Fenn Chair._ ..Nick Pholi. WE￿ (hair and Meetirgs Manager....Julia Scoit, Wice Chair and Groups Orgartiser...._Ken Pragnell,Treasurer._.Dick Downs.Acting Secret3ry......David Collins, Webmaster.....Rosemary Yate5. Membership Se(Tetary_...Gill Davies, Speaker Coordin8tor.-.....Lynda Maris, Mknute Secretsry....Denise Rees Events CoordinJtoi ## **VCV Treasurer’s Report and Accounts for 2022/23** The General Account is presented in a format that records income and expenditure relating to the financial year. As is customary, the corresponding figures for the previous year are also shown. Normally, these provide a useful year-on-year comparison. However, such comparison is again of limited value this year, because Covid-19 restrictions applied into the early part of 2021/22. With the exception of _Beacon_ and _TAT fees_ , most figures in 2021/22 were significantly reduced. The decision was also taken not to charge a membership subscription for 2021/22. As a result, there was an overall deficit of £5,831.62 in 2021/22. By contrast, the 2022/23 figures show a return to normal levels, subject to the following: - due to TAT’s procedures, the invoice for the bulk of our 2021/22 Third Age Matters magazines arrived in July 2022 and appears in the 2022/23 figure. The amount was £381.30. - due to late invoicing from GWP, the hall hire for Jan/Feb/Mar 2023 is not included and will appear in the 2023/24 figures. The amount is £383.24. The current Events balance of £8,747.84 includes £5,231 (eg: venue fees, coach costs) that has yet to be paid out on events for which members have already bought tickets. The true balance is, therefore, £3,516.84. This serves as a float for any costs that may have to be incurred prior to the sale of tickets to members, in the coming year. The income for events that took place during the year was £33,722.59. Once costs have been deducted, there was a surplus of £830.16 (2.5%). Ken Pragnell 6 June 2023 |**Receipts/Payments**
**Income**
**2022/23**
**2021/22**
Member subscriptions
8,380.00
320.00
Book sales
254.00
53.00
Other
117.74
20.52
**Total receipts**
**8,751.74**
**393.52**
**Expenditure**
**2022/23**
**2021/22**
Administration
156.88
196.10
Asset Purchase
70.94
818.97
Beacon
438.00
443.00
Catering
203.14
52.43
Hall hire (GWP)
1,205.72
962.00
Herts Network
0
15.00
IT costs
7.50
151.40
Miscellaneous
160.10
339.67
Newsletter
134.80
442.42
Speaker fees
1,086.60
600.00
TAM subscription
854.99
38.38
TAT fees
VCV-funded events
1,768.00
589.64
1,550.50
615.27
**Total payments**
**6,676.31**
**6,225.14**
**Surplus/Deficit(-)**
**2,075.43**
**-5,831.62**|**VCV General Account**
**Ongoing Funds**
B/Fwd from 2021/22
7,018.96
Current a/c at 31/3/23
4,050.01
_plus_Surplus
2,075.43
Deposit a/c at 31/3/23
5,044.38
**Total carried forward**
**9,094.39**
**Total at bank**
**9,094.39**|**VCV General Account**
**Ongoing Funds**
B/Fwd from 2021/22
7,018.96
Current a/c at 31/3/23
4,050.01
_plus_Surplus
2,075.43
Deposit a/c at 31/3/23
5,044.38
**Total carried forward**
**9,094.39**
**Total at bank**
**9,094.39**| |---|---|---| ||**VCV Events Account**
**2022/23**
Opening balance
11,238.02
_plus_Receipts
29,053.09
_less_Payments
31,543.27
**Closing balance**
8,747.84|**VCV Group Accounts**
**2022/23**
Opening balance
2.017.32
_plus_Receipts
13,080.07
_less_Payments
13,544.65
**Closing balance**
1,552.74| ||**Notes:**
The General account covers the day to day operations of VCV and is funded by
membership subscriptions. It is split between current and deposit accounts, at
the bank.
The Events account is concerned with events and trips that are funded from
payments made by the members participating in those events/trips.
Both the above accounts are subject to examination by the person appointed at
the previous AGM.
Each interest group that involves funding from its members, maintains its own set
of accounts. Examination of these accounts is a matter for each group. The
figures above are a consolidation of those provided by each group.
No monies have been transferred between any of the above accounts in 2022/23|| |**Receipts adjustment for Charity Commission return**
Pre-paid subscriptions
**Net adjustment**
6,362.00
**6,362.00**
0|The Income figures above include all subscriptions that relate to the year shown,
even though they may have been received in the previous year. They also exclude
any pre-paid subscriptions that are for the following year. This is so members can
see exactly how their subscriptions for the year have been spent.
The Charity Commission return is in a ‘Payments and Receipts’ form. This means
that the figures are determined by the year in which the transactions occur,
rather than the year to which they relate. The figures reported to the CC must
therefore, be adjusted accordingly.|| ## ##